Sole_Source-2.doc

21 OCT 2015

JUSTIFICATION FOR SOLE SOURCE (Simplified Acquisitions <$100k) The service or material listed on Procurement Request (PR) number is sole source and competition is precluded for reasons indicated below. There are no substitutes available for this material.

The following firms were contacted and have indicated that they cannot provide an item that will meet the needs of the Government.

Company

Person Contacted Date of Call

Reason -

Date of Call Reason:

Date of Call Reason: NAVAIR METCAL (Metrology and Calibration) Program for their APN7-16 Requirements

Restricted to the following source. Provide original manufacturer’s name. (If a sole source information manufacturer distributes via dealers, ALSO provide dealer information.)

Manufacturer: POC:

Manufacturer’s Address:

Manufacturer’s Dealer/Rep: Phone Description of the item:

Estimated cost:

Required delivery date:

Specific characteristics of the material or services that limit the availability to a sole source (unique features, function of the item, etc). Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources. (Explain) This procurement is for:

P/N SR1-0.01 STANDARD RESISTOR QTY 1

PN SR1010-100 RESISTANCE TRANSFER STANDARD

QTY 5

P/N R3-1,110M DECADE RESISTOR QTY 30

The above equipment is being procured to replace broken assets discovered during a recent inventory performed by a METCAL audit team checking sites for calibration capabilities and is direct replacements. NAVAIR is currently supporting over 700 Decade Resistors and Standard Resistors. Logistics support includes over 30 Instrument Calibration Procedures (ICPs) and Laboratory Calibration procedures throughout the NAVAIR command. The cost to add a new model which includes: procedure re-write, bench-test, QA check, calibration interval analysis/change as required, publication costs, data element/database support/updates at a cost of $18,000 per procedure for a total cost of $540,000.00 resulting in a substantial duplication of cost to the government that is not expected to be recovered through competition. An effort this large would require phasing over several years. This procurement is for items that are already supported, do not require approval/certification and are urgently needed.

CHECK & FILL IN ALL APPLICABLE BLANKS BELOW

The requested material or service represents the minimum requirements of the government. Yes The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed. Describe the equipment you have now and how the new item/service must coordinate, connect, or interface with the existing system. (Explain) Because of these mandatory requirements set by Measurement Science Department, Corona, CA, incompatibility and interchangeability issues, exist. These Standards are used in NAVAIR ICP’s. These Procedures are distributed from the Measurement Science Department, Corona, CA to all the NAVAIR Calibration Laboratories. Units must be compatible and interchangeable with existing ICP’s and equipment. These laboratories must follow these procedures to the steps and cannot deviate or make substitutions.

A patent, copyright or proprietary data limits competition. The proprietary data is: (Explain) IET Labs Inc. has proprietary rights on engineering data, design and product documentations of their products.

These are “direct replacements” parts/components for existing equipment.

Use of OEM IET Labs Inc. ensures standardization and compatibility with existing model and support systems and minimizes critical measurement uncertainties due to operational and performance similarities.

Other information to support a sole-source buy: (Explain) Interchangeability by adding or removing other components without breaking the instrument apart and rebuilding to meet various calibration requirements is critical to turn Around Time of test instrument in support of Fleet Readiness, which is maintained through Calibration. This procurement is not an initial outfitting and configuration control is paramount to the success and uniformity of this outfitting. This unit will mate with existing equipment to expand voltage measurements. Currently one site is unable to complete ICP workload assignments because they have broken or rejected items to complete their task. Units requiring calibration due to broken or rejected assets has been rescheduled (ship & shore) to complete calibrations. All calibration activities now utilize the same calibration equipment/standards/techniques to support similar workloads. This has minimized the number of calibration procedures used Navy-wide, reduced the training requirements, caused fewer interface problems between equipment, reduced calibration time and improved compatibility between calibration laboratories.

I CERTIFY THAT STATEMENTS CHECKED, AND INFORMATION PROVIDED ABOVE, ARE COMPLETE AND CORRECT TO THE BEST OF MY KNOWLEDGE. I UNDERSTAND THAT THE PROCESSING OF THIS SOLE-SOURCE JUSTIFICATION PRECLUDES THE USE OF FULL AND OPEN COMPETITION.

Contracting Officer’s Signature: ____________________________________

Date: _____________________

SAP SOLE SOURCE

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