ATTACHMENT 9 TAGOS SOW.doc

SECTION C – STATEMENT OF WORK

1 OPERATIONS AND MANNING

1.0 GENERAL. The purpose of this contract is to provide for the operation and maintenance of the Ocean Surveillance (T-AGOS) and Range Instrumentation (T-AGM) fleet. The Contractor will provide qualified ship officers and crews, operational and technical support (ashore and afloat), equipment, tools, provisions and supplies, to operate, maintain and repair the vessels. The following paragraphs describe the general scope of the Performance Work Statement.

1.1.1 Scope of Work. The Contractor shall provide personnel, operational and technical support ashore and afloat, equipment, tools, provisions, and supplies necessary to operate and maintain the Ocean Surveillance (T-AGOS) and Range Instrumentation (T-AGM) fleet of United States Naval Ships (USNS). These ships are public vessels of the United States Government under the operational and administrative control of the Commander, Military Sealift Command (COMSC). The ships are operated for Commander, Undersea Surveillance (T-AGOS) and the U.S. Air Force (T-AGM). The T-AGOS mission provides an ocean surveillance platform for the Surveillance Towed Array Sensor System (SURTASS) in support of the Navy’s ability to detect, monitor and track global submarine movements. The T-AGM mission supports the United States Air Force and is twofold; one mission provides a platform for a dual-band radar (DBR) system and the other mission provides a platform for a phased array and parabolic dish radar system.

The current scope of work is for the following ships engaged in or to be engaged in littoral and deep ocean operations:

The Government reserves the right to increase the number of vessels at any time during the performance period under this contract subject to the mutual agreement of the parties.

The Contractor shall plan, schedule, coordinate and assure effective completion of all services described herein. All mechanical, electrical, and auxiliary systems shall be maintained at an acceptable level throughout the contract performance period. The Contractor is responsible for performing scheduled and unscheduled maintenance and repairs, as necessary, on a 24-hour, 7-day basis.

On T-AGOS USNS VICTORIOUS class ships there will be, in addition to Contract operator’s crew, a SURTASS Operation & Maintenance (O&M) crew normally consisting up to Nineteen (19) technicians and MILDET riders, the senior of which will be named the “SURTASS Mission Supervisor (SMS).” On T-AGOS USNS IMPECCABLE there will be, in addition to Contract operator’s crew, a SURTASS Operation & Maintenance (O&M) crew normally consisting of Twenty –eight technicians and MILDET riders, the senior of which will be named the “SURTASS Mission Supervisor (SMS).” When a MILDET embarks, the senior military person aboard will act as the Officer-in-Charge (OIC) of the SURTASS Operations Center (SOC). On the DBR T-AGM ship (USNS INVINCIBLE), there will be, in addition to the crew, normally twenty-one (21) DBR personnel permanently assigned aboard ship when deployed. On the other T-AGM ships (USNS OBSERVATION ISLAND), there will be, in addition to the crew, normally thirty-two (32) Sponsor, DoD MILDET, and Sponsor Contractor personnel assigned aboard the ship when deployed. One of the DoD MILDET will be a USAF officer who will be the Mission Operations Officer (MOO).

1.1.2 Control.

1.1.2.1 Operational Control (OPCON). OPCON of the ships resides with the numbered fleet commander (e.g., COMSECONDFLT, COMFIFTHFLT, COMSIXTHFLT, COMSEVENTHFLT) and will normally be delegated to a subordinate Task Force Commander who shall promulgate operating instructions specific to the operating area. The operating commander is also responsible for the protection of the ships within the operating area and will establish anti-terrorism/force protection (AT/FP) and other security requirements for the ships while at sea and in port. The ships shall comply with the directions of the Operational Commander. In the event such direction may exceed or be in conflict with the terms of this work statement, the Contractor shall comply within the time required, notifying the Contracting Officer immediately upon the receipt of such direction. The Operational Commanders will obtain clearances to call at foreign ports. The Sponsor will obtain all operational clearances and foreign territorial water diplomatic clearances.

1.1.2.2 Tactical Control (TACON). OPCON authority includes TACON, which is the detailed and local direction and control of ship movements necessary to accomplish the missions and is normally delegated to the cognizant MSC Area Commander or office by the Operational Commander. The command exercising TACON will issue sail orders in accordance with the established ship schedules. Aboard ship, the SURTASS Mission Supervisor (SMS) or Mission Operations Officer (MOO) shall control and have authority over the performance of Sponsor missions. Upon request of the SMS or MOO to meet urgent or technical requirements, the Master is authorized to make minor deviations from the sailing orders until formal orders can be provided by the Commander having OPCON or TACON of the ship, provided all commands within the operational chain of command are immediately notified.

1.1.3 Concept of Operations. At contract performance commencement, it is anticipated that 7 ships will be in Full Operating Status (FOS).

1.1.4 Area of Operations. Operating limits shall be worldwide. See Section 21 of the T-AGOS/T-AGM Technical Manual (TTM-21). Both the ship and equipment are designed for extended, independent underway operations in remote geographic areas. Therefore, self-sufficiency in operations and maintenance is an important mission objective.

1.1.5 Operational Tempo (OPTEMPO). The normal optempo for T-AGOS and T-AGM vessels is described in Sections C-1.3.2.1 and C-1.3.2.2 respectively. However, due to the nature of the ships’ missions, these schedules are subject to short-notice changes that can have an impact on availability planning. The Contractor shall be flexible, plan accordingly, and be able to support the vessels adequately to meet mission requirements.

1.1.5.1 T-AGOS OPTEMPO. T-AGOS OPTEMPO normally consists of a ninety (90) day mission cycle as follows: 10-15 days inport preparing for the mission (Mission Readiness Availability), 60-65 days at sea performing the mission, and 15 days (round trip) transit time. The Government may vary OPTEMPO to meet mission requirements. See TTM-21 for further information.

1.1.5.2 T-AGM OPTEMPO. Normal operations for the T-AGM vessels will consist of approximately the following: 90-120 days inport yearly conducting MRAs and maintenance upkeep, and 245-275 days at sea performing the mission. The Government may vary OPTEMPO to meet mission requirements. See TTM-21 for further information.

1.1.6 Weather Operations

1.1.6.1 Weather Information and Ship Routing. The Naval Oceanography Centers will provide

Optimum Track Ship Routing (OTSR) for the vessels in accordance with

COMSCINST 3121.9 Series. Routes assigned by the OTSR program shall be followed in accordance with local applicable instructions.

1.1.6.2 Destructive Weather Plan. The Contractor shall exercise destructive weather operations with minimum notice in accordance with local applicable instructions. The Contractor shall request OTSR program routes during destructive weather conditions. When a hurricane condition is set in the AOR, and the ship is inport or underway within the storm-related area, the Master shall submit an initial hurricane status report within one hour of notification of the condition being set. Notification calls from Local SEALOG Command or COMSC will be considered the same as receiving formal notification via naval message.

1.1.7 Administrative Control (ADCON). Administrative control will be exercised by the Commander, Military Sealift Command (COMSC).

1.1.8 Port Services. The Contractor shall arrange for all services in port, which include, but are not limited to, liberty support, embarking and escorting visitors, providing vehicles and telephones, employing pilots, and arranging berthing and shore services. The Contractor shall use Government contractors (e.g., NRCC), when available, for port or agent services prior to using commercial sources. If utilization of Government contracts for agent or port services would adversely impact the mission of the ships, the Contractor shall notify the Contracting Officer prior to utilizing commercial sources. The Government shall furnish either directly or on a reimbursable basis all port services specified herein. Port services include tugs, pilots, berthing, potable water, shore power, trash and garbage removal, oily waste removal, sewage removal, hazardous materials removal, line handlers, dedicated telephone service as outlined in Sections C-1.1.14.15 and C-3.3.1.2, ship’s official vehicle as outlined in Section C-1.1.19.1, and liberty launch services.

1.1.8.1 Port Charges and Expenses. The Government shall reimburse the Contractor for costs of loading and unloading equipment, canal tolls, port/local taxes (provided the Contractor exercises due diligence in seeking on behalf of the Government immunity from such dues and taxes), entering/leaving port fees, customs broker fees, pilotage (when customary or required to transit a hazardous or restricted area or body of water), pilotage or towage in connection with bunkering, ballasting or shifting berths pursuant to Government orders and any other similar port charges for ports visited at the Government’s direction, except as any of the foregoing pertains to the Master, officers, and crew. The Government shall reimburse the Contractor for costs of port services associated with supporting Sponsor mission operations including, but not limited to supporting all cruise cards and shipment of sponsor material back to CONUS. The Government shall not reimburse the Contractor for expenses incurred by the Contractor for services rendered for the convenience of the ship, its crew, or in connection with the Contractor’s business such as fees of underwriters, or expenses in moving the ships about the port to obtain stores or provisions.

1.1.8.1.1 Costs associated with providing telephone to a gangway watch shall be reimbursed if pursuant to Government orders. Usages charges shall be reimbursable IAW C-3.3.1.

1.1.8.2 Interruption of Shore Services. If, due to ongoing or impending maintenance and repair work to equipment or machinery critical to providing inport services, the Contractor is unable to provide the necessary services to support inport operations (including Sponsor support), the Contractor shall provide written notification to the Contracting Officer describing the reason for procurement of shore services. This notification shall be sent no later than the day on which the ship enters port.

1.1.9 Diplomatic Clearances. Sponsor will secure diplomatic clearances, operational area clearances, explosive charge clearances, and water space management to de-conflict over-the-side operations when and where required. MSC will secure port visit clearances.

1.1.10 Agents Fees. The Government shall reimburse the Contractor for customary agent fees in conjunction with the husbanding of the ships, including the fees of agents appointed for canal transits and at bunkering ports. These agents serve as agents of the Contractor only and are not agents of the Government. The Contractor shall submit to the Government the name of each agent it proposes to employ. The Government retains the right to disapprove proposed agents and to require removal of an agent whose performance the Contracting Officer finds to be unsatisfactory. The Government shall reimburse the Contractor up to $150.00 per port call for postage and petty expenses (including photocopies) in foreign ports, the Canal Zone, Guam, the

Virgin Islands, and Puerto Rico.

1.1.11 Worldwide Cost Reporting Analysis/Forecasting Tool (CRAFT). The Contractor, or his agent, shall submit all detailed port charges to the COR for input into CRAFT. A template for submission will be provided to the Contractor upon contract award. When directed, the Contractor or his agent shall enter these port charges directly into the

CRAFT.

1.1.12 Mail. The ships will be assigned Navy Fleet Post Office (FPO) addresses, and forwarding services. Mail forwarding services will be provided by the Government through the U.S. Postal

Service in accordance with COMSCINST 3121.9 Series. The Contractor shall pickup/deliver/forward any correspondence/parcels with respect to this contract on a daily basis.

1.1.12.1 Registered Mail. Registered mail shall only be opened by personnel holding TOP SECRET clearances.

1.1.13 Operate Ships

1.1.13.1 Operate Ships, General. The Contractor shall operate the ships, and related ship systems and equipment in a quality manner to support all MSC and Sponsor requirements, and in accordance with U.S. Coast Guard regulations and ABS regulations as appropriate, including Standards of Training, Certification and Watchkeeping for Seafarers (STCW) as amended.

1.1.13.2 Ships in Full Operating Status. The Contractor shall operate each ship in a safe and professional manner, and sail with a full crew. The Contractor is responsible for complying with operational schedules and other such mission tasking issued by MSC or the operational commander.

1.1.13.3 The contractor shall comply with the Standard Operating Manual (SOM), COMSCINST 3121.9 (series), which is the primary MSC instruction that addresses the unique mission of the MSC fleet and is applicable to the subject ship(s). It provides policies and procedures pertaining to the operation and administration of the MSC fleet and provides a guide to other more definitive instructions. Masters shall be familiar with the instruction’s content. In cases where the SOM and this contract conflict, the Contractor shall notify the Contracting Officer, the COR, and the Operational Commander immediately.

1.1.13.3.1 Master’s Responsibilities. The Master is responsible for the safe navigation, care, and custody of the vessel as well as the safety of personnel embarked. The Master shall comply with MSC SAILORDS, OPORDS, Fleet Commander and Numbered Fleet Commander guidance. The Master shall exercise due diligence to observe all such orders and instructions. The Master shall enforce all laws of the United States and all applicable rules and regulations of the U.S. Coast Guard and Military Sealift Command under his/her purview. In case of emergency, nothing in this contract shall be construed as preventing the Master from taking the most effective action which, in his/her judgment, will rectify the situation causing the emergency, and thereby safeguard life, property, and the ship. The Master will have authority to abort operations temporarily on the basis of clear and present danger to life at sea, and will inform the Operational Commander with an information copy to COMSC and the cognizant MSC Area Commander. The Master shall provide a written report of the action taken, his rationale, and recommendations as soon as possible. Under normal operating conditions the Master shall not take any mission-aborting action without consultation with and prior approval of the Fleet Commander.

1.1.13.4 Casualty Reporting. Ships shall, per COMSCINST 3121.9 Series, submit a Casualty

Report (CASREP) as soon as possible, but not later than 24 hours after the occurrence of an equipment casualty which cannot be corrected within 48 hours. However, if a casualty is mission degrading, it must be reported within 4 hours of occurrence. In addition to the specific CASREP reporting requirements (which are normally classified), the contractor shall also inform the COR, KO and other designated personnel as soon as practicable by the most efficient means available (usually email or telephone) whenever a mission degrading

(C-3/C-4) casualty occurs. Information in these reports will be limited to unclassified data only. The SSR shall be notified immediately of all ship's casualties.

1.1.13.4.1 Reporting of Marine Casualties. The Contractor shall inform the U.S. Coast Guard and MSC of all accidents or occurrences resulting in damage by or to the ship, gear or cargo, or injury, or loss of life within 24 hours of the incident. The initial report shall be by

CASREP and/or UNIT SITREP as required by COMSCINST 3121.9(Series). UNIT

SITREP is formatted IAW OPNAVINST 3100.6(Series). This requirement for reporting includes, among other things, collisions, strandings, groundings, founderings, heavy weather damage, fires, explosions, failure of gear and equipment, and any other damage, which might affect or impair the seaworthiness of the ship. The Contractor may inform the

U.S. Coast Guard of same by including the appropriate U.S. Coast Guard Office as an addressee on required reports.

1.1.13.4.2 Rescue Assistance. The Contractor shall immediately notify the MSC Operational

Commander and Sponsor if any ship becomes disabled at sea. Rescue/assistance comprises measures administered to ships in distress or in danger of a distress situation. The

Operational Commander will determine the rescue assistance requirements and arrange for the dispatch of Navy-controlled assets. In circumstances where Government-provided assistance is not available or the vessel is in no immediate danger, which shall be determined by the Operational Commander on a case-by-case basis, the Contractor will be tasked to provide such services on a cost-reimbursable basis. The contractor shall comply with the guidance provided in COMSCINST 5420.2(Series) and OPNAVINST

4740.2(Series).

1.1.13.4.3 Rescue Assistance Report. In the event of a rescue assistance situation on a vessel covered by this contract, the Contractor shall submit a Salvage or Rescue/Assistance Request in accordance with the provisions of NWP 1-03.1. This report shall be submitted in conjunction with CASREPs and Reports of Required Emergency Repairs. As a minimum this report shall include:

• Ship Location.

• Weather Conditions.

• Description of casualty, including cause and action being taken by the crew to control damage.

• Type of assistance required.

As applicable, this report shall also include:

• Draft forward and aft prior to casualty.

• Draft forward and aft after casualty.

• Amount of potable water, ballast, and bunkers on ship by tanks, and ruptured, distorted, or otherwise disrupted strength members.

• Type of bottom, if aground.

• Range of tide and time of next tide, if aground.

1.1.13.5 Emergency Sorties. Emergency sorties may be required at the discretion of the

Government and as directed by the local SEALOG Command or at any other time the

Government determines such a sortie is appropriate, such as to avoid hazardous weather.

The Contractor will obtain a permit to proceed from the local USCG Captain of the Port

(COTP).

1.1.13.6 RESERVED

1.1.13.7 RESERVED

1.1.13.8 Post and Maintain Sailing Board. A Sailing Board shall be posted and maintained by the Contractor. The exact sailing time shall be coordinated with the SMS or MOO.

1.1.14 Sponsor Support

1.1.14.1 Provide Mission Support. The Contractor shall provide support to the Sponsor to meet survey requirements. Such support may be required on a 24-hour basis with the understanding STCW requirements may preclude twenty four (24)-hour over-the-side operations for extended periods of time. Overtime incurred as a result of these efforts is reimbursable. The SMS or MOO will review and certify all sponsor overtime as being accomplished satisfactorily.

1.1.14.2 Conduct Sponsor Operations. When requested by the SMS or MOO, the Contractor shall provide technical and operational support to the Sponsor to meet the requirements of the

T-AGOS and T-AGM Programs. Typical operational and technical requirements for each program are contained in TTM-22. Technical requirements shall include, but not be limited to, providing navigational and meteorological information; completing data forms supplied by the Sponsor and performing survey navigation; operating cranes, material handling gear, and winches;

removing and installing wire rope and signal cables for winches; and launching, recovering, and operating hydrographic survey boats, inflatable boats, and rigid inflatable boats as well as providing the associated stores, equipment, and trained personnel for these evolutions.

The Contractor shall operate cranes and winches and lower equipment over the side as requested by the SNR. With respect to the testing of mission-related deck equipment, periodic testing will be required as specified in TTM. The Sponsor may also request

Contractor personnel to operate special purpose Sponsor equipment, generally installed on a temporary basis, which is routinely handled by the Sponsor.

1.1.14.3 RESERVED

1.1.14.4 Operation of Sponsor Equipment. At the request of the SMS or MOO, the Contractor shall provide operational support on a 24-hour basis for all mission-related equipment (including but not limited to winches and cranes) installed by the Sponsor that is in addition to equipment listed in TTM. This equipment will generally be installed on a temporary basis.

1.1.14.9 RESERVED

1.1.14.10 RESERVED

1.1.14.11 RESERVED

1.1.14.12 Small Boat Fueling. The Contractor shall safely fuel small boats carried aboard the ship including but not limited to workboats, and lifeboats.

1.1.14.13 Provide Special Project Support. From time to time the Government may require the

Contractor to undertake special projects, usually in the nature of technical investigations which are within the capability of the Contractor's shipboard employees. The Contractor shall arrange for such projects to be completed on a non-interference basis using overtime when necessary. The Contracting Officer reserves the right to order direction for such work. Reimbursement of crew overtime expenses shall be allowed as complete compensation to the Contractor. Project overtime limits shall be established in advance as practicable, normally in conjunction with each project authorization.

1.1.14.14 Material Handling Operations. The Contractor shall be responsible for the receipt, loading, storage and discharge of materials. The Contractor shall also load and discharge all materials requested by the SMS or MOO. The SMS or MOO or his representative must receipt for

Sponsor material. The Contractor shall arrange for any shore-side equipment, if required, to load and discharge the ship. The Government will reimburse the direct expenses of this equipment for all government-directed work. See Section C-1.2.11 for hazardous material handling.

1.1.14.14.1 Hazardous Material Handling and Disposal for Sponsor Materials. Sponsor personnel shall provide the Contractor with unique or special handling requirements for their equipment. Material Safety Data Sheets (MSDS) shall be obtained from the supplier for all hazardous material used, handled, packaged, transported, or disposed. Suppliers of hazardous material are required to provide a MSDS by 29 CFR 1910.1200, OSHA Hazard

Communication Standard. Prior to each mission the Master shall determine with the SNR what hazardous materials are stowed in Sponsor spaces. These materials will be inspected at least quarterly by the Master and SMS or MOO to ensure they are being stowed properly and that all materials have been reported to the Master. The Master will provide MSDSs to the SMS or MOO for all hazardous materials brought onboard and delivered to the Sponsor. Sponsor hazardous materials will be disposed of in accordance with Section C-1.2.11 and 5.7.2.

1.1.14.15 Provide Telephone Service for Sponsor Use. Upon arrival in port or at shipyard the

Contractor shall arrange for telephone service for dedicated Sponsor use. This telephone service will consist of one landline (when available) and one cellular phone (for use by the SMS or MOO). Telephone service will support fax and modem capability.

The actual cost of providing telephone service for the Sponsor is reimbursable.

1.1.15 RESERVED

1.1.16 RESERVED

1.1.17 Explosives. The Contractor shall ensure explosives/ammunition (including pyrotechnics) are stowed and handled in accordance with USCG regulations, 49 CFR parts 171 – 176, Navigation and Inspection Circular No. 3-92, and applicable Navy requirements set forth in OPNAVINST

8020.14, U.S. Navy Explosive Safety Policies, Requirements and Procedures (DON Explosive

Safety Policy Manual); OP 4, Ammunition and Explosives Safety Afloat.

1.1.18 RESERVED

1.1.19 Provide Liberty Support. The Contractor shall arrange for commercial launch service, when the ships are either at anchor or berthed at offshore facilities more than six hours, and shall provide crew lists and other necessary documents to local officials to obtain liberty passes.

Launch services provided from commercial sources shall be cost reimbursable.

1.1.19.1 Provide Vehicles. The Contractor shall make available to the Sponsor the use of any vehicle obtained to conduct ship official business when not being used by the Contractor.

The Contractor shall make available to the Sponsor any shuttle/van service provided to the crew during inport and upkeep periods. Drivers are authorized only overseas when the

Contractor deems it appropriate. The cost of vehicles and drivers (when used) provided for the Contractor to conduct official ship business is cost reimbursable.

1.1.20 Provide Special Services.

1.1.20.1 Provide and Maintain a Library for Sponsor Personnel. The Contractor shall provide and maintain a library for Sponsor personnel by purchasing books and magazines. Existing titles aboard each ship and new library material, selected from an assortment of popular fiction and nonfiction, either paperback or hardback, shall be provided at the expense of the

Government. New books shall be of sufficient quantity to add to or replace at least 25% of the existing books on hand at the beginning of each three-month period. The total number of books available shall be maintained at no less than five per person aboard the ship. The

Contractor may allow his employees access to the library on an equal basis with Sponsor personnel. Upon completion of the contract, the Contractor shall return to the Government a library inventory comparable in quality, quantity, and condition to that provided by the

Government at the beginning of the contract performance period.

1.1.20.2 Maintain Recreational Physical Fitness and Exercise Equipment Related Facilities.

The Contractor shall also maintain recreational, physical fitness and exercise equipment, and related facilities provided by the Government for use by Sponsor personnel and crew seven days per week. As a minimum, the equipment shall include, but is not limited to, table games and stationary equipment such as stationary exercycle, treadmill, and miniature universal gym.

1.1.20.3 Provide Television/Video Services. The Contractor shall provide television services in lounges and mess spaces. The Contractor shall operate and maintain (1) the video booster and cable network within all the ship's spaces; and (2) the satellite TV system (for

AFN broadcast). The Contractor shall also provide movie (DVD) entertainment and maintain the video entertainment equipment for crew and Sponsor personnel on a reimbursable basis. A DVD video library compatible with Region Eight (8) DVD players and with a minimum of seventy-five (75) different movie titles shall be maintained on board each ship. The Contractor shall ensure movies are current and cover a broad range of subjects and interests with a minimum of twenty-five (25) new titles rotated in quarterly to minimize repetition.

1.1.20.4 Maintain and Replace Sponsor Copy Machines. The Contractor shall maintain

Sponsor copy machines in good working order. The actual cost of industrial and technical assistance for (or replacement of) this equipment is reimbursable only as authorized in accordance with TTM.

1.1.21 Provide Financial Services. The Contractor shall provide check cashing and emergency procurements for the Sponsor. Currency exchange losses incurred on Master's cash are reimbursable only for that portion of Master's cash which was used to provide financial services to the Sponsor.

1.1.21.1 Provide Check-Cashing Services. The Contractor shall cash, in emergency situations only, a personal check in an amount not to exceed $750.00. Check cashing in

“emergency situations” requires SMS or MOO approval.

1.1.21.2 Emergency Procurements. The Contractor shall provide emergency procurement and travel support to the Sponsor on a reimbursable basis upon written request of the SNR, not to exceed $10,000 without Contracting Officer approval.

1.1.21.2.1 Emergency Supplies and Technical Services. The Contractor or Master shall make reimbursable emergency purchases of supplies, parts, or other items for the Sponsor and services (technical representatives or otherwise) upon written request of the SMS or MOO.

Procurements are limited to $10,000 per incident and may not be used for procurements which impact ship's systems or structure with the exception of those systems for which the

Sponsor has support responsibility as defined in the TTM. The Contractor must receive direction from the Contracting Officer for Sponsor-related emergency procurements in excess of $10,000 or which impact ship's systems or structure prior to procurement action.

Documentation for reimbursement of items greater than $10,000 shall include copies of required notification and direction. Notification of all emergency procurements by the

Sponsor must be emailed to the Contracting Officer within 24 hours of the request.

1.1.21.2.2 Emergency Travel Support. Upon written request by the SNR to the Master, the

Contractor shall provide or arrange emergency travel services for Sponsor personnel requiring repatriation. Provision of such services shall be considered emergency procurement and reimbursable to the Contractor on the same general basis as supplies and technical services acquired under Section C 2.1.1. This emergency procurement would only apply when other prescribed means of arranging Government travel (e.g., Government

Travel Card, SATO travel agency) have failed or are impractical for the circumstances in the SMS or MOO’s judgment. It is anticipated the Contractor will make such emergency travel arrangements through the Contractor’s overseas port agents.

1.1.21.2.2.1 Reimbursable Emergency Travel Services and Documentation. Reimbursable emergency travel services may include, but are not limited to, paying customs and/or immigration fees, airline reservations and ticketing, departure fees, hotel accommodations, and taxi or rental car transportation. The Contractor shall not be required to provide cash advances to the traveler. The Contractor shall obtain documentation of all support services provided to the traveler through the agent, and shall be submitted as supporting documentation with the Contractor’s invoice. Invoices requesting reimbursement shall also include a copy of the SMS or MOO’s written request and a written statement by the Contractor summarizing the actual travel arrangements/itinerary.

1.1.22 Provide Postal Services. The Contractor shall collect, forward and deliver ship's mail in accordance with COMSCINST 3121.9(Series), Chapter 5. The collection, forwarding and delivering shall be for personal and official mail. The Sponsor shall pack and prepare all necessary documentation for Sponsor material with the Contractor responsible to collect, forward and deliver this sort of mail. When in port, alongside or at anchor, this service shall occur on a daily basis. The Contractor shall maintain a certified and registered mail log for all incoming and outgoing mail, which shall be made available to the Sponsor upon request. The ships will be assigned Navy Fleet Post Office addresses and forwarding services. In the event Navy Fleet Post

Office forwarding services cannot deliver mail to a ship, the Contractor, at the SMS or MOO’s direction, shall provide or arrange for receipt of ship’s mail. The Government will reimburse the Contractor for the actual cost of forwarding mail during this time. Reimbursement under this section shall be separated from reimbursements made under Section 5.5.

1.1.22.1 Provide Postage Stamps. The Contractor shall provide official mail/postage stamps on a reimbursable basis for the Sponsor. The Contractor shall continuously monitor commercial postage stamp purchases and usage on NAVSUP Form 598 and document inventory findings. Each postage expenditure must be acknowledged by the SMS or MOO. The

Contractor shall submit an Accountability Record with his invoice for reimbursement and a

Quarterly Official Mail Expenditure Report in accordance with TTM-3.

1.1.23 Operate and Manage the Ship's Store/Slop Chest. The Contractor shall operate a ship’s store onboard each ship for the benefit of the crew and embarked Sponsor personnel. The operation of this store shall be at no cost to the Government. Hours of operation shall accommodate the work and watch schedules of all embarked personnel, and shall be posted in a place available to all embarked personnel. As a minimum, health and comfort items similar to what is found in an U.S. Merchant Marine slop chest shall be available for purchase, for example:

• Caps, jackets, and shirts suitable for boat drills

• Other items needed by seagoing personnel

• Drinks – bottled water and soft drinks

• Ordinary toiletries

• Mixture of candy, gum, chips and other snacks

• Sundries

1.2 ENGINEERING OPERATIONS

1.2.1 Engineering Operations, General. The Contractor shall operate all main, auxiliary, and emergency shipboard equipment and systems while in port, at sea, and during maneuvering, to provide main propulsion and power to support hotel services, Sponsor mission requirements, and deck operations. The Contractor shall operate equipment and machinery in accordance with the manufacturer's technical manuals, United States Coast Guard (USCG) regulations, ABS regulations, and any applicable local or jurisdictional requirements.

1.2.2 Inport Readiness. Regardless of the length of time a ship is in port, if it is in Full Operational

Status the Contractor shall ensure each ship's capability to get underway within 24 hours of receipt of sailing orders and shall have full crew. The Contractor shall have all main, auxiliary, and emergency systems ready for sustained operation at sea at the outset of each voyage. In those cases where anticipated maintenance and repair work will preclude or has the potential to preclude the ship from getting underway within any 24-hour period while in FOS or 72-hour period while in Reduced Operating Status (ROS), other than a scheduled voyage repair period, the Contractor shall notify the COR and OPCON, providing description and estimated timeframe for the work to be accomplished; any viable alternatives which may meet the timeframe requirement; and requesting consent to proceed with the work described. The COR will coordinate the request with the Operational Commander. The Operational Commander and/or

COR may require the Contractor to reschedule this work.

1.2.3 Fuel Quality Assurance and Testing. In order to assure fuel delivered to the ship is in accordance with Section 10 of the TTM and bunker purchase specifications, the Contractor shall sample and test fuel in accordance with MARPOL Annex VI requirements, of the TTM. All testing results shall be recorded in the Oil Record Book.

1.2.4 Fuel Bunkering. The Contractor shall comply with the USCG Regulations and COMSCINST

3121.9 Series, Chapter 8, Section 2 for fuel bunkering which shall include the establishment and utilization of a fueling bill including sampling, personnel billets, communications, and procedures for bunkering. Each ship is equipped with an oil spill containment and cleanup kit as detailed in appropriate COMSCINST. The Contractor shall be responsible for maintaining and preserving all cleanup kits pursuant to Section C-5.1.3 Durable Moveable Property and Section 15 of the

TTM.

1.2.5 Fuel, Lubricating/Hydraulic Oil. Except as provided below, the Government will furnish, directly or on a reimbursable basis, all required fuel, lubricants, and hydraulic oil. Packaged petroleum products (WD-40, cutting oils, etc.) are consumable supplies and are to be provided by the Contractor at its expense regardless of quantity. The grades of fuel authorized for use onboard the ships are set forth in the TTM.

1.2.6 Sources of Fuel. The Contractor shall obtain fuel from either Defense Energy Support Center

(DESC) military stocks or through a DESC contract with a commercial supplier. The Contractor shall provide the applicable SEALOG office at least 10 business days advance notice for all fuel oil requirements.

1.2.7 Alternate Fuel Suppliers. Alternate commercial sources may be utilized only when the required

Government sources are either not available or would cause the diversion or delay of the ship. In such a case, the Contractor will obtain the service of an Independent Surveyor to ensure the fuel provided by the supplier is of the proper quality and quantity. Fuel oil shall be purchased on a competitive basis. The Contractor shall solicit competition to the maximum extent practicable and submit the results to the Contracting Officer for consent to subcontract prior to purchasing the fuel. The Contractor shall submit invoices for fuel oil cost reimbursement, with attached documentation detailing the competitive quotes obtained. The Government will reimburse the

Contractor for all reasonable expenses incurred to purchase commercial fuel oil including loading fuel from lighters, lighter demurrage or detention, shifting lighters for the convenience of the ships, handling lighter lines, and other such expenses which the Contracting Officer finds necessary and reasonable in the loading of fuel oil onto the ships.

1.2.8 Sources of Lube/Hydraulic Oil. The Contractor shall obtain lube/hydraulic oil from the

Government contractor, which is a commercial entity contracted with the Government to supply lubricants and hydraulic oil to MSC ships worldwide. The Contractor shall provide the

Government at least 30 days advance notice for all lube/hydraulic oil requirements. See TTM

Section 06 for additional information.

1.2.9 Shipboard Chemicals. The Government will make available (as GFE or reimbursable) the shipboard chemicals, test kits, and services pursuant to Section 12 of the TTM. All samples are required to be submitted in accordance with Section 12 of the TTM.

1.2.10 Environmental Protection and Enhancement. Environmental Protection and

Enhancement. The Contractor shall monitor and control ship system operation and waste disposal and comply with applicable United States statutes and regulations, including

Navy and MSC Environmental Instructions. The contractor shall comply with Chapters

10 and 22 (entitled Environmental Compliance Afloat) of OPNAV Instruction 5090.1 series (Environmental and Natural Resources Program Manual). The contractor shall also comply with applicable MSC Instructions, including: COMSCINST 5090.1 series

(Environmental Protection Program); COMSCINST 5090.3 series (Shipboard

Management of Ozone Depleting Substances (ODS)); COMSCINST 5090.4 series

(Afloat Oil-Hazardous Substance Spill Drill and Command Post Exercise Program); and

MSC non-Tank Response Plan/SOPEP.

1.2.10.1 Each ship is equipped with an Oil Hazardous Substance (OHS) spill response kit, as detailed in COMSCINST 5090.1(Series) and the current approved

AEL listed in SHIPCLIP. The Contractor shall conduct an inventory of this kit at time of turnover and report all discrepancies to the Contracting Officer. The

Contractor will be reimbursed for the direct cost of replacing those items missing at turnover. The Contractor shall be responsible for maintaining the inventory of cleanup kits thereafter up to the minimum required in SHIPCLIP.

1.2.11 Hazardous Materials. The Contractor shall be responsible for proper identification, removal, handling, storage, transportation, and disposal of all hazardous substances generated during ship operation and maintenance periods. The Contractor shall comply with the Resource Conservation and Recovery Act (RCRA) of 1976, 42 U.S.C. § 6901 et seq.; the Clean Air Act (CAA), 42

U.S.C. § 7401 et seq.; the Clean Water Act (CWA), 33 U.S.C. § 1251-1387; the Comprehensive

Environmental Response, Compensation, and Liability Act (CERCLA) of 1980, 42 U.S.C. §

9601 et seq.; 10 U.S.C. § 7311; the Toxic Substances Control Act, 15 U.S.C. § 2601 et seq.; and all applicable environmental statutes and regulations. When practicable, the Contractor shall utilize DOD turn-in sites and procedures for the recycling or disposal of hazardous substances.

These sites are identified in enclosure (3) to COMSC Instruction 4110.2(Series). The Contractor shall specifically fulfill the requirements of 10 U.S.C. § 7311 when entering into contracts for ship repair or maintenance and will ensure generator-identification numbers supplied by the

Environmental Protection Administration to the Contractor or to a subcontractor are utilized for

Hazardous Waste Manifest Forms. The Navy/MSC does not supply these generator-identification numbers to the Contractor or subcontractor, and will not be deemed or considered a generator of hazardous wastes during the performance period of this contract. The Contractor shall provide subcontractors with a list of the types and amounts of hazardous material expected to be generated during the performance of maintenance and repair work. When these activities take place outside U.S. waters, the Contractor shall also require third parties, such as shipyards performing repairs, to adhere to comparable environmental standards. In the event of a question by the Master as to the materials involved for disposal, the material shall be safely stowed until the nature of the material is determined.

1.2.12 Lubrication Systems. The Contractor shall provide lubrication to all ship systems and equipment in the amounts, types, and within the prescribed range of conditions defined in the manufacturer's instructions for the machinery/systems served. The Contractor shall use the lubricating oil specified in the lubrication chart provided for each ship. In addition, the

Contractor shall ensure lubricating oils are replaced or purified as necessary to provide optimum performance of the machinery. Details of lube oil testing and maintenance requirements are provided in TTM. It shall be the Contractor’s responsibility to identify its lubrication needs and place orders in a timely manner in accordance with Section C-1.2.8.

1.2.13 Hydraulic Systems. The Contractor shall operate all installed hydraulic systems in accordance with the equipment manufacturer's instructions. The Contractor shall operate all hydraulic systems, including, but not limited to, pumps, purifiers, filters (fixed and portable), relief valves, alarm systems, strainers, heat exchangers, valves, and piping, to maintain the quality of hydraulic oil in accordance with equipment manufacturer's specifications. The Contractor shall use hydraulic oil specified in the lubrication chart provided for each ship as specified in TTM.

Procurement of hydraulic oil will be handled in the same manner as lube oil described in Section

C-1.2.5.

1.2.14 Fuel Systems. The Contractor shall operate the installed ship's fuel oil storage, service, and transfer systems in accordance with U.S. Coast Guard Regulations and to maintain fuels within the prescribed range of conditions defined in the technical manuals and other manufacturer's instructions for the equipment served. The fuel oil storage, service, and transfer system operations apply to residual fuels, distillate fuels, and diesel fuel (DFM or MGO).

1.2.15 Bilge and Ballast Systems. The Contractor shall operate all ship's installed bilge and ballast systems. The Contractor shall keep the bilges clean and dry and minimize oil contamination.

The Contractor shall operate the installed ballast systems in accordance with the ship's Trim and

Stability Booklet and for best operation of the sonar systems as coordinated with the SNR.

1.2.16 Diesel Engine Jacket Water Systems. The Contractor shall operate diesel engine jacket water systems in support of equipment operating requirements. The Contractor shall maintain the quality of the water in these systems within the prescribed range of conditions defined in

COMSCINST 3540.6(Series), Chapter 7. The Contractor shall take appropriate actions to maintain the condition of the water in these systems as indicated by the results of the tests detailed in TTM.

1.2.17 Potable Water Systems. The Contractor shall operate potable water systems in support of hotel service and mission requirements. The Contractor shall operate the installed equipment to maintain the quality of water in accordance with requirements of NAVMED 5010, Manual of

Naval Preventive Medicine. The Contractor shall make provisions for supplying bottled water during periods when potable water systems do not meet water quality standards.

1.3 HOTEL SERVICES

1.3.1 Hotel Services For Government Personnel, General. The Contractor shall provide complete hotel services to Sponsor Personnel to include the specific services below. Food storage, sanitation and safety requirements/procedures shall be in accordance with NAVMED P-5010, COMSCINST 6000.1(Series), and COMSCINST 4000.2(Series).

1.3.2 Food and Hotel Services. The contractor shall be responsible for meals, and hotel services for the ship’s crewmembers and Government assigned personnel.

1.3.3 Subsistence Endurance Levels. Vessels shall maintain adequate food supplies to meet the

OPTEMPO of the assigned schedule.

1.3.4 Provide Food Service for Sponsor Personnel. Food provided to the Sponsor shall have the most reasonably attainable degree of variety, quality, quantity, and nutritional value available in the maritime industry. Special menu requests for vegetarians and people with food allergies, medical restrictions, and religious restrictions shall be made thirty (30) days in advance by the

Sponsor. Meals will be served daily as follows: Breakfast, 0730-0830; Lunch, 1130-1230; and

Dinner, 1700-1800. Mealtimes shall be varied or extended to accommodate Sponsor operational considerations. Quantities of food for the above meals shall be unrestricted. Cafeteria service shall include tablecloths, ceramic dishware, glasses and metal utensils. The SMS or MOO’s concurrence should be obtained in advance for all meal plans. Meal items at a minimum shall consist of:

• BREAKFAST: Eggs/omelets (any style); breakfast meat (one); pancakes, waffles or

French toast; fruit (fresh when available); bagels or sweet rolls; bread and toast; butter, jelly and syrups; hot cereal; cold cereals; potatoes (any style); fruit juice; coffee, tea, milk, cocoa and water.

• LUNCH: One sandwich-type item (e.g., hamburger, tuna salad, grilled cheese, etc.); two

(2) entrees (one of which shall be hot and one of which shall consist of meat or fish);

choice of two vegetables; rice/potatoes; cold sandwich; soup; salad bar (containing variety of vegetables and condiments); fruit; one dessert; bread and butter; ice cream;

coffee, tea, milk and water.

• DINNER: Three entrees (two of which shall be hot and two of which shall consist of meat or fish); choice of two vegetables; rice/potatoes; soup; one dessert; salad bar

(containing variety of vegetables and condiments); fruit; ice cream; bread and butter;

coffee, tea, milk and water.

1.3.4.1 Food Service. The Government will reimburse the Contractor for meals and hotel services provided to Government/Sponsor personnel other than embarked sponsor personnel.

The Government will reimburse the Contractor the below rate per person for each day that additional personnel are onboard. Reimbursement shall be at the following rates:

• A fixed rate of $20.00 per ration (three meals for one person)

• Single-meal rate per person shall be $5.00 for breakfast and lunch, and $10.00 for dinner.

The above Basic Daily Food Allowance (BDFA) rates are intended to cover all subsistence costs. All civilian guests will pay the Contractor directly for meals consumed. The

Government will reimburse the Contractor for meals provided to ALL enlisted personnel, at all times at the rates identified above. U.S. military officers, civil service, and any other personnel not permanently assigned to the vessel will pay the Master directly for all meals consumed. The SMS or MOO shall notify the Contractor of the number of Sponsor personnel remaining aboard the ship during inport periods; these personnel shall pay the Master directly at the rate specified herein. If sponsor personnel eat onboard during inport periods they will pay the Master the amount specified above.

1.3.4.2 Provide Night Meal Service. When requested by the SMS or MOO, the Contractor shall provide Sponsor personnel assigned to nightwatch with hot lunches served between the hours of 2330-0030. This “hot lunch” is not intended to be treated as a fourth meal. It is designed for

Sponsor personnel who have missed the third meal. Sponsor personnel assigned nightwatch will be allowed to select items from the lunch or dinner menu to be set aside in microwaveable containers marked with their name. Prepared hot lunches shall consist of one breakfast entree;

one dinner entree; coffee, tea, cocoa, and milk; bread and butter. Either the breakfast entree or dinner entree shall contain meat. All overtime associated with this night meal service will be coded Sponsor-Support overtime (OT).

1.3.4.3 Provide Box Lunches. On vessels equipped with Hydrographic Survey Launches

(HSLs), the Contractor shall provide Sponsor personnel assigned to duties on HSLs or at shore sites with a…