N0018919Q0003_1.03_SOW.pdf

Emergency Power Generations Systems

STATEMENT OF WORK

1. Period of Performance:

Requirement is for one base year of service with four option years. Base year will be 01 January

2019 through 31 December 2019. If all option years are executed, then the period of performance would extend until 31 December 2023.

Performance Period Dates

Base Year 01 JAN 2019 – 31 DEC 2019

Option I 01 JAN 2020 – 31 DEC 2020

Option II 01 JAN 2021 – 31 DEC 2021

Option III 01 JAN 2022 – 31 DEC 2022

Option IV 01 JAN 2023 – 31 DEC 2023

2. Purpose:

To provide preventative maintenance and warranty coverage for the emergency power generation systems that service the building located at 112 Lakeview Parkway, Suffolk, VA, 23435 (NCDOC).

Preventative Maintenance (PM) services are designed to maximize the life and performance of the electrical generation systems through periodic maintenance and inspections. This type of service will aid in identifying potential problems before a failure occurs. The actual inspections to be performed during each level are outlined in Subtask I. Extended Service Coverage (ESC) warranties are intended to offset the economic impact of emergency repairs in the event of catastrophic failure.

3. Scope:

a. The equipment covered by the terms of this document are;

Two (2) Caterpillar Model 3512 Packaged Engine-Generator sets, serial numbers

ZAF00120 and CMJ01586

One (1) Caterpillar Model C-15, serial number C5E01784

b. The Contractor shall provide Preventative Maintenance support for the Emergency

Generators as specified in Task 1.

c. The Contractor shall provide Unscheduled, Emergency Maintenance support for the

Emergency Generators as specified in Task 2

d. These requirements (Preventative and Emergency maintenance) include:

i. Caterpillar Model 3512 Packaged Engine-Generator sets, serial numbers

ZAF00120 and CMJ01586, and Caterpillar Model C-15 serial number C5E01784.

ii. All parts and supplies used in the accomplishment of service and repairs will be from the Original equipment manufacturer.

iii. The vendor will utilize and maintain all required proprietary information and software for these Caterpillar generator sets.

iv. The vendor will maintain all current technical bulletins, warnings and procedural updates to manuals.

v. All technicians and mechanics will be authorized and certified by the manufacturer to perform the generator service and repairs.

4. Task 1

Generator PM level specifications and definitions:

PM Level I inspection (PM1)

- Generator inspections will be based on the Level I Inspection Sheet as specified in attachment 1. Fuel sampling and analysis results shonld be available within 7 business days of collection.

- This shall be done quarterly.

PM Level II inspection (PM2)

- Generator inspections will be based on the PM Level II Inspection Sheet as specified in attachment 2.

- This shall be done quarterly.

PM Level III inspection (PM3)

- Generator inspections will be based on the PM Level III Inspection Sheet as specified in attachment 3.

- the last PM3 was completed on November 2016. PM3 should be completed once on the base year of this contract, and once again in Option Year Three (3).

5. Task 2 (Emergency Maintenance/warranty)

This requirement is for the emergency repairs and required repair parts resulting from a sudden failure or potential failure, which presents an operating hazard for engines and generators located at

NCDOC (12 Lake View Parkway, Suffolk, VA, 234335

The technical points of contact (TPOC), Mr. Tim Bilbrey (757-203-0666) or Tully Carr (757-203-

0540), shall call the vendor in the event an engine, generator, or both fail. Service to be performed within four (4) hours of service call being authorized by TPOC.

The TPOC will request a service call from the vendor to open, inspect and or evaluate the equipment as required to determine the cause of the failure. The vendor will provide a written proposal to identify the deficiencies listing supplies and material required as well as labor hours required, to restore full operational capability of the generator(s). Once the cause of failure is determined and priced with both material and labor hours to the satisfaction of the TPOC, the TPOC will verify the proposal and associated invoice for applicability, ensure funding is available, and will then forward the invoice and supporting documentation for payment while concurrently authorizing the vendor with verbal permission to proceed with the repairs. In the event that repairs cannot be completed within 48 hours, the vendor will be instructed to rent and install a suitable generator(s) at the request of the TPOC. This will require a request in writing and the request will identify what

CLIN of the contract will be invoiced.

6. DELIVERABLES

The contractor will provide all parts and materials necessary to provide the regular preventative maintenance on the generators.

Contractor will provide detailed reports of maintenance activities to the government.

In the event of an equipment failure, contractor will provide a quote for repairs that includes parts and labor and will receive authorization from TPOC prior to commencing work.

NCDOC has responsibility for Government Inspection and will provide final acceptance. The inspection shall be performed at the place of performance by the NCDOC appointed representative(s).

7. ENTERPRISE – WIDE CONTRACTOR MANPOWER REPORTING APPLICATION

(ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes

(PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

8. Contractor Access to Federally Controlled Facilities and/or Unclassified Sensitive

Information or Unclassified IT Systems

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors.

The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD

Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated

November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12.

This clause is in accordance with HSPD-12 and its implementing directives. This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform certain unclassified both non-sensitive and sensitive duties. It is the responsibility of the command/facility where the work is performed to ensure compliance.

The requirement to control access to sensitive information applies to all US government IT systems and/or areas where unclassified but sensitive information may be discussed, displayed or maintained. DON policy prescribes that all unclassified data that has not been approved for public release and is stored on mobile computing devises must be treated as sensitive data and encrypted using commercially available encryption technology. Whenever granted access to sensitive information, contractor employees shall follow applicable DoD/DoN instructions, regulations, policies and procedures when reviewing, processing, producing, protecting, destroying and/or storing that information. Operational Security (OPSEC) procedures and practices must be implemented by both the contractor and contract employee to protect the product, information, services, operations and missions related to the contract. The contractor shall designate an employee to serve as the

Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the Navy Command’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The

Contractor’s Security Representative shall be the primary point of contact on any security matter.

The Contractor’s Security Representative shall not be replaced or removed without prior notice to the

Contracting Officer.

Non-Sensitive Positions

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the US (as required by DoD Instruction 5200.46 (09-Sep-2014), "DoD

Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC)" , "DoD Instruction 1000.13 (23-Jan- 2014), Identification (ID) Cards for Members of the

Uniformed Services, Their Dependents, and Other Eligible Individuals", or subsequent DoD instructions) and must have a favorably completed National Agency Check with Written

Inquiries (NACI) including a Federal Bureau of Investigation (FBI) fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security

Representative must submit for all employees each of the following:

* SF-85 Questionnaire for Non-Sensitive Positions

* Two FD-258 Applicant Fingerprint Cards

* Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed

NACI.

The Contractor’s Security Representative shall be responsible for initiating reinvestigations as required. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

Sensitive Positions

Contractor employee whose duties require accessing a DoD unclassified computer/network, working with sensitive unclassified information (either at a Government or contractor facility), or physical access to a DoD facility must be a US citizen and possess a favorable trustworthiness determination prior to installation access. To obtain a favorable trustworthiness determination, each contractor employee must have a favorably completed

National Agency Check with Local Credit Checks (NACLC) which consists of a NACI including a FBI fingerprint check plus credit and law enforcement checks. Each contractor employee applying for a trustworthiness determination is required to complete:

* SF-85P Questionnaire for Public Trust Positions

* Two FD-258 Applicant Fingerprint Cards

* Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. To maintain continuing authorization for an employee to access a DoD unclassified computer/network, and/or have access to sensitive unclassified information, the contractor shall ensure that the individual employee has a current requisite background investigation. The Contractor’s Security

Representative shall be responsible for initiating reinvestigations as required and ensuring that background investigations remain current (not older than 10 years) throughout the contract performance period.

IT Systems Access

When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and

Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Security Approval Process

The Contractor’s Security Representative shall ensure that each individual employee pending assignment shall accurately complete the required forms for submission to the Navy

Command’s Security Manager. The Contractor’s Security Representative shall screen the investigative questionnaires for completeness and accuracy and for potential suitability/security issues prior to submitting the request to the Navy Command’s Security

Manager. Forms and fingerprint cards may be obtained from the Navy Command’s Security

Manager. These required items, shall be forwarded to the Navy Command's Security

Manager for processing at least 30 days prior to the individual employee’s anticipated date for reporting for duty. The Navy Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management

(OPM). Suitability/security issues identified by the Navy Command’s Security Manager may render the contract employee ineligible for the assignment. A favorable review of the questionnaire and advance fingerprint results are required as an interim measure prior to the contract employee start date. An unfavorable determination made by the Navy Command’s

Security Manager is final and such a determination does not relieve the contractor from meeting any contractual obligation under the contract.

If contractor employees already possess a current favorably adjudicated investigation, the

Navy Command’s Security Manager will use the Visit Authorization Request (VAR) via the

Joint Personnel Adjudication System (JPAS). The contractor shall include the IT Position

Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

The Navy Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the

DON Central Adjudication Facility (CAF) for a position of trust determination. When a favorable determination is not made, contractor employees shall not be permitted to work on this contract effort and if already working on the contract shall be removed immediately.

The potential consequences of any requirements under this clause including denial of access for a proposed contractor employee who fails to obtain a favorable trustworthiness determination in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees for working in non-sensitive positions, with sensitive information, and/or on Government IT systems. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have physical access to a federally controlled facility and/or access to a federally-controlled information system/network and/or access to government information.

9. Contract Closeouts: THE FOLLOWING IS HEREBY MADE PART OF THE

STATEMENT OF WORK/PERFORMANCE WORK STATEMENT.

NAVSUP FLC NORFOLK may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility

(CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's

AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the

AbilityOne Program support contract.

Offerors may execute their own Non-Disclosure Agreement with the AbilityOne Program

(AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the

Contracting Officer's Representative (COR) for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the AbilityOne

Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP FLC NORFOLK contract.

Generator Preventative Maintenance Level I Item List:

Attachment 1

1.Engine Lubrication Oil

System

A. Oil D. Secondary Filter Changed H. Cables & Posts

B. Oil Changed E. Lines & Connections I. Generator Alternator/ Belt

C. Filter Changed F. Priming Pump J. Wiring& Switches

D. Wt of Oil G. Gas Tank and Controls K. Ammeter: Operation

E. Oil Sample Taken H. Governor/Controls Operation L. Generator Alternator Output

F. Condition of Breather I. Pressure Gauge N. Regulator Setting

G. Condition of Service Meter J. Fuel Pressure O. Starting Motor Performance

H. Oil Pressure Gauge K. High Idle P. Lights Panel Room

I. Blowby L. Low Idle Q. Battery Charger FR HR

J. Engine Noise

K. Tube, Connections & Seals A. Engine Performance A. Stator Leads

L. Cylinder Heads B. Exhaust Smoke B. Generator Exciter System

M. Valve Cover Base C. Condition of Pre Cleaner Generator Bearing

N. Valve Cover D. Inlet Piping, Seals/Gaskets Meter Panel (Visual)

E. Element Housing Condition

A. Core Condition (Inside) F. Element Service Indicator C. Regulator: Voltage

Core Condition (Outside) G. Air Cleaner Change Voltage Gain

B. Radiator Cap (Inspect Seal) H. Condition/Sound of Turbo Voltage Droop

C. Coolant Level I. Turbo Oil Leaks

D. Eng/Gen Frame Mounting

Bolt

D. Conditioner PPM J. Exhaust Pipes/Gaskets E. Auto Start-Stop

E. Anti-Freeze

Freeze Point:

K. Rain Cap F. Safety Shut-Off

L. Exhaust Manifold System LOP OS OC HWT

F. Hoses and Clamps EMC/EMS/SG Not in Auto

G. Tubes and Connectors A. Battery Water Level G. Pre Alarms

H. Fan Belt / Pulley B. Number of Batteries PLOP LOL LWL PHWT

I. Fan Belt Adjustment C. Cell Specific Gravities BCM BVH BVL

J. Fan Bearings / Blades D. Battery 1 H. Switch Gear Operation

K. Water Pump Bearings &

Leaks Terminals & Wiring

L. Operating Temp Fuses

M. Engine Block Heater Left E. Battery 2 Control Panel, Lights

Engine Block Heater Right

J. Room Temp (70 Deg)

Ambient

N. Louvers K. Governor Setting & Droop

O. Pressure Test

Coolant System

F. Battery 3

A. General Appearance

A. Main Tank & Cap G. Battery 4 C. Fire Extinguisher

B. Day Tank

C. Primary Filter Changed

Attachment 2

Generator Preventative Maintenance Level II Item List:

1.Engine And

Generator

Lubrication System

F.Oil Pan Plug

Torque To 117lb

+/- 11lb

D. Adjust Fan

Belts E. Oil

Filters

Changed

B. Add Cooling

System

Supplement as required

A. Generator

Bearings Greased

G. Clean

Breathers

Left/Right side

E. Check GenSet

Vibration

Mounts

Injector

Adjustment

C. Pressure Test

Coolant System

B. Fan Bearings

Greased

2. Mechanical

Portion of

Engine/Generator

F. Replace Day

Tank Fuel Filters

3. Cooling

System

4. Electrical

System

C. Obtain Level 2

S.O.S Sample

A. Valve Bridge

Adjustment

G. Replace

Engine Fuel

Filters

A. Obtain

Level 2

S.O.S

Sample

D. Oil Changed

B. Valve Lash

Adjustment

H. Replace

Water

Separator/Raycor

Element

Attachment 3

Generator Preventative Maintenance Level III Item List:

Space Heaters o Check for proper operations (if equipped)

Generator o Check for moisture, dust, oils, greases, and debris on main stator windings, exciter, and

PMG (clean as needed)

Cooling System o Drain, flush, and fill engine coolant o Replace thermostat(s)

Hoses and Belts o Replace coolant hoses o Replace drive belts

Batteries o Replace engine starting batteries

Turbocharger o Inspect for proper operation o Check the end play and radial clearance on turbine wheel and shaft

Engine o Adjust engine valves

Generator Bearing o Inspect bearing and bracket