Amendment_0001_to_Solicitation_N32205-18-Q-2037.pdf

N3220518Q2037

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

a) In provision 52.212-1 (Addendum):

1) Modify the Quote Preparation Instructions, specif ically Section 3(c) Quote Format, to add Tab 3 Technical Subfactor 3: Technical Approach to Volume II Technical;

2) Change the page limit of Tab 2 under Technical from 30 pages to 20 pages; and

3) Add the page limit for Tab 3 under Technical to be 10 pages.

4) Under Quote Content D(2), letter a is now Tab 1; letter b is now Tab 2; c is now Tab 3.

b) In Provision 52.212-2, under C -Evaluation Criteria, (2)(c) Subfactor 3 - Technical Approach -has been added. Additionally, Subfactor A is changed to Subfactor 1 and Subfactor B is changed to Subfactor 2.

c) Quote submission date has been changed from 27 Nov 2018 to 4 Dec 2018.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Nov-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N3220518Q2037

X 9B. DATED (SEE ITEM 11)

25-Oct-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Nov-2018

CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATION N

NORFOLK VA 23511-2419

N32205 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 27-Nov-2018 12:00 PM to 04-Dec-2018 12:00 PM.

The following have been modified:

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows:

SOLICITATION PROVISIONS

Contractor will be required to fill out and return the following FAR and DFARs Provisions and Clauses:

CLAUSE TITLE DATE

52.209-7 Information Regarding Responsibility

Matters Jul 2013

52.212-3 Alt I Offeror Representations and Certifications

– Commercial Items

Jan 2017

QUOTE PREPARATION INSTRUCTIONS

A. Quote Submittal and Inquiries.

1. Quotes shall be received prior to the closing date and time identified on the SF 1449, electronically at the following address:

susan.moomaw@navy.mil

2. The subject line of the email submission shall read, “N3220518Q2037 // [Quoter’s Name] // Part [X] of [Y],” (Part X of Y is utilized to indicate multiple emails as part of the submission where X is the email number and Y is the number of total emails to be received). NOTE: to ensure attachments are properly received, Quoters are encouraged to limit the sum total size of a single email to 10 megabytes (MB).

3. Submissions shall not contain any classified material. It is the sole-responsibility of the quoter to ensure that the files submitted are virus free and can be opened and read by the Government.

mailto:susan.moomaw@navy.mil

4. The point of contact responsible for supplying additional information and answering all inquiries is the Contract Specialist. Address all questions or concerns the quoter may have to the Contract Specialist, Susan Moomaw. All questions concerning the solicitation shall be submitted in writing via email to:

susan.moomaw@navy.mil

All questions shall be received no later than 20 calendar days after issuance of the solicitation. Quoters are cautioned that any question received after this deadline may not receive a response.

B. General Instructions.

1. The selection of a source for award purposes will be conducted utilizing source selection procedures as delineated in FAR Subpart 15.3. Quoters will be evaluated using the criteria under FAR Provision 52.212-2, “Evaluation – Commercial Items.”

Noncompliance with the Request for Quote (RFQ) requirements may hamper the Government’s ability to properly evaluate the quote and may result in elimination of the quote from further consideration for contract award.

2. The quote. The submission of the documentation specified below will constitute the quoter’s acceptance of the terms and conditions of the RFQ and concurrence with the contract type.

3. It is the Government’s intention to award without discussions. Quoters are encouraged to submit their best technical approach and price in initial submission. In accordance with FAR 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and Quoters notified.

The competitive range may be limited for purposes of efficiency in accordance with FAR 15.306(c)(2). Quotes containing unacceptable ratings may be included in the competitive range provided they can be made acceptable as a result of discussions.

4. Instructions outlined in paragraph C below, prescribe the format for the quote and describe the approach for the development and presentation of quote data. These instructions are designed to ensure the submission of information needed to allow for evaluation of quotes.

5. If a quoter believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the quoter shall immediately notify the Contract Specialist in writing with the supporting rationale. The quoter is reminded that the Government reserves the right to award this effort based on the initial quotes, as received, without discussion.

6. All referenced documents for this solicitation are available on the Federal Business

Opportunities (FBO) website at https://www.fbo.gov. Potential Quoters are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation. If any necessary documents are not available on FBO, please notify the Contract Specialist.

7. Debriefings. The Contracting Officer will promptly notify Quoters if the decision to eliminate their quote from the competitive range occurs, whereupon a quoter can request mailto:susan.moomaw@navy.mil https://www.fbo.gov/ and receive a debriefing in accordance with FAR 15.505. The Contracting Officer will notify unsuccessful Quoters in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful Quoters may request and receive a debriefing. Any quoter requesting a debriefing must make the request in accordance with the requirements of FAR 15.506.

C. Quote Preparation Instructions

1. A vendor’s quote shall consist of three (3) separate volumes: General (Volume I), Technical (Volume II), and Price (Volume III).

2. Exceptions. Quoters are required to meet all solicitation requirements, such as terms and conditions, representation and certifications, and technical requirements, in addition to those identified as evaluation factors and subfactors. Failure to meet a requirement may result in a quoter being ineligible for award. If the quoter finds it necessary to take exception to any of the requirements specified in this solicitation, the quoter shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Quoters are cautioned that taking an exception may render the quote ineligible for award. It is recommended that the quoter contact the Contracting Officer immediately prior to solicitation closing, upon identifying an area that may result in an exception.

3. Quote Format

a. The quote shall be organized into three (3) separate volumes. Each file sent via email shall include the volume number in the document title. It is permissible to include multiple volumes within one (1) email submission, however a single file can contain no more than one (1) volume.

b. Files shall be submitted in one (1) or a combination of the following formats:

Adobe PDF, Microsoft Word, PowerPoint, and/or Excel. No file shall be locked.

The file names shall consist of the volume number, factor, tab, company name, and state “initial” (for the first submission) and “Revision X” (for later submissions, if necessary) where X indicates the number of the revision.

c. The table below shows detailed page limits for submissions:

Table 1 – Volume Page Limits

VOLUME TITLE PAGE LIMIT

I General N/A

Tab 1 Cover Letter 2 Tab 2 Completed Attachments N/A

II Technical 36 Tab 1 Technical Subfactor 1: Key Personnel 6 Tab 2 Technical Subfactor 2: Sample of Projects Completed 20 Tab 3 Technical Subfactor 3: Technical Approach 10

III Price N/A

d. Quote Limitation. The quote shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and remain unread. The Government will not accept any changes to the contractor’s quote after the closing date of the solicitation. If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Quoters.

e. Page limits include: all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

f. Page limits do not include: covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the quote. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked, “This page intentionally left blank,” will not be counted.

g. In the event that the quoter creates ambiguity in their numbering of pages, the

Government may exercise its own discretion in counting pages.

D. Quote Content

1. Volume I – General. Quoters are required to submit: (TAB 1) a Cover Letter; (TAB 2) Completed Attachments, which will consist of a completed SF 1449 to include acknowledgement of amendments, if applicable, and completed Representations and Certifications.

Tab 1: The following information shall be provided in the cover letter:

a. Authorized Quoter Personnel: Provide the name, title, telephone number, and e-mail address of the individual who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government and who can answer questions regarding your quote.

b. Company Information: The name, address, telephone number, Data Universal

Numbering System (DUNS) number, Commercial and Government Entity (CAGE) Code, and The Company’s Small Business Size Standard under the applicable NAICS code.

c. Agreement with Terms: A statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFQ. Quoters are to clearly detail any exceptions taken and the rationale for the exceptions taken to the RFQ.

Exceptions taken to the RFQ may render the quote unacceptable to the Government.

Tab 2: The following information shall be provided:

a. Completed Representations and Certifications. Quoters shall complete all applicable

Representations and Certifications, including FAR 52.212-3 and those provisions listed in the first table of this clause.

b. Signed acknowledgement of all RFQ amendments. Quoters shall acknowledge all RFQ amendments.

2. Volume II – Technical. The technical approach will be the basis for assessing the quoter’s ability to understand the scope of the requirement described in the solicitation.

FAR Provision 52.212-2 of the solicitation outlines the evaluation factors and defines the source selection evaluation criteria for evaluating the technical approach. The technical volume shall be organized according to the following general outline. Each Subfactor shall be submitted as its own Tab.

Tab 1 - Subfactor 1 –Key Personnel:

The Quoter shall provide resumes for all Key Personnel listed in Section 13.1 of the PWS (resumes are not included in the page limitation of the Technical Approach).

Individual resumes shall not exceed three (3) pages, but will include the following:

i. For each resume, Quoters shall state whether the Key Personnel is currently employed by the quoter or not. If not employed by the Quoter, the Quoter shall provide a signed Letter of Intent for each proposed Key Personnel. In order to qualify as Key Personnel, the individual proposed must be a full time employee with the Quoter at the time of quote submission; or have a signed Letter of Intent to become a full time employee with the Quoter should that Quoter be awarded the contract.

ii. Each resume must demonstrate that the Key Personnel meets the minimum position requirements listed in t Section 13.1.1 of the PWS.

Tab 2 - Subfactor 2 – Sample of Projects Completed:

The Quoter shall submit two (2) examples of successful projects (no more than 15 pages each) executed by their company similar in scope and purpose to this solicitation. Examples must have been completed within the last eight (8) years and provide the improvements (controls) applied and a summary of the results.

Tab 3 - Subfactor 3 – Technical Approach:

The quoter shall submit a technical methodology and approach document that describes the procedures that will be utilized to conduct the Crew Mannig Study.

3. Volume III – Price. Quoters shall provide a firm fixed price quote utilizing the schedule on SF 1449. Quoters should note that all CLINS are Firm-fixed Price and should include all costs anticipated, including labor and travel costs. Travel costs shall not exceed the maximum per diem rate set forth in the DoD Joint Travel Regulations located at http://www.defensetravel.dod.mil. The total submitted price will be a summation of CLIN 0001, CLIN 1001, and CLIN 2001 .

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

Evaluation Factors for Award http://www.defensetravel.dod.mil/

A. Basis for Contract Award

1. The Government will award a contract resulting from this solicitation to the responsible quoter whose quote, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The Government will utilize lowest price technically acceptable source selection in accordance with FAR Subpart 13.5 procedures to determine which quote will be most advantageous to the Government.

Award will be made to the lowest priced quoter deemed responsible under FAR 9.104, whose quote conforms to the solicitation requirements, whose quote obtains a technical approach rating of acceptable, whose quote obtains a past performance rating of acceptable, and whose quote offers a total evaluated price determined fair and reasonable.

2. Trade-offs between price and non-price factors are not permitted. Unreasonably high, unbalanced, inaccurate, or incomplete price quotes, may be grounds for eliminating a quote from competition.

B. Award for Work.

The Government intends to award one firm-fixed price contract as a result of this solicitation.

Quotes received for anything less than the complete scope of work detailed in the solicitation will be considered ineligible for award.

C. Evaluation Criteria

1. Evaluation criteria consist of factors and subfactors. The quotes will be evaluated under three (3) evaluation factors:

a. Factor 1 – Technical

I. Subfactor 1 – Key Personnel II. Subfactor 2 – Sample of Projects Completed III. Subfactor 3 – Technical Approach

b. Factor 2 – Past Performance

c. Factor 3 – Price

2. Factor 1 – Technical Factor. The technical factor evaluation is an assessment of the quoter’s capability to satisfy the Government’s requirements. In order to meet this factor requirement, the quoter must demonstrate the ability to successfully execute this contract as delineated through the subfactors described below.

a. Subfactor 1 – Key Personnel. In order to meet this subfactor’s minimum requirements, the quote must contain the following:

The submitted resume(s) provide key personnel who meet the minimum qualifications outlined in Section 13.1.1 of the PWS.

b. Subfactor 2 – Sample of Projects Completed. In order to meet this subfactor’s minimum requirements, the quote must contain the following:

Project examples should demonstrate an understanding of the work, successful management and oversight of the project including proper time management, adherence to schedules and the methodology utilized.

c. Subfactor 3 – Technical Approach. In order to meet this subfactor’s minimum requirements, the quote must contain the following:

The Technical Approach shall cover all aspects in Section 4 - Specific Tasks - of the PWS to include a Lean Six Sigma or other industry-accepted approach. The approach should include an effective implementation plan, an explanation of how the Command’s current performance will be assessed to include identification of goals and the gaps between current performance and desired performance.

Lastly, it should address the development of innovations that will reduce the identified gap(s) and an evaluation criteria that will be utilized to ensure the innovations applied are actually improving performance.

The technical factor and each subfactor will receive one (1) of the adjectival ratings defined below.

Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Quote meets the requirements of the solicitation Unacceptable Quote does not meet the requirements of the solicitation

In order to receive an acceptable subfactor rating, the subfactor submission must meet all of the requirements stated for that subfactor. In order to receive an acceptable technical factor rating, all subfactors must be rated acceptable.

3. Factor 2 – Past Performance Factor. The past performance evaluation will assess the quoter’s probability of meeting the solicitation requirements. To develop an overall rating, the Government’s evaluation will take into account relevant information from Past Performance Information Retrieval System (PPIRS) and the Federal Awardee Performance and Integrity Information System (FAPIIS).

a. The Government will consider the recency and relevancy of past performance information compared to the requirements detailed in the solicitation, the source of the information, the context of the data and general trends in the quoter’s performance and any associated risk.

I. To be considered recent, the effort must be on-going or must have been completed during the past three (3) years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

II. To be considered relevant, the recent effort must have similar scope and complexity to the Government’s requirement.

b. The Government will consider the company itself, predecessor companies, key personnel who have relevant experience and subcontractor who will perform major or critical aspects of the requirements.

c. The Government reserves the right to contact references for verification or additional information and the right to consider other relevant past performance information. The Government may call customers, whether or not provided by the quoter, to inquire about the quoter’s past performance.

d. Assigning Ratings. The past performance factor will be assigned one (1) of the ratings defined below.

Past Performance Acceptable/Unacceptable Ratings

Rating Description Acceptable Based on the quoter’s performance record, the Government has a reasonable expectation that the quoter will successfully perform the required effort, or the quoter’s performance record is unknown.

Unacceptable Based on the quoter’s performance record, the Government has no reasonable expectation that the quoter will be able to successfully perform the required effort.

In the case of a quoter without relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the quoter may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the quoter shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

4. Factor 3 – Price Factor. Price will not be scored or rated. Price reasonableness will be determined using one or more techniques listed in FAR 13.106-3.

(End of Summary of Changes)