CKA_Draft_Requirements_Document.pdf

Disclaimer

This requirements document is in draft form and provided for informational and planning purposes only. All information provided herein is subject to change and in no way binds the

Government to solicit for or award a competitive contract. The projected acquisition strategy and the draft requirements document are subject to change at any time. Any additional updates to the requirement will be released via FBO.

1.0 Scope

This document describes the requirements to perform the CKA vital role in support of the NAVAIR 6.8.3.2 kit management mission as it serves as a central hub for assembly, storage, distribution and reclamation of Technical Directive (TD) change kits for all naval aviation systems and subsystems. Through the assembly of the TD change kits, the CKA directly supports NAVAIR Operational, Safety, and Improvement Program (OSIP) initiatives. The scope of the effort will provide support to all NAVAIR Program Manager Air (PMAs) with the implementation of approved Engineering Change Proposals (ECPs) involving retrofit kits for naval aviation weapon systems and subsystems.

1.1 Background

The Naval Air Systems Command (NAVAIR) Central Kitting Activity (CKA) Program is comprised of the work required for the inventory management of all NAVAIR specific 6V cognizance code material, more commonly known as “TD Change Kits”.

Prior to the establishment of the CKA, TD change kits were allocated from the kit manufacturers to one or more Navy Supply Centers (NSCs). TD change kits represented only a small fraction of the material these facilities stored. TD change kits do not fit the profile of a normal item of supply since they do not have a recurring demand and are provided as free issue. TD change kits were incorrectly marked with vendor part numbers or National Stock Numbers (NSNs) vice Kit Identification Numbers (KINs). Marking problems create the potential for kits to be lost or issued for requirements other than the intended retrofit program. In 1985, NAVAIR conducted a feasibility study to investigate alternative methods for improving TD change kit management and asset visibility. As a result, NAVAIR established the CKA in 1986 to:

improve response time to install activities; improve asset visibility and ability to identify and correct TD change kit marking, packaging and configuration problems; improve metrics for TD change kit status reports; standardize TD change kit identification, shipping and requisitioning procedures across all platforms; achieve economies of scale cost savings by using a single site for management of all NAVAIR TD change kits.

NAVAIR 6.8.3 Total Asset Visibility (TAV) Division located at Naval Air Station (NAS) Patuxent River, MD, serves as the competency for NAVAIR Technical Directive (TD) kit management and is responsible for all CKA operations. NAVAIR 6.8.3.2 TD Kit Management branch is designated as the Inventory Control Point (ICP) for 6V cognizance material. TD change kits and associated Government Furnished Equipment (GFE) are a one-time, free issue to authorized installation sites. As such, NAVAIR

6.8.3.2 is responsible for providing “Life of TD” kit management support including TD kit number assignment, kit requisition processing, kit assembly, kits metrics and excess kit reclamation.

2.0 Applicable documents

The following documents are applicable to the tasking described herein (the most current version at time of award).

NAVAIR 00-25-300 Naval Air Systems Command Technical Directive System

NAVSUP P-485 Naval Supply Procedures

DOD 5220.22M National Industrial Security Program Operating Manual

National Security Agency (NSA) Manual 3-16

NAVAIRINST 4130.1 Naval Air Systems Command Configuration Management Policy

NAVAIRINST 4720.8 Processes for Management of NAVAIR Modification Material

OPNAVINST 4790.2 Naval Aviation Maintenance Program

DOD Directive 4140.1 Material Management Policy

SECNAVINST 7320.10A, Department of the Navy (DON) Personal Property Policies and Procedures

Federal Acquisition Regulation (FAR), Part 45 Government Property.

DOD Directive 4140.1-R, Supply Chain Materiel Management Regulation

NAVAIR 1.4 Memorandum (NAVAIR Foreign Military Sales Reserve Business Rules)

NAVSUP P-723 Inventory Integrity Procedures

SECNAVINST 4440.34, Implementation of Item Unique Identification within the Department of the Navy

DODINST 5000.02 Operation of Defense Acquisition System

DODINST 5000.64 Accountability and Management of DoD equipment and Other Accountable Property

SECNAVINST 5000.2D, Implementation and Operation of the Defense Acquisition System and the JCIDS

Defense Transportation Regulations (DTR) 4500.9 PT II Cargo Movement

NAVSUP P-700 Common Naval Packaging

MIL-STD-2073.1E Department of Defense Standard Practice for Military Packaging

Navy Standard Operating Procedures for the Contractor Verification System (CVS) to include the Logical Access Credentials for Department of the Navy (DON) Volunteers (Pilot Program)

OPNAVINST 5100.23 Navy Safety and Occupational Health (SOH) Program Manual

DLM 4000.25-M, Defense Logistics Management System (DLMS), Volume 2

SECNAV M-5510.30

DOD-I 5200.46

3.0 Requirements

3.1 General Requirements

3.1.1 Compatibility - All electronic data and reports submitted by the contractor in support of this tasking shall use Microsoft Office package software compatible with NMCI standards for MS Word, Access, PowerPoint and Excel. The contractor shall maintain NMCI MS office version compatibility.

The contractor shall maintain the ability to interface with and transfer data to and from requiring office software applications and their upgraded versions. The contractor shall maintain state-of the-art virus software and ensure that all media are virus free when delivered. Contractor personnel shall be capable of maintaining real-time communications, both voice and data transfer capabilities, with AIR-6.8.3 during working hours whether at the contractor work site or on travel.

3.1.2 Contract Status Reporting. The contractor shall provide the following documentation.

3.1.2.1 Contract Delivery Requirements List (CDRL)

3.1.2.1.1 Funds and Man Hour Expenditure Report (CDRL A001)

3.1.2.1.2 Modification Kit Management Data Report providing status report for Kit Inventory, Kit Assembly, Kit Reclamation, Classified Kit Inventory (CDRL A002)

3.1.2.1.3 Monthly Project Status Report (CDRL A003)

3.1.2.1.4 Operations Security (OPSEC) Plan (CDRL A004)

3.1.2.1.5 Desktop Guides (CDRL A005)

3.1.2.1.6 Commercial Shipments (CDRL A006)

3.1.2.1.7 Supply Discrepancy Report (SDR) and Transportation Discrepancy Report (TDR) (CDRL A007)

3.1.2.1.8 Damage and Loss Reports (CDRL A008)

3.1.2.1.9 Confidential/Secret/COMSEC Physical Inventory Report (CDRL A009)

3.1.2.1.10 Transition Out Plan (CDRL A010)

3.1.2.2 Enterprise-Wide Contractor Manpower Reporting Application (ECMRA).

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Navy via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

3.1.3 Work Schedule to include overtime, holidays, and installation closure.

3.1.3.1 Work schedule: The contractor shall provide the required services and staffing coverage during normal working hours. Normal working hours are usually

8.5 hours (including a 30-minute lunch break), with a range from 0600 to 1800 every Monday through Friday (except on the legal holidays specified in Paragraph 3.1.3.1.2).

3.1.3.1.1 Holidays: The Government observes the following holidays:

New Year’s Day, January 1 Martin Luther King’s Birthday, the third Monday in January President’s Day, the third Monday in February Memorial Day, the last Monday in May Independence Day, July 4 Labor Day, the first Monday in September Columbus Day, the second Monday in October Veteran’s Day, November 11 Thanksgiving Day, the fourth Thursday in November Christmas Day, December 25 https://doncmra.nmci.navy.mil/ https://doncmra.nmci.navy.mil/

The contractor is permitted to observe the above holidays in accordance with its corporate policy; however, the contractor shall be available to accept deliveries even on a Government observed holiday as listed above.

3.1.3.1.2 Overtime: Overtime cannot be charged directly to the contract unless first approved in writing by the Chief of the Contracting Office.

3.1.4 Other Direct Costs: COR approval shall be obtained prior to the purchase of any material or travel expenses.

3.1.4.1 Travel: Travel will be allowable only when it is essential to the performance of the tasks detailed in Paragraphs 3.2 and 3.3. Reimbursement for travel performed shall be in accordance with the Department of Defense Joint Travel Regulation (JTR) (http://www.defensetravel.dod.mil/site/travelreg.cfm). The COR shall approve all travel performed in support of this contract prior to the commencement of the travel. Travel may include general and administrative expenses, but shall not include fee. At a minimum, the contractor shall travel to Patuxent River NAS. Expenses for local travel, as defined by JTR, are not allowable direct charges. Expenses for travel between contractor sites are not allowable direct charges. The travel authorization request shall be submitted no less than three business days prior to travel for COR approval.

3.1.4.2 Material: Prior written approval of the COR shall be required for all purchases of materials over $2,500. Any material provided by the contractor is subject to the requirements of the Federal Acquisition Regulation (FAR), the Defense Federal Acquisition Regulation Supplement (DFARS), and applicable Department of the Navy regulations and instructions. All materials not depleted during the performance of this contract shall become Government property upon completion of this contract. The contractor shall transfer all materials not depleted to the COR by way of Material Inspection and Receiving Report (DD Form 250).

Other Direct Charges may include general and administrative expenses but shall not include fee.

The costs of general purpose business expenses required for the conduct of the contractor’s normal business operations are not an allowable direct cost in the performance of this contract. General purpose business expenses include, but are not limited to, the cost for items such as telephones and telephone charges, reproduction machines, word processing equipment, personal computers, packing material, and other office equipment and office supplies.

3.1.5 Subcontractors: Provisions stated herein shall be clearly and effectively communicated to all subcontractors providing support under this contract. All provisions of this PWS/SOW shall flow down to subcontractors providing support under this contract.

3.1.6 Transition Strategy

The overall strategy shall be built around maintaining the mission of the program with minimal impact, not only in terms of timeliness of performance but also to ensure that critical data and knowledge transfer occurs. Upon termination or expiration of the contract, the contractor shall ensure an orderly transition of responsibilities, while minimizing impact to the operation. The contractor shall submit a Transition Out Plan, to include the minimum elements listed below in accordance with CDRL A010.

- Work Turnover. The contractor shall provide a plan of action to effectively transfer tasked work that is in process at the expiration or termination of the contract to the successor company. Establish and maintain effective communication with the incoming contractor or Government personnel for the period of transition via weekly status meetings.

- Quality Assurance. The contractor shall provide a plan of action to ensure continuation of quality review processes during the transition period to the successor company.

- Risk Mitigation Strategies. The contractor shall provide a plan of action to mitigate contract performance risks (quality and schedule) encountered during the transition period.

- Data/Information Transfer. The contractor shall provide a plan of action for the efficient inventory and transfer of program data to the successor company.

3.1.7 Security

3.1.7.1 Citizenship Requirements: Only U.S. citizens may perform under this contract. If the contractor cannot find qualified U.S. citizens to perform the work, the contractor shall submit a citizenship waiver request with justification to the Government Security Office. The waiver request should include:

a. The individual's name, date and place of birth, position title, and current citizenship.

b. A statement that a qualified U.S. citizen cannot be hired in sufficient time to meet the contractual requirements.

c. A statement of the unusual expertise possessed by the applicant.

d. A statement that access will be limited to a specific government contract (specify contract number).

e. A statement that the contractor has obtained an export license for the information required to perform the contract.

3.1.7.2 Investigative Requirements:

3.1.7.2.1 Unclassified: All contractor personnel must be eligible to perform Non- Critical Sensitive work as defined by SECNAV M-5510.30. Completion of FBI fingerprint check with favorable results and submission of a National Agency Check with Inquiries (NAC-I) to the Office of Personnel Management, or a DoD-determined equivalent investigation is required for all personnel. The contractor shall submit a request for personnel security investigation to the COR.

The contractor employee shall provide all requested information pursuant to the Privacy Act of 1974. The Government Security Office may deny the contractor access to Government facilities and information and may prohibit the contractor from performance of sensitive duties for failure to provide requested information or when derogatory or adverse information is present on the Contractor’s eQIP.

In such cases, the contractor employee shall not perform on the Contract.

3.1.7.2.2 Classified: All contractor personnel shall maintain security clearance eligibility commensurate with the level of classification of the work performed as annotated in the DD-254, Contract Security Specification. The contractor shall ensure that all personnel receive the requisite investigation and are favorably adjudicated in accordance with DoDM 5220.22, National Industrial Security Program Operating Manual. Contractor employees who fail to meet security clearance requirements shall not access classified information or perform sensitive duties. In such cases, the contractor employee shall not perform on tasks under Paragraph 3.2.2.2 of this section of the contract.

3.1.8 Common Access Card (CAC)/Public Key Infrastructure (PKI), System Authorization Access Request (SAAR-N).

3.1.8.1 SAAR-N: All contractor personnel will require access to Government Information Technology (IT) systems. Therefore, all personnel shall have an approved SAAR-N Form OPNAV 5239/14 (Rev Sep 2011) on file and shall complete Annual Information Awareness Training. Completed SAAR-N forms shall be provided to the COR no later than one week after contract award. During execution, new employees shall submit their SAAR-N forms on their first day of work in direct support of this contract. Instructions for processing the SAAR-N forms are available at:

http://www.cnrc.navy.mil/publications/Forms/OPNAV_5239_14_SAAR_N.pdf.

SAAR-N forms shall be submitted to the Contracting Officer’s Representative

(COR).

3.1.8.2 Command Access Cards (CAC): A CAC is required for all tasking to be completed in Navy ERP. Contractor CACs will be issued by the Government to contractor personnel and shall be displayed on personnel at all times while in the facility. The contractor shall furnish all requested information required to facilitate issuance of identification badges and shall conform to DOD-I 5200.46. All CACs and identification badges issued to contractor employees shall be returned to the COR following completion of the contract, relocation or termination of an employee, or upon request from the COR. The Government will provide the http://www.cnrc.navy.mil/publications/Forms/OPNAV_5239_14_SAAR_N.pdf contractor access to Government facilities, as required, for performance of tasks under this contract.

3.1.8.3 DD-254: The contractor shall comply with security requirements specified in the DD-254 attached to this contract. Information or data that the contractor accesses shall be handled at the appropriate classification level; unclassified information shall be handled as “For Official Use Only”. Distribution is authorized to the AIR-6.8.3.2 and supported PMAs only. Other requests for deliverables under this contract shall be referred to the COR of this contract for approval.

3.1.9 Information Security. The contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of classified information and controlled unclassified information (CUI) and to control distribution of CUI in accordance with DoD 5220.22-M (NISPOM) and SECNAV M-5510.36.

3.1.9.1 Public Release: No information pertaining to this contract shall be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by the appropriate U.S. government authority. Proposed public releases shall be submitted to the COR for approval prior to release.

3.1.9.2 Loss, Compromise or Electronic Spillage of Classified or Controlled Unclassified Information: All instances of loss, compromise, or electronic spillage of classified or controlled unclassified information shall be reported to the COR and Government Security Office within 24 hours of the incident occurring.

3.1.10 Operations Security (OPSEC): The contractor shall comply with activity OPSEC program instructions, guidance and contribute to organization-level OPSEC efforts.

The contractor shall include OPSEC as part of its ongoing security awareness program and take all required activity OPSEC training. The contractor shall protect identified critical information, sensitive unclassified information and activities, which, if divulged, could further compromise classified or sensitive information or operations, or degrade the planning and execution of operations performed by the Government and contractor in support of the mission.

While performing aboard NAVAIR or NAVAIR sites, the contractor shall comply with facility OPSEC program instructions and contribute to organization-level OPSEC efforts. The contractor shall include OPSEC as part of its ongoing security awareness program and take all required Agency training. The contractor shall be responsive to the Supporting OPSEC Manager on a non-interference basis. The contractor shall protect sensitive unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of operations performed by the Government and contractor in support of the mission.

3.1.11 Anti-Terrorism Force Protection and Emergency Management: The work performed on this contract is not Emergency Essential in accordance with

OPNAVINST 3440.17A and Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans. Contractor personnel shall comply with all Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans and directives.

3.1.12 The contractor shall cooperate with inspectors and auditors. The contractor shall provide inspectors and auditors any required information relating to the operations covered by the contract. The contractor shall allow inspectors or auditors into work areas and access to any files required by this contract. The contractor shall ensure inspectors and auditors have required clearance to enter the Classified Kit Inventory Work Center. The contractor shall correct discrepancies or violations noted during safety/security/fire/performance inspections and prepare a written response providing information on action taken to correct discrepancy or violations. The contractor shall provide this response to the COR within the time frame specified by the inspection agency. Errors noted in material locations shall be corrected immediately.

3.2 Performance Based Warehouse Services

3.2.1 Program Management – The contractor shall:

3.2.1.1 Complete and submit required reporting identified in Section C, Paragraph 3.1.3.

3.2.1.2 Create and maintain a Government Furnished Property (GFP) list and submit to Government when changes have occurred.

3.2.1.3 Comply with all Occupational Safety and Health Administration (OSHA) regulations and directives, NAVAIR safety regulations, directives, policy statements, current material handling safety requirements per NAVAIR safety Standard Operating Procedures (SOPs) during performance of this contract.

3.2.1.4 Damage and Loss Reports. In all instances where material or property is damaged or lost while in the care, custody, control, or possession of the contractor, the contractor shall prepare a full written report including the affected material, damages or losses, estimated cost of the damage or loss, and circumstances surrounding the incident. CDRL A008 shall be submitted to the COR within 24 hour's following the occurrence or discovery. Damaged material shall be turned in the Defense Logistics Agency (DLA) Disposition Services (DS) formerly known as the Defense Reutilization and Marketing Office (DRMO), as required

3.2.2 Inventory Management

3.2.2.1 Unclassified Inventory Management

3.2.2.1.1 The contractor shall transport kits to and from CKA and the DLA Distribution Center. Ship material and kits via commercial shippers to selected installation sites as specified by the NAVAIR 6.8.3.2 Kit Management Team.

Provide monthly Commercial Carrier Utilization and Expense Reports for all kits commercially shipped. (CDRL A006)

3.2.2.1.2 Contractor forklift operators and drivers shall be qualified, licensed, and insured. The contractor shall transport kit and kit parts in and around the CKA facility and to and from CKA and the DLA Distribution Center.

3.2.2.1.3 The contractor shall track all kit shipments to ensure material is received by the appropriate install activity. The contractor shall take necessary expediting actions to locate misdirected kit shipment delays and ensure material is delivered to authorized install sites. The contractor shall notify NAVAIR-6.8.3.2 of shipment problems on the same day upon discovery, and then provide daily updates via email of actions taken to recover misdirected or delayed kit shipments until the problem is resolved.

3.2.2.1.4 The contractor shall conduct an annual wall-to-wall inventory, ongoing bin verifications, and daily shipment, receipt, and on-hand reconciliation to ensure the physical inventory matches Navy ERP. Verify item location, quantity and condition codes. Identify any inventory discrepancies and make corrections, as required, in Navy ERP.

3.2.2.1.5 The contractor shall inspect kits that are received at Kit Inventory for any damage to outer containers that could result in internal kit damage. The contractor shall document the damage via a Transportation Discrepancy Report (TDR) and repackage the affected kits. The contractor shall provide status reports to the NAVAIR 6.8.3.2 Kit Manager. (CDRL A007)

3.2.2.1.6 The contractor shall document material shortages or excesses via a Supply Discrepancy Report (SDR). The contractor shall correct all discrepancies as directed by the NAVAIR 6.8.3.2 Kit Manager. The contractor shall provide status reports to the NAVAIR 6.8.3.2 Kit Manager. (CDRL A007)

3.2.2.1.7 At the warehouse facility, the contractor shall conduct quality assurance steps on all CKA assembled kits IAW NAVAIR-00-25-300 and other applicable documents identified in Paragraph 2.0

3.2.2.1.8 Using the TD parts list, the contractor shall conduct random kit inspections at initial receipt and when the TD is published to ensure all parts are included as required by the NAVAIR 00-25-300 Naval Air Systems Command Technical Directive System. The contractor shall submit disparity findings, tracking or marking problems as well as shortage or excess problems. Report minor kit receipt disparities (e.g., improper marking or documentation) with recommendations to the applicable Assistant Program Manager for Logistics (APML) and NAVAIR 6.8.3.2 Kit Manager.

3.2.2.1.9 The contractor shall conduct ERP Goods Issues from CKA Inventory to CKA Kit Reclamation as directed by the NAVAIR 6.8.3.2 Kit Manager.

3.2.2.1.10 The contractor shall provide monthly metrics obtained from Navy ERP and provide recommendations for Kit Inventory management process improvements. (CDRL A002)

3.2.2.1.11 The contractor shall submit an ERP Heat Ticket when an issue arises when using Navy ERP supply/warehousing module. The contractor shall monitor and maintain status for all CKA Kit Inventory related ERP Heat Tickets.

3.2.2.1.12 The contractor shall ship all material via traceable means using proper Transportation Account Code (TAC) or as an Other Direct Cost (ODC). A TAC is used for normal shipping. Prior to shipping, the contractor shall request and receive confirmation from the COR to use the TAC. In the event that a TAC has no funding available, direction from the Government will be provided.

3.2.2.1.13 The contractor shall conduct causative research on frustrated freight using the part number or stock number, and cross check in Navy ERP as required. The contractor shall coordinate with the NAVAIR 6.8.3.2 Kit Manager on disposition of frustrated freight.

3.2.2.1.14 The contractor shall review the Navy ERP daily material pick list, and fill all validated requisition and material redistribution orders passed through Navy ERP from the NAVAIR 6.8.3.2 Kit Manager for Fleet issue. The contractor shall:

3.2.2.1.14.1 Issue material to fill requisitions or other approved issued documents by selecting the requested material and quantity indicated on the document;

3.2.2.1.14.2 Place the material in the proper designated area for pick-up or delivery to the packing or shipping area or directly to the requisitioner as required;

3.2.2.1.14.3 Verify items, quantity, and location match Navy ERP shipping documentation;

3.2.2.1.14.4 Sign and date the shipping document; and

3.2.2.1.14.5 Forward documentation to shipping processor for data entry.

3.2.2.1.15 The contractor shall receive material in NERP in accordance with NAVSUP P-485 and NERP SOPs. Immediately upon receipt, the contractor shall:

3.2.2.1.15.1 Verify material identification against receipt documentation for matching NSN, quantity, and condition;

3.2.2.1.15.2 Complete storage receipt documentation by annotating quantity received and location where material is stored;

3.2.2.1.15.3 Sign and date the receipt document; and

3.2.2.1.15.4 Forward documentation to receipt processor for data entry.

3.2.2.2 Classified Inventory Management

3.2.2.2.1 The contractor shall inspect all classified hardware and communications security (COMSEC) material upon receipt to ensure that serial number and part number match shipping documentation. Report the receipt of material to shipping activity in accordance with the DOD 5220.22M National Industrial Security Program (NISPOM) and National Security Agency (NSA) manual.

3.2.2.2.2 The contractor shall ship classified material and kits via approved shipping methods as described in DOD Instruction 5220.22M to selected installation sites as directed by the NAVAIR 6.8.3.2 Kit Management Team. The contractor shall provide monthly Commercial Carrier Utilization and Expense Reports for all kits commercially shipped. (CDRL A006)

3.2.2.2.3 Contractor forklift operators and drivers shall be qualified, licensed, and insured. The contractor shall transport kit and kit parts in and around the CKA facility and to and from CKA and the DLA Distribution Center.

3.2.2.2.4 The contractor shall track all classified hardware and COMSEC shipments via a suspense system until a signed copy of the receipt is returned in accordance with NISPOM (DOD Instruction 5220.22M). The contractor shall report shipment status or problems to DSS and NSA as required by the NISPOM (DOD instruction 5220.22M) and NSA 3-16 manual. All signed classified material receipts (SF153) are filed IAW with the NISPOM (DOD instruction 5220.22M) and NSA 3-16 manual. The contractor shall notify NAVAIR-6.8.3.2 of shipment problems on the same day upon discovery, and then provide daily updates via encrypted email of actions taken to recover misdirected or delayed kit shipments until the problem is resolved.

3.2.2.2.5 The contractor shall inspect kits that are received at Classified Inventory for any damage to outer containers that could result in internal kit damage. The contractor shall document the damage via a Transportation

Discrepancy Report (TDR) and repackage the affected kits. The contractor shall provide status reports to the NAVAIR 6.8.3.2 Kit Manager. (CDRL A007)

3.2.2.2.6 The contractor shall document material shortages or excesses via a Supply Discrepancy Report (SDR). The contractor shall correct all discrepancies as directed by the NAVAIR 6.8.3.2 Kit Manager. The contractor shall provide status reports to the NAVAIR 6.8.3.2 Kit Manager. (CDRL A007)

3.2.2.2.7 At the warehouse facility, the contractor shall conduct quality assurance steps on all CKA assembled kits IAW NAVAIR-00-25-300 and other applicable documents identified in Paragraph 2.0

3.2.2.2.8 Using the TD parts list, the contractor shall conduct random kit inspections at initial receipt and when the TD is published to ensure all parts are included as required by the NAVAIR 00-25-300 Naval Air Systems Command Technical Directive System. The contractor shall submit disparity findings, tracking or marking problems as well as shortage or excess problems. Report minor kit receipt disparities (e.g., improper marking or documentation) with recommendations to the applicable Assistant Program Manager for Logistics (APML) and NAVAIR 6.8.3.2 Kit Manager.

3.2.2.2.9 The contractor shall provide monthly metrics obtained from Navy ERP and provide recommendations for Classified Inventory management process improvements. (CDRL A002)

3.2.2.2.10 The contractor shall submit an ERP Heat Ticket when an issue arises when using Navy ERP supply/warehousing module. The contractor shall monitor and maintain status for all CKA Kit Inventory related ERP Heat Tickets.

3.2.2.2.11 The contractor shall ship all material via traceable means using proper Transportation Account Code (TAC) or as an Other Direct Cost (ODC). A TAC is used for normal shipping. Prior to shipping, the contractor shall request and receive confirmation from the COR to use the TAC. In the event that a TAC has no funding available, direction from the Government will be provided.

3.2.2.2.12 The contractor shall conduct causative research on frustrated freight using the part number or stock number, and cross check in Navy ERP as required. The contractor shall coordinate with the NAVAIR 6.8.3.2 Kit Manager on disposition of frustrated freight.

3.2.2.2.13 The contractor shall review the Navy ERP daily material pick list, and fill all validated requisition and material redistribution orders passed through Navy ERP from the NAVAIR 6.8.3.2 Kit Manager for Fleet issue. The contractor shall:

3.2.2.2.13.1 Issue material to fill requisitions or other approved issued the document;

3.2.2.2.13.2 Place the material in the proper designated area for pick-up or delivery to the packing or shipping area or directly to the requisitioner as required;

3.2.2.2.13.3 Verify items, quantity, and location match Navy ERP shipping documentation;

3.2.2.2.13.4 Sign and date the shipping document; and

3.2.2.2.13.5 Forward documentation to shipping processor for data entry.

3.2.2.2.14 The contractor shall receive material in NERP in accordance with NAVSUP P-485 and NERP SOPs. Immediately upon receipt, the contractor shall:

3.2.2.2.14.1 Verify material identification against receipt documentation for matching NSN, quantity, and condition;

3.2.2.2.14.2 Complete storage receipt documentation by annotating quantity received and location where material is stored;

3.2.2.2.14.3 Sign and date the receipt document; and

3.2.2.2.14.4 Forward documentation to receipt processor for data entry.

3.2.2.2.15 The contractor shall conduct a physical inventory every month for Confidential/Secret/COMSEC material. (CDRL A009)

3.2.2.2.16 The contractor shall conduct an annual wall-to-wall inventory, ongoing bin verifications, and daily shipment, receipt, and on-hand reconciliation to ensure the physical inventory matches Navy ERP. Verify item location, quantity and condition codes. Identify any inventory discrepancies and make corrections, as required, in Navy ERP.

3.2.2.2.17 The contractor shall comply with NISPOM (DOD instruction 5220.22M) and ensure all employees complete required annual and monthly security training.

3.2.2.2.18 All visit requests for individuals who wish to visit the Classified Inventory area of the CKA facility must go through the Facility Security Officer (FSO). Joint Personnel Adjudication System (JPAS) is utilized for classified visit requests.

3.3 Assembly

3.3.1 The contractor shall assemble retrofit kits to support approved ECPs incorporating items manufactured from organic and commercial sources. The contractor shall update and maintain hard copy and electronic files in Navy ERP.

3.3.2 The contractor shall provide monthly metrics obtained from Navy ERP and provide recommendations for Kit Inventory management process improvements.

(CDRL A002)

3.3.3 The contractor shall provide support to NAVAIR 6.8.3.2 in the procurement of retrofit material via Military Standard Requisition and Is Procedures (MILSTRIP) requisitions and open purchases utilizing Navy ERP. The contractor shall monitor and expedite vendor-supplied material requirements for modification kit assembly.

The contractor shall track funding obligations for kit assembly tasks; analyze component/hardware procurement process for assembly of modification kits; and provide recommendations to the COR and cognizant APML(s) to expedite the process.

3.3.4 When material is not available for requisition by MILSTRIP, the contractor shall coordinate with the cognizant PMA to acquire and integrate material required to complete kit assembly tasking. Prior to issuing a purchase order, the contractor shall receive approval from the COR. The contractor shall track funding obligations for kit assembly tasks; analyze component/hardware procurement process for assembly of modification kits; and provide recommendations to the COR and cognizant APML(s) to expedite the process.

The contractor shall update and maintain hard copy and electronic files.

3.3.4.1 The contractor shall purchase nonstandard part number items for PMAs that apply funds against the contract for modification kits. The contractor shall coordinate with the cognizant PMA to ensure the parts meet MILSPEC requirements and ensure efficient use of funds. The contractor shall ensure parts are procured IAW FAR. The contractor shall expedite and track material from initial request to receipt and payment of vendor.

3.3.4.2 The contractor shall coordinate with the AIR-6.8.3.2 Government purchase card holder on low cost purchases that can be made with a Government Purchase Card. The contractor shall provide the line of accounting to the Government purchase card holder. The contractor shall provide a signed receipt copy to the Government purchase card holder.

3.3.5 The contractor shall provide monthly metrics obtained from Navy ERP of all TD kit assembly tasks and provide recommendations for kit assembly management process improvements. (CDRL A002)

3.3.6 The contractor shall receive kit parts and assemble modification kits as sufficient quantities of parts become available. The contractor shall package and ship assembled modification kits to CKA Kit Inventory. The contractor shall assemble validation/verification kits as directed by NAVAIR. The contractor shall insert valid assembly, packaging, and TD parts lists in each kit. The contractor shall coordinate with PMAs and NAVAIR 6.8.3.2 to obtain authorization to utilize substitute material (parts) and to obtain parts from alternative sources.

3.3.7 The contractor shall monitor and update Operating Target (OPTAR) line item funding in open requisition documents to validate price changes, cancellation, and disbursements. The contractor shall review and update Navy account reports as required. The contractor shall prepare a report with information from Navy ERP on all Planned or Production Orders with authorized, obligated, excess and additional funding requirements. (CDRL A003)

3.3.8 The contractor shall submit reports with information obtained from Navy ERP depicting status of all Department of Defense (DOD) and FMS planned and production orders, kit assembly efforts including funding obligations and expenditure status, kit required, kits assembled, kits due, kit delivery order forecast schedules and kit assembly problems. (CDRL A003)

3.3.9 The contractor shall acquire and maintain adequate quantities and types of packing materials to package kits for shipment.

3.3.10 The contractor shall create and maintain Bill of Materials (BOMs) in Navy ERP for all DOD and FMS Planned or Production Orders tasked for kit assembly builds.

3.3.11 The contractor shall conduct wall-to-wall inventories, bin verifications and daily shipment/receipt/on-hand reconciliation to ensure the warehouse accuracy.

The contractor shall verify item location, quantity, and condition codes. The contractor shall identify any inventory discrepancies and make corrections, as required, to ensure that the CKA Assembly inventory matches the Navy ERP system.

3.3.12 The contractor shall inspect materials that are received at assembly for any damage to outer containers that could result in internal material damage. The contractor shall document the damage via a Transportation Discrepancy Report (TDR) and repackage the affected material. The contractor shall provide status reports to the NAVAIR 6.8.3.2 Kit Manager. (CDRL A007)

3.3.13 The contractor shall document material shortages or excesses via a Supply Discrepancy Report (SDR). The contractor shall correct all discrepancies as directed by the NAVAIR 6.8.3.2 Kit Manager. The contractor shall provide status reports to the NAVAIR 6.8.3.2 Kit Manager. (CDRL A007)

3.3.14 The contractor shall conduct quality assurance steps on all assembled kits for proper kit composition and compliance with the TD’s parts listing. The contractor shall correct any discrepancies prior to delivery of kits to CKA Kit Inventory. The contractor shall ensure that the required TD parts lists have been provided as required by the NAVAIR 00-25-300 Naval Air Systems Command Technical Directive System.

3.3.15 The contractor shall submit ERP Heat Tickets when any issues arise when using Navy ERP supply, warehousing, or MRP modules to perform tasking. The contractor shall monitor and maintain status for all CKA Kit Assembly related ERP Heat tickets.

3.3.16 FMS Assembly

3.3.16.1 The contractor will be provided with a list of part numbered items from the Kit Assembly Team Lead as provided by the FMS country requesting kit(s) to be assembled. The contractor shall obtain from Web Federal Logistics Information Service (WebFLIS) the following information pertaining to the parts list: National Stock Number (NSN), Cognizance Code, Unit of Issue, Unit price and Acquisition Advice Code.

3.3.16.2 The contractor shall contact the appropriate FMS country Point of Contact (POC) to request MILSTRIP document numbers. The contractor shall assemble all information obtained into an Excel spreadsheet in part number order in an 80 column MILSTRIP format.

3.3.16.3 The contractor shall submit the spreadsheet to the appropriate FMS country POC for ordering. All files are sent to the Naval Inventory Control Point, International Programs Directorate (NAVICP-OF).

3.3.16.4 Utilizing the Management Information System for International Logistics (MISIL) database, the contractor shall obtain a daily status check on each part ordered and provide status to the appropriate FMS country POC. The contractor shall update and maintain hard copy and electronic files. The contractor shall provide status of FMS kit assembly efforts and provide recommendations for improving processes. (CDRL A003)

3.3.16.5 The contractor shall track all kit shipments to ensure material is received by the appropriate install activity. The contractor shall take necessary expediting actions to locate misdirected kit shipment delays and ensure material is delivered to authorized install sites. The contractor shall notify NAVAIR-6.8.3.2 of shipment problems on the same day upon discovery, and then provide daily updates via email of actions taken to recover misdirected or delayed kit shipments until the problem is resolved.

3.4 Kit Reclamation

3.4.1 The contractor shall reclaim excess retrofit kits as directed by the NAVAIR-

6.8.3.2 Kit Management Team.

3.4.2 The contractor shall receive, breakdown, inventory, and store excess modification kits and kit parts. The contractor shall update and maintain the Navy ERP system for all reclaimed kit material, including kits and parts credit data.

The contractor shall update and maintain hard copy and electronic files.

3.4.3 The contractor shall conduct technical evaluation of excess kit components and make recommendations to the cognizant PMA for reutilization of kit components. The contractor shall provide status of reclaimed National Stock Number (NSN) kit parts via Navy ERP upon completion of kit breakdown. (CDRL A003)

3.4.4 The contractor shall process all turn in MILSTRIPs to report excess material and coordinate with applicable item managers to maximize credits to the cognizant PMA. The contractor shall submit the material as excess to DLA in accordance with NAVSUP P-485 using the Defense Automatic Addressing System Center (DAASC) Automated Message Exchange System (DAMES) using a Report of Customers Excess Material.

3.4.5 The contractor shall prepare material and documentation in accordance with NAVICP/DLA MILSTRIP disposition instructions (NAVSUP P-485), which are contained in a Reply to Report of Customers Excess Material. The contractor shall turn in material to the supply system, as directed by the cognizant PMA, when a status of TA (creditable return) is indicated. The contractor shall make a determination of whether to hold material for 90 days or direct turn in to supply when TB (non creditable return) status is received and process the material for turn in to DLA-DS (formerly DRMO) when a TC (Not returnable) status is received. The contractor shall enter material that is not being shipped out as a TA or material held as TB is entered into Navy ERP.

3.4.6 The contractor shall screen Material Turned Into Stores (MTIS) credits that are received and coordinate with the cognizant PMA to ensure credits are posted to the cognizant PMA’s lines of accounting. The contractor shall ensure an appropriate line of accounting is received from the PMA prior to the beginning of the fiscal year.

3.4.7 The contractor shall conduct wall-to-wall inventories, bin verifications and daily shipment, receipt, and on-hand reconciliation to ensure the warehouse accuracy. The contractor shall verify item location, quantity and condition codes.

The contractor shall identify any inventory discrepancies and make corrections, as required, to ensure that the CKA Reclamation inventory matches the Navy ERP system.

3.4.8 The contractor shall inspect all kits and retrograde parts that are received at Reclamation for any damage to outer containers that could result in internal kit damage. The contractor shall document the damage via a Transportation Discrepancy Report (TDR) and repackage the affected kits or retrograde parts.

The contractor shall provide status reports to the NAVAIR 6.8.3.2 Kit Manager.

(CDRL A007)

3.4.9 The contractor shall process retrograde material through Electronic Retrograde Management System (ERMS). The contractor shall ship retrograde material that is held for reutilizations as directed by the cognizant PMA. The contractor shall process retrograde for DLA-DS (formerly DRMO) to include scheduling, identification, and shipping.

3.4.10 The contractor shall provide monthly metrics obtained from Navy ERP and provide recommendations for kit reclamation management process improvements. (CDRL A002)

3.4.11 The contractor shall submit ERP Heat Tickets when any issues arise when using Navy ERP supply/warehousing module to perform tasking. The contractor shall monitor and maintain status for all CKA Classified Kit related ERP Heat tickets.

3.4.12 The contractor shall ship all material via traceable means using proper Transportation Account Code (TAC) or as an Other Direct Cost (ODC). A TAC is used for normal shipping. Prior to shipping, the contractor shall request and receive confirmation from the COR to use the TAC. In the event that a TAC has no funding available, direction from the Government will be provided.

3.4.13 The contractor shall conduct causative research on frustrated freight using the part number or stock number, and cross check in Navy ERP as required. The contractor shall coordinate with the NAVAIR 6.8.3.2 Kit Manager on disposition of frustrated freight.

3.4.14 The contractor shall review the Navy ERP daily material pick list, and fill all validated requisition and material redistribution orders passed through Navy ERP from fleet users after receiving approval from the cognizant PMA. The contractor shall:

3.4.14.1 Issue material to fill requisitions or other approved issued the document;

3.4.14.2 Place the material in the proper designated area for pick-up or delivery to the packing or shipping area or directly to the requisitioner as required;

3.4.14.3 Verify items, quantity, and location match Navy ERP shipping documentation;

3.4.14.4 Sign and date the shipping document; and

3.4.14.5 Forward documentation to shipping processor for data entry.