A0002 SF30.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Clarify volume #s w ithin Section L;

2) Clarify the transition period as 90 days;

3) Update the LCAT table in Sec. L;

4) Clarify FTEs as a minimum of 27; and

5) Attach a revised cost spreadsheet.

Revisions for Amendment0002 are in red font. See Q&A dated 8/12/22 for more info.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Aug-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0017322RSD01

X 9B. DATED (SEE ITEM 11)

25-Jul-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Aug-2022

CODE

NAVAL RESEARCH LABORATORY

4555 OVERLOOK AVE, SW

WASHINGTON DC 20375

N00173 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0017322RSD01

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

Section L - Instructions, Conditions and Notices to Bidders

L-1 INSTRUCTIONS FOR SUBMISSION OF PROPOSALS

This acquisition is to be procured via full and open competition. There are no limitations with regard to small business.

The Offeror shall submit all information required by this solicitation. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being deemed non-responsive and therefore not eligible for award.

The Offeror’s proposal shall be based on the requirements contained in this solicitation (including those documents, exhibits, and other attachments to the solicitation identified in Section J). Offerors are required to submit a proposal encompassing all items listed in Section B of this solicitation.

The solicitation will only be made available through the Government-wide point of entry at http://www.sam.gov/.

Offerors are hereby notified that from time to time, the Government may post additional information (e.g. responses to questions, amendments, etc.) to the sam.gov webpage for this solicitation. It is the Offeror’s responsibility to check the website for any such information.

Each Offeror shall submit only one proposal which represents its best approach to meeting the requirements of the solicitation. Alternative proposals will not be accepted by the Government.

To allow for procurement lead time and the fair and equal evaluation of all proposals submitted under this competitive solicitation, all proposals shall be based on a contract start date of Government Q1FY23: October 1, 2022. This date is only an estimate of the anticipated contract start date and will be used for evaluation purposes only. A definitive start date will be incorporated upon contract award.

1.1 Background

The Government contemplates award to one (1) Offeror with a single prime contract as a result of this solicitation.

1.2 Point of Contact

Unless otherwise specified, the Naval Research Lab Procuring Contracting Officer (PCO) and the Contract

Specialist identified in Section G are the sole points of contact for this acquisition.

1.3 Solicitation Security Classification

This solicitation is unclassified.

http://www.sam.gov/

1.4 Proposal Delivery Information

PROPOSALS ARE DUE NO LATER THAN 1500 EASTERN DAYLIGHT TIME (EDT) ON FRIDAY,

SEPTEMBER 9, 2022.

Proposals shall be submitted in electronic format (email) to sonya.diazdeleon@nrl.navy.mil. Please note that attachments are limited to 20MB per email. If the email exceeds the limit, the proposal will need to be submitted over multiple emails. Please clearly label and number each email in the subject line.

Proposals in response to this solicitation will ONLY be accepted via electronic transmission. Any references to proposal “pages” in this section refer to the electronic version only. No paper copy proposals shall be submitted.

Proposals in response to this solicitation not received by 1500 EDT on FRIDAY, SEPTEMBER 9, 2022.

will be considered late, as defined by FAR 52.215-1. Timeliness of receipt of proposals will be determined based on the time of receipt at the NRL Washington, DC location.

L-2 PROPOSAL VOLUME REQUIREMENTS

This section delineates general information and requirements to be followed in the preparation of the Offeror’s proposal. An Offeror’s failure to comply with the content requirements will be considered during evaluation and will result in a lower evaluation rating or ineligibility for award.

An Offeror’s proposal shall be sufficiently detailed to enable Government Evaluation Board Members to make a thorough evaluation and sound determination as to the prospective Offeror’s ability to perform in accordance with the stated requirements based on the Offeror’s proposal submission alone.

The Offeror’s proposal shall be specific, detailed and complete so as to clearly demonstrate to the Government that the Offeror has a thorough comprehension of and capability to perform all aspects of the solicitation requirements to include but not limited to technical capability, management approach, and efficiencies, as required by the SOW and all other sections and attachments contained in the solicitation.

Offerors should assume that the Government has no prior knowledge of their knowledge, experience, or abilities and will base its evaluation on the information presented in the Offeror's proposals ONLY. The Contractor should not presume that data previously submitted, or presumed to be known (e.g., data or services previously submitted or performed for the Government), will be considered as part of the proposal. The Government does not assume the duty to search for data to cure deficiencies it finds in proposals. Failure to conform to all requirements of this solicitation may form the basis for rejection of the proposal.

General statements such as but not limited to, “the Offeror understands the method for performing the engineering efforts (or any portion thereof) and can or will comply with the requirements of the solicitation”, "the Offeror utilizes standard IT industry support methodologies” and "ensures the highest response rates” will be considered inadequate. The Offeror’s proposal must address all topics described in the following section(s).

The Proposal MUST include the following information in Volume VI to be eligible for award.

Standard Form 33 (SF 33), “Solicitation, Offer and Award,” the Offeror shall complete, sign, and submit the SF

33 with blocks 12 through 18 populated, as well as all sections with applicable fill-ins. Submission of a signed offer to the Government constitutes agreement and acceptance of the solicited terms and conditions. The representative who signs this form must be authorized to contractually bind the company providing the offer. The

Offeror must also include and acknowledge all amendments. The information contained in SF 33 is exempt from the font and spacing requirements identified under Section L, paragraph 3.1.

mailto:sonya.diazdeleon@nrl.navy.mil

Sections A through K “Solicitation, Offer and Award”: Offerors must fill in all areas of the solicitation listed as

Offeror fill-ins. The information in Sections A through K is exempt from the font and spacing requirements identified under Section L(1), “Page Size and Format”.

Section B, Supplies or Services and Prices: Offerors shall complete all pricing (including Section B), including proposed costs and fees, in WHOLE DOLLARS only. The information in Section B is exempt from the font and spacing requirements identified in Section L-2(1), “Page Size and Format”.

The Small Business Subcontracting Plan, if required, shall go in Volume IV:

Small Business Subcontracting Plan, The Offeror’s attention is directed to Section I clauses FAR 52.219-9 and

DFARS 252.219-7003 entitled “Small Business Subcontracting Plan” and FAR 52.219-16 entitled “Liquidated

Damages – Small Business Subcontracting Plan.” As prescribed in FAR 19.708, Offerors other than small business concerns shall submit a small business subcontracting plan which, once approved, shall be made part of any contract resulting from this solicitation. The information contained in the Small Business Subcontracting Plan is exempt from the font and spacing requirements identified under Section L(1), “Page Size and Format”.

The Offeror shall include a signed statement on the Offeror’s letterhead stating that the associated proposal:

a) Is for all of the requirements as stated in the solicitation (including all attachments, appendices, exhibits, and amendments);

b) Is made without qualification, condition, or exception to any terms and conditions appearing in the solicitation; and

c) Is valid for a period of one-hundred and eighty (180) days from the date established for the receipt of proposals.

PROPOSAL CONTENT:

Proposal contents that appear unreasonable, unrealistic, unsupported, unclear, and/or deficient will be evaluated in accordance with Section M.

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies specified in the table. The contents of each proposal volume are described in the paragraphs noted in the table.

Proposal Organization

Volume # and Title File Naming Convention Section L

Reference

File

Type Page Limit

COVER LETTER Cover Letter_Company Name L-2 Word/

PDF

I - TECHNICAL PROPOSAL Volume I_Company Name L-3 Word/

PDF

50*

1. TECHNICAL UNDERSTANDING Volume I_Company Name L-3 Word/

PDF

Offeror’s discretion**

2. PERSONNEL QUALIFICATIONS Volume I_Company Name L-3 Word/

PDF

Offeror’s discretion**

Proposal Organization

Volume # and Title File Naming Convention Section L

Reference

File

Type Page Limit

3. MANAGEMENT CAPABILITY Volume I_Company Name L-3 Word/

PDF

Offeror’s discretion**

II – PAST PERFORMANCE

INFORMATION

Volume II_Company Name L-4 Word/

PDF

III – SMALL BUSINESS PARTICIPATION Volume III_Company Name L-5 Word/

PDF

No Limit

IV – SMALL BUSINESS

SUBCONTRACTING PLAN

Volume IV_Company Name L-6 Word/

PDF

No Limit

V - COST PROPOSAL Volume V_Company Name L-7 Word/

PDF

No limit

V - COST SPREADSHEET (EXCEL) Volume V_Company Name L-7 Excel No limit

VI - CONTRACT INFORMATION Volume VI_Company Name L-8 Word/

PDF

No limit

*Volume 1, Technical Proposal, has a 50 page overall limit. This includes Factor 1: Technical Understanding, Factor 2: Personnel Qualifications, and Factor 3: Management Capability.

**Volume I, Technical Proposal, has a 50 page overall limit. Offerors may determine how to divide these 50 pages up between the technical factors: technical understanding, personnel qualifications, and management capability.

(1) PAGE SIZE AND FORMAT

A page is defined as each face of a sheet of paper containing information. Page size shall be 8.5 x 11 inches. Pages shall be single spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point font and in Times New Roman. Use at least 1 inch margins on the top and bottom and each side. Pages shall be numbered sequentially by volume. These limitations shall apply to both electronic and hard copy proposals.

In the upper right header of all pages, the Offeror shall include the following information: RFP #, volume #, volume title, and page #.

Legible tables, charts graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11

X 17 inches in size. Foldout pages shall fold entirely within the volume, and shall count as two pages for each side;

double sided shall count as four pages. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures the text shall be no smaller than 8 points.

These limitations shall apply to both electronic and hard copy proposals except for the Volume V – Cost

Spreadsheet (Excel). Provide Microsoft Office Excel formulas in any spreadsheets.

Within all Microsoft Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. Spreadsheets shall not be protected.

No hyperlinks shall be allowed within the proposal. Proposals shall not be supplemented by any additional package or reference documents.

(2) PAGE COUNT

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read, considered, nor included in the evaluation of the Offeror’s proposal. When both sides of a sheet display printed material, it shall be counted as two (2) pages. Each page shall be counted except for the following: cover pages, table of contents, cross reference tables, tabs, glossaries, acronym lists, subcontractor/teaming agreements, past performance questionnaires, CPARS reports, 52.219-8 and 52.219-9 compliances (see L-4), transmittal letters, staffing plans, transition plans, resumes, and letter of commitments.

3) FILE NAMING CONVENTION

Offerors shall name files using the naming conventions mentioned in the Proposal Organization table above

(Volume #_Company Name). Each file must be stored in a folder that corresponds to the proposal volume it represents. The files within the folder must be named in an unambiguous manner, using plain text language, which facilitates accessing the files for evaluation. Offerors shall insert the file name in the header of each document. A date shall be placed on each page of the proposal corresponding to the date of the initial proposal.

(4) COVER LETTERS

The proposal volumes listed above shall be accompanied by a cover letter (letter of transmittal) prepared on company letterhead. The cover letter (letter of transmittal) shall identify the contractor’s name, address, Unique

Entity Identifier, CAGE code, business size, and all enclosures being transmitted. Potential Organizational Conflicts of Interest shall also be addressed in the cover letter (see L-9). The cover letter shall be in accordance with FAR

52.215-1(c)(2) and shall be used only to transmit the proposal. No other information shall be included.

No cost or pricing information shall be included in the Offeror's cover letter. Cover letters are merely instruments for transmitting the submitted proposals; they are not part of the page count and will not be evaluated. The cover letter shall identify all enclosures being transmitted, and shall list all subcontractors identified in the Offeror’s proposal.

(5) COST OR PRICING RELATED DATA

All cost or pricing data shall be addressed ONLY in the Cost/Price Proposal (Volume III) and Contract

Documentation Volumes. Cost trade-off information, work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade-off decisions.

OFFERORS ARE INSTRUCTED TO PROVIDE THEIR ACTUALLY INCURRED DIRECT AND

INDIRECT LABOR RATES FOR THE PAST THREE CONTRACTOR FISCAL YEARS. SALARY DATA

MAY BE SUBMITTED IN LIEU OF CORPORATE LEVEL DIRECT LABOR RATES IF THE

OFFEROR’S PROPOSED DIRECT LABOR RATES ARE BASED ON INDIVIDUAL SALARIES ONLY.

THIS DATA SHALL BE PROVIDED ON CORPORATE LETTERHEAD AND SIGNED BY THE

COGNIZANT CORPORATE REPRESENTATIVE.

Cost or Price Analysis of Subcontractors

In accordance with FAR 15.404-3(b), Offerors shall conduct appropriate cost or price analyses to establish the reasonableness of the proposed subcontract cost and prices. This information shall be included in the Offeror’s cost proposal. Failure to comply with this requirement could also negatively impact the Management Approach evaluation in Volume I, Technical Proposal. Proposals, including all subcontractor submissions, must include all information required by FAR 15.404-3(b).

Major subcontractors shall provide separate, chapter-structured cost proposals comprised of costs exhibits using

Attachment J-4 that support the proposed subcontractor pricing. Subcontractors are deemed “major” if the subcontractor is providing effort that makes up $15M OR more than 10% of the prime contractor’s proposed price.

Subcontractor cost proposals are not required for those subcontractors that do not either of these thresholds.

Subcontractor pricing totals included in cost exhibits must be consistent with the subcontractor pricing totals included in the prime contractor’s cost exhibits. Additionally, the major subcontractor must provide a copy of their most current Forward Pricing Rate Agreement (FPRA) or an approved provisional rate letter with the cognizant

DCAA, if any. If no FPRA or provisional rates exist, the major subcontractor must provide sufficient rate data to allow the Government to assess the reasonableness of the proposed rates/pricing. The Government reserves the right to request additional supporting data, as required.

Major subcontractors may provide their required proposal submissions directly to the Government if they do not wish to provide the required information to the prime contractor. Major subcontractor proposal submissions provided separately by a subcontractor must be received by the time, date, and at the location specified in the solicitation. Regardless of whether or not a subcontractor provides their submission directly to the Government, prime contractors are still required to provide the summary subcontractor cost/price information in Attachment J-4 that is consistent (i.e., exactly matches) with the summary cost/price information included in the subcontractor’s proposal submission.

Earned Value Management System (EVMS) is not a requirement under this solicitation and shall not be proposed by

Offerors.

(6) CLASSIFIED INFORMATION

Proposals shall not contain classified information.

(7) FINAL PROPOSAL REVISIONS (if required)

If a Final Proposal Revision (FPR) is required as a result of discussions, all revised pages shall contain revision numbers and corresponding dates. The changes in text from the original proposal submission shall be identified by tracked changes in the electronic files provided via email. The Offeror’s responses to the questions asked during discussions shall be incorporated by updated text in the FPR submission as applicable, and incorporated by reference using a note/comment to reference the applicable response(s) provided during discussions. References to applicable discussion questions shall be identified in all applicable sections of the Offeror’s FPR. The Offeror shall also provide a “clean” electronic copy that reflects the revision markings and dates on the pages, but shall display only the final text after accepting all tracked changes. It is acceptable to replace Excel files in their entirety and explain any changes in the Word document text. In the event of any inconsistencies between the FPR and discussion question responses, the FPR shall take precedence.

(8) CONTRACTOR SUPPORT FOR PROPOSAL PREPARATION

In the event that any portion of the proposal is written by someone who is not a bona fide employee of the firm that is submitting the proposal, a certificate shall be furnished and signed by an authorized official of the Offeror’s firm and shall indicate the following details:

The person’s name

The person’s employment capacity

The person’s employer

The relationship of that person’s employer to the Offeror; and

The portion of the proposal that was written by that person

This certificate requirement applies to both the prime and any subcontractors. The certification will not count against page count and shall be provided with the Cover Letter.

L-3 VOLUME I – TECHNICAL PROPOSAL

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical Capability Factors as defined in Section M, Evaluation Factors for

Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the technical capability factor.

Technical proposals that are unrealistic in terms of technical commitment will be deemed reflective of an inherent lack of technical competence or indicative of failure to comprehend the complexity and risk involved in the contract requirements and may be grounds for rejection of the proposal.

To ensure that Volume I is evaluated strictly on its merit, no cost information is to be included in Volume 1.

(1) VOLUME ORGANIZATION

The Technical Volume shall be organized according to the following general outline:

i. Table of Contents

ii. List of Tables and Drawings

iii. Glossary

iv. Technical Proposal addressing:

FACTOR 1: TECHNICAL UNDERSTANDING

1. The Offeror shall demonstrate its specific knowledge, capability, and approach (for both Prime and

Subcontractors) to perform all aspects of the tasks in accordance with the Statement of Work contained in Section C (Att. J-1) attached. The Offeror shall demonstrate its specific ability to perform the tasks described in the SOW.

2. The Offeror shall provide sufficient details and convincing rationale that address how the Offeror intends to meet the requirements. Offerors shall assume that the Government has no prior knowledge of its facilities, capabilities, or experience. The Offeror shall assume that simply rephrasing the Government’s requirements will indicate a low confidence that the requirements are understood.

3. The Offeror shall demonstrate, in detail, their specific experience, knowledge, capabilities, and approach (for both prime and subcontractors) to accomplishing the tasks and elements required in the SOW, including:

a. Engineering functions, including thermal systems engineering, contamination engineering, instrumental optical and RF engineering, instrument systems engineering, mechanisms engineering, mechanical systems engineering, and electrical systems engineering (SOW 3.1)

b. Hardware fabrication (SOW 3.2)

c. Mission assurance (SOW 3.3)

4. The Offeror shall include sufficient details to permit a complete and accurate evaluation of the technical proposal. The proposal must demonstrate the Offeror’s overall understanding of the scope of work and all requirements, and shall document the approach to and feasibility of performing the work as described in the SOW. Clear identification is the sole responsibility of the Offeror.

Offerors shall identify technical uncertainties and assumptions within the requirements set forth in the solicitation and provide specific courses of action for their resolution. Offeror’s proposals shall include detailed examples of specialized knowledge, capabilities, experience, and qualifications, such as internal initiatives, certifications, training programs, prior or current Government or private industry contracts, join research projects, participation in industry organizations, and/or membership in Government councils or other applicable ventures.

5. The Offeror shall also describe the company’s experience in performing relevant projects with scientific and technical tasks similar in size, scope and complexity to the areas required in the

SOW. The documentation should be sufficient to demonstrate both the prime and any subcontractors’ breadth and depth of experience as it relates to the SOW and should clearly demonstrate the relationship between the company’s experience and the tasks required; prior or current programs in the areas; and technical understanding of all areas. Simply restating text from the SOW will not be acceptable; Sufficient detail must be provided to both demonstrate experience in scope and similarity to the requirements as detailed in the SOW.

FACTOR 2: PERSONNEL QUALIFICATIONS

1. The Offeror shall provide all key personnel with the particular expertise and experience in accordance with Attachment J-3 – Personnel Qualifications. The Offeror’s proposal shall document the following, specifically:

1. The experience of all proposed key personnel;

2. The qualifications of all proposed key personnel;

3. The availability of all key personnel to support the effort on a full-time permanent basis (for all full-time employees only);

4. The proposed key personnel’s ability to span the total requirements (60 months); and

5. The name, proposed labor category (LCAT), and proposed percentage each key personnel will be performing against the resulting contract

The Offeror shall propose a Staffing plan. The proposed Staffing Plan shall document:

a. All proposed key personnel and non-key personnel. A list of the Government’s minimum requirements for key personnel and the role they shall exhibit during the execution of this contract is included in

Attachment J-3. Offeror is cautioned that staffing plans for individuals and all proposed tasks must propose the same mix and amount of hours as that of the cost proposal. Discrepancies between the labor mix identified in the technical and cost/price proposal may result in a lowering of the adjectival rating in the technical proposal or a cost realism adjustment.

b. The Offeror shall provide a mapping of any company-specific labor categories it, or one of its

Subcontractors, proposes in the Staffing Plan to the Government labor categories defined in the

Attachment J-3, Personnel Qualifications. This mapping shall include a description, similar in detail to the Government labor categories, of the requirements/qualifications associated with each company-specific labor category contained in the Offeror’s Staffing Plan, including company-specific labor categories proposed by subcontractors.

c. When read together with the other parts of the Offeror’s Technical and Management Volumes, the

Offeror’s Staffing Plan should demonstrate the Offeror’s ability to successfully meet the requirements of Section C (Att. J-1). The Offeror shall not be penalized for the use of subcontractors, but shall describe in the narrative how the proposed team provides optimal balance between size, manageability, and support capability while maintaining an integrated approach.

d. The Offeror’s proposed key personnel must be currently employed by the Offeror OR the

Offeror must provide documentation showing their immediate availability upon contract award.

The Staffing Plan shall include identified, contingent hires (the candidate is not currently employed by the Offeror or major subcontractor, but is identifiable by documentary evidence), and unidentified (candidate is not currently employed by the Offeror or major subcontractor and documentary evidence is not available) employees. . For key personnel that are current employees of the Offeror, the Offeror shall submit a commitment letter. For any contingent hire key personnel on the Staffing Plan who do not currently work for the Offeror or major subcontractor, the Offeror shall provide documentary evidence of the individual’s availability to support these requirements (e.g., work agreements, contracts, and letters of intent). Work agreements, contracts, letters of intent and other relatable staffing support documentation shall not count toward the Volume I page limitation provided in Section L(1).

The Offeror’s proposed personnel, both key and non-key, as well as all subcontractors, shall be available to work on site in the Washington, DC area, as required for specific projects. The tasks will involve activities both on-site and off-site of NRL and may require extensive travel, including travel both in the continental United States (CONUS) and outside of the continental United States

(OCONUS).

It is critical that the Offeror has properly committed key personnel with relevant experience and qualifications to complete the proposed work rather than just “corporate history” that does not transfer to the existing personnel who will perform the proposed work. Key personnel tasking levels shall be substantiated by name in the cost volume labor effort rather than generic labor categories.

Resumes are required for all proposed key personnel. See Attachment J-3, Personnel Qualifications, for designated key personnel.

FACTOR 3: MANAGEMENT CAPABILITY

1. The Offeror shall address their overall management approach and ability to plan, manage, and execute all efforts required by the SOW under this contract, including, but not limited to, controlling personnel, controlling utilization of resources, tracking deliverables, monitoring performance and obtaining Government feedback. The Offeror shall describe processes to be used by Offeror’s technical leadership to ensure specific subtasks are being performed effectively and efficiently.

2. The Offeror shall provide an organization chart that demonstrates the location of this work in the

Offeror’s organization and demonstrate how this effort will receive sufficient corporate-level attention during performance. The plan shall describe the Offeror’s corporate structure and ability to manage a high performing team, describe the procedures in place for monitoring and controlling costs, and also demonstrate how the Offeror will be successful in undertaking these management and cost control efforts.

3. The Offeror’s proposal shall provide a narrative description of your management strategy to manage this effort successfully including organizational structure, staffing plan, and transition plan for the ninety (90) day transition period and critical management systems.

4. The Offeror’s proposal shall demonstrate the capacity to routinely and rapidly respond to the general science, engineering, and support requirements of a research laboratory.

5. The Offeror’s proposal shall detail the sufficiency of the Offeror’s staff to accommodate program changes within the scope of the SOW.

6. The Offeror shall also provide a narrative description of its management experience on projects with scientific, engineering and technical efforts similar to those required in the SOW. This description should clearly demonstrate how the contractor’s management plan defines the company’s management efforts resulted in its ability to meet performance requirements, cost, and schedule goals on projects of similar size and complexity.

The Offeror shall provide a transition plan that documents the Offeror’s:

a. Ability to execute on the first day of the contract (only acclimation/gaining familiarity with

NRL is allowable as there is no budget for training);

b. Transfer of work control and information;

c. Compliance with NRL security regulations; and

d. Delineate the method for processing and assigning tasks during the phase-in/phase-out periods.

e. The proposed Transition Plan shall address how the Offeror will implement adequate measures to coordinate communications with the Awardee and NRL staff in order to ensure minimal impact during the transition process. The proposal will be evaluated on the Offeror’s ability to complete all the transition activities within 90 days after contract award.

L-4 VOLUME II – PAST PERFORMANCE INFORMATION – FACTOR 4

The Past Performance Volume shall be organized according to the following general outline:

i. TABLE OF CONTENTS

ii. GLOSSARY

iii. INTRODUCTION

iv. SECTION I – PAST PERFORMANCE QUESTIONNAIRES AND TRANSMITTAL LETTERS

v. SECTION II –PREVIOUS CONTRACTING NARRATIVES

Past Performance Volume II shall be specific and complete.

(2) SECTION I: RECENT AND RELEVANT PAST PERFORMANCE QUESTIONNAIRE

Offerors shall provide NRL Past Performance Questionnaires and/or CPARs reports with their proposal for no more than five relevant efforts within the last five years as of the date of this solicitation’s release.

Offerors considered to be an “other than small business” (OTSB) are required to address historical compliance with the requirements of FAR Part 52.219-8 (Utilization of Small Business Concerns) in a separate narrative not to exceed one page. In addition, all OTSBs are required to address historical compliance with the requirements of FAR

Part 52.219-9 (Small Business Subcontracting Plan) and DFARS 252.219-7003 (Small Business Subcontracting

Plan, DOD Requirements) in a separate narrative not to exceed one page.

For all Offerors, the contracts identified should demonstrate in-depth knowledge and successful implementation of contracts of similar size, scope and complexity to this solicitation. Similar scope and complexity means having performed the types of support efforts identified in the Statement of Work for this solicitation. The identified contracts can be with federal, commercial, or other customers. For each contract, the Offeror shall identify at least one of the following customer Points of Contact (POCs): Program Manager (PM), Procuring Contracting Officer

(PCO), Contracting Officer's Technical Representative (COTR) or Contracting Officer's Representative (COR). The

Offeror shall provide the current address, phone number, and e-mail address for each POC.

Offerors shall submit one (1) Past Performance Questionnaire, provided as Attachment J-5, to each of its customer

POCs identified in the Recent and Relevant Past Performance References. In order to expedite the assessment process, the Offeror may complete the "Contract Information" portion of the Past Performance Questionnaire for the convenience of the customer POC. The Offeror shall not, however, complete any other section of the Past

Performance Questionnaire. The questionnaire shall be provided to the customer POC with instructions to complete and submit it directly to the Contracting Specialist, Sonya Diaz de Leon, at sonya.diazdeleon@nrl.navy.mil, on or before the proposal due date. Electronic submission by the customer is required. The Offeror's past performance volume shall contain copies of the first page of the Customer's Questionnaire and the transmittal letters.

The Government reserves the right to limit or expand the number of references it decides to contact and to contact other references than those provided by the Offeror. The Government reserves the right to consider any questionnaire received after the due date and contact those offices that do not respond to the questionnaire.

(3) SECTION II: PREVIOUS CONTRACTING EFFORT NARRATIVES

For each of the Past Performance Questionnaires and/or CPARs reports submitted, the Offeror shall also provide a

Previous Contracting Effort Narrative detailing the following information in Volume II:

a. Name of contracting organization

b. Contract number

c. Contract type

d. Period of Performance

e. Total contract value

f. Describe how the scope for this past contract relates to this acquisition in scope and complexity

g. Describe significant achievements, challenges, or obstacles that were encountered during contract performance and the measures taken to overcome them

h. Provide performance criteria/measures that were applied in evaluating performance for each contract identified. The performance criteria/measures should be specific and show the target performance levels that are/were set forth under the applicable contracts as well as the level of performance achieved, for the most recent period of performance of each contract

i. Contracting Officer’s name, telephone number, and email mailto:sonya.diazdeleon@nrl.navy.mil

j. Contracting Officer’s Representative, program manager, or similar official’s name, telephone number, and email

NOTE: The Government reserves the right to use contract performance data provided in the Offeror’s proposal, and additional contract performance data obtained from other sources, such as the Government’s Past Performance

Information Retrieval System (PPIRS) database, personnel knowledge and from the points of contact identified by the Offeror in its proposal. The Government reserves the right to use this information in part and whole for both the

Prime Offeror and any/all subcontractors. The Government will review the overall Past Performance picture before making an award decision and this section will be evaluated accordingly.

L-5 VOLUME III – SMALL BUSINESS PARTICIPATION – FACTOR 5

Subcontractor/teaming agreements shall be included in this volume. The Offeror shall submit letters of intent, teaming agreements or other evidence of commitment by Subcontractors to support the successful Offeror's team as part of Volume III. Failure to submit letters of intent, teaming agreements, or other evidence of commitment by named Subcontractors, or failure to name Subcontractors, may be deemed by the Government to present a significant risk to the Offeror's ability to perform the work required under this solicitation.

(2) SMALL BUSINESS PARTICIPATION PLAN

In order to gather data to assess the contractor’s small business participation in accordance with FAR 52.219-8, the contractor shall develop and submit a Small Business Participation Plan. The Small Business Participation Plan is separate from the FAR requirement for a Small Business Subcontracting Plan and is required from both small and other than small businesses. The contractor shall ensure that Small Business Subcontracting Plan submissions are consistent with the Small Business Participation Plan information, if a Subcontracting Plan is required. This Small

Business Participation Plan shall reference specific details of how the contractor will utilize small business participation as the prime or as first tier subcontract level throughout the period of performance of the contract. The

Small Business Participation Plan shall provide percentage of total work performed by small business compared to the total contract value.

All Offerors, including small businesses, that submit proposals as a prime contractor are required to propose on the extent of their inclusion of small businesses in the performance of the contract, including: small business, small disadvantaged business, women-owned small business, HUBZone small business, and service-disabled veteran-owned small business. The Government will assess the Offeror’s small business participation and commitment to determine if small business participation is maximized. Small business participation is a separate and distinctly different requirement from the FAR 19.704 requirement for the Contracting Officer to review and accept an Offeror‘s subcontracting plan. The small business participation plan is an actual commitment document that addresses the extent of small business utilization in the performance of a contract, as outlined in DFARS 215.304(c)(i). The small business participation plan outlines the "specifics" or the "how" or the "details" of the Offeror’s firm intentions to maximize the utilization of small businesses within this acquisition. The Offeror shall articulate small business contributions to contract performance at the prime contract through first tier subcontract levels. Second and third tier small business subcontractors will not be considered towards the total small business participation percentage.

All Offerors, including small businesses and those who are DoD Comprehensive Test Program participants, shall submit a small business participation plan as a part of their proposal. The final small business participation plan will be monitored as a measure of contract compliance in accordance with Section G. The final small business participation plan will be incorporated at contract award within Section J.

In accordance with DFARS 215.304(c)(i), small business participation is an evaluation factor under Section M-5 of this solicitation for all Offerors, regardless of size

The Small Business Participation Plan shall not reference the Subcontracting Plan (if required) or any other volume for information; all information required within the Small Business Participation Plan must be contained within this document.

L-6 VOLUME IV – SMALL BUSINESS SUBCONTRACTING PLAN – FACTOR 6

SMALL BUSINESS SUBCONTRACTING PLAN: A subcontracting plan is only required for Other than

Small Businesses (FAR 52.219-9).

Using the attached NRL Subcontracting Plan Template (Att. J-9), Offerors are required to submit an individual subcontracting plan. The contracting officer will review subcontracting plans on an acceptable or unacceptable basis for compliance with FAR 19.704, FAR Clause 52.219-9 (Alternates and Deviations) and DFARS 252.219-

7003. A subcontracting plan is unacceptable if it does not clearly meet the requirements of FAR 19.704, FAR

Clause 52.219-9 (Alternates and Deviations), and DFARS 252.219-7003.

The following does not apply to Small Business concerns: The Small Business Subcontracting Plan (see FAR

52.219-9, and DFARS 252.219-7003 or 252.219-7004, as applicable) submitted by Large Business Offerors shall meet the requirements of FAR Part 19 and DFARS Part 219 and shall, at a minimum, meet the 5% congressional mandate on small business utilization.

Subcontracting plans will only be reviewed for acceptability for those Offeror(s) deemed to be an apparent awardee(s). The subcontracting plan shall be included in the offer, and the approved subcontracting plan shall be incorporated into the contract.

L-7 VOLUME V – COST PROPOSAL – FACTOR 7

The Cost Volume shall be organized according to the following general outline:

i. Table of Contents

ii. Glossary

iii. Introduction

iv. Cost Proposal

a. A narrative on the basis of estimate (BOE) by cost element.

v. Supporting Documentation

a. Supporting documentation may include: Facilities cost of money calculation, signed

Forward Pricing Rate Agreement (FPRA), Forward Pricing Rate Recommendation (FPRR), provisional billing rate agreement, payroll information, escalation calculation, approved accounting system, approved purchasing system, approved estimating system, indirect cost pool description, subcontractor cost evaluations, subcontractor quotes, etc.

The Cost Volume V - Microsoft Excel spreadsheet shall be organized in accordance with Attachment J-4 (additional sheets may be used). Edits to the spreadsheet to comply with an Offeror’s accounting system/estimating practices are allowed but the Offerors populated spreadsheet should maintain the formatting of all rows and columns as found in Attachment J-4.

Key personnel tasking levels shall be substantiated by name in the cost volume labor effort rather than generic labor categories.

CLIN PRICING INSTRUCTIONS:

All of the below referenced CLINS makeup the Government Total Evaluated Price (TEP): 0001, 0002, 0003, 1001, 1002, 1003, 2001, 2002, 2003, 3001, 3002, 3003, 4001, 4002 and 4003.

The Government’s Total Evaluated Price (TEP) will be calculated by summing the proposed Section B value for each of the following CLINs as follows:

CLIN 0001 + CLIN 0002 + CLIN 0003 + CLIN 1001 + CLIN 1002 + CLIN 1003 + CLIN

2001 + CLIN 2002 + CLIN 2003 + CLIN 3001 + CLIN 3002 + CLIN 3003 + CLIN 4001 +

CLIN 4002 + CLIN 4003

Another way of looking at this:

CLINs Cost

Element Base Year

Option Year

Option Year

Option Year

Option Year

CLINs 0001, 1001, 2001, 3001 and 4001

Labor Offeror to

Propose

Offeror to

Propose

Offeror to

Propose

Offeror to

Propose

Offeror to

Propose

CLIN's 0002, 1002, 2002, 3002 and 4002

Material

Cost $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000

CLIN's 0003, 1003, 2003, 3003 and 4003

ODC $250,000 $250,000 $250,000 $250,000 $250,000

Total Evaluated Price

Offeror to

Propose

Offeror to

Propose

Offeror to

Propose

Offeror to

Propose

Offeror to

Propose

*The values provided by the Government in the table above are not inclusive of Offeror indirect costs. Offerors are instructed to propose accordingly.

For evaluation purposes only, the Government will utilize the above formula for evaluating each Offerors’ proposal.

Any Offeror who fails to populate Section B CLIN pricing within Volume V will not be considered for award. If for any reason, the pricing found in the Offeror’s populated Attachment J-4 differs from those values proposed in

Section B, the Section B values will be used by the Government to calculate the TEP.

CLINs 0001, 1001, 2001, 3001 and 4001:

NRL has estimated that during contract execution the Spacecraft Engineering Division will require roughly 51,840 labor hours per year in support of the SOW under CLINs 0001, 1001, 2001, 3001 and 4001. Therefore, Offerors are instructed to propose 51,840 labor hours each for CLINs 0001, 1001, 2001, 3001 and 4001 for total of 259,200.

NRL anticipates, at a minimum, twenty-seven (27) full time equivalent (FTE) individuals in support of this SOW, as detailed in Attachment J-3, Personnel Qualifications.

Offerors shall utilize the following distribution of labor hours to prepare their cost proposal. If the Offeror uses labor category terminology different than those included below and as defined in Attachment J-3, Personnel

Qualifications, the Offeror must provide a matrix clearly relating their proposed labor categories to those included in

Attachment J-3. All Offeror proposed labor categories differing from those below must meet the personnel qualifications outlined in Attachment J-3.

If the Offeror uses labor category terminology different than those included below and as defined in Attachment J-3, Personnel Qualifications, the Offeror must provide a matrix clearly relating their proposed labor categories to those included in Attachment J-3. All Offeror proposed labor categories differing from those below must meet the personnel qualifications outlined in Attachment J-3.

The following table is the estimated distribution of labor categories and hours. The Government requests that all

Offerors propose in accordance with the provided Level of Effort (LOE). Any variance in the proposal from the provided LOE shall be supported by a statement explaining the rationale for any deviations from the provided LOE.

The provided statement and any deviations will be evaluated in accordance with the evaluation factors identified in

Section M.

Labor Categories Hours/Year

1 Yr=1900hrs

On/Off Site Total Hours

Required

(5 Years)

Yearly

FTEs

Contract Manager 960 Off 4800 0.5

Sr. Mechanical Systems

Engineer**

3840 On 19200 2

Mechanical Systems Engineer 1920 On 9600 1

Sr. Systems Engineer** 1920 On 9600 1

Systems Engineer 1920 On 9600 1

Sr. Instrument Optical Engineer** 1920 On 9600 1

Instrument Optical Engineer 1920 Off 9600 1

Sr. Electromechanical Systems

Engineer**

1920 On 9600 1

Electromechanical Systems

Engineer

1920 On 9600 1

Sr. Thermal Engineer** 1920 On 9600 1

Thermal Engineer 1920 On 9600 1

Sr. Electrical Engineer 1920 On 9600 1

Electrical Engineer 960 Off 4800 0.5

Sr. Mechanical Designer 3840 Off 19200 2

Mechanical Designer 2880 Off 14400 1.5

Jr. Mechanical Designer 1920 Off 9600 1

Sr. Contamination Engineer 1920 Off 9600 1

Contamination Engineer 2880 On 14400 1.5

Quality Engineer 3840 On 19200 2

Quality Engineer 1920 Off 9600 1

Sr. Integration Technician 1920 On 9600 1

Integration Technician 1920 On 9600 1

Junior Integration Technician 1920 On 9600 1

Jr. Engineer 1920 Off 9600 1

TOTAL 51,840 259,200 27

**denotes key personnel

MATERIAL CLIN's 0002, 1002, 2002, 3002 and 4002:

Material CLINs will be cost-reimbursable (including appropriate indirect cost categories) and do not include fee.

Material will contain costs that are unique to the project that are presently unknown. Offerors are instructed to propose exactly $1,000,0000 for each Material CLIN (see table below).

Material CLINs do not include subcontractor labor and/or management costs. For evaluation purposes of this solicitation, the contractor shall propose the following values for Material CLINs and part of the proposal in Section

B (MATERIAL CLINs ONLY), Volume VI:

Material CLIN 0002 CLIN 1002 CLIN 2002 CLIN 3002 CLIN 4002

Material Cost $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000

TOTAL Material Cost $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000

ODC CLIN's 0003, 1003, 2003, 3003 and 4003: ODC CLINs will be…