N01PC65003-74_Amendment_7_SF_30_Final.pdf

Attachment 14: Additional Technical Proposal Instructions (REVISED) RFP: N01PC65003-74 AMENDMENT #07 Page 1 of 14

Attachment 14 Additional Technical Proposal Instructions

Surveillance, Epidemiology, and End Results (SEER) Program

MANDATORY QUALIFICATION CRITERIA It is imperative that Offeror read and prepare for submission of MANDATORY QUALIFICATION CRITERIA in Section M. Evaluation Factors for Award, Item 4 of the Solicitation. There are absolutely no exceptions to meeting the Mandatory Qualification Criteria at time of Proposal Submission. If the Offeror’s proposal does not meet the mandatory criteria, the technical proposal will not be forwarded to the technical evaluation committee for technical evaluation and therefore the Offeror will not be considered for award. If an Offeror proposes a consortium comprised of groups of counties/parishes within a state(s) or groups of states/territories/federal district, then the total proposed consortium shall meet all of the mandatory criteria.

This and the following Additional Technical Proposal Instructions reflect the requirements of this Request for Proposal and are meant to provide additional instructions as well as uniform format for technical proposals. The information provided and requested in these instructions should be used as a guide for formatting and preparing the technical proposal. This information is provided in addition to instructions provided in Section L of the Solicitation.

A detailed work plan must be submitted indicating how each aspect of the Base, Sample Task Order A, and Sample Task Order B statements of works are to be accomplished. Your technical approach should be in as much detail as you consider necessary to fully explain your proposed technical approach or method.

The technical proposal should reflect a clear understanding of the nature of the work being undertaken.

The technical proposal must include information on how the project is to be organized, staffed, and managed to allow evaluation as provided in Section M - Evaluation Factors for Award of this solicitation.

Information should be provided which will demonstrate your understanding and management of important events or tasks.

The Offeror must submit a detailed explanation of the proposed technical approach in conjunction with the tasks to be performed in achieving the project objectives of the Base SOW and all Sample Task Order SOW’s. Proposals which merely restate the requirements of the Government's scope of work will not be eligible for award.

Offerors are advised to give careful consideration to the Base, Sample Task Order A and Sample Task Order B Statements of Work and all reference material, attachments, the technical evaluation criteria, and the Solicitation as a whole, in the development of their Technical Proposal.

Section L.2.a and L.2.b. of the Solicitation discusses the acceptable minimum requirements for the format and contents. The instructions below should be used, along with Section L. of the Solicitation to format and prepare the Technical Proposal.

Submit one Technical Proposal divided into the Sections listed below. Offerors must adhere to the page limits specified below. Pages that exceed more than the specified limitations for Sections 3, 4, and 5 shall be removed from the proposal and shall not be provided to the reviewers to be read or evaluated. Attachments and Appendices do not count against the page limitations.

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PAGE LIMITATIONS

Section Technical Proposal Corresponding Task Area of Base SOW

Page Limitations

3 Sample Task Order A Technical Proposal

Task Area 3 85-Page Limit

4 Base Technical Proposal (Task Areas)

Task Areas 2,4,5,6,7, and 8

40-Page Limit

5 Sample Task Order B Technical Proposal

Task Area 9 8-Page Limit

Offerors are strongly encouraged to organize and submit the Technical Proposal in the following order and as noted below, separating the sections with a page that indicates the section number.

Organization of Technical Proposal

Sections Discussions

Information Attachments Appendices

Page Limitations

Instructions

SECTION 1

Technical Proposal Cover Page

Does not count against Page limitation

Table of Contents Does not count against Page limitation

Include page number in TOC for each Section and Discussion, Information Attachment and Appendices

Proposal Summary and Data Record (NIH- 2043)

Does not count against Page limitation

Refer to Section J for link to the form. Do not include SSN number on the form

SECTION 2

Mandatory Qualification Criteria

Mandatory Qualification Criteria Required Documentation

Does not count against Page limitation

Refer to Section M and below for instructions

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SECTION 3

Sample Task Order A Technical Discussion

85-page limitation

Refer to Sample Task Order A Statement of Work Attachment 4 to the Solicitation

Technical Approach Refer to Sections L Technical Proposal Instructions and M.

Technical Criterion of the Solicitation and see below

Personnel Refer to Sections L Technical Proposal Instructions and M.

Technical Criterion of the Solicitation and see below

Organizational Experience, Capabilities, Resources, and Facilities

Refer to Sections L Technical Proposal Instructions and M.

Technical Criterion of the Solicitation and see below

ATTACHMENTS

AND APPENDICES

These documents do not count toward the 85-page limitation

Staffing Plan – Sample Task Order A

Scored as part of Technical Approach to Sample Task Order A SOW; Refer to Section M.

Technical Approach in the Solicitation

Subcontractor Commitment Letters

See below

Subcontractor Technical Proposal

Refer to Sections L. Technical Proposal Instructions and M.

Technical Criterion of the Solicitation and see below

Resumes, CVs, NIH Biosketchs

Scored as part of Personnel to Sample Task Order A SOW; Refer to Sections L Technical Proposal Instructions and M. Technical Criterion of the Solicitation and see below

Other Considerations Refer Section L.2.b.2. of the Solicitation and see below and see below

Technical Proposal Cost Summary – Sample Task Order A

Use Attachment located in Section J.

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SECTION 4

Base Technical Discussion

40-page limitation

Refer to Base Statement of Work Attachment 3 to the Solicitation.

Include discussion for Task Areas 4, 5, 6, 7, and 8

Technical Approach Refer to Sections L Technical Proposal Instructions and M.

Technical Criterion of the Solicitation and see below

Personnel Refer to Sections L Technical Proposal Instructions and M.

Solicitation and see below

Capabilities, Resources, and Facilities

Refer to Sections L Technical Proposal Instructions and M.

Technical Criterion of the Solicitation and see below

ATTACHMENTS and

APPENDICES

Does not count against 40- Page Limitation

Staffing Plan Scored as part of Technical Approach to Base SOW Task Areas 2, 4, 5, 6, 7, and 8; Refer to Section M., Technical Approach of the Solicitation; and see below

Resumes, CVs, NIH Bio-Sketches

Scored as part of Personnel approach to Base SOW Task Areas 2, 4, 5, 6, 7, and 8; Submit for all Named Personnel; Refer to Section L.2.b; see below

Subcontractors (if applicable) including commitment letters

See below

Other Considerations Refer Section L.2.b.2. of the Solicitation and see below and see below

SECTION 5

Sample Task Order B Technical Discussion

8-page limitation

In response to Sample Task Order B Statement of Work Attachment 5 to the Solicitation

Technical Approach Refer to Sections L Technical Proposal Instructions and M.

Solicitation for instructions

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Personnel Refer to Sections L Technical Proposal Instructions and M.

Solicitation for instructions

Capabilities, Resources and Facilities

Refer to Sections L Technical Proposal Instructions and M.

Technical Criterion of the Solicitation for instructions

Refer to Sections L and M of the Solicitation and see below

ATTACHMENTS and

APPENDICES

Does not count against 8-page limitation

Staffing Plan Scored as part of Technical Approach to Sample Task Order B;

Refer to Section M. Technical Approach in the Solicitation

Resumes, CVs, NIH Biosketchs

Scored as part of Personnel to Sample Task Order B SOW; Refer to Sections L Technical Proposal Instructions and M. Technical Criterion of the Solicitation and see below

Other Considerations Refer Section L.2.b.2. of the Solicitation and see below and see below

Technical Proposal Cost Summary – Sample Task Order B

Use Attachment located in Section J.

SECTION 6

ADDITIONAL

ATTACHMENTS

AND

APPENDICES

Human Subjects Discussion

Non-Scored Factor; Discussion should address Base SOW, Sample Task Order A SOW and Sample Task Order B SOW; Refer to Section L and M of the Solicitation and see below

Protection of Human Subject Assurance

Non-Scored Factor; Use Attachment located in Section J

Identification/IRB Certification/Declaration of Exemption Form

Non-Scored Factor; Use Attachment located in Section J

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Authentication of Key Biological and/or Chemical Resources Discussion

Non-Scored Factor; Discussion should address Base SOW, Sample Task Order A SOW and Sample Task Order B SOW; Refer to Section L and M of the Solicitation and see below

Data Sharing Plan Non-Scored Factor; Data Sharing Plan should address Base SOW, Sample Task Order A SOW and Sample Task Order B SOW; Refer to Section L and M of the Solicitation and see below

Demonstration of a Strong Scientific Premise for the Technical Proposal

Non-Scored Factor; See Section M.

Relevant Publications Scored as part of Organizational Experience and Capability; See below

Population Characteristics and Special Registry Features

Refer to Section M. 11. Evaluation and Basis for Award of Sample Task Orders A and B and Options;

and see below

Planned Enrollment Plan Refer to Section J. See below

Summary of Related Activities Forms

Use Attachment located in Section J. Consider amount of effort proposed for all key personnel for both Sample Task Order A, Sample Task Order B, and see below

GENERAL INSTRUCTIONS:

A. The Offeror’s Technical Proposal encompasses technical discussion of Base, Sample Task Order A, and Sample Task Order B will be scored in accordance with Section M of the Solicitation.

Scored Technical Evaluation Factors include: Technical Approach, Personnel, Organizational Experience and Capabilities, and Resources and Facilities.

B. Non-scored proposal factors include: human subject, mandatory qualification criteria, evaluation of options (Sample Task Orders A and B), demonstration of a strong scientific premise for the technical proposal (Sample Task Order A and Sample Task Order B), authentication of key biological and/or chemical resources, and data sharing plan,). These are also important to the overall contract award decision. All non-scored proposal attributes must be determined to be minimally acceptable. These must be addressed in the Base, Sample Task Order A and Sample Task Order B Technical Proposals. Discussion should be specific to address the respective Statements of Work.

C. All proposal information and documentation required as specified in the Solicitation should be included and listed in the Table of Contents with a page reference.

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D. Offerors who propose subcontracts to perform portions of the Base, Sample Task Order A and

Sample Task Order B Statement of Work (SOW) should clearly identify the specific task areas for which they plan to utilize subcontractors, as well as the method and level of integration between the prime and subcontractor(s), and the expected advantages of such an approach. If the proposed approach will involve a subcontracting arrangement, then the Offeror shall include a letter of commitment from the subcontractor(s), plus documentation of subcontractor’s expertise, qualifications, and prior performance, as well as a narrative describing how the Offeror will manage the subcontractor.

E. The Government shall use the Offeror’s Technical Proposal to assess the Technical Approach, Personnel, Organizational Experience and Capabilities and Resources and Facilities. Offerors are apprised that for the evaluation under each technical evaluation factor, the Government shall confine its consideration to the section of an Offeror’s proposal that corresponds to that technical evaluation factor. Therefore, in the technical proposal, the Offeror should clearly mark each section to correspond with each technical evaluation factor, and ensure that all information which the Offeror wants the Government to consider for that technical evaluation factor is within the designated section, or, in the case of any attachments, is clearly referenced as incorporated into the correct section. Failure to do so means that the inappropriately placed information may not be considered under the technical evaluation factor.

F. No hardcopies are due. The proposal shall be submitted electronically using the Electronic Contract Proposal System (eCPS). Refer to Attachment 1 Packaging and Delivery of the Proposal for Use with eCPS for instructions.

G. A Technical Proposal is not required for Sample Task Order C. See the Additional Business Proposal Instructions for directions on preparing a budget for this Sample Task Order.

SPECIFIC INSTRUCTIONS:

The Offeror is responsible for ensuring that all required information and documentation is included in their Technical Proposal in accordance with the Solicitation. The following is additional information and does not include all required information and documentation for the technical proposal.

SECTION 1:

The following does not count toward the page limitations.

a. PROPOSAL TITLE PAGE. Include RFP title and number, name of organization, DUNS number, identification of the proposal part, appropriate titles and signatures of the Business Official and Principal Investigator.

b. PROPOSAL SUMMARY AND DATA RECORD (NIH-2043); Do not include any Social Security Numbers (SSNs) on the form.

c. TABLE OF CONTENTS. Include a Table of Contents (TOC) that provides the page number of each proposal section that at a minimum uses the headings and subheadings that appear in the chart above. Additional subheadings may be entered at the Offeror’s discretion. Refer to Other considerations within Section L of the Solicitation.

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SECTION 2:

a. MANDATORY QUALIFICATION CRITERIA (Not Scored) required documentation does not count toward the page limitations.

b. Read the first paragraph of this document and review MANDATORY QUALIFICATION CRITERIA in Section M. Evaluation Factors for Award, Item 4 of the Solicitation.

SECTIONS 3-5:

The Offeror should include the Technical Discussions in the relevant section of the Technical Proposal and ensure that the Offeror’s Technical Proposal addresses all required information and documentation in accordance with Section L.2.b. Technical Proposal Instructions of the Solicitation.

The following pertains to SECTIONS 3 (Sample Task Order A SOW); SECTION 4 (Base SOW Task Areas 2, 4, 5, 6, 7, and 8); and SECTION 5 (Sample Task Order B SOW).

The Offeror must separate Technical Discussions for each SOW as per the chart above. Refer to Section M. for Technical Evaluation Factors. The following factor and sub-factor weights correspond to Section M.

Technical Evaluation Factors Total weight

Sub-factor Weight

a. Technical Approach 45%

1. Sample Task Order A – Core

Infrastructure Support Activities (Task Area 3 of the Base SOW and Sample Task Order A SOW)

35%

2. Sample Task Order B – Virtual Pooled Registry (Task Area 9 of the Base SOW and Sample Task Order B SOW)

5%

3. All other Task Areas of the Base SOW including Task Areas 2, 4, 5, 6, 7, and 8

5%

b. Personnel 25%

1. Sample Task Order A – Core

Infrastructure Support Activities (Task Area 3 of the Base SOW and Sample Task Order A SOW)

15%

2. Sample Task Order B – Virtual Pooled Registry (Task Area 9 of the Base SOW and Sample Task Order B SOW)

5%

3. All other Task Areas of the Base SOW including Task Areas 2, 4, 5, 6, 7, and 8

5%

c. Organizational Experience, Capabilities, Resources and Facilities

30%

Total 100%

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a. Technical Approach (45%):

If Subcontractors are proposed the Subcontractor’s Technical Proposals must include the information below and include the required documentation:

1. Discuss the Offeror’s understanding of the technical, scientific and operational problems and solutions associated with accomplishing the requirements of all tasks in the SOW.

2. Discuss the Offeror’s understanding of the issues and problems of collecting population level cancer surveillance data associated with accomplishing the requirements of the SOW.

3. Describe the Offeror’s managerial approach to accomplishing the requirements of the SOW.

4. Describe the Offeror’s management approach to supervising and managing contractor personnel, subcontractor personnel and consultants proposed to conduct the SOW.

5. Describe the Offeror’s management approach to staffing, training and the efficient use of staff or other resources to conduct the SOW. Reference within your technical discussions and include 3 separate Staffing Plans under Attachment and Appendices of Sections 3, 4, and 5.

Each Staffing Plan must be specific to one if the three technical discussions (Base Technical Discussion, Sample Task Order A Technical Discussion and Sample Task Order B Technical Discussion)

6. Describe in detail the Offeror’s staffing plan delineating lines of authority and areas of responsibility associated with accomplishing the requirements of the SOW. Include staffing plan in Attachment section.

7. Describe the Offeror’s proposed methods for ensuring quality assurance and adhering to milestones and timely submission of reports and deliverables.

8. Describe the Offeror’s proposed quality control and quality assurance procedures to ensure the requirements of the SOW are met.

9. Describe the Offeror’s plan to ensure confidentially of information.

10. Describe the Offeror’s methods for ensuring the prevention of Conflicts of Interest for the

SOW.

11. If Subcontractors are proposed, provide the Prime’s Technical Proposal should briefly discuss the Subcontractor’s technical approach and refer to the Subcontractor’s Technical Proposal for detailed discussion. The Subcontractor’s Technical Proposal should be included as an attachment to the Prime Technical Proposal. The Subcontractor’s Technical Proposal should describe and discuss 1 - 10 above and include signed subcontractor commitment letter from each organization. Include the subcontractor commitment letters under Attachments and Appendices of Section 3.

b. Organizational Experience, Capabilities, Resources and Facilities (30%):

If Subcontractors are proposed the Subcontractor’s Technical Proposals must include the information below and include the required documentation:

a. Describe organizational experience and ability to carry out the specific tasks and requirements of the SOW including the organization’s experience that:

i. supported central cancer registry operations

ii. supported research which directly utilized the central cancer registry's data collection infrastructure; case control studies, patterns of care, comparative effectiveness or patient outcomes, or studies requiring tissue acquisition

iii. established and maintained data sharing agreements with other population-based cancer registries and other entities

iv. established relationships with the Offeror's local cancer research and cancer control communities and collaborated with other organizations

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v. supported the release of the Offeror's cancer surveillance data to outside investigators

vi. worked with Institutional Review Boards

vii. provided and maintained an available, adequate and a secure data processing environment including information security and physically secure office space including:

1. security of computer network systems and support

2. physically secure office space

3. data and physical security

4. office equipment

5. administrative support

b. Describe availability and adequacy of the facilities to perform the tasks of the SOW including administrative support and dedicated space for personnel and equipment.

c. Describe availability and adequacy of the secure environment for confidential storage of information including physically secure office space, data, and physical security.

d. Describe availability and adequacy of the equipment to perform the tasks of the SOW including all computers, hardware, software, and servers.

e. If subcontractors are proposed, describe and discuss b, c, and d. above.

f. Describe and document availability of qualified personnel to conduct the SOW.

g. Describe organizational experience for assuring quality of work, products and deliverables and capability to conduct quality assurance.

h. Describe organizational experience and capability of maintaining stable workforce and ability to recruit and retain staff.

i. Describe organizational experience in appropriate use of and managing subcontractors to supplement areas of expertise to carry out the tasks of the Base SOW.

j. If subcontractors are proposed, the Prime’s Technical Proposal should briefly discuss the Subcontractor’s organizational experience, capabilities, resources and facilities and refer to the Subcontractor’s Technical Proposal for detailed discussion. The Subcontractor’s Technical Proposal should describe and discuss a - i above.

c. Personnel (25%)

If subcontractors are proposed, the Prime’s Technical Proposal should briefly discuss the Subcontractor’s proposed personnel and refer to the Subcontractor’s Technical Proposal for detailed discussion.

1. Describe and document the education, training, experience and expertise of the proposed key personnel required to carry out the tasks of the SOW. If Subcontractors are proposed their Technical Proposals must include the information below and include the required documentation as an attachment to the Subcontractor’s Technical Proposal:

a) Key Personnel (Principal Investigator (PI)/Program Director):

i. Describe and document evidence of education, training, expertise, and experience of Principal Investigator/ Program Director to:

1. perform the tasks described in the SOW

2. in cancer epidemiology and conducting population-based epidemiological studies including supervisory and budget experience

3. manage the overall SOW

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4. in procedural aspects of managing and coordinating population-based cancer registry data collection including supervisory and budget experience

5. include Resume, CV or NIH Biosketch for each named key personnel in the relevant Attachments section

6. Refer to the following in the Solicitation: Article G.2. Key Personnel, Article H.11 Multiple Principal Investigators, and Section L.2.b. Also, refer to Technical Proposal Instructions for discussion of personnel

b) Key Personnel (Registry Operations Supervisor/Registry Director/Registry Manager):

i. Describe and document evidence of education, training, expertise, knowledge, and experience of Registry Operations Supervisor/Registry Director/Registry Manager to manage the requirements of the SOW that pertain to registry operations.

ii. Describe and document evidence of education, training, expertise, knowledge and experience of Registry Operations Supervisor/Registry Director/Registry Manager in all procedural aspects of managing and coordinating population-based cancer registry data collection including supervisory and budget experience.

iii. Include Resume, CV or NIH Biosketch for each named key personnel in the relevant Attachments section. Refer to the following in the Solicitation:

Article G.2. Key Personnel, Article H.11 Multiple Principal Investigators, and Section L.2.b. Also, refer to Technical Proposal Instructions for discussion of personnel.

c) Other (Non-Key) Personnel:

i. Describe and document evidence of education, training, expertise and experience of proposed personnel to carry out the tasks of the SOW, including specific area of expertise to be contributed to the project. Include:

1. proposed contractor personnel

2. proposed subcontractor personnel

3. proposed consultants

ii. Submit one resume, CV or NIH Biosketch for each named personnel including proposed subcontractor personnel and proposed consultants Refer to Technical Proposal Instructions for discussion of personnel

iii. If To Be Determined (TBD) Positions are proposed, include a discussion of the qualifications and requirements of the position, a description of the “ideal” candidate, the plan for recruitment, and an estimate of the time required to fill the position

Evaluation and Basis for Award of Sample Task Orders A and B and Options

Refer to Section M.11. of the Solicitation for specific information.

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SECTION 6:

a. Human Subjects Discussion (Non-Scored)

i. The Offeror should provide a thorough and complete description of the procedures, policies, and systems that demonstrate how the Offeror is going to assure the protection of human subjects with respect to collecting and maintaining data that are subject to provisions of the Confidentiality of Information clause, the Privacy Act, and the Health Insurance Portability and Accountability Act. Additionally, describe any plans that may derive from statutory requirements regarding the notification of patients that their data are in a state cancer registry as well as any plans and activities to educate and inform the public about the existence of cancer registries and their role in reducing the cancer burden.

ii. Include a discussion of protection of human subjects, required education in the protection of human subjects’ research participant’s discussion and data collection analysis plan.

Refer to specific information provided in Section L.2.b.4 of the Solicitation and address the subparagraphs within.

b. Authentication of Key Biological and/or Chemical Resources Discussion (Non-Scored)

The Offeror should review Section M.5 f the RFP to determine whether this topic is relevant to this RFP. If not, the Offeror should merely make a statement that this area does not apply with a brief description as to why.

c. Demonstration of a Strong Scientific Premise for the Technical Proposal Discussion (Non- Scored)

The Offeror should review Section M.9 of the RFP and provide a brief discussion of how; if the aims of the Base, Sample Task Order A, and Sample Task Order B Statements of Work as achieved, scientific knowledge, technical capability, and/or clinical practice would be improved.

d. Data Sharing Plan (Non-Scored)

The Offeror should describe their Data Sharing Plan. This plan should document the Offeror’s plans for directly sharing the data collected not the public access of the SEER data provided by the NCI. At the minimum the plan should address:

i. what data will be shared

ii. who will have access to the data

iii. where the data will be available

iv. when the data will be shared

v. how researcher will locate and access the data

e. Relevant Publications

The Offeror should provide a list of research activities and publications for which the Organization played an integral role (e.g. an investigator used the registry Include studies that were active during the period 2011 to 2016. Information provided in this attachment will support your Organizational Experience and Capability Technical Discussion for the Base, Sample Task Order A and Sample Task Order B. Reference this Attachment within your technical discussions.

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f. Population Characteristics and Special Registry Features

The Offeror should provide the following information on population characteristics and special registry features. Information provided in this attachment will support your Organizational Experience and Capability Technical Discussion for Sample Task Order A. Reference this attachment within your technical discussion of Organizational Experience and Capability under Sample Task Order A.

i. Population Characteristics

When providing race/ethic population information the Offeror should use the definitions that are used by the Bureau of the Census in the Official 2010 U.S.

Census Form. For an overview of the 2010 Census use of Race and Hispanic Origin see http://www.census.gov/prod/ cen2010/briefs/c2010br-02.pdf.

1. Total Population size

2. Hispanic: Where possible provide population information on subcategories of the

Hispanic population represented in the catchment (for example, Cuban Hispanic or Hispanic of Mexican origin).

3. Asian and Pacific Islander: Where possible provide population information on subcategories of the Asian and Pacific Islander population represented in the catchment (for example, Japanese, Chinese, etc.).

4. African American

5. American Indians or Alaska Natives

6. White Non-Hispanic

7. Non-Metro: Non-Metro populations should be based on the most recent United

States Department of Agriculture’s (USDA) Rural-Urban Continuum Codes.

They include counties categorized as 4 through 9 on the Rural-Urban Continuum.

8. Poverty: State level poverty rates should be based on the latest figures from the Bureau of the Census’s American Community Survey.

9. Non-Metro Poverty: Non-Metro populations should be based on the most recent United States Department of Agriculture’s (USDA) Rural-Urban Continuum Codes. They include counties categorized as 4 through 9 on the Rural-Urban Continuum. State level poverty rates should be based on the latest figures from the Bureau of the Census’s American Community Survey.

10. Older Adults: Provide the percent of the population who are 65+, 75+, and 85+ for all race, white, African American, Asian Pacific Islander, American Indian and Alaska Native, and Hispanic

11. Overall Cancer mortality: Latest 3-year cancer mortality rate (standardized to US

2000 SM)

12. Overall Cancer incidence: Latest 3-year invasive cancer incidence rate (standardized to US 2000 SM)

13. Other Special Populations: Offerors should provide population information on other special populations within their catchment that represent groups not included in the above categories

ii. Special Registry Features

1. Percent of yearly cases covered by electronic pathology reporting

2. Reporting laws covering pathology laboratories, physicians, and other non-hospital health care providers

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3. Discussion of the Offeror’s capacity to modify the reporting law as needed.

4. Affiliation or documented collaborations with an NCI Designated Cancer Center

5. Demonstrated support and collaboration with investigators who have NIH funded research with incorporation of the registry data that is critical to the research.

6. Documented release of registry data to investigators

7. Discussion of any demonstrated innovative processes that are scalable and applicable to other population-based cancer registries such as automation of data collection, scalable processes for physician reporting, or innovative quality control processes

g. Other Considerations

Use specifically titled subparagraphs and include the page numbers in the TOC. Refer to Section L.2. for specific information and examples.

h. Summary of Related Activities Forms

Submit one form for each key personnel proposed (One form per person). Include in Section 6 of the technical proposal and specify for each personnel under “C” of the form the amount of effort he or she is being proposed on Sample Task Order A or Sample Task Order B. If listed as key personnel for the base SOW, submit the form but do not specify a percentage of effort under “C” of the form.

Attachment 21: Additional Business Proposal Instructions (REVISED) RFP: N01PC65003-74 AMENDMENT #07 Page 1 of 17

Attachment 21 Additional Business Proposal Instructions

Surveillance, Epidemiology, and End Results (SEER) Program

Refer to SECTION L.2.c Business Proposal Instructions of the Solicitation. The following Additional Business Proposal Instructions reflect the requirements of this Request for Proposal (RFP) and are meant to provide additional instructions as well as uniform format for business proposals. The information provided and requested in these instructions should be used as a guide for formatting and preparing the business proposal. This information is provided in addition to instructions provided in Section L of the Solicitation.

Section L. of the Solicitation discusses the acceptable minimum requirements for the format and contents.

The instructions below should be used, along with Section L. of the Solicitation to format and prepare the business proposal.

Offerors are strongly encouraged to organize and submit the business proposal in the following order and as noted below, separating the sections with a page that indicates the section number.

Organization of Business Proposal

SECTIONS DESCRIPTION INSTRUCTIONS

SECTION 1

Business Proposal Title Page

See below for specific information required on the title page

Table of Contents

(TOC)

Include page number in TOC for each Section and Discussion, Information Attachment and Appendices

Proposal Summary and Data Record (NIH-2043)

Use Attachment 15 link in Section J to access the form. Do not include SSN number on the form

Offeror’s Points of Contact

Use Attachment 18 link in Section J to access the form.

Acknowledged Amendments

Include all acknowledged Amendments associated with this RFP with the Business Proposal.

SECTION 2

Business Proposal

INFORMATION AND

DISCUSSION

Past Performance Information

Refer to Section L and M of the Solicitation and see below

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Property Discussion Section L.2.c. for instructions related to property information required and see below

Financial Capacity Statement

Refer to L.2.c.10.c. Financial Capacity and include statement in business proposal; see below

Adequate Accounting System Certification

See below

Qualifications of the Offeror

Refer to L.2.c.11 and see below

Wage Rate Determination Discussion

See below

Index of Certified Cost or Pricing Data and Information

Refer to Section L.2.c. Certified Cost or Pricing Data for instructions

ATTACHMENTS

Draft IT-SP See Information Security information below

Section K – Representatives, Certifications, and Other Statements of Offerors

Use the Attachment 8 located in Section J and see below

Non-Disclosure Agreement

Use the Attachment 9 located in Section J and see below.

Small Business Subcontracting Plan

Use the Attachment 16 located in Section J. and see additional instructions below

Certificate of Current Cost or Pricing Data

Use the Attachment 19 located in Section J.

Negotiated Indirect Rate Agreement

Provide copy of most recently negotiated Indirect Rate Agreement

Fringe Rate Policy Submit if specific approved fringe rates are not included in the negotiated Rate Agreement

Cost of Living Adjustment Policy

See below

Merit Increase Policy See below

Annual Financial Report Refer to L.2.c.13

Travel Policy Refer to L.2.c.13 and submit a copy of the current policy

Disclosure of Lobbying Activities

Use the Attachment 21 located in Section J.

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SECTION 3

Sample Task Order A (Core Infrastructure Support Activities)

Discussion and Documentation

Section 508 conformant electronic reports and deliverables Discussion

See below

Budget - Breakdown of Proposed Estimated Costs

Submit in both PDF and Excel using Attachment 17 in Section J. See below for additional information

Budget Narrative Required for each cost element. See below for specific instructions and Refer to Section L.2.c.

Certified Cost or Pricing Data, Cost Elements

Budget Supporting Documentation

Required for each cost element. See below for specific instructions

Supporting Salary

Required for personnel proposed. See below for specific instructions

Quotations Required for unit costs more than $500 per unit and required for Government-Furnished Property (equipment at any cost). See below for specific instructions

Price Catalogues Required for unit costs more than $500 per unit.

See below for specific instructions

Signed Consultant Letter’s and/or Agreements

Required for proposed consultants

Subcontractor

Signed Commitment Letters must be submitted as part of the Technical Proposal. Additional required documentation and information must be submitted as part of the Business Proposal; See below

Draft Subcontract Agreements

Required for each proposed subcontractor (unsigned templates)

SECTION 4

Sample Task Order B (Virtual Pooled Repository)

Section 508 conformant electronic reports and deliverables Discussion

See below

Budget - Breakdown of Proposed Estimated Costs

Submit in both PDF and Excel using Attachment 17 in Section J. See below for additional information

RFP: N01PC65003-74 AMENDMENT #07 Page 4 of 17

Budget Narrative Required for each cost element. See below for specific instructions and Refer to Section L.2.c.

Certified Cost or Pricing Data, Cost Elements

Budget Supporting Documentation

Required for each cost element. See below for specific instructions

Supporting Salary

Required for personnel proposed. See below for specific instructions

Quotations Required for unit costs more than $500 per unit.

Price Catalogues Required for unit costs more than $500 per unit.

Sample Task Order C (Programmatic Meeting)

Budget, Budget

Narrative and Supporting Documentation

Submit in both PDF and Excel using Attachment 17 in Section J. See below for additional information

Budget Narrative and Supporting

See below

GENERAL INSTRUCTIONS

1. Submit one business proposal divided into the sections in the chart above.

2. All proposal information and documentation required as specified in the Solicitation should be included and listed in the Table of Contents with a page reference.

3. There are no page limitations to the business proposal or any sections of the business proposal.

4. ALL OFFERORS ARE REQUIRED TO SUBMIT COST PROPOSALS FOR SAMPLE TASK

ORDERS A, B, AND C. DO NOT SUBMIT A COST PROPOSALFOR THE BASE

STATEMENT OF WORK.

5. The Business proposal shall be submitted electronically using the Electronic Contract Proposal System (eCPS). Refer to Attachment 1 Packaging and Delivery of the Proposal for Use with eCPS for instructions. No hardcopies are to be submitted.

6. Section L of the Request for Proposal (RFP) specifies the minimum documentation requirements for cost data and all cost related support. All related documentation should be included in the business proposal in a clearly marked section. Refer to detailed instructions below for Sample Task Orders A, B, and C.

RFP: N01PC65003-74 AMENDMENT #07 Page 5 of 17

SPECIFIC INSTRUCTIONS:

The Offeror is responsible for ensuring that all required information and documentation is included in their Business Proposal in accordance with the Solicitation in Section L and as specified in Section J, List of Attachments. The following is additional information and does not include all required information and documentation for the business proposal.

SECTION 1:

1. BUSINESS PROPOSAL TITLE PAGE.

The following must be provided on the first page of the business proposal:

a. Solicitation title and number;

b. Name and address Offeror;

c. Offeror’s DUNS number;

d. Identification of the Proposal Part (Business);

e. Name and telephone number of Business Official;

f. Name of contract administration office (if available);

g. Type of contract action (New contract)

h. Proposed cost; profit or fee; and total; Note: Specific for Sample Task Order A, B, and C.

i. Indicate whether you require the use of Government Property in the performance of the contract and if so, what property;

j. Whether your organization is subject to cost accounting standards; whether your organization has submitted a CASB Disclosure Statement, and if it has been determined adequate; whether you have been notified that you are or may be in noncompliance with your Disclosure Statement or CAS, and, if yes, an explanation; whether any aspect of this proposal is inconsistent with your disclosed practices or applicable CAS, and, if so, an explanation; and whether the proposal is consistent with your established estimating and accounting principles and procedures and FAR Part 31, Cost Principles, and, if not, an explanation;

k. The following statement: This proposal reflects our estimates and/or actual costs as of this date and conforms with the instructions in FAR 15.403 5(b)(1) and Table 15 2. By submitting this proposal, we grant the Contracting Officer and authorized representative(s) the right to examine, at any time before award, those records, which include books, documents, accounting procedures and practices, and other data, regardless of type and form or whether such supporting information is specifically referenced or included in the proposal as the basis for pricing, that will permit an adequate evaluation of the proposed price;

l. Date of Submission; and

m. Name, title and signature of authorized representative.

2. PROPOSAL SUMMARY AND DATA RECORD (NIH-2043); Do not include any Social Security

Numbers (SSNs) on the form.

3. TABLE OF CONTENTS. Include a Table of Contents (TOC) that provides the page number of each proposal section that at a minimum uses the headings and subheadings that appear in the chart above.

Additional subheadings may be entered at the Offeror’s discretion. Refer to Other considerations within Section L of the Solicitation.

4. Offerors should acknowledge and submit all amendments as part of the Business Proposal.

RFP: N01PC65003-74 AMENDMENT #07 Page 6 of 17

SECTION 2:

BUSINESS PROPOSAL DISCUSSIONS AND ATTACHMENTS

1. The Offeror should ensure that the business proposal includes all required information and documentation including required attachments in accordance with the Solicitation. The Offeror is strongly encouraged to organize the business proposal in the order listed in the table above.

2. Past Performance Information (Not Scored) In accordance with Section L.1.a.15., provide a list of up to the last 5 contracts or grants completed during the past five years and 1 contract or grant currently being performed that are similar in nature to Base Statement of Work Task Areas 2, 4, 5, 6, 7 and 8. Include the following information for each contract or subcontract:

a. Name of Contracting Organization

b. Contract Number (for subcontracts, provide the prime contract number and the subcontract number)

c. Contract Type

d. Total Contract Value

e. Description of Requirement

f. Contracting Officer’s Name and Telephone Number Program Manager’s Name and Telephone

Number

g. North American Industry Classification Code (NAICS)

The Offeror may provide information on problems encountered on the identified contracts and the Offeror’s corrective actions.

The Government is not required to contact all references provided by the Offeror. Also, references other than those identified by the Offeror may be contacted by the Government to obtain additional information that will be used in the evaluation of the Offeror’s Past Performance.

3. Information Security Attachment

a. Submit a Draft IT-SP as an Attachment to the Business Proposal.

b. Evaluation of Draft IT-SP: The Draft IT-SP will be reviewed to determine that it meets the requirements set forth in the Solicitation. The draft IT-SP will be evaluated but not scored.

The plan must be acceptable for award to be made. Refer to Section L.1.1.17 Information Security and Physical Access Reporting Requirements and to Attachment 14, Additional Technical Proposal Instructions, Sections 3 – 5.c.vii. Organizational Experience and Capabilities.

4. Property Discussion

a. Refer to L.2.c.10.a. Property and provide required information.

b. Discuss and provide list of contractor property proposed for use under Sample Task Order A and B for which no costs are proposed.

c. Equipment proposed under Cost or Contractor Share for Sample Task Order A would be considered Contractor’s Property not Government Property.

d. Government-Furnished Property if requested will be determined during discussions with those in the Competitive Range. The Offeror should include a list of property that is

RFP: N01PC65003-74 AMENDMENT #07 Page 7 of 17 requested for purchase with government funds. Government-Furnished Property discussed in this section should coincide with property statement on the Business Proposal Title page.

5. Annual Financial Report

This applies to the Prime Offeror. If the Offeror does not have an annual financial report or audited financial statement, provide the most recent balance sheet.

6. Adequate Accounting System (required as Cost-Type Task Orders will be solicited under resultant IDIQ)

a. As per Section L.2.c.10.d., include the required certification,

b. Include the response to the question regarding whether your organization’s accounting system has been approved for use on Government cost reimbursement contracts

c. Provide the Contracting Officer Determination Letter or give the name and address of the agency that approved the system.

d. For cost-type subcontracts proposed, include the subcontractor’s certification and information.

7. Qualifications of the Offeror As per L2.c.11, provide a summary of your organization’s “General Experience, Organizational Experience Related to this RFP, Performance History and Pertinent Contracts”.

8. Section K – Representatives, Certifications, and Other Statements of Offerors

Submit Attachment 8 which is a NIH form in addition to completing online representations and certifications on www.sam.gov as indicated in Part IV, Section K of the Solicitation.

Important note: The North American Industry Classification System (NACIS) code used in the Small Business Sources Sought Notice, the Research and Development Sources Sought Notice, and the Draft Request for Proposal was 541712 which is no longer in use. The 2017 NAICS used in the Solicitation is 541715. The Offeror is advised to update their https://www.sam.gov records accordingly. Refer to https://www.census.gov/cgi-bin/sssd/naics/naicsrch?code=541715&search=2017%20NAICS%20Search .

9. Non-Disclosure Agreement for Prospective Offeror

Use the link in Section J for Attachment 9 and submit signed form for each named contractor and subcontractor personnel who may have access to non-public information.

10. Wage Rate Determination discussion

Offerors should discuss understanding that the Service Contract Act will be applicable in any resultant base contract and the Wage Rate determination for the Offeror’s locality will be incorporated in the base contract. The Offeror should list the direct labor positions proposed to conduct Sample Task Orders A and B in this section and acknowledge understanding that the minimum wage rates will comply with the relevant locality wage determination. Refer to Article I.6 SERVICE CONTRACT LABOR STANDARDS of the Solicitation. The Offeror may also refer to https://www.wdol.gov/sca.aspx for additional information.

11. Small Business Subcontracting Plan

a. Refer to Section L.2.c.6. Small Business Subcontracting Plan for details and use Attachment 16 in Section J of the Solicitation to complete the plan.

b. The plan must be completed based upon the IDIQ Maximum which is $500,000,000 and should be listed as the total contract amount in the plan.

RFP: N01PC65003-74 AMENDMENT #07 Page 8 of 17

c. The percentages proposed must be based on the total IDIQ base value of $500,000,000, not the proposed cost of the Sample Task Orders. In other words, the Small business subcontracting Plan percentage goals need to be based on your estimated amount you plan to subcontract over the 10-year period of performance of the IDIQ based upon the assumption that the Offeror would receive $500M in task order awards. All goals must be estimated and realistic percentages must be calculated against the total IDIQ base value of $500M

d. Additionally, all goals must meet the minimum HHS current subcontracting goals; these percentages are located on pages 2 and 3 of the Small Business Subcontracting Plan. The HHS current subcontracting goals are listed in L.2.c.6.

e. The Total estimated dollar value of ALL planned subcontracting (2.a.) in the plan must be determined by dividing the Ceiling/Maximum of $500M by the total costs proposed for all years for both Sample Task Orders A and B to arrive at a factor (xx.xx). This factor should then be multiplied by Total Other Direct Costs ($xxx,xxx) of both Sample Task Order A and B for all years to arrive at the Total estimated dollar value of ALL planned subcontracting.

f. All costs proposed in the budget (other than the Prime Offeror’s labor) must be considered for small business subcontracting opportunities and the Offeror must provide detailed justification as to why these opportunities cannot be fulfilled by a small business, if not proposed as such.

12. Subcontract Documentation

a. The signed subcontractor commitment letters must be submitted as part of the Technical Proposal and will be evaluated by the Technical Committee. Reference the location of the commitment letters in the business proposal. The remainder of the subcontract documentation must be submitted in the business proposal.

b. As per FAR 44.1 – General, “Subcontract” means any contract as defined in Subpart

2.1 entered into by a subcontractor to furnish supplies or services for performance of a prime contract or a subcontract. It includes but is not limited to purchase orders, and changes and modifications to purchase orders.

c. The Prime must provide the following for each proposed subcontractor:

i. Discussion of determination of responsibility (Refer to FAR 9.104-4).

ii. Confirmation of completion of electronic annual representations and certifications at www.sam.gov

iii. Discussion of how price or cost reasonableness was determined including discussion of adequate price competition or its absence properly justified

iv. Discussion of price/cost analysis of the subcontractor’s cost/price proposal

v. For cost-type subcontracts provide an unsigned Draft Subcontract Agreement;

Use of the Offeror’s standard template including the subcontractor organization’s name, address, type of subcontract, period of performance, amount of subcontract, relevant flowdown clauses, and the subcontractor’s statement of work.