N0018919R00020003.docx

N0018919R0002

N0018919R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-Dec-2018 02:00 PM to 13-Dec-2018 03:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

PROPOSAL SUBMISSION

I. GENERAL

In addition to FAR 52.215-1, “Instructions to Offerors – Competitive Acquisition” and any other instructions contained elsewhere in this solicitation, the following instructions are provided.

Initial proposals and any modifications thereto are to be submitted to the contracting officer on or before the closing date and time cited elsewhere in this solicitation. Faxes, e-mails, and/or responses through Navy Electronic Commerce Online (NECO) or any method other than hard copy format are not acceptable.

HAND-CARRIED PROPOSALS ARE NOT AUTHORIZED

The proposal shall consist of the following separate volumes:

Volume I – Non-Price Proposal Factor I: Facilities Factor II: Technical Sub-factor I – Organization & Management Approach Sub-factor II – Manpower Resources Factor III: Past Performance

Volume II – Factor IV – Cost Proposal

IMPORTANT NOTES:

(1) Offerors shall respond to all requirements of the solicitation. Offerors are cautioned not to alter the solicitation.

(2) In the event any person who is not a bona fide employee of the offeror participated in the creation, formulation, or writing of any portion of the proposal, a certificate to this effect shall be included in the proposal which shall be signed by an officer of the offeror. Such certificate shall identify the name of the person who is not a bona fide employee, that person’s employment capacity, the name of the person’s firm, the relationship of that firm to the offeror, and the portion of the proposal in which the person participated.

(3) In order to ensure that all questions submitted by potential offerors are answered prior to the solicitation closing date, questions concerning the solicitation should be submitted via e-mail to the contract specialist, Ricardo Lopez at ricardo.a.lopez4@navy.mil no later than 3:00 pm, Eastern Time (ET), on 12 November 2018. The Government reserves the right not to respond to any questions received concerning this solicitation after the questions receipt date above. Accordingly, offerors are encouraged to carefully review all solicitation requirements and submit questions to the Government early in the proposal timeframe.

(4) Proposals are to be submitted via hardcopy submission in the volumes, format and quantities as identified below. All electronic files and versions of offerors proposal shall be compatible with Adobe Acrobat Pro X and Microsoft Office Suite version 2010. The offeror shall be responsible for ensuring that their electronic proposals via CD ROM are virus free. If the Government finds a discrepancy between the original paper copy of the proposal and the electronic copy provided on the CD ROM, the paper copy will take precedence. Offerors shall submit their hardcopy proposals to the address specified below. Proposals are due no later than 3:00 pm Eastern Standard Time (ET) 13 December 2018.

Note 1: Hand-carried and delivered proposals will not be accepted.

Note 2: Emailed packages are not permitted.

Note 3: The NECO website includes a “submit bid” button next to the solicitation number. The feature does not allow for submission of the detailed proposals we often seek in our solicitations. Moreover, the contracting activity has had issues with transmittal of proposals and tracking whether or not the proposal was timely submitted. Accordingly, submissions through NECO will not be accepted.

If sent Other than United States Postal Service:

NAVSUP FLC Norfolk Mail and Material Processing Center Code 200 Attn: Ricardo Lopez, Code 245.3, 757.443.1926 9550 Decatur Avenue DWY 22 Norfolk, VA 23511-3392 If sent using United States Postal Services (flat mailers only. NO BOXES):

NAVSUP FLC Norfolk Contracting Department Attn: Ricardo Lopez, Code 245.3 1968 Gilbert Street, Suite 600 Norfolk, VA 23511-3392

II. REQUIREMENTS FOR PROPOSAL CONTENT

(1) Introduction and Purpose: This section specifies the format that offerors shall use in this Request for Proposal (RFP). The intent is not to restrict offerors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes.

(2) Each volume should contain the following items in addition to the other information required by this solicitation:

Cover: The cover should indicate the following:

· Title of the proposal

· Volume Number (I or II)

· Proposal Category (Technical, Past Performance or Price)

· Request for Proposal (RFP) Number

· Name and Address of Offeror, Cage Code, DUNS and applicable Tax I.D. Number (TIN)

· Identification if original or a copy of the proposal

· Proposal validity period of 180 days from solicitation closing.

Table of Contents: The table of contents should provide sufficient detail as to allow the important elements to be easily located. The use of tabs and dividers is encouraged.

(3) Requirements for Style: Each offeror shall submit a proposal that clearly and concisely describes and defines the contractor’s response to the requirements contained in the RFP. Unnecessary elaboration or other presentations beyond that sufficient to present a complete and effective proposal are not desired and may be construed as an indication of the offeror’s lack of understanding of cost consciousness. Elaborate art work, expensive paper or bindings, and expensive visual or other presentation aids are neither necessary nor desired. The proposal shall contain all the pertinent information in sufficient detail in the one area of the proposal where it contributes most critically to the discussion of the same information. When necessary, offerors shall refer to the initial discussion and identify its location within the submitted proposal.

(4) Proposal Page Limitations: The following page limitations are established:

Each volume is limited to the maximum number of pages as defined in the table above. These page limitations are inclusive of the executive summary and any charts, diagrams, and/or other graphics. Graphics (including tables) in the proposal may use an alternative font with 8 point size type or larger. Each “page” is defined as one sheet, 8 ½ x 11 inches, with at least one inch margins on all sides, using a font with a point size of 10 or greater (e.g., Times New Roman style with 10 point font). Lines shall, at a minimum, be single-spaced. Pages shall be consecutively numbered. Multiple pages, double pages, two-sided pages, or foldouts will count as an equivalent number of 8 ½ x 11 inch pages. Offerors are permitted to submit no more than one page for each of the following which will not be included in the page count: a cover sheet, list of tables, list of figures, tabs, and dividers. Tables of contents and any compliance matrices may exceed one page, which will not be included in the page count. Pages submitted in excess of the page limitations described above will not be evaluated.

The Cost/Price Proposal is not page-limited; however, the Cost/Price Proposal is to be strictly limited to price information and completed solicitation documents as described in the General section above.

* Page limits represent the maximum pages the Government will evaluate and are not construed as de facto standards for the amount of material expected in the proposal.

** Offerors are to submit one master CD ROM with two (2) separate files, one for each volume.

*** Resumes are limited to 18 pages and are not included in the page limit for Volume I: Factors 1 and 2.

Each page of each copy shall be affixed with the following legend:

Source Selection Information See FAR 2.101 and 3.104

III. PROPOSAL CONTENT

Volume I – Non-Cost Proposal Factor I – Facilities Although facility requirements may vary with the work authorized for a specific task order, the successful offeror shall have sufficient facilities in appropriate locations to fully support the work intended by this contract. Proposals should demonstrate facilities and equipment sufficient to accomplish the scope of work identified in the PWS. Offerors shall provide a plan as it relates to the proposed facilities, for providing and maintaining systems to include current and new databases, software and hardware required by the PWS sections 8.2(a) Management Feasibility Studies and 8.2(c) Program Support.

The contractor shall provide the address for one “Field Office” not more than a 50-mile radius from MARMC Norfolk. The field office shall have:

a. ADP equipment compatible with Windows NT Server 4.0 as the standard Network Operating System and MS Office 97 Professional as the standard Office Software. The use of an Open Architecture Relational Data Base Management System (RDBMS) and Web Applications will also be required. The use of AutoCAD, Version 2004 will also be required.

b. Microfiche reader and printer

c. FAX, copier, and telephone and other resources as are usually found in a functioning office environment.

Factor II -Technical Sub-factor I – Organization & Management Approach The purpose of the organization and management approach is to provide offerors the opportunity to demonstrate their knowledge and understanding of the requirement. Offerors shall provide a management organization and program structure as it would pertain to the requirements of this solicitation. Offerors shall provide an overall approach detailing the authority, functions, and responsibilities of the Program Manager and his staff. Offerors shall include an organizational chart as it pertains to the proposal demonstrating clearly defined lines of authority and control.

Offerors shall provide a procedure to control, track, record, and report incurred costs.

Offerors shall provide a plan to accept, manage, and complete emergent requirements.

Offerors shall provide a process for identifying overhaul repair material required for an overhaul of an equipment item. Include details associated with source documentation, long lead time procurement problems, procurement sources and scope of coverage in the identification process.

Offerors shall provide a procedure for liaison with MARMC Norfolk for accomplishing taskings.

Offerors shall provide the quality assurance procedures and reporting techniques that will be followed in accomplishing the tasks, including professional disciplines that will be utilized.

Offerors shall detail the functions intended to be subcontracted as they pertain to this effort to include any teaming agreements, the rationale for such, and a description of interfaces and responsibilities. Offerors shall provide a subcontractor selection and control, methods used for selection and management of subcontractors. The estimated percentage of total work to be performed by subcontractors shall be addressed and any special qualification which will enhance the subcontractors ability to handle the work requirements.

Offerors shall provide security procedures for protection of classified documentation and material.

Sub-factor II – Manpower Resources Offerors shall provide resumes for all key personnel: One (1) each for Program Manager, Program Planning Manager, Supervisory Engineer, Systems Analyst and five (5) for Project Manager.

Offerors shall provide a discussion of whether key personnel meet or exceed qualification for their positions.

Offerors shall provide availability of key personnel. Those not available full time should be identified and the percentage they will be available provided.

Offerors shall provide a plan to provide experienced manpower. Offerors shall also provide a summary of manpower available and indicate the resources which would be committed to this effort. The plan shall include how the offeror will provide personnel that can provide and maintain systems to include current and new databases, software and hardware.

Factor III – Past Performance The offeror shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. Relevant past performance is performance under contracts or efforts performed within the past five years that is the same as; or similar to, the scope and magnitude of the work described by this solicitation. In addition, performance data will only be assessed for those references demonstrating at least 1 year of completed performance within the five years prior to the closing date of this solicitation.

To demonstrate its past performance, the offeror shall identify up to three (3) of its most relevant contracts or efforts performed within the past five (5) years, as determined by the closing date of this solicitation. Offerors should provide a detailed explanation demonstrating the relevance of the contracts or efforts to the requirements of the solicitation. For purposes of this solicitation, a contract is defined as a single contract or a single task order placed under an ID/IQ contract, a Blanket Purchase Agreement (BPA), or a Federal Supply Schedule. Offerors may submit a combination of no more than three (3) delivery orders (DOs), task orders (TOs), technical direction letters (TDLs), and/or technical area tasks (TATs) placed under an ID/IQ or BPA as one of the three examples of past performance. Such a combination must also meet the requirements stated above: each individual example in the combination must have been performed within five (5) years of the solicitation closing date and demonstrate at least one (1) year of completed performance during that five-year period. No more than one combination of DOs, TOs, TDLs and or TATs is permitted in the past performance submittal. If a combination of DOs, TOs, TDLs and or TATs are used as a past performance example, the offeror shall state the specific experience claimed, period of performance, and dollar value of each. A Past Performance example that does not provide the level of detail required will not be evaluated.

a. If proposed subcontractor past performance is provided as part of the three (3) of its most relevant contracts or efforts, the percentage and type of work to be done by the subcontractor on the solicitation requirement must be stated. The offeror’s submittal shall detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform. A Past Performance example which does not detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform will not be evaluated.

b. If the prime offeror or intended subcontractor/partner submits a past performance example in which it served as a subcontractor, the prime/sub/partner shall detail clearly the work that it performed and the magnitude (dollar value) of that subcontracted work only. A Past Performance example that does not differentiate between the overall contract effort and the subcontractor effort will not be evaluated, Subcontractor performance (either the offeror's own subcontractor experience or proposed subcontractors experience) of major or critical aspects of this requirement will be considered as highly as prime contractor past performance information for the offeror. Failure of offerors to provide the required information and level of specificity will result in the contract reference not being evaluated.

The following minimum information shall be provided within contractor submitted references:

· Contract Number/Delivery Order Number

· Contract Type

· Annual Contract Cost

· Period of Performance

· Description of Work

· Valid name, phone number and e-mail address of Contracting Officer, Contracting Officer’s representative or Prime Contractor (if company was subcontracted). In the description of work, offerors shall provide a detailed explanation demonstrating the similarity of the contracts, in terms of scope, and magnitude, to the requirements of the solicitation for purposes of the relevancy review In addition to the information requested above, offerors shall contact their past performance references and request that each reference complete Attachment– Past Performance Report Form and e-mail the completed survey form directly to Ricardo Lopez at Ricardo.a.lopez4@navy.mil by the DUE DATE OF THIS SOLICITATION. The Government reserves the right to consider past performance report forms received after the due date of the solicitation and to contact references for verification or additional information.

Volume II – Cost/Price Proposal This volume shall include the completed solicitation documents, acknowledgement of solicitation amendments (if any), and a complete and detailed cost/price breakdown with all supporting information. This volume shall also include representations and certifications completed by the offeror in accordance with instructions contained elsewhere in this solicitation. If the offeror has completed all of the representations and certifications required by this solicitation in the System for Award Management in accordance with FAR clause 52.204-8 and DFARS clause 252.204-7007 ALT A, then the offeror need not submit the hardcopy representations and certifications. For the purpose of preparing a cost/price proposal, the offeror shall assume that the period of performance consists of a five-year ordering period. Offerors shall use the periods established in the Schedule.

Factor IV – Cost Proposal

Volume II shall include the following: the completed solicitation documents and a complete and detailed cost/price breakdown with all supporting documentation. The cost/price proposal shall support the non-cost/price proposal. If the cost/price proposal does not support the non-cost/price proposal, the offeror’s proposal rating may be downgraded. The cost/price proposal shall include all elements of cost and such other cost information as considered appropriate to support the offeror’s proposal. The burden of proof for establishing the realism of all proposed costs rests with the offeror. The cost and pricing information shall be completed in accordance with the following:

· A completed and signed Standard Form 33, Solicitation, Offer, and Award, and executed copies of any amendments.

· Unless completed in the System for Award Management, the offeror shall complete solicitation Section K, Representations, Certifications, and Other Statements of Offerors.

· Separate cost and pricing information shall be submitted for each year of service, as well as a total summary for all five years of service. Cost/price information is not required for the firm fixed price placeholder CLINs.

· The proposed direct and fully burdened labor rates, all indirect costs, and other direct costs (ODCs) shall be submitted in accordance with the Cost/Price Submission Worksheet provided as an attachment to the solicitation. The personnel qualifications in the PWS provide the descriptions for each labor category.

· The offeror must identify both the direct and fully burdened labor rates to be utilized under the contract; the fringe and overhead rates, including a description of how they are applied to the direct labor; the general and administrative (G&A) rates; and any other indirect rates or burdens to be utilized. The offeror must provide a complete cost proposal in Microsoft Excel format and include all supporting data to clearly show how both the direct and fully burdened labor rates were developed.

· Direct Labor Rates: In order to verify the realism of the offeror's proposed direct labor rates, all offerors should submit, as part of their Cost Proposal, documentation substantiating the realism of their proposed direct labor rates. To the extent that an Offeror is proposing a subcontractor on a cost-reimbursement basis, the documentation substantiating the accuracy of the subcontractor’s proposed direct labor rates is also requested. Acceptable documentation may include the following:

· Payroll data (if proposing current, named employees)

· Actual billing records showing direct labor rates (if proposing current, named employees).

· Copies of signed Letters of Intent that indicate agreed upon annual salary (if proposing named, new hires)

· Copies of current or prior fiscal year DCMA Forward Pricing Rate Agreement (FPRA), the offeror’s Forward Pricing Rate Proposal (FPRP), Provisional Billing Rate Approval or Provisional Billing Rate Submission, whichever is most recent.

· If labor category averages are used as consistent with the offeror's accounting practice and approved by DCAA, provide a detailed narrative and include the calculation used to establish the category average. For example, provide a list of the current salaries for all employees working in that labor category, divided by the number of current employees in that labor category.

· If proposing rates that do not fall within one of the above criteria, provide a detailed, comprehensive description of the methodology used to establish the proposed direct rate. The description shall include both the source where the rate was obtained and a description of how the resulting rate was calculated. Merely stating that a "salary survey" or "market survey" was used is generally not sufficient.

· Market surveys used, any other information pertinent to the formation of the cost proposal, etc., as applicable.

In addition to the foregoing, the offeror should explain why it believes its proposed direct labor rates are realistic for the requirements to be performed, considering the technical and experiential qualifications necessary to accomplish the taskings.

· Indirect Costs. In order to verify the realism of the Offeror’s proposed indirect rates, all Offerors should submit, as part of their Cost Proposal, documentation substantiating the accuracy of its proposed indirect rates. To the extent that an Offeror is proposing a subcontractor on a cost-reimbursement basis, the documentation substantiating the accuracy of the subcontractor’s proposed indirect rates is also required. Acceptable documentation may include the following:

· Copies of current or prior fiscal year DCMA Forward Pricing Rate Agreement (FPRA), the offeror’s Forward Pricing Rate Proposal (FPRP), Provisional Billing Rate Approval or Provisional Billing Rate Submission, whichever is most recent.

· If none of the documentation identified in paragraph (1) above is available, historical indirect data, to include provisional rates, actual incurred rates, and annual incurred cost claims (if submitted), shall be provided for the three years prior to the Offeror's current fiscal year. This data should include the all of the Offeror's indirect rates as applicable to the Offeror's accounting system. If proposing indirect rates significantly different from recent incurred rates, Offerors shall include a detailed explanation and supporting cost data (including budget information).

If the offeror is proposing subcontracts on other than a CPFF basis, the offeror should submit information as to whether the rates for the subcontractors are fixed based on a firm bilateral agreement with the subcontractor or merely proposed. In addition, the offeror shall explain why it believes the subcontractor can perform at those rates.

· In accordance with FAR 52.222-46 “Evaluation of Compensation for Professional Employees,” Offerors shall submit a total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the Contract, including first-tier subcontractor employees. Supporting information should include data such as recognized national and regional compensation surveys and studies of professional, public and private organizations used in establishing the total compensation structure. The compensation levels proposed should reflect a clear understanding of work to be performed and should indicate the capability of the proposed compensation structure to obtain and keep suitably qualified personnel to meet mission objectives. The salary rates or ranges must take into account differences in skills, the complexity of various disciplines, and professional job difficulties. Offerors are cautioned that lower compensation for essentially the same professional work may indicate lack of sound management judgment and lack of understanding of the requirement. Professional compensation that is unrealistically low or not in reasonable relationship to the various job categories may impair the Contractor’s ability to attract and retain professional service employees, and thus, may be viewed as evidence of failure to comprehend the complexities of the contract requirements. Failure to comply with these provisions may constitute sufficient cause to justify rejection of a proposal.

· The offeror shall use the following estimated costs for travel and material amounts in preparing its cost proposal, which can be evenly distributed per year in the ordering period for proposal purposes only. These estimated amounts will be used as common evaluation amounts in all offerors’ proposals; the amounts specified below include no associated indirect costs. The offeror shall include the estimated travel and materials costs specified below in its cost proposal, and load the costs appropriately with indirect costs. The estimated amounts below, plus indirect costs, as determined cost realistic by the Government, will be used in the evaluation of proposals, and will be included in resultant contracts as “not-to exceed” amounts under which the offeror will be permitted to invoice its actual costs.

The Government has estimated travel, ODCs, and material as specified below:

Travel estimated above is for travel and per diem associated with performance under any resultant contract or task order which will be reimbursed in accordance with the applicable contract clause. Material estimated above is for incidental and special materials as defined in the solicitation.

Any offeror having an accounting system which allows for the application of overhead and G&A to travel and ODCs shall specifically state this. The offeror’s failure to identify that additional indirect cost elements will be included shall result in those costs being deemed as mutually agreed upon as unallowable during the performance of the contract.

· Any and all subcontracts identified in the non-price proposal shall be identified and priced in the cost/price proposal. Subcontracts (regardless of dollar value) shall be adequately documented to facilitate a determination of cost reasonableness and realism. Offerors shall identify the type of subcontract anticipated (e.g., firm fixed price, cost reimbursement, time and materials, etc.).

· The offeror shall provide the following information in its cost/price proposal, as applicable, for itself and any subcontractors:

· Defense Contract Audit Agency (DCAA) information

· Assigned office

· Name, telephone number, e-mail address, and mailing address of auditor or point of contact

· Defense Contract Management Agency (DCMA) information

· Assigned office

· Name, telephone number, e-mail address, and mailing address of auditor or point of contact

· Accounting system approval status

· Purchasing system approval status

· CAS disclosure statement date

· Most recent Forward Pricing Rate Agreement or Forward Pricing Rate Recommendation, as applicable

· Organizational Conflict of Interest (OCI) Mitigation Plan, if applicable, or completed copy of the Organizational COI representation (Attachment 9).

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