CAP.doc

Updated 04/24/14

FIRM FIXED PRICE SUPPLY CONTRACT WITH PROVISIONS FOR MAINTENANCE

OR ACCEPTANCE TESTING CRITERIA OR OTHER PROVISIONS WHICH

REQUIRE UNUSUAL MONITORING

CONTRACT ADMINISTRATION PLAN

CONTRACT NO. N00174-16-R-0005

In order to expedite administration of this contract, the following delineation of duties is provided. The individual/position designated as having responsibility should be contacted for any questions, clarifications, or information regarding the functions assigned.

1. PROCURING CONTRACTING OFFICER (PCO) is responsible for:

a. All pre-award information, questions, or data.

b. Freedom of Information inquiries

c. Change/questions/information regarding the scope, terms or conditions of the basic contract document.

d. Arranging the post award conference

e. Monitoring of the COR

f. Meeting annually with COR to review contract performance (joint responsibility of the COR). This may be satisfied telephonically, depending on the circumstances.

Other _______________________________________________________________

2. CONTRACT ADMINISTRATION OFFICE (CAO) is responsible for matters specified in FAR 42.302 and DFARS 242.302 except in those areas otherwise designated herein.

3. PAYING OFFICE is responsible for payment of approved proper invoices after acceptance is documented.

4. CONTRACTING OFFICER'S REPRESENTATIVE (COR) is responsible for:

a. Controlling all government technical interface with the contractor and providing technical advice and clarifications of the specifications/ statement of work.

b. Providing copies of all government/contractor technical correspondence to the PCO.

c. Promptly furnishing the PCO with documentation/comment on any request for change, deviation or waiver (whether generated by the government or the contractor).

d. Assuring that equipment is delivered on time, and promptly notifying the PCO if any contractor delay in delivery is experienced.

e. If applicable, coordination of site preparation and installation to the extent specified in the contract as the government's responsibility.

f. Quality assurance, inspection and acceptances of supplies, or services (if applicable).

g. If applicable, monitoring standard of performance testing or effectiveness level acceptance criteria.

h. If applicable, monitoring of credits, such as downtime credits for maintenance if provided for in the contract, and making appropriate adjustments on contractor reimbursement.

i. Promptly reviewing the contractor's invoices for goods/services received and accepted, to assure that they conform to the contract pricing.

Improper invoices shall be returned immediately to the contractor.

Proper correct invoices and/or DD250's, as applicable shall be approved and forwarded to the paying office.

j. Maintain a COR file of all correspondence with the PCO and contractor and copies of all invoices.

k. Meeting annually with the PCO to review contract performance, this may be satisfied telephonically, depending upon the circumstances.

l. Complying with NAVSEAINST 4200.17E Contracting Officer’s Representative, NAVSEAINST 4200.19 "Service Contract Restrictions and Safeguards", and the

Contracting Officer's COR Appointment Letter.

m. Submission of written report on contractor performance within 60 days of contract completion, but not less often than annually.

n. Anticipating and submitting requests for follow-on contract requirements in sufficient time to allow for award prior to the expiration of this contract.

o. Contract Performance Assessment System (CPARS).

( X ) This contract WILL be registered in the CPARS database by the

Contracts Department with the assistance of the COR. As stated in the

COR appointment letter the COR is responsible for updating the

CPARS database.

( ) CPARS does NOT apply to this contract.

Other: _______________________________________________________________

NAMES/ADDRESS/TELEPHONE NUMBERS OF COGNIZANT INDIVIDUAL/OFFICE

COR______TBD___________________________________________________________

NAME CODE TELEPHONE

PCO (refer to Contracting Officer who signed contract documents)

________TBD____________________________________________________________

NAME CODE TELEPHONE

PAYING OFFICE (refer to page one of the contract document)

CAO (refer to page one of the contract document)