N0024423R0070-0 SF1449.pdf

SEE ADDENDUM

(No Collect Calls)

N0024423R0070 26-Jul-2023

b. TELEPHONE NUMBER

619-556-9532

8. OFFER DUE DATE/LOCAL TIME

09:00 AM 08 Aug 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N002449. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

NELSON J. ARIAS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

N6304223RC007F1

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVSUP FLC SAN DIEGO

REGIONAL CONTRACTS (CODE 200)

3985 CUMMINGS ROAD

BUILDING 116 - 3RD FLOOR

SAN DIEGO CA 92136-4200

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N63042 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

NAVAL AIR STATION LEMOORE

CRISTOPHER GANADEN

NAS LEMOORE

BLDG 860 MAIN GALLEY

LEMOORE CA 93245

TEL: 619-532-2465 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$47,000,000

NAICS:

722310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF49

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N0024423R0070

Section SF 1449 - CONTINUATION SHEET

GENERAL INFORMATION

1. This requirment is covered under a Collective Bargain Agreement (CBA) with Industrial, technical and Professional Employees Union, OPEIU Local 4873, AFL-CIO.

2. Incumbent is NMS Management, Inc. Previous contract was N00244-17-C-0011.

3. Base period for this action is 1 month, beginning 1 September 2023 and ending 30 September 2023. Option 1 then begins 1 October 2023 for 12-month.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

MESS ATTENDANT SERVICES FOR USN DINING FACILITY

IN LEMOORE, CA

FOR

COMMANDER NAVY REGION SOUTHWEST

PART 1: GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide Mess Attendant Services for USN Dining Facility located in Naval Air Station Lemoore in support of Commander Navy Region South West (CNRSW). The contractor shall provide personnel, supervision, and non-personal services necessary to perform Mess Attendant Services as defined in this Performance Work Statement except for those items specified as government furnished property and services.

1.1 Background: CNRSW operates one dining facility (also referred to as “general mess” or “galley”) at Naval Air Station Lemoore Operations side. The dining facility is maintained in accordance with NAVSUP P-486 Food Service Management. CNRSW manning document does not provide enough billets to sustain operation of this dining facility via organic Government personnel.

Under the P-486, there are four organizational branches in the general mess functions to include: Records, Food Preparation, Subsistence, and Mess Services branch. The organizational branch, which requires augmented support at Naval Air Station Lemoore galley, is identified by the Government to be the Mess Services branch and is the primary beneficiary of the Mess Attendant Services delineated in the scope of work.

Naval Air Station Lemoore Operations galley is "under the operational control of the Commanding Officer … of the shore activity who provides staffing and funding for that operation (NAVSUP P-486 – Food Service Management General Messes (Revision 9, Nov 2020), par. 1002).” This function is delegated to the Food Service Officer (FSO)

– i.e. military officer or senior enlisted, assigned to each galley. Assigned FSO is responsible for proper and efficient galley operation. FSO sign and submit all financial returns, maintain all accountable documents, conduct inventory, maintain equipment, set food and supply requirements, and authorize and procure food supplies. Day to day, FSO establish the menus, ensure overall food preparation by Navy Culinary Specialists, and ensure proper storage of food. In form and fact, FSO operate the galley.

1.2 Objective: The contractor shall provide Food Service Attendant services to augment Mess Services branch of CNRSW Naval Air Station Lemoore Operations Dining Facility in support of its mission of providing wholesome and nutritious meals to military personnel in a clean, safe, and inviting environment.

1.3 Scope: The contractor shall provide Mess Attendant Services at CNRSW dining facility at Naval Air Station Lemoore Operations side. Mess Attendant Services effort encompasses the following which are further defined under section 5.1.4:

1.3.1 Mess attendant services include Cashier Services

1.3.2 Food Service Attendant Services

1.3.3 Scullery Services

1.3.4 Galley Cleaning Services

The following managerial services are also required to support this effort.

1.3.2 Contract Manager. The contractor shall provide a Contract Manager/Supervisor who shall be overall responsible in the efficient and effective performance of the contract. The name of this person, who shall act for the contractor, shall be designated in writing to the contracting officer. The contract manager/supervisor shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager shall be available between the hours of 0800 and 1630 PST, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. However, he/she shall be available by phone to the Supervisors and contracting officer representative (COR) during periods that galley or galleys are open regardless of day or time of day.

1.3.3 Required Experience/ Qualifications

1.3.3.1 Possess one or more years of experience managing a commercial or Government dining facility. It is preferable if this experience was obtained in the five year period preceding submission of the proposal; and,

1.3.3.2 Possess one or more years’ experience as a supervisor of a commercial or Government dining facility.

1.4 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.5 Period of Performance: The period of performance shall be for one Base Year of 1 months, four 12-month option years, and one 11-month option year. The Period of Performance reads as follows:

Period of Performance Begin End Base Year 1 September 2023 30 September 2023

Option Year 1 1 October 2023 30 September 2024 Option Year 2 1 October 2024 30 September 2025 Option Year 3 1 October 2025 30 September 2026 Option Year 4 1 October 2026 30 September 2027 Option Year 5 1 October 2027 31 August 2028

NOTE: Individual option CLIN and/or Option Year may be exercised at the convenience of the government

1.6 General Information:

1.6.1 Quality Control : The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program (QCP) is the means by which he assures himself that his work complies with the requirement of the contract. Any changes to the QCP after contract award shall be submitted in writing to the Contracting Officer via the COR for approval and incorporation in the contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Federal Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business as shown on Technical Exhibit (TE) 4 – List of Galley Meal Hours, between the hours of 0500 to 1900 (defined as “business day”) Sunday night thru Friday including Federal Holidays except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. COR-directed changes in opening or closing of galley serving hours that is within 30 minutes of the schedule as delineated in TE 4 shall not trigger any change in price of this contract. (Extended meal hours as a result of emergency and contingency situation lasting more than 30 minutes are addressed in section 5.5.2 of this PWS.)

The Contractor shall, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

Note: Tasks identified as Contractor Essential Services shall be continuously performed during base closures as result of man-made or natural calamity in accordance with incorporated DFARS Clause 252.237-7023 Continuation of Essential Contractor Services.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Naval Air Station Lemoore Operations Galley Bldg 10 located at 860 Franklin Blvd, Lemoore, Ca 93246.

1.6.6 Type of Contract: The government will award a single Firm Fixe Price (FFP) contract type for this effort.

1.6.7 Security Requirements: UNCLASSIFIED

1.6.8 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. Equipment should be turned off if necessary. Cleaning equipment and materials should be returned to proper storage and locked up.

1.6.9 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall immediately notify the COR.

1.6.10. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR and/or Contracting Officer.

1.6.11 Lock or Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.12 Certifications: The contractor is responsible for ensuring all employees possess and maintain current Food Service Sanitation Training certificate during the performance of this contract.

1.6.13 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

1.6.14 Periodic Performance Review Meeting: The COR may meet periodically with the contractor to review the contractor's performance. The primary focus of these meetings would be conflict resolution, should issues arise.

Meetings may be requested by the COR, in writing (email is sufficient), at least 24 hours in advance and will include the context of issues to be discussed and meeting attendees. The Contracting Officer and/or other contracting personnel may attend. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.15 Contracting Officer Representative: The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract. The COR will be assisted by Technical Assistants (TA) who will be assigned via separate letters from CNRSW.

1.6.16 Base Access: The Contractor shall maintain proper security protocol in accordance with each base regulation.

Security approval of all Contractor personnel will be obtained through the Base Security Office. The Contractor shall furnish the COR the names of all personnel hired to perform work under this contract. Identifications furnished for approved employees shall be returned to the COR by the Contractor immediately when such employees are no longer employed under this contract. The Contractor is responsible for the cost of its personnel Rapid Gate access.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1 BOX LUNCH. One meal ration of food, hot or cold, placed in cardboard box or other appropriate container, to be eaten offsite by authorized personnel; ordered by customer activity a day before scheduled pickup; issue accounted for on Recapitulation of Meal Record (NAVSUP Form 1292). Information further provided under Section 5.1.2.3, herein.

2.1.2 BUSINESS DAY. Calendar day when galley is operational (i.e. preparing and serving meals to patrons);

2.1.3 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.4. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the government.

2.1.5. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6. DEFECTIVE SERVICE. A service output that does not meet the standard of performance articulated in the Performance Work Statement.

2.1.7. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8 ENABLER™. Enabler is a Point of Sale and inventory control information system for retail stores.

2.1.9 EXTENDED MEAL HOURS. Galley’s continuous operation beyond the normal business day as a result of emergency or contingency situation; between the hours of 1900 to 0400 the following day.

2.1.10 INVITING ENVIRONMENT. Environment that is safe, clean, and orderly; free of chaos.

2.1.11 KEY PERSONNEL. Key personnel are considered to be essential to the work being performed under this contract. Prior to diverting any of the specified individuals to other projects, the contractor shall notify the Contracting Officer reasonably in advance and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No diversion shall be made by the contractor without the written consent of the Contracting Officer. When key personnel are used as an evaluation factor, an offer may be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.12 MESS ATTENDANT. Contractor personnel identified under labor categories such as Food Service Sanitation Specialist, Cashier and Pot and Pan Washer.

2.1.13 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.14 PICNIC RATION. Ration of food items, cooked or un-cooked, to be eaten off-site, for a set number of authorized personnel; normally packed in appropriate galley mess gear; issue accounted for by use of Recapitulation of Meal Record (NAVSUP Form 1292). Please reference 5.1.2.4 for further information.

2.1.15 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.16 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.17 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.18 SCULLERY SERVICE. Dishwashing service through use of dish machine and manual (hand) washing;

handling of food wastes; and storing cleaned mess gear.

2.1.19 SPECIAL MEAL. Any meal served in the VIP room for any special event - e.g. troop morale events (such as birthday month), organized conferences, and any other event that requires a meal. Further discussed under Section 5.1.3.

2.1.20 TECHNICAL ASSISTANT (TA). Assigned by the Commanding Officer to assist and support the COR in executing routine administration and monitoring duties only; does not have authority to provide technical direction, or make changes to the contract.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative CNRSW Commander Navy Region South West CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer NAVMED Naval Medicine NAVSUP Naval Supply Systems Command OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TA Technical Assistant TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED ITEMS AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: Government Furnished Equipment (GFE). GFE issued to contractor under this contract are incidental to the place of performance and remains accountable to the Government (FAR 45.000(b)(5) exception) and shall remain in the Government facility at all times.

3.1 Operational Control. Government will retain operational control of the galleys through the assigned Food Service Officers (FSO) for each galley. Decisions made by FSO will be communicated to contractor via the COR.

FSO cannot make any changes to this contract nor provide direction to the contractor.

3.2 Facilities: The Government will provide the necessary workspace for the contractor staff as follows:

3.2.1 Contractor Contract Manager and Supervisors: The Government will provide desk space and chair.

3.2.2 Mess attendants: The Government will provide serving and dining areas with tables, chairs and microwave oven.

3.3 Utilities: All utilities in the facility will be available for the contractor’s use in performance of the tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after each use.

3.4 Cleaning Equipment: The Government will provide cleaning equipment to include, buffer, vacuum cleaner, carpet cleaner and associated tools such as broom, buckets and swabs; a safe or cash box..

3.5.1 Cleaning Supplies: The Government will provide supplies for cleaning to include; wax stripper, wax, detergent, buffing pads, sponges, sanitizing cleaners, and cleaning towels/rags.

3.5.2 Bathroom Supplies: The Government will provide supplies to re-stock the bathroom which include; toilet paper, paper towels, paper toilet seat cover/barrier, urinal deodorizer, and hand soap, and dispensers.

3.5.3 Access to electronic and/or hard copy of all publications and directives prescribed herein.

3.6 Other Services:

3.6.1 Grounds maintenance and refuse collection, per NAVFAC schedule.

3.6.2 Training. The Government will provide initial 2 hour sanitation instruction and subsequent semi-annual refresher training to contractor employees within 10 working days of contract award.

Note: For clarity the Government will plan, procure, store, account, and prepare/cook all food items mentioned under this contract to include food items for replenishing emptied containers in serving lines and dining areas, box lunches, and picnic rations. Under no circumstances shall contractor will provide any food items under this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all personnel, equipment, and services required to perform work under this contract to include Contract Manager and Supervisors (Site Manager).

4.2 The contractor shall provide to its employees all office equipment and supplies necessary in the performance of this contract including (but not limited to) copier, fax machine, computer, calculator, paper, writing instruments, file folders, etc.

4.3 Employee Uniforms. All contractor personnel shall wear uniforms supplied by the Contractor while on duty which clearly signifies they are contractor employees and not Government employees. Uniforms shall be well fitting, laundered, properly maintained and in good condition, not stained or faded, no paint or improper markings, not torn, no holes, not extremely wrinkled, no missing buttons or zippers, properly hemmed Appropriate undergarments shall be worn at all times. Other uniform related items include:

4.3.1 Nametags. All contractor employees shall wear Contractor-furnished nametags displaying the company name and employee’s last name. Nametags worn by the Contractor supervisors shall also indicate their job title.

4.3.2 Miscellaneous uniform items. Hairnets, facial masks, aprons and caps shall be supplied by the Contractor, and shall be worn by Contractor personnel where appropriate, in accordance with NAVMED P-5010-1, Tri-Service Food Code. Contractor employees shall wear acceptable hair restraints (hats, caps, hair nets) furnished by the Contractor, to prevent loose hair falling into food or onto food contact surfaces. These restraints shall cover the entire hair area.

4.4 Medical Fitness. The Contractor shall furnish personnel who are medically fit for their work. Contractor employees with open lesions, particularly on the hands or wrists, unless an impermeable cover such as a finger cot or stall protects the lesion and a single-use glove is worn over the impermeable cover on exposed portion of the arms, unless the lesion is protected by an impermeable cover, or other parts of the body, unless the lesion is covered by a dry, durable, tight fitting bandage, shall be prohibited from performing food service duty. The contractor shall exclude or restrict a food employee from the food establishment in accordance with the restrictions in NAVMED P- 5010-1, Tri-service Food Code, Section 2-201.

4.4.1 All Contractor food service employees are subject, at any time, to inspection and physical examination by Government medical authorities to ensure proper sanitary standards are maintained.

4.4.2 Medical Certificates. A medical certificate from a U.S. licensed medical practitioner shall be available for review by the COR, TA or other government representatives for each employee assigned to work in the scullery and pots and pans room, dining area and any food handling facility, or any Contractor employee whose duties include handling food in the performance of this contract, prior to the employee's start date. The medical certificates shall be furnished at Contractor expense, and shall certify that the employee is free from any communicable disease.

Subsequent physical examination shall be conducted annually. The physical examinations shall be sufficiently comprehensive to detect acute or chronic diseases. The physical examinations shall also include a chest X-ray. All contractor personnel shall be cleared by their private or contract physician utilizing the Report of Medical History (SF-93) and Certificate of Medical Examination (SF-78) or other documentary evidence, acceptable to the local Naval Regional Medical Facility. The report/certificate shall certify that an employee is free from any communicable diseases especially evidence of tuberculosis. These forms are to be made available to the medical staff via Food Service Officer, prior to assignment of contract personnel. (Note: Medical Officer may at his discretion require serology and stool examinations). Copies of the medical certificates shall be maintained at the duty location.

4.4.2.1 Medical certificates which are still current shall be furnished for employees who were employed on the previous contract and subsequently re-hired for the new contract prior to contract start date. Medical certificates will be renewed annually.

4.4.2.2 Any Contractor food service employee absent from duty for 30 days or more for any reason shall have a medical examination at Contractor expense prior to resumption of duty. Any Contractor food service employee absent from duty for less than 30 days for any medical reason may be required to have a medical examination at Contractor expense prior to resumption of duty, in accordance with NAVMED P-5010-1, Tri-Service Food Code.

4.5 Employee Meals. Contractor employees are authorized to use the general mess for meals while on duty. All meals consumed by Contractor employees shall be paid prior to consumption at the established rate charged the Navy enlisted personnel on commuted rations as set forth by directives of the Navy Supply Systems Command.

Meal payments shall be made by the employees in cash or credit card. Contractor employees, while on duty, shall eat prior to published meal hours. Meals must be consumed on the premises; no food/meals may be taken out of the dining facility. (NOTE: Meals consumed by the contractor will not be included in total count of meals served to galley patrons).

4.6 Training Requirements. Aside from training mentioned in Part 3, the Contractor shall develop and shall be responsible for the cost of the training requirements of all Contractor employees. The Contractor shall provide food service personnel with continuous on-the-job training and instruction in addition to the initial and refresher training.

All training shall be accomplished or conducted during times that do not interfere with the contracted work.

Records of all employee annual training including attendance rosters shall be maintained for one year by the Contractor and be furnished to the COR for review. Training records shall be reviewed at least every six months.

Other training requirements as follows:

4.6.1 Personnel Sanitation. The Contractor is responsible for the contractor’s workforce receiving appropriate Sanitation Training and Personal Hygiene Orientation. Such training should be completed within one month after the starting date of the contract and annually within one month of the contract anniversary date. The Contractor shall insure that all employees working under this contract receive Personal Hygiene orientation training prior to first work day. All employees must practice, meet, and maintain proper standards in accordance with NAVMED P- 5010-1, Tri-Service Food Code. Sanitation training may be conducted by medical department personnel, environmental health officers, environmental sanitation officers, preventative medicine technicians or other government personnel qualified to conduct food sanitation training. Training completion must be documented and provided to the COR within 5 business days after training completion.

4.6.2 Miscellaneous Training. Contractor shall ensure its personnel (by assignment) are trained to meet sanitation, safety, and security, proper equipment, supply usage and customer service procedures per SECNAV Instruction

4061.1 series “Food Service Sanitation Training Program.”

4.6.3 Training Plan. Contractor shall submit a Training Plan with the proposal and will be subject to evaluation.

The plan shall address the following areas: Annual OSHA training; Sanitation; Participation in Government-conducted fire drills; and Certification process for Food Service Equipment Operation. The plan shall include the mandatory training requirements of the NAVMED P-5010-1, Tri-service Food Code. The Plan must address details to include who will conduct the training, the schedule for such training, the rationale for the frequency of the training sessions, and, if training is conducted by the offeror, the plan should identify the basis of the curriculum.

4.7 Transition Plan. The offeror contractor shall provide a Transition Plan with the proposal subject to evaluation.

The plan shall: demonstrate that the offeror has the ability to ensure adequate personnel are hired and are available prior to contract start date; demonstrate how the offeror proposed to provide a seamless transition from previous contract to the new contract by the contract start date; and include a timeline chart that details significant event anticipated during the phase-in period.

4.8 Cleaning and Housekeeping Plan (CAHP). CAHP shall be prepared by contractor for each galley and submitted as part of the proposal for evaluation. The CAHP must incorporate the requirements of NAVMED P-5010-1, Tri-service Food Code, and NAVSUP P-486, Food Service Management Volume 2 (Revision 9, Nov 2020). The Plan must include: cleaning and housekeeping schedules and frequencies of all areas of consideration (serving lines, dining room, restrooms, kitchen, storage areas, loading docks, passageways, scullery, etc.); “deep cleaning” tasks (carpets, flooring, ductwork, grease traps, deck drains, drapery, fixtures, walls, ceiling fans, outdoor patios, etc.);

routine and daily cleaning tasks at each individual facility. (Lay-out and list of galley spaces to be cleaned by the contractor is shown in TE –6.)

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. BASIC SERVICES. Contractor shall provide Mess Attendant Services described below in strict compliance with applicable sections in most current edition/version of NAVSUP P-486, Food Service Management (Revision 9, Nov 2020) and NAVMED P-5010-1, Tri-Service Food Code. The Contract Manager and Supervisors shall monitor performance of contractor personnel. Mess Attendant Services are as follows:

5.1.1 Cashier Services. The contractor shall provide cashier services that:

5.1.1.1 Are prompt, polite, and accurate during meal hours for each location (see TE 4 – List of Galley Meal Hours for cashier requirements);

5.1.1.2 Use the ENABLER Point of Sale (POS) system, credit card machines, Cash Meal Payment Book (DD Form 1544), and Meal Signature Record (NAVSUP Form 1291) in accounting for received cash from patrons;

5.1.1.3 Are able to turn in all cash and credit card sales to Cash Collection agent daily (except during weekends and holidays; weekend and holiday sales will be turned in on the following working day);. During weekends and holidays, all cash and credit card sales shall be turned in to the duty watch captain within one hour after completion of each meal period.

5.1.1.4 Prepare and submit the Recapitulation of the Meal Record (NAVSUP Form 1292) on daily basis; and.

Completed hard copy NAVSUP Form 1282 shall be submitted to the Cash Collection agent by hand on weekdays and Duty Watch Captain on weekends and holidays within one hour after completion of each meal period.

5.1.1.5 Are able to maintain records capable of supporting the Food Service Officer's accountability requirements (i.e. Chapter 2201, ACCOUNTING FOR MEAL SALES, under NAVSUP P486).

Cashier Services Additional Notes:

- The DD Form 1544 will be issued to the Contractor in serialized number. The Contractor is accountable for each form received. A lost DD Form 1544 shall be regarded as a completed form containing signatures on all signature blocks. The Contractor is liable for the safekeeping of all issued DD 1544’s and shall be held liable for reimbursement of the sale value (i.e. total value of sales when all signature blocks are signed determined by multiplying the total number of signature blocks by the basic lunch rate with the applicable surcharge found in the current NAVSUP Note 7330) of the lost DD Form 1544.

5.1.2 Mess Attendant Services. Contractor shall provide:

5.1.2.1 Serving lines and dining area that promote sanitary, safe environment, and efficient display and distribution of food items, condiments, dishware, and silverware 15 minutes prior to each meal (note: serving line typically includes beverage, salad, dessert, and fruit bars; dining area includes furniture, equipment, and mess gear);

5.1.2.2 Preparation of Box Lunches (see Section 2 – Definitions) for issue to customer as scheduled;

5.1.2.3 Preparation of Picnic Rations (see Section 2 – Definitions) for issue to customer as scheduled;

5.1.2.4 Distribution of food on the serving lines to galley patrons in accordance with established portion sizes in accordance with applicable Navy recipe cards ensuring that a minimum of six customers per minute are served during peak hours;

5.1.2.5 Continuous monitoring of the serving lines and dining area ensuring that:

5.1.2.5.1 Food, condiments, and beverages are replenished as they are throughout the meal hour;

5.1.2.5. 2 Vacated tables are cleaned and sanitized for the next patron’s use (note: patrons bus their own tables);

5.1.2.5.3 Food, beverage, and other spills are promptly cleaned up; and

5.1.2.5.4 Filled racks with used trays and dishes are moved to scullery room for cleaning. Attendants shall monitor racks frequently enough to ensure there are no rack overflows.

5.1.3 Scullery Services. Contractor shall provide scullery services during and after meal hours ensuring dishes and mess gear used for food preparation and feeding are clean, sanitized and ready for the ongoing and following meal hours (see TE 8 – Mess Gear Inventory for list of items to be washed). Services include:

5.1.3.1 Operation of the dish (scullery) machine ensuring all mess gear are properly washed, sanitized and available throughout the meal periods; Current dishwashing machine model number is listed in Attachment 4/Technical exhibit 7, ‘List of Equipment’. Operations manual will be provided by the food service officer.

5.1.3.2 Washing mess gear using the deep sink.

5.1.3.2 Storage of cleaned gear in appropriate marked storage areas; and

5.1.3.3 Replenishment of plates, cups, glasses, trays and silverware dispensers prior to and during meal periods.

5.1.4 Galley Cleaning Services. The contractor shall provide cleaning services to galley spaces, equipment, and furniture in accordance with the standards and procedures established in NAVSUP P-486, Food Service Management Volume 2 and NAVMED P-5010, Tri-Service Food Code. Additional guidelines as follows:

5.1.4.1 Cleaning and Housekeeping Plan (CAHP). CAHP shall be prepared by contractor for the OPS galley and submitted as part of the proposal for evaluation (see Section 4.8). All cleaning services shall be performed in accordance with the CAHP.

5.1.4.2 Dining Area. Contractor shall provide cleaning service in dining and serving areas to include floors, tables, chairs, salad bar, food and beverage dispensers, dessert and beverage counters, cabinets, serving lines, and equipment after each meal (See TE 7 – Equipment).

5.1.4.3 Scullery Area. Contractor shall provide cleaning service in the scullery room to include floor, walls, pots and pan room, manual dishwashing, and equipment after each meal period;

5.1.4. 4 Heads (bathrooms). Contractor shall provide cleaning service to the heads after each meal period during the day and as often as necessary to maintain sanitary conditions. Service includes maintaining cleanliness of the floor, wall, commodes, and urinals; replace urinal deodorizers when empty; refill hand soap, toilet paper, paper towel, and seat cover dispensers as necessary; empty trash. Galleys are normally open from 0500 to 1800. Specific meal hours are provided on Attachment 1/Technical exhibit 4

5.1.4. 4 Galley Surroundings. Contractor shall maintain the cleanliness of galley within 10 feet of the outside perimeter of the galley building. Cleanliness standards include ensuring the area is free of garbage, trash cans are not overflowing, there are not trays/utensils/ plates, bowls and cups outside of their proper cleaning or storing locations and all surfaces and floors are free of dust, dirt and debris.

5.1.4.5 Trash Removal. Contractor shall remove all trash and recyclable material from the galley spaces for disposal in containers located outside the galley building daily and as often as necessary. Contractor shall follow local, state and federal recycling and environmental program requirements.

5.2 Additional Elements for Naval Air Station Lemoore: None

5.3.0 Disclosure of Information:

5.3..1 Neither the Contractor nor any of its employees shall disclose or cause to be disseminated any information concerning the operations of the activity which could result in or increase the likelihood of the possibility of a breach of the activity’s security or interrupt the continuity of its operations.

5.3..2 Disclosure of information relating to the services hereunder to any person not entitled to receive or failure to safeguard any unclassified information that may come to the Contractor or any person under his control in connection with work under this contract, may subject the Contractor, his agents or employees to criminal liability under Title 18, Section 793 and 798 to the United States Code. Such actions by the Contractor employees may subject the Contractor to a default determination by the Commanding Officer in accordance with the default clause as included in the contract’s terms and conditions.

5.3..3 All inquiries, comments or complaints arising from any matter observed, experienced, or learned of as a result or in connection with the performance of this contract, the resolution of which may require the dissemination of official information, shall be directed to the COR in writing immediately. The COR will provide their respective Commanding Officer and appropriate Government personnel at their professional discretion.

5.4 Security Requirements (UNCLASSIFIED):

5.4.1 The Contractor will not have any access to classified material or information.

5.4.2 The Contractor shall comply with all station security requirements as referenced in CNICINST 5530.14A. Prior to contract start date the Contractor and contractor employees shall be briefed on the security requirements applicable to each respective performance location by the COR. The Government will also provide all security requirements in writing prior to the commencement of contract performance. The contractor is responsible for briefing and maintaining security guideline application to all contractor employees for the duration of their employment on this effort. Any new employees brought on during contract performance must maintain the same standards. A violation of any security standard is grounds for immediate dismissal from contract performance.

5.4.3 All Contractor employees shall obtain the required employee and vehicle passes as specified under SECNAV 5512/1. The Contractor shall, prior to the start of the contract, submit to the COR: the total number of contractor employees, their names and social security numbers required for security purposes of personnel expected to be utilized on the contract. The contractor must delineate employees which will have vehicle access/use and those whom are strictly admitted for task performance. For all persons who have been determined by the security office to be granted base access, the Government will issue badges without charge. No person shall perform services under this contract until Security Officer has granted approval. When an employee leaves the Contractor’s service the employee’s vehicle pass and badge shall be returned to the Security Office by the Contractor/contractor employee on the last day of work.

5.4.4 The Contractor will notify security personnel if they notice any personnel who does not appear authorized whom may be entering or loitering within the Galley or its adjacent areas. If the contractor notices any individual damaging, pilfering, theft or unlawful threats they shall report immediately.

5.4.5 All Contractor personnel are subject to search of their person, packages and vehicles while in the confines, traversing the gates of the Naval Air Station Lemoore.

5.5 Meal Hours:

* Contractor shall abide by the meal hours posted in TE 4 – List of Galley Meal Hours for the dining facility during the performance of this contract. Other conditions include:

5.5.1 Holiday meal hours: Galley is closed on federal holidays. If the holiday is observed on a Monday, the galley will be closed for all meals on Sunday and the galley will be open for the dinner meal on Monday (observed holiday).

5.5.2 Extended Meal Hours (EMH) due to Emergency/Contingency Situations. Contractor shall continue to provide services described in Section 5.1 during extended meal hours (see Section 2.0 Definition) as a result of emergency or contingency situations (e.g. rescue operations, civil disturbances, natural calamity, installation alerts, and other unforeseen events) subject to following terms and conditions:

5.5.2.1 Extended meal hours (EMH) is between 1900 to 0400 P.S.T. following day; therefore, one

(1) EMH Day is equivalent to extended galley operation of 7 hours.

5.5.2.2 A Firm Fixed Price Option CLINs of five EMH Day (equal to quantity one unit “Lot”) will be set up for the base year and succeeding option years (to be exercised as the need arises) for the galley.

5.5.2.3 Option Exercise Procedure:

5.5.2.3.1 As the emergency/contingency requiring EMH Day is identified, the COR will communicate by phone and confirm by email the requirement to the Contract Manager no later than one hour before performance is to start.

5.5.2.3.2 Contract Manager shall communicate confirmation by phone and email to the

COR and implement and manage performance of the requirement.

5.5.2.3.3 COR will provide to the Contracting Officer funded NC2276/DD1149 to exercise the appropriate EMH Day Option CLIN within three working days after the start of the service. The Contracting Officer will issue unilateral modification to the contract to exercise the option and add funding to the CLIN.

5.5.2.3.4 Invoicing. EMH services shall be invoiced normally against its respective

CLIN via WAWF.

5.6 SURVEYS. Contractor shall cooperate fully with the representatives of the Navy Region Southwest, Naval Supply Systems Command or other Department of Defense representatives that may, from time to time, conduct survey of services being performed under this contract for the purposes of evaluating for contract performance, five-star accreditation, the visited galley for award, or other recognition.

5.7 CONTRACTOR PERSONNEL. As this is a non-personal services contract, the Government shall not exercise any supervision or control over the contractor personnel performing the services. The contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The contractor shall provide the following personnel:

5.7.1 Contract Manager – Contractor or contractor employee assigned as overall in charge of this effort ensuring performance is in strict adherence of this contract; serve as liaison between contractor and Government;

and provide required reports and other items as listed TE 2 – Deliverables Schedule.

5.7.2 The Contract Manager may also act as the Supervisor (Site Manager). Site manager will supervise daily performance of contractor employees for the dining facility to ensure good quality service, discipline, and overall prompt and polite customer service; coordinate work schedules with COR/Technical Assistant and communicate schedules to contractor employees promptly; conduct personnel inspections for clothing, sanitation, and individual cleanliness, and report inspection findings to the COR/TA each morning; conduct training as prescribed herein; conduct a walk-thru of all food service spaces with the TA or FSO daily for cleanliness and general appearance; and provide required reports and other items as listed in TE 2 – Deliverables Schedule.

5.7.3 Lead worker – will be assigned when the Contract Manager is not available. The Lead Worker will be responsible for supervising contract employees in the absence of the Contract Manager/Supervisor.

5.8 INVENTORY.

5.8.1 Initial Inventory. The Contractor and the COR/TA shall perform a joint inventory of galley spaces, furniture, equipment, dinnerware and silverware, and pots and pans that will be incorporated in this contract within 14 calendar days from contract award date, within one week after exercise of each contract option, and one week before contract end date.