Solicitation_14-R-RV04.pdf

PART I – THE SCHEDULE

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

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B–1 The Contractor shall provide engineering and technical services in accordance with Section C – Statement of Work.

to the Naval Research Laboratory’s (NRL) Scientific Development Squadron ONE (NRL/VXS-1) program. The maximum dollar amount the Government may order under this contract is $30,000,000.00; the minimum amount is $2,500.00.

B–2 PART I – SUPPLIES/SERVICES AND COSTS

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

1 LOT

$2,500.00

Noun: Data and Reports

PSC: AC66

DD1423 is Exhibit Destination FOB: Destination

Descriptive Data:

The Contractor shall furnish all data as required by the Contract Data Requirements List (CDRL), DD Form 1423, which is hereby incorporated as Exhibit A. Applicable data will be indicated on each task order issued hereunder.

AMOUNT $2,500.00

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

1000 – 1999

JOB

Noun: Engineering and Technical Services for the NRL/VXS-1 program

PSC: ACXX

Contract Type: Firm-Fixed-Price (FFP) Ordering Period Date of Award through 5 Years

Limitations of Liability [To Be Defined In Each Order]

The Contractor shall furnish all labor, material, travel, and items reasonably required to accomplish task orders issued pursuant to the requirements contained in the Performance Work Statement (PWS) entitled “Engineering and Technical Services for the NRL/VXS-1 Program”, and IAW Section G clause “G-8, Ordering Procedures.”

AMOUNT $

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ITEM NO SUPPLIES/SERVICES ESTIMATED COST FIXED FEE

2000 – 2999

PSC: ACXX

Contract Type: Cost Plus Fixed Fee (Term Type) Ordering Period Date of Award through 5 Years

The Contractor shall furnish all labor, material, travel, and items reasonably required to accomplish task orders issued pursuant to the requirements contained in the Performance Work Statement (PWS) entitled

ESTIMATED COST PLUS FIXED FEE $

ITEM NO SUPPLIES/SERVICES ESTIMATED COST FIXED FEE

3000 – 3999

PSC: ACXX

Contract Type: Cost Plus Fixed Fee (Completion Type) Ordering Period Date of Award through 5 Years

The Contractor shall furnish all labor, material, travel, and items reasonably required to accomplish task orders issued pursuant to the requirements contained in the Performance Work Statement (PWS) entitled

ESTIMATED COST PLUS FIXED FEE $

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B–3 DESCRIPTION OF FUNTIONAL AREAS

(a) The following list identifies the respective Functional Areas for which the Contractor is qualified to compete at the DO/TO level as requirements materialize:

NRL/VXS-1 Functional Areas Functional Area 1:

Analyze/Design Airborne S&T

Platforms/Modifications

Functional Area 2:

Fabricate Airborne S&T

Project/Platform Modifications

Functional Area 3:

Test/Install/

Modify/Integrate/Remove Project/Mission Systems

Functional Area 4:

Aircraft/Project Mission Systems Configuration

Control

Functional Area 5:

Project/Program

Execution Support

(b) Note: The Contractor shall indicate in the table above the Functional Area(s) in which they wish to be considered for award as the DO/TO requirements materialize. This table will be replaced with the successful Offerors’ information at award of the basic IDIQs.

B–4 TRAVEL COSTS

(a) Except as otherwise provided herein, the contractor shall be reimbursed for its reasonable actual travel costs in accordance with FAR 31.205-46 and the Joint Travel Regulations (JTR). The costs to be reimbursed shall be those costs accepted by the cognizant DCAA office.

(b) Reimbursable travel costs include only that travel performed from the Contractor's facility to the worksite, in and around the worksite, and from the worksite to the Contractor's facility.

(c) Relocation costs and travel costs incidental to relocation are allowable to the extent provided for in FAR 31.204-35;

however, contracting officer approval shall be required prior to incurring relocation expenses and travel costs incidental to relocation.

(d) The Contractor shall not be reimbursed for the following daily local travel costs:

(i) Travel at U.S. military installations where Government transportation is available;

(ii) Travel performed for personal convenience/errands, including commuting to and from work; and

(iii) Travel costs incurred in the replacement of personnel when such replacement is accomplished for the Contractor's or employee's convenience.

B–5 MATERIALS PURCHASES

(a) Material purchases for must be itemized and reported monthly. Any purchase order greater than $3,000.00 requires advanced approval by the task order Contracting Officer’s Representative (COR).

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B–6 EXPEDITING CONTRACT CLOSEOUT

(a) As part of the negotiated fixed price or total estimated amount of this contract, both the Government and the Contractor have agreed to waive any entitlement that otherwise might accrue to either party in any residual dollar amount of $500 or less at the time of final contract closeout. The term "residual dollar amount" shall include all money that would otherwise be owed to either party at the end of the contract, except that, amounts connected in any way with taxation, allegations of fraud and/or antitrust violations shall be excluded. For purposes of determining residual dollar amounts, offsets of money owed by one party against money that would otherwise be paid by that party might be considered to the extent permitted by law.

(b) This agreement to waive entitlement to residual dollar amounts has been considered by both parties. It is agreed that the administrative costs for either party associated with collecting such small dollar amounts could exceed the amount to be recovered.

SECTION C

DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

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C–1 PERFORMANCE WORK STATEMENT

(a) INTRODUCTION

(1) This contract is intended to provide technical and support services for airborne science and technology (S&T) platform (manned and unmanned) modifications and airborne-related S&T mission systems requirements to the Naval Research Laboratory’s (NRL) Scientific Development Squadron One (NRL/VXS-1), which is located in Naval Air Station (NAS) Patuxent River, Maryland.

(2) This Performance Work Statement (PWS) describes the technical and support services for airborne (S&T) platform modifications and airborne-related S&T mission systems requirements to NRL/VXS-1.

(b) PWS APPROACH

(1) Under the PWS approach, the Request for Proposal (RFP) will include a Government-prepared PWS; instead of a SOW. This PWS will describe the outcomes and performance standards of the NRL/VXS-1 program. The PWS approach provides the Contractor with flexibility to propose innovative approaches to satisfy the Government’s requirements. The Contractors response to the PWS also demonstrates the Contractor’s understanding of the effort to be performed. When the DO/TO is issued, the Government will issue a PWS/Statement of Work describing the requirements for the specific task order.

(c) SCOPE

(1) The scope of this contract covers a broad range of services and solutions needed to support NRL’s VXS-1 Squadron.

In addition to acquiring manpower to complete a variety of non-inherently Governmental tasks, a goal of this contract is to acquire the services of personnel with unique skills, knowledge, and experience that can complement that of the NRL staff.

(2) The Contractor shall, in response to task orders issued under this contract by the Naval Research Laboratory, provide services that potentially span the entire spectrum of technical and support services to the NRL/VXS-1. Services to be provided under this contract are categorized into 5 functional areas as follows, and are further defined in Paragraph C-2 below:

Functional Area 1 Analyze/Design Airborne S&T Platforms/Modifications Functional Area 2 Fabricate Airborne S&T Project/Platform Modifications Functional Area 3 Test/Install/Modify/Integrate/Remove Project/Mission Systems Functional Area 4 Aircraft/Project Mission Systems Configuration Control Functional Area 5 Project/Program Execution Support

C–2 PERFORMANCE REQUIREMENTS

(a) The Contractor shall provide support for engineering, administrative and technical activities in the areas of design, development, fabrication, pre-installation testing, installation/de-installation and in-platform testing, modification/upgrading, maintenance (scheduled/un-scheduled), repair and supply support, administration functions, project review/meeting activities, and documentation for all the project related equipment/systems/gear.

(b) The Government will specify project/mission systems and aircraft/aerial-system specifications at the Task Order (TO) level. Project mission systems may include weapon systems, communications systems, information, Surveillance and Reconnaissance (ISR) systems, and antenna systems. Additionally, the Government intends to issue TOs as required for interior and exterior aircraft/aerial-platform modifications.

(c) The following section specifies the Performance Objectives and Performance Elements for the contract.

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(d) FUNCTIONAL AREAS:

(1) Functional Area 1: Analyze/Design of Airborne S&T Platforms/Modifications

(i) In this functional area, the Contractor shall perform analysis and design for identifying locations for non-standard aircraft project installations. Taskings in this functional area involves working in conjunction with the Configurations Coordinator, senior engineering representative and project engineers. The Contractor shall develop and submit proposals for modifications/locations for non-standard aircraft project installations. The Contractor shall analyze and/or design project/mission systems gear in support of the S&T system experiments for airborne S&T platform modifications. The Contractor shall provide support for Class I Engineering Change Proposals (ECPs), Installation Data Packages (IDPs), and all supporting logistics documentation, which includes Maintenance Plans (MP), Technical Manual Source Data (TMSD), and Design Change Notices.

(2) Functional Area 2: Fabrication of Airborne S&T Project/Platform Modifications

(i) In this functional area, the Contractor shall design/fabricate project/mission system gear for airborne S&T platform modifications. Taskings in this functional area includes the design and fabrication of airborne S&T gear such as racks, shelves, mounting structures, instrument panels, and project/mission system equipment housing.

(3) Functional Area 3: Testing / Installation / Modification / Integration / Removal of Project/Mission Systems

(i) In this functional area, the Contractor shall conduct testing, installation, modification, integration, and removal of project/mission systems from airborne S&T platforms. Taskings in this functional area includes the development of integrated master plan/schedules (IMP/IMS), systems engineering management plan (SEMP) and associated technical documentation; pre-installation testing for project/mission systems installations, installation of project/mission systems and involved gear into airborne S&T platforms; and the modification, upgrading, repair, and removal of project/mission systems and involved gear from airborne S&T platforms.

(4) Functional Area 4: Aircraft/Project Mission Systems Configuration Control

(i) In this functional area, the Contractor shall provide mission systems configuration documents for project installation/de-installation from airborne S&T platforms. Tasking in this functional area includes testing/verifying project installations for electrical and mechanical compatibility with existing aircraft systems and safe flight operations; providing recommendations/remedies to the Project Liaison Officer (PLO) for project installations that are determined to be deficient; performing repair and supply support for project-unique systems, equipment and components, and those not supported by organic Navy maintenance organizations.

(5) Functional Area 5: Project/Program Execution Support

(i) In this functional area, the Contractor shall provide engineering and technical support for the execution of airborne S&T projects. Tasking in this functional area includes providing operational support of mission systems and providing system engineering support for technical reviews.

(ii) Operation of project equipment may occur in the local area, Continental United States (CONUS), and Outside of Contiguous United States (OCONUS) flight operations.

(iii) Systems engineering support includes attending meetings within the command to maintain liaison and providing documentation support. Documentation support may involve reviewing project work requests, Configuration Control Sheets (NRL 4790/1273), and other documentation relating to installation, maintenance and removal of airborne S&T project products. Conducting and participating-in reviews may include organizing the meetings, active participation in the discussions, and preparing technical/programmatic data package for technical/programmatic reviews and audits, as required. These reviews may involve external/internal dependencies, such as interfacing with platform modification providers/contractors, NRL R&D team, R&D program customer, and sponsoring organization. These reviews cover all

Solicitation No. N00173-14-R-RV04 Page 8 of 91 aspects of the project, design and development activity, as required. Representative reviews are preliminary design reviews (PDR), critical design reviews (CDR), and Test Readiness Reviews (TRR). The specific reviews occur depending on the task order, for example for platform modification requirements/specifications development, engineering development, or test and evaluation.

C–3 GENERAL REQUIREMENTS

(a) Unless otherwise stated in the task order, The Contractor shall have its support team in place and fully functioning within 10 days of task order award.

(b) This is a performance-based acquisition and is structured around the results to be achieved as opposed to the manner by which the work is to be performed.

(c) NON-PERSONAL SERVICES

(1) The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. The Government will not assign tasks to, or prepare work schedules for, individual Contractor employees.

(2) The Contractor shall be responsible for managing its employees and guarding against any actions that are of the nature of personal services, or give the perception of personal services as defined in FAR-Part 37, Service Contracting.

(3) The Contractor shall notify the Contracting Officer (KO) if any Government requested actions constitute, or are perceived to constitute personal services.

(d) BUSINESS RELATIONS

(1) The Contractor shall integrate and coordinate all activity needed to execute this contract.

(e) CONTRACT MANAGEMENT AND ADMINISTRATION

(1) The following subsections specify requirements for contract management and Contractor personnel administration.

(i) CONTRACT MANAGEMENT

(A) The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to this contract.

(ii) PERSONNEL ADMINISTRATION

(A) The Contractor shall assign a single point of contact, also known as the Program Manager (PM), who must work closely with the Contracting Officer and Contracting Officer’s Representative (COR), as applicable. The Contractor PM must ultimately be responsible for ensuring that the Contractor’s performance meets all Government contracting requirements within cost and schedule. PM must have the requisite authority for full control over all company resources necessary for contract performance. As appropriate, the role of PM may be a full time management position, or a collateral duty assigned to a technical team member.

(B) The Contractor shall maintain the adequacy of their employees by providing initial and refresher training to meet all personal qualification requirements.

(C) The Contractor shall make all necessary travel arrangements for employees.

(iii) CONTRACT ADMINISTRATION

(A) The Contractor shall respond to Government requests for contractual actions within five (5) work days.

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(B) The Contractor shall respond to Government requests for PM conference requests within two (2) working days.

(iv) CONTRACTOR IDENTIFICATION

(A) Pursuant to DFARS 211.106 Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

C–4 SPECIAL REQUIREMENTS

(a) This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

(1) CLEARANCE REQUIREMENTS

(i) All Contractor personnel shall possess a favorably completed DoD investigation and a final DoD granted Secret security clearance at time of proposal submission. Detailed security requirements are delineated in the issued DD 254s relevant to this contract. The Contractor shall ensure that all classified material is handled in accordance with the issued DD 254, the National Industrial Security Program Operating Manual (NISPOM) (DoD 5220.22M and all NRL and applicable Security Program Guides/Directives.

(2) APPLICABLE DOCUMENTS

(i) The Contractor shall comply with all documents listed below as mandatory and referenced under Section F3, Performance Requirements. Compliance with documents listed as non-mandatory is the Contractors' option.

(A) Mandatory compliance at Navy Facilities

(B) NAVAIRINST 13650.1D NAVAIRSYSCOM Aircraft Maintenance Material Readiness List Program

(C) NAVAIRINST 13034.1D Flight Clearance Policies

(D) COMNAVAIRFORINST 4790.2B

(E) OPNAVINST3710.7U

(F) DOD (D) 5000.1 Defense Acquisition

(G) DOD (I) 5000.0 Defense Acquisition Management Policies and Procedures

(H) MIL-HDBK-59B DOD CALS Program Implementation Guide, 10 June 1994

(I) NAVAIRINST 4130.1D NAVAIRSYSCOM Configuration Management Process

(J) NAVAIR 00-25-300 NAVAIRSYSCOM Technical Directives System; Management and Procedures Manual

(ii) The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures listed below

(A) NAVAIR Instructions and Directives (https://mynavair.navair.navy.mil/portal/server.pt/community/directives/1595)

(B) Naval Aviation Maintenance Program Instruction (http://www.navair.navy.mil/logistics/4790/index.html)

(C) NRL Directives (https://directives.nrl.navy.mil/#/home)

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C–5 DATA DELIVERABLES

(a) Specific technical data will be included in individual Task Orders issued under the contract, either as CDRL’s or specified in the Performance Work Statement. It is anticipated that all deliverables prepared under this contract may be required to be delivered either as hardcopy or on electronic media or both as specified in the individual task orders.

C–6 DELIVERY/TASK ORDERS

(a) The specific work to be carried out shall be further described in orders issued under this contract.

CLAUSES INCORPORATED BY FULL TEXT

C–7 CONTRACTOR FILEROOM SUPPORT

(a) NRL may use a file room management support Contractor, hereinafter referred to as "the support Contractor", to manage its file room, in which all official contract files, including the official file supporting this procurement, are retained. These official files may contain information that is considered a trade secret, proprietary, business sensitive or otherwise protected pursuant to law or regulation, hereinafter referred to as “protected information”. File room management services consist of any of the following: secretarial or clerical support; data entry; document reproduction, scanning, imaging, or destruction; operation, management, or maintenance of paper based or electronic mail rooms, file rooms, or libraries; and supervision in connection with functions listed herein.

(b) The cognizant Contracting Officer will ensure that any NRL contract under which these file room management services are acquired will contain a requirement that:

(1) The support Contractor not disclose any information;

(2) Individual employees are to be instructed by the support Contractor regarding the sensitivity of the official contract files;

(3) The support Contractor performing these services be barred from providing any other supplies and/or services, or competing to do so, to NRL for the period of performance of its contract and for an additional three years thereafter unless otherwise provided by law or regulation; and,

(4) In addition to any other rights the Contractor may have, it is a third party beneficiary who has the right of direct action against the support Contractor, or any person to whom the support Contractor has released or disclosed protected information, for the unauthorized duplication, release, or disclosure of such protected information.

(c) Execution of this contract by the Contractor is considered consent to NRL's permitting access to any information, irrespective of restrictive markings or the nature of the information submitted, by its file room management support Contractor for the limited purpose of executing its file room support contract responsibilities.

(d) NRL may, without further notice, enter into contracts with other Contractors for these services.

C–8 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA)

(a) The Contractor shall report Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Naval Research Laboratory via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

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(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

(b) The Contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

(c) Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

C–9 REQUIREMENTS FOR ON-SITE CONTRACTORS

(a) See Section J, Attachment 1, Requirements for On-Site Contractor Personnel.

SECTION D

PACKAGING AND MARKING

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D–1 UNCLASSIFIED PACKAGING AND MARKING

(a) All unclassified data shall be preserved, packaged, packed and marked and must conform to normal commercial packing standards to assure safe delivery at destination.

D–2 CLASSIFIED PACKAGING AND MARKING

(a) Classified reports, data, and documentation shall be prepared for shipment in accordance with National Industrial Security Program Operating Manual (NISPOM), DOD 5220.22-M dated February 28, 2006 and the DD 254 - Contract Security Classification Specification.

SECTION E

INSPECTION AND ACCEPTANCE

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E–1 INSPECTION AND ACCEPTANCE CLAUSES INCORPORATED BY REFERENCE

FAR CLAUSE TITLE DATE

52.246-4 Inspection of Services – Fixed Price AUG 1996 52.246-5 Inspection of Services – Cost Reimbursement APR 1984 52.246-7 Inspection of Research and Development Fixed Price AUG 1996 52.246-8 Inspection of Research and Development Cost Reimbursement MAY 2001

DFARS CLAUSE TITLE

252.246-7000 Material Inspection and Receiving Report MAR 2008

E–2 INSPECTION AND ACCEPTANCE

(a) Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1000 – 1999 Destination Government Destination Government 2000 – 2999 Destination Government Destination Government 3000 – 3999 Destination Government Destination Government

(b) Items 0001: Inspection and acceptance of all data shall be specified in the attached Contract Data Requirements List(s), DD Form 1423.

(c) Items 1000 – 3999: Acceptance shall be made by the task order Contracting Officer Representative (COR) or an authorized representative of the Government upon receipt of a copy of the authorization for services and the original certification of performance.

SECTION F

DELIVERIES OR PERFORMANCE

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F–1 DELIVERIES OR PERFORMANCE CLAUSES INCORPORATED BY REFERENCE

FAR CLAUSE TITLE DATE

52.242-15 Stop-Work Order (AUG 1989) - Alternate I APR 1984 52.242-17 Government Delay of work APR 1984 52.247-34 F.O.B. Destination NOV 1991

F–2 DELIVERIES OR PERFORMANCE

(a) The effective period of this contract during which delivery orders/task orders may be issued is as follows:

CLIN Ordering Period 0001 Date of award through 5 years 1000 – 1999 Date of award through 5 years 2000 – 2999 Date of award through 5 years 3000 – 3999 Date of award through 5 years

(b) Each delivery/task order shall specify its period of performance.

(c) All deliverables under each order shall be shipped FOB Destination.

(d) The place of delivery will be defined in each task order:

Receiving Officer Naval Research Laboratory Contract Number:

ATTN:

CODE:

LOCATION:

(e) Each task order shall specify its place of performance.

F–3 DELIVERABLES

(a) Each task order shall establish any additional required deliverables and a schedule for submission. Deliverables shall be provided to the Contracting Officer’s Representative (COR) appointed under separate letter upon award, or as specified in the individual task order(s).

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F–4 PERFORMANCE REQUIREMENTS SUMMARY

Statements Standards/AQLs Functional Area 1 a) STD: Timely

AQL: Completes tasks within the specified deadlines 95% of the time. (Deadline extension may be negotiated in advance at discretion of Government.)

b) STD: Compliant

AQL: Provides platform modifications 100% compliant with

1. COMNAVAIRFORINST 4790.2B and VXS-1 maintenance Control.

2. NRL and NAVAIR directives

3. All other applicable documents listed in C-4(a)(2)

c) STD: Complete

AQL: Describes the supporting analysis and design

Functional Area 2 a) STD: Timely

AQL: Completes tasks within the specified deadlines 95% of the time. (Deadline extension may be negotiated in advance at discretion of Government.)

b) STD: Compliant

AQL: Provides project/mission system gear

1. In accordance with NAVAIRISNT 134034.1 Flight Clearance Policies

2. Conformed with design specifications (verified/validated)

Functional Area 3 a) STD: Timely

AQL: Completes tasks within the specified deadlines 95% of the time. (Deadline extension may be negotiated in advance at discretion of Government.)

b) STD: Compliant

AQL: Provides modifications/repairs 100% compliant with COMNAVAIRFORINST 4790.2B and VXS-1 Maintenance Control.

c) STD: Compliant

AQL: Provides SEMP 100% compliant with ISO/IEC 15288 and ISO/IEC 2670

d) STD: Complete

AQL: 1. Provides fully end-to-end completion plan/schedule

e) STD: Certified

AQL: Provides certified equipment/aircraft in accordance with COMNAVAIRFORINST 4790.2B and VXS-1 Maintenance Control.

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Functional Area 4 a) STD: Timely

AQL: Completes tasks within the specified deadlines 95% of the time. (Deadline extension may be negotiated in advance at discretion of Government.)

b) STD: Compliant

AQL: Configuration Control complies 100% with NAVAIRINST 13034.1D

c) STD: Compliant

AQL: Provides configuration documents in accordance with NRL and NAVAIR directives.

d) STD: Compliant

AQL: Provides project installations 100% Compliant with COMNAVAIRFORINST 4790.2B

e) STD: Complete

AQL: Provides100% Repairs

Functional Area 5 a) STD: Timely

AQL: Completes tasks within the specified deadlines 95% of the time. (Deadline extension may be negotiated in advance at discretion of Government.)

SECTION G

CONTRACT ADMINISTRATION DATA

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G–1 CONTRACT ADMINISTRATION

(a) In order to expedite administration of this contract, the following delineation of duties is provided including the names and contact information for each individual or office specified. Contact the individual/position designated as having responsibility for any questions, clarifications or information regarding the functions assigned herein.

(b) The Contract Administration Office (CAO) designated in Block 20A on the Standard Form 26 is responsible for all matters specified in FAR 42.302(a) and DFARS 242.302(a), except in those areas otherwise designated herein.

(c) The ACO shall direct procuring agency inquiries as follows:

(1) Contract Specialist – Reese Van Wyen, Code 3220, (202) 404-2398, reese.vanwyen@nrl.navy.mil

(2) Contracting Officer – [To Be Completed at Award]

(3) Security Matters – Contracting Officer for Security, Code 1226, (202) 767-2240, DSN 297-2240, security-group@nrl.navy.mil.

(4) Safety Matters – Head Safety Branch, Code 3540, (202) 767-2232, safety@nrl.navy.mil.

(5) Patent Matters – Associate Counsel (Intellectual Property), Code 1008.2, (202) 404-1552, DSN 297-1552, patents@nrl.navy.mil.

(6) Release of Data – Public Affairs Officer, Code 1030, (202) 767-2541, DSN 297-2541, publicaffairs@nrl.navy.mil.

(7) Contract administration functions withheld, additional contract administration functions assigned, or special instructions are set forth below:

None

(d) Inquiries regarding payment should be referred to DFAS at http://www.dod.mil/dfas/Contractorpay/myinvoice.html

G–2 CONTRACTING OFFICER’S REPRESENATIVE (COR)

(a) [To Be Completed at Award] is hereby designated as the Contracting Officer's Representative (COR). Unless terminated sooner, this appointment is effective for the period of performance of this contract including any options, if exercised. COR authority may not be re-delegated. No change in COR assignment shall be made without written notice by the Contracting Officer, who will modify the contract to reflect the change of COR assignment. The Contracting Officer may designate assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the Contractor via contract modification.

(b) The responsibilities and limitations of the COR are as follows:

(1) The COR is responsible for:

(i) Submitting interim and final Contractor Performance Assessment Reports (CPARS) at www.cpars.csd.disa.mil/cparsmain.htm.

(ii) Quality assurance of services performed or deliveries made

(iii) Inspection and acceptance of services or deliverables

(iv) Ensuring that Government Furnished Property, to include any Contractor use of on-site equipment and/or IT resources is adequately monitored and accounted for.

mailto:reese.vanwyen@nrl.navy.mil mailto:security-group@nrl.navy.mil mailto:security-group@nrl.navy.mil mailto:safety@nrl.navy.mil mailto:patents@nrl.navy.mil mailto:publicaffairs@nrl.navy.mil http://www.dod.mil/dfas/contractorpay/myinvoice.html http://www.cpars.csd.disa.mil/cparsmain.htm

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(v) Security requirements on Government installation, such as the request and retrieval of personnel security badges and vehicle passes.

(vi) Monitoring Contractor's performance and promptly report problems and recommendations for corrective action to the

PCO

(vii) Annually, furnish a written report on performance of the Contractor to the PCO. And, if deemed necessary, attending a follow-up meeting to discuss.

(viii) Attend post award conference, if conducted.

(ix) Ensuring a copy of all Government technical correspondence, to include Technical Direction Memorandums/Guidance, is forwarded to the PCO for placement in the contract file.

(x) Monitoring of funds expended

(xi) Ensuring that the Contractor does not exceed the defined statement of work set forth in the contract.

(c) Limitations: The COR is not authorized to take any action, either directly or indirectly, that could result in a change in the cost/price, quantity, quality, place of performance, delivery schedule, or any other terms or conditions of the contract.

If, as a result of technical discussions, it is desirable to alter contract obligations or the statement of work/specifications, a modification must be issued in writing and signed by the Contracting Officer in order to effect such changes. No such changes shall be made without the express written prior authorization/direction of the Contracting Officer.

G–3 GOVERNMENT FURNISHED PROPERTY

(a) The Government will provide item(s) of Government property to the Contractor for use in the performance of this contract. The following Government property will be furnished to the Contractor on a rent-free basis for use in performing the contract:

(1) Facilities: The Government will provide on-site workspaces for the Contractor staff to provide the support outlined in the SOO to include desk space, telephones, computers, and other items necessary to maintain an office environment.

(2) Utilities: The Government will provide utilities for the on-site facility/facilities in which the Contractor is required to work. Utilities will be available for the Contractor’s use in performance of tasks outlined in this SOO. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under the conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning equipment.

(b) All Government furnished property shall be used and maintained by the Contractor in accordance with provisions of the “Government Property” clause included in this contract.

(c) Any/all Government property provided to the Contractor shall be for use in the performance of this contract only. This property shall be used and maintained by the Contractor in accordance with provisions of the “Government Property” clause. Upon completion of the contract, all property acquired/used/provided shall be returned to the Government. Any/all GFP provided to the Contractor shall be returned to the Government upon completion of the order or termination of the order/contract.

G–4 ONR 5252.242-9718 - TECHNICAL DIRECTION (FEB 02)

(a) Performance of the work hereunder is subject to the technical direction of the Program Officer/COR designated in this contract, or his duly authorized representative. For the purposes of this clause, technical direction includes the following:

(1) Direction to the Contractor which shifts work emphasis between work areas or tasks, requires pursuit of certain lines

Solicitation No. N00173-14-R-RV04 Page 19 of 91 of inquiry, fills in details or otherwise serves to accomplish the objectives described in the statement of work;

(2) Guidelines to the Contractor which assist in the interpretation of drawings, specifications or technical portions of work description.

(b) Technical direction must be within the general scope of work stated in the contract. Technical direction may not be used to:

(1) Assign additional work under the contract;

(2) Direct a change as defined in the contract clause entitled "Changes";

(3) Increase or decrease the estimated contract cost, the fixed fee, or the time required for contract performance; or

(4) Change any of the terms, conditions or specifications of the contract.

(c) The only individual authorized to in any way amend or modify any of the terms of this contract shall be the Contracting Officer. When, in the opinion of the Contractor, any technical direction calls for effort outside the scope of the contract or inconsistent with this special clause, the Contractor shall notify the Contracting Officer in writing within ten working days after its receipt. The Contractor shall not proceed with the work affected by the technical direction until the Contractor is notified by the Contracting Officer that the technical direction is within the scope of the contract.

(d) Nothing in the foregoing paragraphs may be construed to excuse the Contractor from performing that portion of work statement, which is not affected by the disputed technical direction.

G–5 SUBCONTRACTORS/CONSULTANTS

(a) Advance notification or requests for consent pursuant to the contract clause entitled "Subcontracts" (FAR 52.244-2) shall be directed to the cognizant administrative contracting officer (ACO).

(b) (Paragraph (j) of FAR 52.244-2 is filled in as follows. The following Subcontractor/Consultants have been identified in the Contractor’s proposal as necessary for performance of this contract and were evaluated during negotiations:

Subcontractor/Consultant Name Estimated Total Cost

[To Be Completed By Offeror]

G–6 ACCOUNTING AND APPROPRIATION DATA

(a) Each task order will contain the accounting and appropriation data for payment under this contract.

G–7 TASK ORDER ISSUANCE PROCEDURES

(a) If this contract contains multiple awardees, the issuance procedures stated herein are applicable:

(1) General

(i) When the Government requires work under the contract, the Government will initiate the Request for Proposal (RFP) process. The RFP will normally be transmitted electronically by e-mail, but may be placed via mail, telephone, or other electronic means. The task order RFP(s) will be transmitted to each Contractor with an award which covers all of the functional areas covered by the task(s) described in the RFP.

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(ii) Task Orders (TOs) will be awarded on DD Form 1155 (Order for Supplies or Services). The TOs will normally be transmitted electronically by e-mail, but may be placed via mail, telephone, or other electronic means.

(iii) The Government will not be obligated to reimburse the Contractor for work performed, items delivered, or any costs incurred, nor shall the Contractor be obligated to perform, deliver, or otherwise incur costs, except as authorized by duly executed TOs.

(iv) Each TO shall include as a minimum:

(A) Contract/ TO number;

(B) Award date;

(C) Award amount;

(D) Contract item numbers and descriptions of the specified work required;

(E) Delivery or performance schedule;

(F) Place of performance;

(G) Any packaging, packing, and shipping instructions;

(H) Accounting and appropriation data

(I) Method of payment and payment office

(J) Any other pertinent information (such as applicable Service Contract Act wage determination)

(v) Modifications to TOs will be issued on Standard Form (SF) 30.

(vi) In accordance with FAR 16.505(a)(9)(i), no protest under Subpart 33.1 is authorized in connection with the issuance or proposed issuance of any orders under a TO contract except for a protest on the grounds that the order increases the scope, period, or maximum value of the contract, or a protest of an order valued in excess of $10 million.

(b) Time Frames for Ordering

(1) Once the complete procurement package has been received by the PCO, the RFP will be issued to all Contractors with an award which covers all of the functional areas covered by the task(s) described in the RFP.

(2) Proposals shall be submitted within 10 to 30 days from issuance of the RFP, depending on the estimated dollar value of the requirements.

(c) Multiple Award Ordering Process

(1) All IDIQ holders included in all of the functional area(s) where work is required under the RFP will receive a Instructions to Offerors for a task to be performed within the functional area, which includes the Statement of Work (SOW), the period of performance and the proposal due date. Awardees shall prepare and submit an original technical and cost proposal to the Contracting Officer. The proposal will consist of the following:

(i) Contractor's name;

(ii) Contract number;

(iii) Task(s) to be performed; (Technical Volume)

(iv) Technical approach to completing the task order statement of work; (Technical Volume)

(v) Transition plan (if required) (Technical Volume)

(vi) Completed task order staffing plan (see Attachment 5); (Cost Volume)

(vii) Completed task order cost/price spreadsheet (see Attachment 6); (Cost Volume)

(2) In accordance with FAR Subpart 16.505 (Ordering) and to provide awardees a fair opportunity to be considered for each order, the Contracting Officer will make a final decision based on:

(i) Technical Approach: The Contractor’s technical approach to the task order statement of work;

Solicitation No. N00173-14-R-RV04 Page 21 of 91

(ii) Personnel: The experience and availability of Contractor personnel;

(iii) Price: The total price proposed for the Order.

(d) Ordering – Multiple Award Information

(1) Except as provided below, for orders issued under this contract, each awardee shall be provided a fair opportunity to be considered for each order in excess of $2,500.00.

(2) Awardees need not be given an opportunity to be considered for a particular order in excess of $2,500.00 under multiple delivery order/task order contracts if the ordering officer determines that:

(i) The agency needs for such supplies or services is of such urgency that providing such opportunity would result in unacceptable delays;

(ii) Only one such Contractor is capable of providing such supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized;

(iii) The order should be issued on a sole source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order;

(iv) It is necessary to place an order to satisfy a minimum guarantee; or

(v) The ordering officer determines in writing that it is in the best interest of the Government to do so.

(e) Special Instructions for Cost-Plus-Fixed-Fee Delivery/Task Orders

(1) For the applicable CPFF task order:

(i) The fee will be negotiated for each task order consistent with statutory limitations. The Contracting Officer shall determine fair and reasonable pricing, analyze and negotiate fee for all cost-reimbursement task orders as required under FAR 15.4, Pricing, and FAR 16.3, Cost-Reimbursement Contracts.

G–8 TASK ORDER MODIFICATION

(a) The Contractor, in connection with any proposal made for a contract modification, shall furnish a cost breakdown, itemized as required by the Contracting Officer. Unless otherwise directed, the breakdown shall contain sufficient detail to permit an analysis of all material, labor, equipment, subcontract, and indirect costs, as well as fee, and shall cover all work involved in the modification, whether such work was deleted, added, or changed. Any amount claimed for Subcontractors shall be supported by a similar cost breakdown. In addition, if the proposal includes a time extension, a justification shall be furnished. The proposal, together with the price breakdown and the time extension justification, shall be furnished by the date specified by the Contracting Officer.

G–9 PAYMENT OF FIXED FEE (COMPLETION FORM)

(a) The fixed fee set forth in Section B of this contract shall be payable upon completion of the work and services required under each CLIN of this contract and their acceptance on behalf of the Government. However, the Contractor may bill on each voucher the amount of the fixed fee bearing the same percentage to the amount of cost billed as the total fixed fee bears to the total estimated cost set forth in Section B, subject to the contract clause entitled "Fixed Fee" (FAR 52.216-8).

If the fixed fee is reduced pursuant to any clause or requirement of this contract and the reduced fee is less than the sum of all fee payments made to the Contractor under this contract, the Contractor shall repay the difference to the Government.

The total fee paid the Contractor shall not exceed the fixed fee set forth in Section B.

(b) Paragraph (a) is only applicable to cost-plus-fixed-fee completion form task orders.

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G–10 INCREMENTAL FUNDING

(a) Pursuant to the Limitation of Funds clause (FAR 52.232-22), the total amount allotted to this contract is [To Be Defined in Each Incrementally Funded Task Order] and it is estimated that this amount is sufficient for contract performance through [To Be Defined in Each Incrementally Funded Task Order].

(b) Paragraph (a) is only applicable to incrementally funded task orders.

G–11 PAYMENT INSTRUCTIONS FOR MULTIPLE ACCOUNTING CLASSIFICATION CITATIONS (COST-

REIMBURSEMENT)

(a) In accordance with PGI 204.7108 (d)(12), the following payment instructions are provided for a more accurate reflection of how funds will be expended in support of contract performance.

(b) Each task order may contain multi-funded CLINs. Payment needs to be made from the ACRN cited on the invoice due to the fact that one sponsor cannot pay for another sponsor’s work.

G–12 INFORMATIONAL SUBLINE ITEMS

(a) It is anticipated that the research and development services performed under this contract will be paid for from multiple sources of funds. Informational subline items will be established as necessary to identify each accounting citation classification.

G–13 PAYMENT INSTRUCTIONS FOR MULTIPLE ACCOUNTING CLASSIFICATION CITATIONS (COST-

REIMBURSEMENT)

(a) In accordance with PGI 204.7108 (d)(12), the following payment instructions are provided for a more accurate reflection of how funds will be expended in support of contract performance.

(b) Each task order may contain multi-funded CLINs. Payment needs to be made from the ACRN cited on the invoice due to the fact that one sponsor cannot pay for another sponsor’s work.

G–14 REPORTING REQUIREMENTS AT THE CONTRACT LEVEL

(a) The Contractor shall submit required reports to the Contract Specialist listed in Section G-1(c)(1) and the Contracting Officer’s Representative (COR) listed in Section G-2(a) electronically. Report formats, instructions and submittal dates can be found in Exhibit A, DD-1423, Contract Data Requirements List.

(b) From time to time, the Government may require brief, informal, special reports or information associated with the overall administration at the contract level. The NRL Procuring Contracting Officer shall notify the Contractor’s representative of the specific reporting requirements and establish a mutually acceptable response time and format.

(c) The Contractor shall report actual subcontracting information on Standard Form 294s in accordance with the small business subcontracting plans.

G–15 TASK ORDER OMBUDSMAN

(a) The Naval Research Laboratory shall designate the Task Order Ombudsman. During contract performance, the Contractor should contact the NRL-VXS-1 PCO to obtain contact information for the Ombudsman.

G–16 POST AWARD ORIENTATION CONFERENCE

(a) Post-award orientation conferences may be scheduled immediately following contract level and task order awards. The http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_232.htm#P560_102260

Solicitation No. N00173-14-R-RV04 Page 23 of 91 purpose of these conferences will be to familiarize the Contractor with contract level and task order administrative procedures. Also, all technical information may be revisited.

G–17 ONR 5252.204-9722 ELECTRONIC DOCUMENT ACCESS (APR 2012)(Modified)

(a) The Naval Research Laboratory (NRL) award and modification documents are now available via the Electronic Document Access System (EDA). EDA is a web-based system that provides secure online access, storage, and retrieval of awards and modifications to Department of Defense (DoD) employees and vendors. An NRL representative will enter the contract information for vendor notification of up to two vendor representatives into EDA for each contract. Once an executed NRL contract document is loaded into EDA, the designated vendor representative(s) will automatically receive an email notification that the document is available in EDA. The vendor is responsible for retrieving the document from EDA; NRL will no longer mail hard copies to vendors.

(b) Each vendor is responsible for providing NRL with their vendor representatives' contact information as well as any changes to their contact information for each NRL contract. Vendors shall submit EDA vendor representative contact information changes to the cognizant NRL Contract Specialist or Contracting Officer of each NRL contract. Each request to change EDA vendor representative contact information shall include the following information:

(1) Contract number

(2) E-mail address

(3) First Name

(4) Last Name

(5) Organization

(c) Users must be aware that EDA inactivates user accounts for non-use after 90 days. Failure to use your account will result in inactivation. A password reset and EDA POC approval is required to reactivate account.

G–18 DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm https://www.acquisition.gov/

Solicitation…