N0018918R00070016.docx

N0018918R0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SECTION SF30 - CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been added by full text:

AMENDMENT 0016

The purpose of this amendment is to make the following changes to the solicitation:

1. Section L, page limitations for the small business participation plan have been increased to fifteen.

2. Answers to questions asked have been provided.

3. Corresponding changes are made to the performance work statement.

4. An updated Attachment III is provided.

5. All other terms and conditions remain unchanged.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS) FOR

LOGISTICAL SERVICES FOR FACILITIES MANAGEMENT & SUSTAINMENT, UTILITIES AND TRANSPORTATION IN SUPPORT OF

NAVAL FACILITIES (NAVFAC) MID-ATLANTIC (MIDLANT)

PUBLIC WORKS DEPARTMENT (PWD) CRANE, IN

1. Scope: This PWS is for a full line of maintenance, repair, and operations (MRO) supplies and materials at NAVFAC MIDLANT PWD Crane, IN. The contractor shall furnish all labor, supplies, equipment, management, supervision, and reports necessary to maintain an adequate supply of all parts, materials, and equipment needed to accomplish the needs of the PWD.

1.1. List of Attachments.

Attachment I – Shop Stores List Attachment II - NAVFAC Authorized Use List (AUL)

1.3. Material requirements noted in Attachment I. The contractor shall ensure a distribution and delivery system is in place in accordance with contract requirements. The contractor shall perform the requirements of this contract from a Contractor-Operated Parts Store (COPARS) located at:

A. NAVFAC MIDLANT, Naval Support Activity Crane, Crane Indiana. For purposes of this contract, the COPARS consists of two (2) Shop Stores as outlined in paragraph 8.4.

1.4. The initial COPARS shall be established and fully operational as specified in paragraphs 7.1 and 7.2.

1.5. Contractor will have exclusive access to Government designated spaces unless otherwise designated by the Contracting Officer. Access privileges to the designated space for anyone other than contractor personnel beyond established business hours shall be established as stated in paragraphs 3.2 and 3.2.1.

1.6. The contractor shall deliver supplies for the below-listed commodity areas in support of NAVFAC MIDLANT, PWD Crane as ordered by the Government in accordance with the commercial benchmark. The benchmarks include pricing from Trade Service Corporation (13280 Evening Creek Drive South, Ste. 200, San Diego, CA 92128; (800) 854-1527) current trade catalog prices, and if not available, General Services Administration (GSA) or Defense Logistics Agency (DLA) contracts prices less the applicable/approved discount, or other discounted commercial catalogs approved by the Contracting Officer. List prices shall be effective on the date of the delivery order. The Contracting Officer will provide a letter authorizing the contractor to purchase from GSA or DLA on behalf of the Government, in accordance the compliance regulations of Federal Acquisition Regulation (FAR) Part 8 as detailed further in paragraph 1.8.

Commodities Supported by Product Line-

1.7. Typical Items- Most material and equipment to be provided on this contract will fall under the following Federal Supply Groups:

22-Railway equipment 23-Motor Vehicles, Trailers and Cycles 25-Vehiclular Equipment Components 26 Tires and Tubes 28-Engines, Turbines, and Components 30-Mechanical Power Transmission Equipment 31-Bearings 34-Metalworking machinery 35-Service and Trade Equipment 36-Special Industry Machinery 37-Agricultural Machinery and Equipment 39-Materials Handling Equipment 40-Rope, Cable, Chain and Fittings 41-Refrigeration, Air Conditioning and Air Circulating Equipment 42-Fire Fighting, Rescue, and Safety Equipment 43-Pumps and Compressors 44-Furnace, Steam Plant, and Drying Equipment, Nuclear Reactors 45-Plumbing, Heating and Sanitation Equipment 46-Water Purification and Sewage Treatment Equipment 47-Pipe, Tubing, Hose and Fittings 48-Valves 49-Maintenance and Repair Shop Equipment 51-Hand Tools 52-Measuring Tools 53-Hardware and Abrasives 54-Prefabricated Structures and Scaffolding 55-Lumber, Millwork, Plywood, and Veneer 56-Construction and Building Materials 59-Electrical and Electronic Equipment Components 61-Electric Wire and Power Distribution Equipment 62-Lighting Fixtures and Lamps 63-Alarm, Signal and Security Detection Systems 66-Instruments and Gages (Test Equipment) 68-Chemicals and Chemical Products 72-Household and Commercial Furnishings and Appliances 79-Cleaning Equipment and Supplies 80-Brushes, Paints, Sealers, and Adhesives 81-Containers, Packaging, and Packing Supplies 83-Textiles, Leather, Furs, Apparel, and Shoe Finings, Tents and Flags 91-Fuels, Lubricants, Oils and Waxes 93-Nonmetallic Fabricated Materials 95-Metal Bars, Sheets and Shapes 96-Primary Metal Products 99-Other Items Not Otherwise Specified

1.8. Rates and Pricing- Proposed discount rate(s) including catalog(s) identified/provided with the proposal will be incorporated into the contract upon award. Additionally, the shop store price list to include the discounted unit pricing will be incorporated into the contract within 30 days upon contract award. The Government will not accept any mark-up on pricing for any products to include non-catalog open market items. The Contractor may provide additional discounts beyond those incorporated into the contract.

NOTE: The contractor shall apply to DLA Logistics Information Services (DLIS) for access to the Federal Logistics Data (FED LOG) database. DLIS requires a copy of the contract and the completion of the DLIS contractor Non-Disclosure Agreement for FED LOG access approval. Information concerning the non-disclosure agreement can be viewed at the following website: http://www.dla.mil/Portals/104/Documents/InformationOperations/LogisticsInformationServices/Customer%20Outreach/Subscriptions/J6_ContractorNDA_%2020170519.pdf. The contractor is responsible for the cost of the subscription service to FED LOG. The contractor shall utilize the Government-provided FED LOG database only for this contract. Subcontractors shall not be allowed access to FED LOG. FED LOG is a FOR OFFICIAL USE ONLY (FOUO) product. Unauthorized distribution of FED LOG or its contents is strictly prohibited and punishable by imprisonment and/or fines. Proprietary manufacturer’s data and North Atlantic Treaty Organization (NATO) Stock Numbers are contained in the product, neither of which is releasable to the general public. The contractor shall render all electronic media inoperable prior to disposal or recycling.

1.9. The Government may use this contract as a source of supply for non-catalog open market items such as electrical, plumbing, HVAC, transportation material and building supplies that are not in any of the above-specified catalogs, GSA or DLA contracts, or other approved commercial catalogs approved by the Contracting Officer. Only non-catalog open market items determined to be within the scope of the contract by the Contracting Officer may be obtained through this contract.

2. Determination of Supply Requirements: The Government will identify the items in purchase requests. The items selected may be brand name or manufacturer-specific. However, unless otherwise stated in the purchase request, the contractor may propose substitutes from the trade catalog which are of an “or equal” nature and meet the functional requirements and quality level of the originally selected brand name or manufacturer-specific items. The Government will either approve or reject all such substitutions prior to issuance of order being placed. For non-catalog open market items, the Government will identify the item by functional description or a make/model number “or equal,” as appropriate.

2.1. Items Covered-

2.1.1. All items associated with the maintenance, repair, and operation of a facility, to include, at a minimum, plumbing/piping, HVAC/refrigeration (e.g. all types of units, refrigerant, ducting, filters, etc), electrical, small tools, architectural (e.g. paint, hardware, flooring, etc.), structural (e.g. tin, sheet and plate metal, tubing, channel, angle, rebar, all-thread, fittings, etc.), consumables and assorted fixtures may be ordered and delivered under this contract. All items are brand name specific or generic commercial products, which are identified by manufacturer’s commercial item descriptions. All items are to conform to the manufacturer’s commercial specifications.

2.1.2. All items associated with preventative maintenance and repair of light, medium, and heavy class vehicles, construction equipment, cranes, MHE, and trains. Certain vehicle maintenance and repair materials must be OEM parts acquired through a reputable, manufacturer approved OEM supplier in accordance with P-307 requirements for WHE, P-301 requirements for rail, and P-300 for motorized, rolling, assets. All other replacement parts, whether new, rebuilt, refurbished or reconditioned will equal or exceed original equipment manufacturer (OEM) standards. Federal Vehicle Repair Cost Saving Act or 2015 directs federal agencies to encourage the use of remanufactured parts to maintain fleet vehicles. Retreaded tires shall not be used on the front wheels of buses, ambulances, police, rescue or fire fighting vehicles or on any vehicle where the manufacturer requires speed rated tires. Re-grooving on tires is prohibited.

2.1.3. All items associated with maintenance, repair and operation of utility production and distribution systems to include gas, electrical, steam, potable water, and sanitary sewer. All items are brand name specific or generic commercial products, which are identified by manufacturer's commercial item descriptions. All items are to conform to the manufacturer's commercial specifications.

2.1.4. MRO supplies and other product lines considered to be MRO items not initially identified in the item list provided may be added at any time based on the requirements of the ordering activity and must be approved by the Contracting Officer. If the Contracting Officer requests in writing that non-stocked items be added to Shop Store inventory by the contractor and those items are not purchased by the Government within a six-month period, the requesting shop will be notified in writing that insufficient sales have occurred for that material.

2.1.5. All items provided under this contract shall be in compliance with the following clauses of the solicitation and resultant contract:

252.225-7001, Buy American Act and Balance of Payments Program—Basic 252.225-7002, Qualifying Country Sources as Subcontractors 252.225-7009, Restriction on Acquisition of Certain Articles Containing Specialty Metals 252.225-7012, Preference for Certain Domestic Commodities 252.225-7015, Restriction on Acquisition of Hand or Measuring Tools 252.225-7016, Restriction on Acquisition of Ball and Roller Bearings 252.225-7021, Trade Agreements 252.225-7048, Export-Controlled Items The Addendum to DFARS 252.225-7021

2.2. Excluded Items - Under no circumstances should the following types of material be provided on this contract: subsistence items (such as coffee, tea, bottled water, Gatorade, snack items), nuclear items, Subsafe Level I and safety-of-flight items, medicines and medical supplies, mandatory source items (office supplies, UNICOR AbilityOne items, furniture), and any items listed on the Naval Supply Systems Command (NAVSUP) Prohibited Items Listing found in NAVSUPINST 4200.85 Series, Department of the Navy Simplified Acquisition Procedures.

3. Hours of Operation: The Government’s regular working hours range from 0600 to 1700 Monday through Friday. The Contractor shall operate the COPARS during the normal operating hours below and weekends upon request. The contractor shall be ready for sales and any other contractual business at all times during the normal operating hours defined below:

A. The contractor shall man the PWD Crane Shop Stores during the following hours:

Monday through Friday: 6:30 AM to 4:00 PM

3.1. Holidays: The contractor is not required to operate the Shop Stores on the following Federal Holidays, unless required by the Contracting Officer’s Representative (COR)/Assistant Contracting Officer’s Representative (ACOR) per paragraph 3.2 of this PWS:

New Year’s Day Martin Luther King’s Birthday Presidents’ Day Memorial Day Independence Day

3.2. Work during Other Than Normal Working Hours: Occasionally, there may be circumstances where the Shop Stores need to be manned outside of the normal operating hours defined in paragraph 3. Potential situations where this requirement would apply may include: impending weather, urgent repairs due to system failure, and planned weekend or after hours work to minimize impact on working hours. The COR/ACOR or Contracting Officer, will give the contractor not less than 24 hours prior notice of the need to operate the Shops Stores during other than normal working hours. In most cases, the Government anticipates being able to provide at least one week’s notice of this requirement. The Government estimates that the need for the Shop Stores to be operable outside of normal working hours will be approximately 10% of the normal operation hours set forth in paragraph 3.

3.2.1. The Contractor shall provide a phone number to the government that is monitored 24 hours per day. The contractor shall provide an employee capable of providing access to the shop store for purchase of materials within two hour notice of contact by a designated ordering official indicating an emergency need for materials. Emergency in this case shall be defined as any after-hours repair requiring materials that could affect safety of life, or cause catastrophic failure to systems if not repaired in an expedited time frame. Emergency determination shall be made by a supervisor who will contact the ACOR and designated ordering official in order to assure the appropriate paperwork can be processed in order to minimize time on station for the contractor's employee.

4. Definitions: As used throughout this contract, the following definitions apply:

4.1. Accessory - Any item to be attached to or used in connection with a motor vehicle to add to its operational utility or ornamentation.

4.2. After Market Parts/Common - Parts that are new and obtainable from sources other than the OEM(s).

4.3. ACOR – The ACOR holds the same responsibilities as the COR. See 4.11 for more details.

4.4. Authorized Ordering Personnel - Those individuals authorized to order on behalf of the Government.

4.5. Authorized Use List (AUL) – Each site Hazardous Material Management Office. All Hazardous Material that enters the installation shall be on the AUL prior to procurement.

4.6. Base Price - The price used to calculate the gross cost to the Government, i.e., the price from which discounts are taken or otherwise used to arrive at the net price billed under the contract.

4.7. Centrally Managed Part -Any part centrally procured, stocked, and issued by a specific Federal agency and pursuant to regulation, order, directive, or law and mandatory for procurement from the managing federal agency.

4.8. Commercial Vehicle - General purpose and special purpose vehicles, both passenger carrying and for other use, sold on the open market to the general public. Examples of commercial special purpose vehicles are: telephone maintenance trucks, rescue trucks, fire-fighting vehicles, ambulances, Material Handling Equipment, aerial work platforms (man lifts) and weight handling equipment.

4.9. COPARS - A commercial parts store located on a Government installation to be established and operated solely by a contractor for exclusive sale to authorized representatives of the Government. For purposes of this contract, the COPARS encompasses two Shop Stores at the two locations listed in paragraph 1.3.

4.10. Contracting Officer - The individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The Contracting Officer can direct the contractor to work outside of normal labor hours. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

4.11. COR - A Government employee appointed in writing by the Contracting Officer to serve as a technical liaison between the Government and the Contractor for a specific contract. The COR monitors the Contractor’s performance and provides technical advice to the Contracting Officer and Contractor within the scope of work of the contract. The COR does not have the authority to indebt the Government. Any actions requiring financial obligation require approval of the Contracting Officer.

4.12. Contractor- That entity or its representative responsible for the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract.

4.13. Contractor Representative- That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract.

4.14. Delivery locations - . The delivery location shall be set forth in each delivery order.

4.14.1. Delivery to job site - For large or heavy supplies that require forklift or crane to off-load, the contractor shall provide the Government with notice of the actual delivery time two working days in advance of the delivery date.

4.14.2. Delivery to temporary storage trailers - The contractor shall deliver supplies to the designated storage facility set forth in the order. The contractor is solely responsible for off-loading the material at the temporary storage trailer.

4.14.3. Delivery to shop work center - The contractor shall deliver supplies to the designated area in that work center set forth in the order. The contractor is solely responsible for off-loading the material at the work center.

4.14.4. Delivery of contractor material to Shop Stores - The contractor is solely responsible for offloading and delivery of Shop Stores material.

4.15. Exchange Part - An unserviceable Government-owned part having a credit value which can be applied against a new, remanufactured, or rebuilt like part, and which is acceptable for exchange as a normal commercial practice.

4.16. Exchange Value Price List - A standard credit value price list published by parts remanufacturers or rebuilders applying to unserviceable, but re-buildable parts that are exchanged for new or rebuilt parts.

4.17. Facility- A building or structure designed and created to serve a particular function.

4.18. List Price - The price shown in the manufacturer’s or distributor’s parts price list or catalog under the column or of the price category of “Retail List” or equivalent designation.

4.19. Material Liaison – The NAVFAC person integrated with the Fleet Logistics Center (FLC) and the contractor to facilitate material buying processes, and stream line the material purchasing process.

4.20. Micro-purchase threshold - As defined in the FAR, Department of Defense Federal Acquisition Regulation Supplement (DFARS), or any FAR or DFARS deviations.

4.21. Nonmanufacturer rule- A contractor under a small business set-aside or 8(a) contract shall be a small business under the applicable size standard and shall provide either its own product or that of another domestic small business manufacturing or processing concern.

4.22. Non-Price List (NPL) Part - Any part not included in price lists approved by the Contracting Officer.

4.23. OEM - Original Equipment Manufacturer.

4.23. OEM parts/captive - A part (which may only be obtained) from the vehicle and equipment manufacturers.

4.25. Operator’s Care and Preservation Supplies - Any supply item that is required in the routine upkeep of a vehicle but which is not required to render the vehicle operational. Examples are polish, wax, wiping rags, radiator flush, etc.

4.26. Parts Order - A demand on the COPARS for parts by authorized Government personnel, identified by a shop repair order or the equivalent.

4.27. Part Rebuilder - A manufacturer that rebuilds used vehicle parts, including engines and transmissions, to the original manufacturers’ minimum wear specifications.

4.28. Part Remanufacturer - A part manufacturer who re-manufactures unserviceable motor vehicle parts including (engines and transmissions) to the original manufacturers’ specifications of a new part.

4.29. Performance Assessment- A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

4.30. Price Listed Part - Any part included in the price list approved by the Contracting Officer at the time of award of contract or subsequently agreed to during contract performance. Vehicle body parts are to be billed as price-listed parts.

4.31. Premium Communications - A communications service, other than telephone, more costly than those used by the contractor in non-emergency, daily business transactions.

4.32. Premium Transportation - A transportation service, other than surface parcel post, more costly than those used by the contractor in non-emergency, daily business transactions.

4.33. Project supplies and long lead materials - Routine requirements that may require a longer manufacturing availability than the requested delivery date has allowed. The Government will be advised of each expected delay.

4.34. Quality Control (QC)- A method used by the Contractor to control the quality of goods and services produced.

4.35. Rebuilt Part - A used, unserviceable part that has been reconditioned to become a serviceable part.

4.36. Shop Stores Items - Those items listed on Attachment I. Contractor items on site and available for issue. This list will be updated on a quarterly basis, or as needed, by the Government. The contractor is responsible for coordinating with the COR/ACOR quarterly to review and update this list.

4.37. Simplified acquisition threshold - As defined in the FAR, DFARS, or any FAR or DFARS deviations.

4.38. Technical Assistant (TA) - The requiring activity representative who may be assigned to provide technical/administrative assistance to the COR but who will not have any authority to provide any technical direction or clarification directly to the Contractor.

4.39. Unit Price –The List Price less the approved Contractor’s commodity group discount incorporated into the contract.

4.40. Universal Product Code (UPC) Number - A unique number assigned to each unit of inventory. It is a key identifier of the manufacturer, product, or catalog number and the unit of issue. The UPC is used to communicate information about all product units between all trading partners in the supply chain.

5. Ordering: The contractor shall research and procure all items from vendors available in either the Trade Service Corporation catalogs, GSA or DLA contracts, or other commercial catalogs approved by the Contracting Officer to meet the Government’s quality and delivery requirements. The list of authorized ordering officers is provided elsewhere in the contract. Ordering officers may place orders for items totaling up to the micro-purchase threshold. For orders over the micro-purchase threshold, Contracting Officer approval is required. The contractor must maintain records during the performance of this contract that any open market item purchased above the micro-purchase threshold has three quotes for verification of fair and reasonable prices. All purchases over the micro-purchase threshold shall be approved by the Contracting Officer and Contracting Officer’s Representative to determine that the price is fair and reasonable. The contractor agrees to accept telephone or facsimile orders when use of the electronic order entry equipment is unavailable or inoperable, or in case of an emergency delivery requirement. Orders above the Simplified Acquisition Threshold are not authorized within the scope of this contract. The contractor will accept all forms of payment, including, but not limited to, electronic funds transfer and GCPC.

5.1. The Government may order quantities less than that of the standard unit pack. For example, if the contractor has to purchase a package of 12 to supply the Government with less than that amount, the Government is not required to purchase the excess amount and will still receive the unit pricing with the negotiated discounts and/or service charges, as applicable. The delivery time may not be extended while the contractor waits for a larger quantity, i.e., to receive a better discount. The contractor is expected to research outside its own circle of suppliers to fulfill the Government’s needs in an expeditious manner.

5.2. Non-Catalog Open Market Items - The Government may use this contract as a source of supply for parts not in any of the specified Trade Service Corporation catalogs, GSA, DLA contractors or other commercial catalogs approved by the Contracting Officer for building, flooring, electrical, plumbing, automotive, and HVACR.

5.3. Electronic orders shall be placed by an authorized ordering officer. The contractor must provide an alternative method for ordering supplies in the case of system failures. In the event of a system failure, the contractor will be responsible for contacting the Command Information Office (CIO)/Information Resources Management (IRM) Department Project Manager for the most current list of valid Work Order Number (WON), Job Order Number (JON), and Work Center (WC) so orders can continue to be processed.

5.4. When the contractor’s system is down, even when due to NAVFAC MIDLANT network problems, the contractor will use paper tickets to keep issuing material and track sales. It is the Government’s responsibility to supply valid signed purchase request.

5.5. The contractor will not be required to provide any material if invalid ordering information is provided. The contractor will not be reimbursed for material delivery orders placed against a purchase request that was invalid at the time that the material was issued, unless this was based on information provided by, or under the control of, the Government.

5.5.1. Order Confirmations - Over the counter orders will be issued an invoice at the time of the order. If insufficient quantities of a listed stocked item are on hand to fill the order, the requestor will provide a new purchase request and the contractor shall backorder the remainder of the material and provide the customer with an expected delivery date in accordance with priority requirements of paragraph 6.6 and will arrange delivery when the remainder of the order is received.

5.6. For all orders not placed at the Shop Store counter, the contractor shall provide an electronic order confirmation to the ordering activity via e-mail/FAX by 5:00 p.m. the same day (Monday through Friday only) for orders placed before noon and by 7:00 a.m. the next business day for orders placed after 12:00 p.m. (noon). The Navy will provide a list to the contractor within 30 days of contract award, which will show the Government e-mail addresses of persons designated as order confirmation recipients, and the specific WC they will represent. This list will be updated as required by the Government.

6. Delivery: Routine delivery for all sites is required daily, Monday through Friday, to the delivery points established by the Purchase Request. Delivery shall be during normal working hours as dictated below. Multiple deliveries and multiple delivery sites may be required. Bulky items may be drop-shipped when mutually agreed upon between the Government, contractor, and the manufacturer. The following sites will be the normal delivery locations; however, the contractor may be required to deliver materials to any site on the installation as designated in the purchase order. Standard delivery hours will be Monday-Friday 6:30 AM to 4:00PM. Primary delivery locations shall be to buildings: 56, 36, and 2713.

6.1. Delivery orders will be issued by an authorized ordering officer. At a minimum, delivery orders will include the following information:

1. Delivery time/date

2. Work Order Number (WON) (if applicable)

3. Job Order Number (JON)

4. Work Center (WC)

5. Description of supplies

6. Manufacturer part number; stock number, contractor’s ID number

7. Authorizing Government official (hardcopy or electronic signature)

8. Requestor’s name, phone number and e-mail address

9. UPC (if applicable)

10. Quantity

11. Price (Government estimate)

12. Delivery destination and/or location requirements

13. Delivery schedule requirements

6.2. The contractor shall make emergency (Priority 7, per paragraph 6.6) deliveries with no additional transportation/handling charges to each of the participating work centers.

6.3. Upon receipt of delivered material, the Government work center will review the receipt for the correct amount that is to be billed as well as validating the material quantity and condition. Discrepancies shall be noted as appropriate. The contractor will be notified of any discrepancies and make proper price adjustments by the next business day.

6.4. At the time that each delivery takes place, either over the counter, delivered to the job site, or out of the warehouse, the contractor shall provide a printed receipt to the Government representative who ordered or who is accepting the material.

6.5. At a minimum, the customer must document for each item received on the receipt as follows:

1. Signature

2. Printed Name

3. Date of receipt

4. Phone Number

5. Work Center

6.5.1. The contractor will retain a clearly signed copy (customer signature-not initials, and printed name) verifying receipt of materials by a NAVFAC or NAVSUP authorized person. Use of an APC approved stamp is required. A stamp template will be provided to the contractor upon contract award.

6.6. Required Delivery Date/Times - The contractor shall meet the following delivery dates/times. The category titles are based on the required response times, not the nature of the work involved. The priority code will be clearly indicated on the purchase order.

Delivery Time Requirements

*Electronic orders for Shop Stores Items will be ready for pick-up within 15 minutes.

6.7. Contractor shall supply an appropriate vehicle and driver capable of retrieving and delivering materials ordered by the contractor through local vendors or companies. Delivery times shall remain consistent with paragraph 6.6

6.8. Staging of deliveries - The government shall establish a segregated storage area to hold material for planned jobs or special projects. The material will be delivered upon request of the Government. Staging will be performed at designated Government facilities, with sufficient space provided. For planned jobs and special projects that require multiple line items requiring different delivery times, orders shall be consolidated and delivered on the date, or dates, required by the ordering activity to the designated delivery point. The project must be delivered with a 100% fill-rate. The requestor on the delivery order will identify all planned jobs and special projects. The contractor is solely responsible for off-loading the material upon delivery.

7. Phases of Execution:

7.1. Phase-In Period - The contractor shall be in place and open for business the next working day after the incumbent vacates the premises and the facility is made available. The phase-in period of the contract is the 30-day period before full performance of the contract begins. During the phase-in period under this contract, the contractor shall implement the processes to be used to accomplish the material support mission, such as obtaining authorized users lists, developing work flow, ordering process, building access, and parking.

7.2. Performance Start: Phase-in of this contract shall begin on the date specified in the Schedule. Full performance under this contract shall begin thirty days after the start of the contract, upon completion of the phase-in period.

7.3. Phase-Out Period - At the conclusion of the contract, the contractor shall work with the new contractor and the Government for a period not exceeding 30 days to phase-out this contract and transition to the new contract. The actual time for the Phase-Out will be determined by the Government at the time of the Phase-Out. During this period, the contractor is required to maintain Shops Store inventory in accordance with Attachment I.

7.4. Vacating Government Facility - The contractor shall remove all stock and completely vacate the facility no later than 1 one business day after the last day of the contract period upon completion of the phase-out period, unless the Contracting Officer allows a longer period, in writing. The Government will not be liable for any costs incurred by the contractor in removing its stock from the installation upon expiration of this contract. Upon expiration of this contract, the Government or another contract awardee may, at its option, elect to purchase all or any part of the contractor’s inventory by giving the contractor written notice of its intent. One or more orders covering the parts purchased may be prepared in accordance with instructions set forth elsewhere in the contract or as modified by mutual agreement of the Contracting Officer and the contractor. All project materials staged at Government facilities for which the contractor has received payment will remain with the Government representatives.

8. Government Furnished Property and Services: The contractor shall maintain and operate the Shop Storefront at the Government’s sites located within the Government’s facilities. The contractor shall obtain written approval from the Contracting Officer and NAVFAC prior to making any modifications or alterations to the facilities. Any such modifications or alterations approved by the Government will be made at the expense of the contractor. Any modifications or alterations become property of the government (excluding any air conditioner installation per paragraph 8.7). At the completion of the contract, all facilities shall be in the same condition as they were upon the start of the contract except for reasonable wear and tear. Any facility damage shall be repaired by the contractor, or the contractor shall reimburse the government for any repairs (labor and material) that are determined to be outside the scope of normal wear and tear.

8.1. These spaces shall be utilized for the receipt, storage, record-keeping, and issuing of supplies furnished under the contract. Any necessary project material lay-down area will be determined by the COR. Material stored at the designated lay-down area shall be maintained by the contractor until delivered and receipted. All material stored outside shall be properly protected so as to be kept free of rust and other defect. All record-keeping related to receipt, storage, issue, and usage shall be maintained by the contractor at the on-site facilities and shall be available to the Government within 24 work hours after request of such records. The contractor shall be responsible and accountable for the facilities in which it will be performing and shall take adequate precautions to prevent fire hazards, odors, and vermin.

8.2. The use of these facilities, except for telephone services, shall be at no cost to the contractor and shall be used for no purpose other than to fulfill the requirements of the contract. The contractor will obtain telephone services from a commercial service provider at its expense.

8.3. In addition to the Shop Store, the contractor may store materials inventory at other contractor owned or leased locations at the contractor’s expense. Contractor owned inventory that is stored off-site shall be available within the same timelines as inventory stored in the Shop Store.

8.4. The following government provided facilities are available for the contractor’s use:

8.5. The Government shall provide all Class 2 maintenance to the facilities. Class 2 maintenance is defined as structural maintenance, e.g., windows, doors, roof, walls, plumbing fixtures, lighting fixtures (to include ballasts/starts, but not light bulbs) to the facility as it exists at the time of contract start.

8.6. Material Handling Equipment (MHE) – MHE is the responsibility of the contractor. If reasonable, arrangements can be made between the contractor, shop supervisors, and on site COR/ACOR for shared use of government equipment.

8.7. Government Provided Utilities -The Government will provide electricity, steam, natural gas (as applicable), fresh water, and sewage services for use in those facilities provided by the Government and as may be required for the work to be performed under the contract at no cost to the contractor. Air conditioning is not included as a Government provided utility, although the contractor may install energy star compliant air conditioning equipment at its own expense, including upgrades to utility infrastructures.

8.7.1. Three (3) telephone/data lines will be provided to the Contractor’s work location in each facility for telephone, and internet connections. The Contractor is responsible for all management and payment for services associated with using telephone, and internet service. Provisions for adding additional telephone/data lines to each facility are not included under the scope of this requirement. Parts of the facilities may be secured during off duty hours and may not be available to the Contractor.

8.8. Government Provided Services- The Government will provide custodial services to include janitorial products. The Government will provide refuse service, including the ability to recycle. The contractor shall be responsible and accountable for the facilities in which it will be performing and shall take adequate precautions to prevent fire hazards, health hazards, odors, and vermin.

8.9. Personal devices- The contractor is responsible for providing its own personal devices such as (but not limited to) refrigerators, microwaves, and coffee makers that comply with NAVSTA Instruction 11320.3, Fire Prevention and Protection Regulations.

8.10. The Contracting Officer, COR, and Supply and Material Branch personnel will have access to the parts stores during scheduled operating hours to conduct inspections, make periodic stock checks, and for any other purpose necessary for the administration of the contract. Other installation officials shall have access to the store when designated by the COR.

9. Environmental Protection/Hazardous Material (HAZMAT): The contractor shall comply with all applicable environmental protection requirements including all federal, state, and local laws, regulations, and standards. All environmental matters will be coordinated with the Contracting Officer. The Activity Environmental Protection Coordinator or other authorized officials on a no-notice basis may accomplish inspection of any facilities operated by the contractor during normal working hours. In the event that a regulatory agency assesses a monetary fine against the Government for violations resulting from the contractor’s actions that are in conflict with federal, state, and local laws, regulation, and standards, the contractor shall reimburse the Government for the amount of the fine and any other related cost. The contractor shall safely and properly clean up any oil or chemical spills resulting from its operations at its own expense. If the installation Fire/HAZMAT Reponse Team or Environmental Clean-up Team has to respond to a hazardous material spill, the contractor shall reimburse the Government for the cost of that clean-up. The contractor shall not create a nuisance or hazard to the health of military or civilian personnel.

9.1. The contractor shall obtain permission from the Contracting Officer before utilizing equipment or processes that require the use of Ozone Depleting Substances (ODS).

9.2. The contractor may be required to obtain HAZMAT under this contract. Such material shall be limited to that which is on the NAVFAC AUL, Attachment II. The AUL is a living document identifiable to the specific work centers. The NAVFAC Safety Office maintains this list and no HAZMAT shall be procured unless the requested item has gone through the established procedures to become an approved item. Verification will be accomplished by review of an electronic database that will be provided to the contractor during the Phase-In period. No substitution of materials is allowed without prior authorization and addition to the AUL. All hazardous materials stocked in the onsite Shop Stores by the contractor for issue to the Government shall be stored in accordance with all Navy and Federal regulations.

9.3. Safety Office Points of Contact will be provided upon contract award and updates given to the contractor by the government at any time the safety contact information changes.

9.4. The contractor shall provide, for all HAZMAT that are procured by the contractor and delivered to the Government, a current legible copy of the manufacturer’s Safety Data Sheet (SDS) with the material, along with any applicable Hazard Warning Labels. The contractor shall provide a legible copy of the SDS to the worker accepting delivery of the material. The contractor shall ensure that all delivered hazardous material is clearly marked. The contractor is required to install and maintain and Occupational Safety and Health Administration (OSHA) approved “Right to Know” information containing one full set of current SDS available for all hazardous material carried as inventory in the onsite Shop Stores. The contractor is also required to maintain another distinct set containing all of the SDS which is for material not normally stocked in Shop Stores, but delivered to customers under this contract (e.g., planned jobs). HAZMAT includes any material defined as hazardous under Federal Standard 313. SDS must meet the requirements of 29 CFR 1910-1200(g) and Fed-Std. 313.

9.4.1. The contractor must comply with the Navy's Hazardous Material Control & Management (HMC&M) No hazardous material will be issued or delivered by the contractor to the Government without proper hazardous material labeling being attached to the container. The contractor shall participate in the Navy Hazardous Waste Minimization (HAZMIN) program. HAZMAT labeling cannot be used as a reason for not meeting delivery dates/times. The contractor shall immediately notify the COR concerning Government delays, including problems with obtaining stickers.

9.4.2. Only OSHA-certified forklift operators are allowed to handle any material, hazardous or otherwise, that requires MHE to be moved safely and properly. The contractor is responsible for ensuring that all certification requirements set forth in the PWS are met. The Consolidated Hazardous Material Reutilization and Inventory Management Program (CHRIMP) center does not provide MHE for loading/unloading shipments. Only electric forklifts are authorized for HAZMAT and warehouse areas. The contractor shall arrange for use of available Government owned MHE for pick-up and drop-off to the CHRIMP center. All delivery trucks/drivers shall meet Department of Transportation (DOT) and state regulations for proper placarding of hazardous shipments on and off the installation. These procedures are subject to change at any time and the contractor shall stay informed of any changes in order to maintain compliance.

9.5. Hazardous Waste (HW) created; used, or brought onto Government property by the contractor shall be the responsibility and liability of the contractor. The contractor shall store and transport HW in approved containers in accordance with 49 CFR 178. Properly label the HW with proper shipping description, accumulation, start date, and generator information. Remove the containers from the project site, store, and treat/dispose of HW in accordance with 40 CFR 263, 264 and 265 and all state and local laws and regulations. The contractor shall dispose of HW in accordance with the Resource Conservation and Recovery Act and its associated state and local regulations.

9.6. All Hazardous Substance (HS) releases or spills involving Government waste or Government property shall be immediately reported to the installation Fire Department HAZMAT Response Team or Environmental Department. NAVFAC has an onsite Emergency Response Team to deal with any HAZMAT spills and the contractor is required to report any incident that may involve the release of any HAZMAT in its possession. Any clean-up cost incurred shall be the financial responsibility of the contractor. During regular working hours, call the NAVFAC Environmental Operations Manager. (EOM) Off-site HS releases shall be reported to the proper federal, state, and local agencies and the NAVFAC EOM. Spill cleanup, remediation, and damage to the environment resulting from the contractor’s actions shall be the responsibility of the contractor.

9.7. Environmental Operations Manager Point of contact for each site will be provided upon contact award. Updates will be provided to the contractor by the government at any point that the Environmental Operations Contacts change.

9.8. The contractor shall, at all times, be aware of and adhere to all Environmental Protection Policies in force at the activity. Information may be obtained by referencing OPNAVINST 5090.1B and Activity Hazardous Waste Management Plan. The contractor shall comply with 40 CFR 263, 264 and 265 and all state and local regulations.

9.9. The contractor and its employees shall know how to activate a fire alarm and, respond to active shooter, and bomb threats. The contractor shall handle and store all combustible supplies, flammable, and incompatible supplies, materials, waste, and trash in a manner that prevents fire or hazard to persons, facilities, and other stored materials. Any contractor employee operating critical equipment shall be trained to properly respond during a fire alarm or fire in accordance with OPNAVINST 11320.25A.

10. Contractor Employees: The contractor shall provide to the Contracting Officer/COR/ACORs the names of key personnel authorized to represent the contractor for matters pertaining to this contract. The contractor shall furnish sufficient and knowledgeable personnel to perform, supervise, and manage all work in accordance with contract specifications. Upon notice of award, the contractor shall provide the Contracting Officer with the names and telephone numbers of those key contractor personnel who shall be available 24 hours a day, seven days a week, for emergency service.

10.1. The contractor shall have adequate personnel located in the Shop Stores to ensure all customers are served at the counter within 15 minutes. Contractor employees shall conduct themselves in a proper, efficient, courteous, and businesslike manner. The Contracting Officer reserves the unilateral right to remove any contractor personnel from this contract who is deemed by the Contracting Officer not to represent the best interests of the Government.

10.2. The contractor shall require all employees to present a neat and clean appearance that shall equate with the generally accepted standards for the commercial wholesale/retail parts trade. Employees shall be issued government owned personal protective equipment (PPE) in the form of “PWD Material Support Team” shirts. This PPE conforms to ANSI/ISEA 107 2015 garment type O standards. PPE shall initially be provided by the government.