NECO_Solicitation_-_N0018919R0128.pdf

SEE ADDENDUM

(No Collect Calls)

N0018918R0128 25-Oct-2018

b. TELEPHONE NUMBER

757-443-1328

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 26 Nov 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N001899. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

INGA F. LOVE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

N6146318RC0019B

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVSUP FLC NORFOLK CONTRACTING

NORFOLK OFFICE

ATTN: I LOVE

1968 GILBERT STREET STE 600

NORFOLK VA 23511-3392

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

757-443-1333FAX:

TEL: 757-443-1328

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,000

NAICS:

511110

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF50

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N0018918Q0451

Section SF 1449 - CONTINUATION SHEET

NO COST CONTRACT

NOTE: THIS IS A NO COST CONTRACT

There is no cost to the Government. The Flagship Publisher sells advertising to cover the costs and secure earnings.

The right to circulate the advertising in these publications to the DOD readership constitutes contractual consideration to pay for these DOD publications.

The publication becomes the property of the command upon delivery in accordance with the terms of the contract.

Navy Region Mid-Lant is an element of the United States Government. This agreement is a United States

Government contract authorized under the provisions of Department of Defense Instruction 5120.4 as an exception to the Government Printing and Binding Regulations published by the Congressional Joint Committee on Printing.

Although this contract is not subject to the Federal Acquisition Regulation (FAR) or the Defense FAR Supplement

(DFARS), FAR clauses useful in protecting the interests of the Government and implementing those provisions required by law are included in this contract.

PERFORMANCE WORK STATEMENT

NAVY REGION MID-ATLANTIC CIVILIAN ENTERPRISE NEWSPAPER

1.0 Introduction

As defined in Department of Defense Instruction 5120.4 and Secretary of the Navy Instruction 5720.44C (Public

Affairs Regulations), a civilian enterprise newspaper is published under written contract by a civilian concern exclusively in the interest of personnel within a particular Navy region at no cost to the United States government.

Its purpose is to provide Commander, Navy Region Mid-Atlantic (hereafter “Commander”) a primary means of communicating mission-essential information to members that fall under the regional command. The attached copy of the current newspaper is provided as an example for prospective Contractors, but it is in no way intended to limit future newspapers in terms of content, format or layout. THE FLAGSHIP currently has 900 distribution points, including on and off-base locations, as well as free home delivery available to active duty and retired military service members in the cities of Norfolk, Virginia Beach, Chesapeake and Portsmouth.

2.0 Provisions and Requirements

2.1 General Provisions;

2.1.1 - The Contractor shall publish a weekly civilian enterprise newspaper to provide news and command information to personnel of Navy Region Mid-Atlantic and surrounding naval activities. This publication is subject to the requirements of Department of Defense Instruction 5120.4 and Secretary of the Navy Instruction 5720.44C

(Public Affairs Regulations), all the provisions of those instructions apply to this contract whether they are explicitly stated in this contract or not, and to the conditions and agreements contained herein.

2.1.2 - The Contractor agrees to use the name “THE FLAGSHIP,” which is owned by the government, and no other name, on the newspaper as directed by the Commander during the life of the contract, unless otherwise directed by the Commander. Contractor further agrees not to contest ownership by the government of the name or to make any use directly or indirectly of the name or a name confusingly similar to that name on any publication it may independently produce either during or subsequent to the term of the contract. All uses of the name, (i.e.

sponsorships, trades, etc.) outside its use in the newspaper must be cleared by the Editor; Deputy Director of Public

Affairs, Navy Region Mid-Atlantic; or Director of Public Affairs, Navy Region Mid-Atlantic.

2.1.3 - Publication of THE FLAGSHIP shall be weekly. Each weekly issue published on Thursdays shall consist of not less than 24 pages and no more than 56 pages unless prior approval is granted by the Director of

Public Affairs, Navy Region Mid-Atlantic; Deputy Director of Public Affairs, Navy Region Mid-Atlantic; or Editor, who is the Contracting Officer Representative for this contract. Classified pages are to be included in the page count.

To allow for holidays, a maximum of 50 issues will be produced annually, as mutually determined.

2.1.4 - The-masthead of each issue shall carry the disclaimer in type no smaller than 6 points:

“Published by (name of Contractor), a private firm in no way connected with the Department of Defense or the

United States Navy, under exclusive written contract with the Commander, Navy Region Mid-Atlantic. This civilian enterprise newspaper is an authorized publication for members of the military services. Contents of the paper, including advertisements, are not necessarily the official views of, nor endorsed by, the U.S. Government, the

Department of Defense, or the Department of the Navy. The appearance of advertising in this publication, including inserts and supplements, does not constitute endorsement by the Department of Defense; the Navy; Commander, Navy Region Mid-Atlantic; or (name of commercial Contractor) of the products or services advertised. Everything advertised in this publication shall be made available for purchase, use, or patronage without regard to race, color, religion, gender, national origin, age, marital status, physical handicap, political affiliation, or any other non-merit factor of the purchaser, user, or patron. If a violation or rejection of this equal opportunity policy by an advertiser is confirmed, the contractor shall refuse to print advertising from that source until the violation is corrected. Editorial content is edited, prepared and provided by the Public Affairs Department of the Commander, Navy Region Mid-

Atlantic.”

2.1.5 - The masthead shall also contain the name and title of Commander, Navy Region Mid-Atlantic and the names, rates and ratings and editorial titles of military and civilian members assigned the duty of preparing the newspaper. The names and titles shall be listed in a section of the masthead entitled “Editorial Staff.” They shall be in type no smaller than 6 points.

2.1.6 - Editorial content shall be based on news releases, features, editorials and reports prepared by the

Department of Defense and Navy news-gathering agencies and the staff of Navy Region Mid-Atlantic. All other editorial material must be approved by the Editor, and will be printed on a space-available basis.

2.1.7 - In the interests of efficiency and economy, mechanization of the publishing process is essential. The

Contractor will provide computerized word-processing systems and layout stations as required. This will allow the automated transfer of layout and proof copy between the public affairs editorial staff and the Contractor. The newspaper staff shall consist of up to five members – four design workstations and two laptops are required (one for the editor and one for the designer). The contractor shall provide the following equipment and software:

2.1.7A - Four workstations with minimum 1TB hard drive, dual CPU processors, 12GB RAM, CD/DVD-

RW, and at minimum 8GB video card. Each machine will come at a minimum with 34” 21:9 flat screen display monitor, optical mouse and keyboard. The laptops must match or be equivalent to the workstation specifications within this paragraph and should be wireless capable. The Contractor must upgrade workstations and additional equipment as necessary if deemed critical in order to produce the weekly newspaper.

2.1.7B - One Color Laser Printer capable of printing 11” by 17” single pages from any workstation.

2.1.7C - One Photo Scanner with (at minimum) 4800 x 9600 dpi optical resolution and 12800 x 12800 dpi interpolated resolution capabilities. And scanner speeds that meet the below:

17sec/scan – A4 – 300dpi

27sec/scan – color – A4 – 600 dpi

7sec/scan – preview – full-page

41sec/scan – film (positives) – color - 35mm – 2400 dpi

68sec/scan – film (positives) – color – 35mm – 3200 dpi

43sec/scan – film (negatives) – color – 35mm - 2400 dpi

72sec/scan – film (negatives) – color – 35mm – 3200 dpi

9sec/scan – 4x6 – 600 dpi, 1177 ms/line – black&white, 17 ms/line - color

2.1.7E - One networked server for storing working and archived documents, plus means to backup items.

2.1.7F- All connecting cables and appropriate word processing and desktop publishing software, including the latest editions of Windows 10 (or higher); Microsoft Office 2010 (or higher); Adobe Type Manager;

and Adobe CC (or higher) with InDesign, Photoshop, Illustrator, Premiere, Bridge and Acrobat Distiller, Acrobat Pro, as supported, Camera Bits Photo Mechanic v5 (or higher) and AP style guide web access.

2.1.7G - A dedicated Internet provider with a speed of no less than 25MBPS download and 10 MBPS upload, as well as wireless capability via router.

2.1.8 - Assure that there are no service interruptions to web-based email or Internet services and that changes in those services in the interest of the Contractor will be preceded by a minimum of two weeks’ notice to the Editor; Director of Public Affairs, Navy Region Mid-Atlantic; or Deputy Director of Public Affairs, Navy

Region Mid-Atlantic. Minimum acceptable requirements include: service that delivers a minimum of true 100 base T connection speed to each terminal for Contractor-provided Internet access and email service, and an electronic means of quickly and efficiently delivering finished editorial pages from the editorial staff to the

Contractor.

2.1.9 - The Contractor shall support a Flagship website by updating the site according to a schedule and frequency (no less than weekly) agreed to by the Editor; Director of Public Affairs, Navy Region Mid-Atlantic; or

Deputy Director of Public Affairs, Navy Region Mid-Atlantic. The website may contain content including news, information and advertising included in THE FLAGSHIP, as well as additional news, information and advertising not included in THE FLAGSHIP, as long as the content meets the criterion described in DOD instruction 5120.4.

Further, the Contractor shall abide by the same instructions and processes for posting website content as currently exists for publishing newspaper under this contract and applicable DOD instructions.

2.1.10 - The Contractor shall support a social media presence on Facebook and Twitter (or equivalent), by updating the site according to a schedule and frequency (no less than weekdays) agreed to by the Editor; Director of

Public Affairs, Navy Region Mid-Atlantic; or Deputy Director of Public Affairs, Navy Region Mid-Atlantic. The sites may contain content including news, information and sponsored event advertising included in THE

FLAGSHIP, as well as additional news, information not included in THE FLAGSHIP, as long as the content meets the criterion described in DOD instruction 5120.4.

2.1.11 - The Contractor shall provide training as needed for the public affairs and/or newspaper staff on the equipment and software provided.

2.2 The Public Affairs Officer will:

2.2.1 - Furnish all editorial materials, headlines, outlines, photographs and line art to be used in the A

(Main Section), B (Quarterdeck), and C (On Liberty) sections of the newspaper. For the purposes of this document, Section A will include Navy information and local interest stories about Sailors, ships or commands who serve the

Hampton Roads community. Section B will include larger Navy information as a whole, not necessarily contained within the confines of Hampton Roads, as well as a dedicated full page (weekly) for military spouse-related content

(Heroes at Home). Section C will include, but will not be limited to, special events offered to Sailors and their families in Hampton Roads, Navy college information, Morale, Welfare and Recreation offerings, local movie and

Fleet Readiness Theater movie listings, music and theatre reviews, home & garden information, sports, health & fitness news, entertainment news, Navy religious services, Fleet and Family Support Center information and family support group information. Additional material for Section C will be produced and/or provided by the Contractor, including information about automobiles, NASCAR content, puzzles, free classified ads for military personnel, retirees, reservists, Defense Department employees and their families. The Editor; Assistant Editor; Deputy Director of Public Affairs, Navy Region Mid-Atlantic; or Director of Public Affairs, Navy Region Mid-Atlantic will assume responsibility for the security and accuracy of all content provided for every section of the paper (A, B, C and all special sections and inserts), and therefore will review all content prior to printing, and will reserve the right to reject any content.

2.2.2 - Provide office space in Building N-21, Room 207, on board Naval Station Norfolk, and furniture to utilize the equipment provided by the contractor in response to paragraph 2.1.7, including, but not limited to four desks, filing cabinets and a direct phone line per each workspace, and electricity to produce THE FLAGSHIP.

2.2.3 - Design and layout the editorial content, as well as the allotted space for advertising layout to enhance communication effectiveness of the newspaper.

2.2.4 - Scrutinize, along with the Contractor and the Editor, advertisements prior to publication (print, online and or social media) to ensure that they adhere to the Department of Defense, civil law and Navy directives and do not interfere with Commander, Navy Region Mid-Atlantic’s mission, nor bring discredit upon the United

States Navy or its members. The Editor; Deputy Director of Public Affairs, Navy Region Mid-Atlantic; or Director of Public Affairs, Navy Region Mid-Atlantic reserves the right to refuse advertising space to any business for unethical or disreputable business practices that are not necessarily contrary to civil law.

2.2.5 - Be responsible for final proofreading of all editorial material throughout the newspaper, including supplements and special sections, and checking for accuracy, security and appropriateness of content.

2.3 The Contractor shall:

2.3.1 - Comply with the provisions of relevant Department of Defense and Navy directives and the provisions and requirements as contained herein.

2.3.2 - Use only the layout, editorial material and photographs provided by the Public Affairs Office for all sections, and only material approved by the Editor for special sections and supplements. Ensure that the Public

Affairs Office allots space for the layout of commercial advertisements, layout, copy and design of the newspaper and its supplements and special sections.

2.3.3 - Furnish the Public Affairs Office “dummy” layouts showing where all advertisements are to appear on the finished pages by Noon on Wednesday’s, or by close of business on Tuesdays during weeks shortened by holidays officially observed by government employees. The Contractor understands that delays in this deadline will result in delays in the editorial staff’s deadlines that may affect scheduled press times.

2.3.4 - Publish each issue of the newspaper in broadsheet format (6 equal columns) on a Standard 26.7# newsprint stock, or equivalent to industry standards in quality and size. Printing of newspaper must comply with industry environmental-friendly standards.

2.3.5 - Furnish trained personnel to assist in editing, design, makeup and layout of THE FLAGSHIP.

Trained personnel shall work at THE FLAGSHIP editorial office up to 5 days a week, as needed to complete duties required, in accordance with producing the weekly publication, unless interrupted by holiday, illness, emergency, vacation or extenuating circumstance. Personnel must also wear and display credentials at all times while on the installation.

2.3.5A - Commander, Navy Installations Command (CNIC), has established the Defense

Biometric Identification System (DBIDS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common

Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities.

2.3.5B - Visiting vendors may obtain daily passes directly from the individual Navy installations by submitting identification credentials for verification and undergoing a criminal screening/ background check. Credentials will be issued every five years and access privileges will be reviewed/renewed on an annual basis. The costs incurred to obtain Navy installation access of any kind are not reimbursable, and the price(s) paid for obtaining long-term DBIDS credentials will not be approved as a direct cost of this contract. Further information regarding DBIDS can be found at https://cnic.navy.mil/om/dbids.html (under

“Operations and Management”) or visit https://dbids.dmdc.mil.

2.3.6 - Receive approval by the Editor for all supplements and special sections to be published as part of

THE FLAGSHIP each year, printing no such section without prior approval. The Contractor understands that such approval, in the case of special sections or any other special consideration is a one-time-approval and that permission must be given in every case that goes beyond the scope of the standard three sections of THE

FLAGSHIP. In the absence of the Editor, approval must be received by the Assistant Editor; Deputy Director of

Public Affairs, Navy Region Mid-Atlantic; or Director of Public Affairs, Navy Region Mid-Atlantic.

2.3.7 - Layout all supplements of THE FLAGSHIP using style sheets, fonts, layout style and editorial style approved by the Editor. The Contractor shall also ensure that all such supplements are available for review by the editorial staff in appropriate time prior to the date which they must be sent to the printer. Finished editorial pages for such special sections must be delivered to the editorial staff a minimum of two working days prior to being sent to the printer so that they can be edited and corrections can be made.

2.3.8 - Propose a specific means for assignment of freelance reporters/photographers with a proven ability to effectively write and take compelling and appropriate images for THE FLAGSHIP, ensuring that each photographer hired is eligible for appropriate clearance to enter all area military bases. They will be required to wear and display credentials at all times while on the installation. Prior to each event requiring the freelancer to enter a specific installation, the freelancer must have approval by the Navy Region Mid-Atlantic Public Affairs Office and/or specific base Public Affairs Officer, and must be escorted by a Public Affairs staff.

2.3.9 - Accommodate late-breaking news items after deadline.

2.3.10 - Propose a specific means to give the editorial staff the ability to download wire service photographs and stories as appropriate to accomplish THE FLAGSHIP mission of informing Sailors, family members, reservists and retirees about Hampton Roads base(s) actions in other parts of the world, or to provide visual information to go with local stories that may affect the intended audience. Additionally, access shall be granted to use/acquire photos taken by the Contractor for use in THE FLAGSHIP.

2.3.11 - Pay all costs associated with processed color separations.

2.3.12 - Print in each edition of the newspaper, an unrestricted number of photographs furnished by the

Public Affairs Office.

2.3.13 - Provide facilities and trained personnel to operate such equipment as may be necessary to produce the newspaper in a professional and acceptable manner.

2.3.14 - Solicit all advertising.

2.3.15 - Not sell advertising to the extent that it will force the Public Affairs staff to produce editorial content exceeding that required for the command communication mission of the newspaper.

2.3.16 - Not print advertising that glamorizes alcohol, tobacco and firearms or demonstrates service members partaking in alcoholic beverages, tobacco and firearms, in addition to logos of any company that promotes the consumption of alcoholic beverages in the newspaper or its supplements and special sections without the expressed permission of the Editor; Deputy Director of Public Affairs, Navy Region Mid-Atlantic; or Director of

Public Affairs, Navy Region Mid-Atlantic.

2.3.17 - Not solicit advertisements in the name of Navy Region Mid-Atlantic or the U.S. Navy. Active duty military and Department of Defense civilian personnel are prohibited from soliciting, endorsing, or accepting a payment for advertising.

2.3.18 - Ensure that the average quarterly amount of advertising content, measured in column inches, will not exceed 55 percent of the total newspaper. Advertising supplements to the paper will not count toward the overall percentage.

2.3.19 - Not accept for publication advertisements that are worded or phrased to give the reader the impression the U.S. Navy in any way endorses, guarantees or sponsors any product or service. Advertising that implies discrimination against any person because of race, color, religion, sex, national origin, age, marital status, physical handicap, political affiliation, or any other non-merit factor of the purchaser, user, or patron shall not be carried.

2.3.20 - Not enter into exclusive advertising agreements with any firm, broker, individual or organization, unless explicitly granted by the Director of Public Affairs, Navy Region Mid-Atlantic; Deputy Director of Public

Affairs, Navy Region Mid-Atlantic.

2.3.21 - Not distribute commercial enterprise comic or feature supplements without the approval of the

Director of Public Affairs Officer.

2.3.22 - Ensure that no advertisements debating policy or ideological subjects will be solicited or published in the newspaper. Including any political advertisements, or advertisement for a political party, candidate, or advocate a particular position on a political issue (see DoDI 5120.4).

2.3.23 - Allow the Editor (or in his/her absence the Assistant Editor; Director of Public Affairs, Navy

Region Mid-Atlantic; or Deputy Director of Public Affairs, Navy Region Mid-Atlantic) to review advertisements, including supplements and inserts, prior to publication to determine if they conform to accepted standards of good taste (as determined by Public Affairs) and propriety or contain anything which might cause the Commander, Navy

Region Mid-Atlantic to bar distribution of the newspaper on any installation in the region.

2.3.24 - Not solicit, knowingly accept, or publish advertising from firms or individuals whose business or premises have been placed off-limits to military personnel by competent military or civilian authorities. The Public

Affairs staff will furnish the Contractor a list of “off limits” establishments.

2.3.25 - Delete any advertisement before page proof approval by the Director of Public Affairs, Navy

Region Mid-Atlantic, wherein said advertisement was placed by, or promotes the goods or services of, a firm or individual who discriminates against a person(s) based on race, religion, national origin, sex, color, age, marital status, physical handicap, political affiliation or any other non-merit factor in the sole judgment of the Public Affairs

Officer, or whose premises have been declared “off limits” to military personnel by competent authority.

2.3.26 - Not conduct political opinion polls, surveys, or straw votes.

2.3.27 - Not accept advertisements which appear to be editorials or news stories without the expressed permission of the Editor; Deputy Director of Public Affairs, Navy Region Mid-Atlantic; or Director of Public

Affairs, Navy Region Mid-Atlantic. When said approval is granted, every effort will be made to avoid the perception that those advertisements are editorial content. In such rare cases where approval has been granted, these advertisements will be clearly labeled, top and bottom, as advertisements in a type size larger than the text type.

2.3.28 - Ensure advertisers observe all applicable local, state and federal laws in describing goods, services and commodities, and the terms of sale include guarantees and warranties. If credit terms are offered in such advertisements, a clear statement of the total cash prices as well as the total cost of the credit, including all charges, will be clearly shown in the company’s advertisements. If time payments are shown, the number of payments, the month of each and the time period will also be in a type size clearly readable in order that the reader can easily compute the dollar cost of the loan. Advertisements offering diamonds or other precious stones for sale should not depict the gems in greater than actual size unless a clear and conspicuous disclosure is made indicating that the illustration is an enlargement. Also, it is not permissible to state the weight of all diamonds contained in a piece of jewelry unless the weight figure is accompanied by the words “total weight” or similar words which indicate clearly that the weight shown is that of all the stones, not the center or largest stone. Additionally, adhere to general rules for advertising established in the standards of acceptability.

2.3.29 - Not sell advertising space prior to the date of award of the contract.

2.3.30 - Publish the newspaper on Thursday of each week, and furnish newspaper copies for distribution no later than 8 a.m. on the date of the publication. The first bundle of each issue will be delivered to the Public Affairs

Office on Wednesday of each print week.

2.3.31 - At no time may the number of issues of the newspaper being distributed off naval installations exceed 49 percent of the total copies distributed in a given week. The total number of copies published will generally be between 30,000-40,000, or higher, but at no time shall the number of issues published be less than

30,000. The Director of Public Affairs reserves the right, in coordination with the Contractor, to decrease/increase the number of copies to be delivered when necessitated by significant increases or decreases of military and civilian personnel at naval installations in the Hampton Roads areas, or in cases of extreme inclement weather.

2.3.32 – Coordinate with the Public Affairs staff delivery of newspapers and distribution locations of paper racks, on and off-base. All papers must be delivered to either approved newspaper racks, or to individual doors of base housing locations. The Contractor must, to the best of his/her ability, accommodate any on-base rack requests.

Delivery drivers are subject to the same conditions as in subparagraph 2.3.5A above.

2.3.33 - Provide a quarterly report of all on and off-base distribution locations to the Editor; Deputy

Director of Public Affairs, Navy Region Mid-Atlantic; or Director of Public Affairs, Navy Region Mid-Atlantic.

2.3.34 - Ensure that newspapers delivered to individual residences on-base or off-base are wrapped in plastic or otherwise protected when delivery is scheduled during periods of inclement weather.

2.3.35 - Change the publication date to take into account holidays which may fall on the said date or other significant events, provided that both parties mutually agree on the change.

2.3.36 - Prepare a section devoted to “Year in Review” for distribution on the first Thursday of the New

Year. No issue will be produced the last week of the calendar year, nor the first week of the New Year by the newspaper staff. The “Year in Review” issue will contain only previously approved editorial content and photographs.

2.3.37 - Not distribute a funded newspaper as an insert.

2.3.38 - Not distribute any other publication outside of the control of the Public Affairs Office editorial staff as an insert.

2.3.39 - Furnish full color pages on the fronts of each section of the newspaper (A1, B1 and C1) and at least one full color full page inside Section A, as applicable, for editorial content.

2.3.40 - Provide an unlimited number of Adobe Type 1 fonts, medium and bold, for headlines, outlines and copy. The point size will range from 4 points to 130 points. The primary body type will be determined by mutual agreement of the Editor and the Contractor, and the capabilities of the desktop publishing software in use. Once an acceptable range of fonts is decided upon, the fonts will be added to “style sheets” and all copy layouts in both the main paper and supplements will draw from these style sheets only, and the acceptable layout style set by the Editor will not be deviated from.

2.3.41 - Produce photo reproductions of the highest quality comparable to or exceeding local area daily newspapers.

2.3.42 - Provide adequate facilities for layout, production and publication of the newspaper in cases of extreme inclement weather, power outages and/or other natural disasters that require extended absence from the

Navy Region Mid-Atlantic Public Affairs Office.

2.3.43 - Not distribute the newspaper, or any part of the newspaper, as a supplement to or as an insert in any other newspaper or periodical.

2.3.44 - Produce a high quality, easily accessible, reader-friendly online version of THE FLAGSHIP each week, drawing on editorial content and photos from that week’s newspaper. On the homepage of this online publication, THE FLAGSHIP banner shall be the most prominent logo on the page. Any advertisements must appear below THE FLAGSHIP banner of each page of this product.

2.3.45 - Not hire personnel assigned to the Public Affairs Office, Navy Region Mid-Atlantic to fill any administrative, editorial or labor positions with the Contractor.

2.3.46 - Agree to accept, layout and publish free listings of personal items for sale by active duty and retired military, civil service personnel and dependents in the Hampton Roads area. Advertisements will be accepted by mail, over THE FLAGSHIP website containing the online version of THE FLAGSHIP, and by walk-in to the

Contractor’s office. The number of words in these advertisements will be mutually agreed upon by the Contractor and the Deputy of Public Affairs, Navy Region Mid-Atlantic. If the Director of Public Affairs, Navy Region Mid-

Atlantic receives complaints that these advertisements are not published, or that they were not provided basic professional courtesies in their dealings with the Contractor, the Contractor will be issued a written warning.

Recurrence of complaints will be grounds for termination of the contract.

2.3.47 - Deliver to the Director of Public Affairs a report of all advertising rates to be used in performance of the contract within 30 days of award of this contract. Changes to these rates during the life of the contract shall be reported to the Director of Public Affairs, Navy Region Mid-Atlantic within 30 calendar days of the change. The

Director of Public Affairs, Navy Region Mid-Atlantic reserves the right to periodically canvass advertisers to ensure that advertising rates being charged by the Contractor are those reported in accordance with this paragraph.

2.3.48 - Pay all costs to provide OEM-only toner cartridges (Cyan, Magenta, Yellow and Black) for the supplied color 11” by 17” laser printer on an as-needed basis.

2.3.49 - Pay all costs to provide 11” by 17,” 92 bright, 20 lb. tabloid-size laser copy paper; and 8.5” by 11,”

92 bright, 20 lb. letter size laser copy paper for use in printing proofs of weekly paper on an as-needed basis.

2.3.50 - Pay all costs to provide maintenance/repairs to color 11” by 17” laser printer through a service contractor on an as-needed basis.

2.3.51 - Pay all costs to provide maintenance/repairs/upgrades to all equipment expressly stated, or referenced to, in this Performance Work Statement (see section 2.1.7A).

2.3.52 - Provide a back-up of previous year’s papers in PDF format on DVD by no later than the first week of the following year. In addition, a hard bound copy of the year’s printed newspapers must be generated quarterly or bi-annually, depending on the size, for archive purposes.

3.0 Contract Terms:

3.1 - The Contractor agrees to bear all costs and expenses of publishing the newspaper. It is expressly agreed that neither the Commander, his representatives and successors, nor Navy Region Mid-Atlantic shall be liable for any expenses or obligations incurred in publishing the newspaper.

3.2 - Neither the Navy, nor its officers or employees, shall in any way be liable for any damages, including those which may be suffered by the Contractor or advertisers, in the event the Commander determines that an issue of the newspaper shall not be distributed because of a violation of this agreement, or for any reason which places the issue in whole or in part in violation of Navy regulations or policies, or presents material deemed by the Commander to be detrimental to the security of the Navy or its personnel or to the morale and welfare of personnel performing duties on area naval installations, or for any other compelling reason of military necessity.

3.3 - No appropriated funds of the United States shall become due or be paid to the Contractor by reasons of this contract.

3.4 - The contract, unless sooner terminated as herein provided, shall run for a period of one year, commencing 1 February 2019. The contract may be extended by the Contracting Officer on a year-to-year basis for a total of four extensions. The first issue of the newspaper pursuant to the contract shall be published 8 February

2019.

3.5 – The contracting officer may, at any time, terminate this contract in whole or in part if the services herein are no longer required by the U.S. Government, or when it is in the U.S. Government’s best interest. Any such termination will be at no cost to the U.S. Government, and does not entitle the contractor to any damages or payment of any kind.

3.6 – Any modification to the terms of tis contract may only be made in writing, signed by the contracting officer and the contractor.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Each

FLAGSHIP PUBLICATION

FFP

Base Year

1 FEB 2019 - 31 JAN 2020

FOB: Destination

MILSTRIP: N6146318RC0019B

PURCHASE REQUEST NUMBER: N6146318RC0019B

SIGNAL CODE: J

PSC CD: 7630

NET AMT

1001 12 Each

OPTION FLAGSHIP PUBLICATION

FFP

Option Year 1

1 FEB 2020 - 31 JAN 2021

FOB: Destination

MILSTRIP: N6146318RC0019B

PURCHASE REQUEST NUMBER: N6146318RC0019B

2001 12 Each

OPTION FLAGSHIP PUBLICATION

FFP

Option Year 2

1 FEB 2021 - 31 JAN 2022

FOB: Destination

MILSTRIP: N6146318RC0019B

PURCHASE REQUEST NUMBER: N6146318RC0019B

3001 12 Each

OPTION FLAGSHIP PUBLICATION

FFP

Option Year 3

1 FEB 2022 - 31 JAN 2023

FOB: Destination

MILSTRIP: N6146318RC0019B

PURCHASE REQUEST NUMBER: N6146318RC0019B

4001 12 Each

OPTION FLAGSHIP PUBLICATION

FFP

Option Year 4

1 FEB 2023 - 31 JAN 2024

FOB: Destination

MILSTRIP: N6146318RC0019B

PURCHASE REQUEST NUMBER: N6146318RC0019B

5001 6 Each

OPTION FLAGSHIP PUBLICATION

FFP

52.217-8 - Option to Extend Services (Up to 6 months)

1 FEB 2024 - 31 JAN 2024

FOB: Destination

MILSTRIP: N6146318RC0019B

PURCHASE REQUEST NUMBER: N6146318RC0019B

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

1001 Destination Government Destination Government

2001 Destination Government Destination Government

3001 Destination Government Destination Government

4001 Destination Government Destination Government

5001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-FEB-2019 TO

31-JAN-2020

N/A N/A

FOB: Destination

1001 POP 01-FEB-2020 TO

31-JAN-2021

2001 POP 01-FEB-2021 TO

31-JAN-2022

3001 POP 01-FEB-2022 TO

31-JAN-2023

4001 POP 01-FEB-2023 TO

31-JAN-2024

5001 POP 01-FEB-2024 TO

31-JUL-2024

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.203-18 Prohibition on Contracting With Entities That Require Certain

Internal Confidentiality Agreements or Statements--

Representation

JAN 2017

52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements

JAN 2017

52.204-7 System for Award Management OCT 2016

52.204-13 System for Award Management Maintenance OCT 2016

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-22 Alternative Line Item Proposal JAN 2017

52.204-23 Prohibition on Contracting for Hardware, Software, and

Services Developed or Provided by Kaspersky Lab and Other

Covered Entities.

JUL 2018

52.212-1 Instructions to Offerors--Commercial Items JAN 2017

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017

52.217-5 Evaluation Of Options JUL 1990

52.219-9 Small Business Subcontracting Plan JAN 2017

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996

52.247-34 F.O.B. Destination NOV 1991

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of

Terrorism

OCT 2015

252.219-7003 Small Business Subcontracting Plan (DOD Contracts) APR 2018

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013

252.225-7000 Buy American--Balance Of Payments Program Certificate--

Basic (Nov 2014)

NOV 2014

252.225-7002 Qualifying Country Sources As Subcontractors DEC 2017

252.225-7048 Export-Controlled Items JUN 2013

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

(a) Definitions. As used in this provision--

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian

Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a

Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means--

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror ( ) has ( ) does not have current active Federal contracts and grants with total value greater than

$10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the

Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in--

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).

(End of provision)

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations

Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--https://www.acquisition.gov/

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that--

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1) Technical Capability of the Proposal

2) Past Performance

Technical and Past Performance evaluation factors, when combined, are significantly more important than cost or price since this is a 'No Cost' requirement.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ADDENDUM TO 52.212-1

In addition to FAR provision 52.212-1, Instructions to Offerors – Commercial Items, the following information is provided.

Proposals and any modifications thereto are to be submitted to the contracting officer on or before the closing date and time: 11:00am EST on Monday 26 November 2018. Faxes, hard copies, and/or responses through Navy

Electronic Commerce Online (NECO) are not acceptable.

Interested offeror’s may send a proposal by the specified closing date and time cited above to the Navy in the following way:

Electronic submission:

1. Via e-mail to inga.love@navy.mil

The offeror’s proposal shall consist of substantiating evidence of past performance, which will be the only evaluation factor. The resultant contract will be a ‘No Cost’ contract. Therefore, price is not a factor to be considered. The offeror’s proposal shall not exceed 15-page limit.

Past Performance Submission:

The proposal shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. Relevant past performance is performance completed under contracts, or efforts, within the past five

(5) years of the solicitation closing date. To include work that is the same as or similar to, the scope and magnitude of the work described by this solicitation’s Performance Work Statement (PWS) detailed in sections 2.1 and 2.3.

Future experience, yet-to-be completed performance, and experience preceding the last 5 years will not be considered.

To demonstrate its past performance, the offeror shall identify up to three (3) of its most relevant contracts, or efforts, within the past five (5) years from the solicitation closing date.