N0002421R5231 Draft RFP.pdf

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until local time

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X H 145 stephanie.little@navy .mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA

FAR (48 CFR) 53.214(c)

DO-A7 1 145

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N00024 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

STEPHANIE M LITTLE 202-781-1370

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 22

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

23 - 67

68 - 69

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

70 - 74

75 - 79 X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 80 - 89 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 90 - 95 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

96 - 125

PART II - CO NTRACT CLAUSES

NAVAL SEA SYSTEMS COMMAND (HQ)

1333 ISAAC HULL AVE SE

WASHINGTON NAVY YARD DC 20376-2050

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N0002421R5231

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CLIN

Number

292,144 Hours

Product Supportability

CPFF

ILS and Core Waterfront Support. See Notes D and E.

PSC CD: N010

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

1 Lot

Travel (CLIN 0001)

COST

Travel in support of CLIN 0001. See Notes B and E.

FOB: Destination

Material & ODCs (CLIN 0001)

COST

Material and ODCs in support of CLIN 0001. See Notes B and E.

306,208 Hours

Installations

CPIF

Installations. See Notes D, E and F.

TARGET COST

TARGET FEE

TOTAL TGT COST + FEE

MINIMUM FEE

MAXIMUM FEE

SHARE RATIO ABOVE TARGET

SHARE RATIO BELOW TARGET

Travel (CLIN 0004)

COST

Travel in support of CLIN 0004. See Notes B and E.

Material & ODCs (CLIN 0004)

COST

Material and ODCs in support of CLIN 0004. See Notes B and E.

Spares & TTE

COST

Spares and Other Negotiated Material Lists. See Note B.

Data

Applicable to Items 0001-0009, 1001-1009, 2001-2009, 3001-3009, and 4001-

4009. See Note G.

NET AMT

280,588 Hours

OPTION Product Supportability

CPFF

ILS and Core Waterfront Support. See Notes C, D, and E.

OPTION Travel (CLIN 1001)

COST

Travel in support of CLIN 1001. See Notes B, C, and E.

OPTION Material & ODCs (CLIN 1001)

COST

Material and ODCs in support of CLIN 1001. See Notes B, C, and E.

308,272 Hours

OPTION Installations

CPIF

Installations. See Notes C, D, E and F.

OPTION Travel (CLIN 1004)

COST

Travel in support of CLIN 1004. See Notes B, C, and E.

OPTION Material & ODCs (CLIN 1004)

COST

Material and ODCs in support of CLIN 1004. See Notes B, C, and E.

OPTION Spares and TTE

COST

Spares and Other Negotiated Material Lists. See Notes B and C.

262,453 Hours

CPFF

OPTION Travel (CLIN 2001)

COST

Travel in support of CLIN 2001. See Notes B, C, and E.

OPTION Material & ODCs (CLIN 2001)

COST

Material and ODCs in support of CLIN 2001. See Notes B, C, and E.

269,250 Hours

CPIF

Installations. See Notes C, D, E, and F.

OPTION Travel (CLIN 2004)

COST

Travel in support of CLIN 2004. See Notes B, C, and E.

OPTION Material & ODCs (CLIN 2004)

COST

Material and ODCs in support of CLIN 2004. See Notes B, C, and E.

COST

Spares and Other Negotiated Material Lists. See Notes B and C.

249,027 Hours

CPFF

OPTION Travel (CLIN 3001)

COST

Travel in support of CLIN 3001. See Notes B, C, and E.

OPTION Material & ODCs (CLIN 3001)

COST

Material and ODCs in support of CLIN 3001. See Notes B, C, and E.

269,912 Hours

CPIF

OPTION Travel (CLIN 3004)

COST

Travel in support of CLIN 3004. See Notes B, C, and E.

OPTION Material & ODCs (CLIN 3004)

COST

Material and ODCs in support of CLIN 3004. See Notes B, C, and E.

COST

Spares and Other Negotiated Material Lists. See Notes B and C.

243,356 Hours

CPFF

OPTION Travel (CLIN 4001)

COST

Travel in support of CLIN 4001. See Notes B, C, and E.

OPTION Material & ODCs (CLIN 4001)

COST

Material and ODCs in support of CLIN 4001. See Notes B, C, and E.

205,133 Hours

CPIF

OPTION Travel (CLIN 4004)

COST

Travel in support of CLIN 4004. See Notes B, C, and E.

OPTION Material & ODCs (CLIN 4004)

COST

Material and ODCs in support of CLIN 4004. See Notes B, C, and E.

COST

Spares and Other Negotiated Material Lists. See Notes B and C.

NOTE S-a – The Offeror shall propose no more than 8% for fixed fee. The available fixed fee amount shall be calculated as a percentage of cost, less Facilities Capital Cost of Money.

NOTE S-b – Offeror is to propose the Government specified Estimated Cost only amount as listed in the table below. The Offeror shall not apply any additional burdens to the Government cost estimate.

CLIN Government Cost Estimate

0002 $641,000

0003 $736,000

0005 $2,084,000

0006 $2,246,000

0007 $21,450,000

1002 $971,000

1003 $736,000

1005 $2,236,000

1006 $2,512,000

1007 $14,674,000

2002 $940,000

2003 $736,000

2005 $3,507,000

2006 $2,277,000

2007 $12,627,000

3002 $821,000

3003 $736,000

3005 $3,360,000

3006 $3,183,000

3007 $16,835,000

4002 $683,000

4003 $736,000

4005 $3,446,000

4006 $2,041,000

4007 $13,785,000

NOTE C – Option Item to which the option clause in SECTION I applies and which is to be supplied only if and to the extent said option is exercised.

NOTE D - Level of Effort Item in accordance with NAVSEA Provision H-216-H002 LEVEL OF EFFORT--

ALTERNATE I (NAVSEA) (OCT 2018) included in Section H of this contract. The hours shown in the schedule are the hours allocated for each CLIN to be performed within the period established under SECTION F of the solicitation entitled “DELIVERIES AND PERFORMANCE” and include both prime and subcontracts hours.

NOTE E - The Government will issue Technical Instructions in accordance with C-242-H003 TECHNICAL

INSTRUCTIONS (NAVSEA) (OCT 2018) included in SECTION C of this contract. The Contractor shall not perform any efforts under these items until and unless tasked by the Government. The Offeror is required to price man-hours per option year. This is an estimate of labor hours, and does not indicate that the Government will necessarily require this amount or any at all. These CLINs are Cost Plus Fixed Fee (CPFF). Any Travel, Other

Direct Costs (ODCs) or Incidental Material associated with the performance of the Technical Instructions will be reimbursed with the associated Travel and ODC CLINs. ODC spend shall be approved by the Contracting Officer

Representative (COR) in an executed TI prior to incurring cost.

NOTE F – INCENTIVE FEE INSTRUCTIONS

Note: Upon award, the successful Offeror’s proposed maximum and target fee percentages, if less than the solicitation stated thresholds, will be incorporated in the paragraph below and in FAR clause 52.216-10

INCENTIVE FEE in SECTION I.

Minimum fee shall be zero percent (0%). Maximum fee shall not be greater than TBD percent.

Target fee shall not be greater than TBD percent. Additionally, these fee maximums apply to all subcontractors when Cost Plus Incentive Fee (CPIF) type subcontracts are proposed.

(1) The target cost, target fee amount shall be based upon the actual level of effort the contractor provides.

Average hourly rate is determined by including all allowable costs (including COM, if applicable).

Fee/hour is calculated on cost less COM (if applicable).

(i) The CPIF target cost for CLIN 0005, and if exercised CLINs 1005, 2005, 3005, and 4005 is determined by multiplying the allowable hours worked (Qty (Hrs)), including subcontractor hours, corresponding to each CLIN by the target cost per hour (Target Cost/Hour (Rate)). The Target Cost per hour (Target Cost/Hour (Rate)) shall include all proposed cost (including cost of money (if proposed) and subcontractor costs) for the corresponding CLIN. Fees charged by subcontractors shall also be included in the target cost.

(ii) The CPIF target fee for CLIN 0005, and in exercised CLIN 1005, 2005, 3005, and 4005 shall be determined by multiplying the allowable hours worked (QTY (Hrs)), including subcontractor hours, for the corresponding CLIN by the target fee per hour (Target Fee/Hour (TF)).

(iii) The share ratio for the CPIF portion of the fee structure is 50/50 (50% Government and 50%

Contractor) for both under-runs and over-runs. The fee earned under the CPIF portion of the fee structure will be based on the total allowable cost incurred by the contractor in comparison to the final target cost for each of the aforementioned labor CLINs. See the Incentive Fee clause (FAR 52.216-10) in SECTION I of this contract.

(iv) Final Costs & Fees. Actual resulting fee will be calculated at the end of the PoP (Period of

Performance) for each CLIN at the CLIN level and not the SLIN level.

NOTE G –The Contractor should note that Item 9900 is not be separately priced (NSP) and therefore, the

Contractor is expected to incorporate the price of the CDRLs into Items 0001, 0005 (and if Option(s) are Exercised), 1001, 1005, 2001, 2005, 3001, 3005, 4001 and 4005 where the work will be performed.

CLAUSES INCORPORATED BY FULL TEXT

B-215-H002 REFUNDS (SPARES AND SUPPORT EQUIPMENT) (NAVSEA) (OCT 2018)

(a) In the event that the price of a spare part or item of support equipment delivered under this contract significantly exceeds its intrinsic value, the Contractor agrees to refund the difference. Refunds will not be made to recoup the amount of cost decreases that occur over time due to productivity gains (excluding economic purchase quantity considerations) or changes in market conditions.

(b) For purposes of this requirement, the intrinsic value of an item is defined as follows:

(1) If the item is one which is sold or is substantially similar or functionally equivalent to one that is sold in substantial quantities to the general public, intrinsic value is the established catalog or market price, plus the value of any unique requirements, including delivery terms, inspection, packaging, or labeling.

(2) If there is no comparable item sold in substantial quantities to the general public, intrinsic value is defined as the price an individual would expect to pay for the item based upon an economic purchase quantity as defined in FAR

52.207-4, plus the value of any unique requirements, including delivery terms, inspection, packaging or labeling.

(c) At any time up to two years after delivery of a spare part or item of support equipment, the Contracting Officer may notify the Contractor that based on all information available at the time of the notice, the price of the part or item apparently exceeds its intrinsic value.

(d) If notified in accordance with paragraph (c) above, the Contractor agrees to enter into good faith negotiations with the Government to determine if, and in what amount, the Government is entitled to a refund.

(e) If agreement pursuant to paragraph (d) above cannot be reached, and the Navy's return of the new or unused item to the Contractor is practical, the Navy, subject to the Contractor's agreement, may elect to return the item to the Contractor.

Upon return of the item to its original point of Government acceptance, the Contractor shall refund in full the price paid.

If no agreement pursuant to paragraph (d) above is reached, and return of the item by the Navy is impractical, the

Contracting Officer may, with the approval of the Head of the Contracting Activity, issue a Contracting Officer's final decision on the matter, subject to Contractor appeal as provided in the "Disputes" clause (FAR 52.233-1).

(f) The Contractor shall make refunds, as required under this requirement, in accordance with instructions from the

Contracting Officer.

(g) The Contractor shall not be liable for a refund if the Contractor advised the Contracting Officer in a timely manner that the price it would propose for a spare part or item of support equipment exceeded its intrinsic value, and with such advice, specified the estimated proposed price, the estimated intrinsic value and known alternative sources or item, if any, that can meet the requirement.

(h) This requirement does not apply to any spare parts or items of support equipment whose price is determined through adequate price competition. This requirement also does not apply to any spare part or item of support equipment if the

Contractor submitted, and certified the currency, accuracy and completeness of, cost or pricing data applicable to the item.

(End of text)

B-216-H006 FEE TABLE (NAVSEA) (MAR 2019)

Labor CLIN Labor Hours Cost Per

Hour*

Fee Rate Per

Hour*

Loaded

Hourly Rate

*The offeror shall divide the proposed fee for each CLIN by the quantity of labor hours indicated to complete the table. Fee is calculated based on cost less FCCOM; if FCCOM is proposed, necessary columns may be added.

In the event of any inconsistency between the above table and the CLIN pricing, the CLIN pricing shall take precedence.

B-227-H001 PROVISIONING TECHNICAL DOCUMENTATION – WITHHOLDING OF PAYMENT

(NAVSEA) (OCT 2018)

(a) For the purpose of paragraph (c) of the "Progress Payments" clause of this contract, if included, the requirement that the Contractor develop and deliver Provisioning Technical Documentation (PTD) is considered to be a "material requirement of this contract," and Contractor failure to make adequate progress in the development of PTD, or to deliver acceptable PTD on a timely basis, may result in reduction or suspension of Progress Payments as provided in said paragraph.

(b) The PTD is considered to be a part of the "Technical Data" specified to be delivered under this contract for the purposes of the "Technical Data--Withholding of Payment" (DFARS 252.227-7030) clause. The terms and conditions of the clause entitled "Limitation On Withholding of Payments (FAR 52.232-9), if included in this contract, shall not apply to withholding of payment for failure to make timely delivery of the PTD or delivery of deficient PTD.

B-231-H001 TRAVEL COSTS (NAVSEA) (OCT 2018)

(a) Except as otherwise provided herein, the Contractor shall be reimbursed for its actual travel costs in accordance with FAR 31.205-46. The travel costs to be reimbursed shall be those costs for which the Contractor has maintained appropriate documentation and which have been determined to be allowable, allocable, and reasonable by the

Procuring Contracting Officer, Administrative Contracting Officer, or their duly authorized representative.

(b) Reimbursable travel costs include only that travel performed from the Contractor's facility to the worksite, in and around the worksite, and from the worksite to the Contractor's facility.

(c) Relocation costs and travel costs incidental to relocation are allowable to the extent provided in FAR 31.205-35;

however, Procuring Contracting Officer approval shall be required prior to incurring relocation expenses and travel costs incidental to relocation.

(d) The Contractor shall not be reimbursed for the following daily local travel costs:

(i) travel at U.S. Military Installations where Government transportation is available,

(ii) travel performed for personal convenience/errands, including commuting to and from work, and

(iii) travel costs incurred in the replacement of personnel when such replacement is accomplished for the

Contractor's or employee's convenience.

B-232-H005 PAYMENTS OF FEE(S) (LEVEL OF EFFORT)--ALTERNATE I (NAVSEA) (OCT 2018)

(a) For purposes of this contract, "fee" means "target fee" in cost-plus-incentive-fee type contracts, "base fee" in cost-plus-award-fee type contracts, or "fixed fee" in cost-plus-fixed-fee type contracts.

(b) The Government shall make payments to the Contractor, subject to and per the clause in this contract entitled "Fixed

Fee" (FAR 52.216-8) or "Incentive Fee", (FAR 52.216-10), as applicable. Such payments shall be submitted by and payable to the Contractor pursuant to the clause of this contract entitled "Allowable Cost and Payment" (FAR 52.216-7), subject to the withholding terms and conditions of the "Fixed Fee" or "Incentive Fee" clause, as applicable. Fee paid per hour shall be based on total fee dollars divided by total hours to be provided. Total fee(s) paid to the Contractor shall not exceed the fee amount(s) set forth in this contract. In no event shall the Government be required to pay the Contractor any amount in excess of the funds obligated under this contract.

CLAUSES INCORPORATED BY FULL TEXT

B-232-H006 LIMITATION OF COST OR LIMITATION OF FUNDS CLARIFICATION (NAVSEA) (OCT 2018)

The clause entitled "Limitation of Cost" (FAR 52.232-20) or "Limitation of Funds" (FAR 52.232-22), as appropriate, shall apply separately and independently to each separately identified estimated cost.

Section C - Descriptions and Specifications

STATEMENT OF WORK

1.0 INTRODUCTION / SCOPE

The Major Program Manager for Undersea Warfare (USW) systems managed by the Program Executive Office

Integrated Warfare Systems Major Program Manager for Undersea Systems (PEO IWS 5.0) is responsible for all aspects required for shipboard and shore site USW equipment. Requirements for execution of delivery, installation, and sustainment of Surface ship USW systems for the United States Navy and allied partners are detailed within this statement of work. This contract is for inter-related integrated areas of support including:

a.) Logistics and Installations: All efforts required to outfit ships and shore sites with logisticsproducts, tools, Maintenance Assistance Modules (MAMs) and On-Board Repair Parts (OBRPs) in support of approved Ship Change Documents (SCDs) and Engineering Change Orders (ECOs). Integrated

Logistics Support (ILS) product development requires a classified development infrastructure and a

Software Firmware Reproduction Facility (SFRF). These ILS products accompany the physical installation, removal and testing of shipboard systems. These efforts share a shipping, receiving and storage infrastructure as well as the SFRF.

b.) Training: All efforts required to develop courses of instruction, conduct training to Navy personnel and stakeholders, develop tactical training equipment infrastructure. These efforts share a shipping, receiving and storage infrastructure with logistics and installations as well as a classified development and SFRF infrastructure with logistics and installation efforts.

c.) Life-Cycle-Sustainment: All efforts required to logistically sustain USW systems in the fleet through engineering analysis, engineering proposals, minor equipment modifications, Commercial-off-the-Shelf (COTS) obsolescence, metrics review, parts procurements, and management. These efforts share all facilities with logistics, installations, and training.

These areas of support require an integrated team of personnel capable of providing planning and execution efforts for both US and Foreign Military Sales (FMS) customers. The services required include the creation and maintenance of ILS products including: Technical Data, Packaging, Handling, Storage & Transportation (PHS&T), Maintenance Planning and Management, Supply Support, Design Interface, and Configuration Management.

Support services are also required for installation planning for both fielded and new construction Anti-submarine warfare (ASW) platforms including review of Ship Installation Drawings (SID), Installation Change Drawings

(ICD), installation of Engineering Changes (ECs), staging of materials, EC kit procurements, New Construction

Forward Fit support, and Ship Maintenance (SHIPMAIN) Support. The services required include the creation and maintenance of training products and training equipment; system removal from decommissioning platforms, obsolescence monitoring and mitigation, and maintenance & repair of shipboard systems.

The supplies within this contract include spares, support material, installation material, and consumables required to outfit and install system software and system hardware procured elsewhere under PEO IWS 5.0 surface ship ASW production contracts.

2.0 APPLICABLE DOCUMENTS

The following documents are applicable to the tasks described herein and are for use by the Contractor as general guidance in the fulfillment of the Statement of Work.

2.1 GOVERNMENT DOCUMENTS

2.1.1 MILITARY STANDARDS

MIL-HDBK-470A Designing and Developing Maintainability Products and Systems 31 May

MIL-STD-3018 Parts Management 02 Jun 2015

MIL-D-23140D Drawings, Installation Control, For Electronic Equipment 30 Apr 1992

MIL-STD-3034A Reliability-Centered Maintenance (RCM) Process 15 Apr 2019

MIL-STD-2106 Development of Shipboard Industrial Test Procedures 04 Jun 2014

MIL-STD-1388-2B DoD Requirements for a Logistics Support Analysis Record (LSAR) 26 Nov 1996

MIL-PRF-29612B Performance Specification: Training Data Products 20 Jun 2011

2.1.2 Department of Defense (DOD) AND DEPARTMENT OF NAVY (DON) REGULATIONS, DIRECTIVES, AND INSTRUCTIONS

DoDI 5200.01M DoD Information Security Program: Controlled Classified Information

(CUI)

28 Jul 2020

DoDI 5000.64 Accountability and Management of DoD Equipment and Other

Accountable Property

10 Jun 2019

DoDI 5220.22M

(Vol. 2)

National Industrial Security Program: Industrial Security Procedures for

Government Activities

30 Sept

DoDI 3020.41 Operational Contract Support (OCS) 31 Aug 2018

DoDI 1322.26 Distributed Learning (DL) 05 Oct 2017

2.1.3 OPNAV and SECNAV INSTRUCTIONS AND DOCUMENTS

OPNAV 11102.2 Training System Installation and Transfer 31 Oct 2007

OPNAV 5100.19F Navy Safety and Occupational Health Program Manual for Forces Afloat 05 May

OPNAV-M 5090.1 Environmental Readiness Program Manual 03 Sept

OPNAV 1500.76C Naval Training Systems Requirements, Acquisition, and Management 14 Aug 2013

SECNAV 5200.44 Operating Materials and Supplies – Accountability and Management 29 Mar 2019

2.1.4 NAVSEA AND PEO IWS INSTRUCTIONS AND DOCUMENTS

IWS5B-12-CMP-

009R4

IWS5B Surface Ship USW Combat System Configuration Management

Plan Jun 2012

NAVSEAINST

4790.4A Equipment Identification Code 24 Feb 1987

NTSP-S-30-8102K

Navy Training System Plan for AN/SQQ-89(V) Surface ASW Combat

Systems 10 Jul 2020

NAVSEA 9400.2-M Cyber Implementation for PIT-Control Systems Oct 2016

NAVSEA T9050-

AA-DIR-

010/AEGIS Rev G

AEGIS Ships Test Procedure Preparation Directive Jul 2016

NAVSEA TS9090-

100A Liaison Action Record (LAR) Jun 2002

NAVSEA TS9090-

310G

Navy Modernization Process Management and Operations Manual (NMP-

MOM)

NAVSEA SI 009-04 Quality Management System 01 Oct 2019

NAVSEA SI-009.74 Occupational, Safety and Health Plan 01 Oct 2019

SE394-AD-CM-

ECO-000/AN/SQQ-

89(V)

Engineering Change Order (ECO) format and content

IWS 5-12-CDMP-

118R2

Consolidated Depot Management Plan (CDMP) Feb 2012

2.2 NON-GOVERNMENT SPECIFICATIONS

2.2.1 OTHER DOCUMENTS

NIST SP 800-37

Rev2 Risk Management Framework for Information Systems and Organizations Dec 2018

NIST SP 800-53A

Assessing Security and Privacy Controls in Federal Information Systems and

Organizations Dec 2014

NIST SP 800-171

Protecting Controlled Unclassified. Information in Nonfederal Systems and

Organizations – Building Effective Assessment Plans – Revision 4 Jun 2015

ISPM 15 Regulation of Wood Packaging Material in International Trade 27 May 2019

CAV-TRN NAVSUP WSS Commercial Asset Visibility Training 01 Sept 2018

SAE EIA-649-1A Configuration Management Requirements for Defense Contracts Aug 2020

SAE EIA-649-A National Consensus Standard for Configuration Management

2.3 Government Furnished Information

An inventory list containing all Government-furnished information (GFI) provided with the contract is included as Attachment J-2.

3.0 Integrated Logistics Support (CLIN X001, X002, X003, X004)

3.1 Product Schedules

The Contractor shall develop and deliver a product development schedule in accordance with Contract Data

Requirements List (CDRL) A001 - Project Planning Chart. The baseline schedule shall be approved by the

Contracting Officer’s Representative (COR). The Contractor shall deliver products in accordance with the approved schedule and shall not deviate from the baseline schedule without written approval of the COR. The

Contractor shall update and deliver CDRL A001– Project Planning Chart to include tasking added throughout the period of performance.

3.2 Design Interface

The Contractor shall ensure logistics, installation, training, and sustainment anomalies are known to PEO IWS 5.0 and considered for redress in future ASW system upgrades.. During the course of performing tests, providing training, or installing changes to ASW systems, the Contractor shall submit Test Observation Reports (TORs) documenting system anomalies that require resolution by the Government in accordance with Contract Attachment

J-12- “Test Observation Report (TOR)” format. The Contractor shall review TORs submitted by other organizations for impacts to ILS and training products. Impacts to ILS and training products from reviewed and submitted TORs shall be described in CDRL A022 – Revisions to Existing Government Documents – Test

Observation Report (TOR). .

The Contractor shall review Systems Performance Specification(s), System Design Specification(s), Hardware /

Firmware / Software design documents, and other documents posted in Integrated Product Data Management

(iPDM) by various ASW stakeholders for impacts to logistics products The Contractor shall provide comments to these documents via iPDM and comments should clearly outline the impact to USW equipment/system logistics, installation, training, and life cycle products. The Contractor shall provide a list of documents reviewed within

CDRL A002 – Contractor’s Progress and Status Report.

The Contractor shall participate in the PEO IWS 5.0 sponsored COTS and Hardware Working Groups with the purpose of addressing obsolescence concerns. The Contractor shall present options for mitigating obsolescence to include options for alternate parts, harvesting opportunities, and/or lifetime procurements. The contractor shall provide documentation of technical information provided, decisions made, and agreements reached at the the PEO

IWS 5.0 sponsored COTS and Hardware Working Groups by submitting Conference Minutes prepared in accordance with CDRL A014 – Conference Minutes.

3.2.1 Technical Software Support

Embedded ASW technical content is separate from the tactical code content and is not included in the compiled data submitted for element or combat system certification. As such, scheduled updates to the technical content are accomplished independent of the compiled tactical code. The Contractor shall modify the technical content embedded within the ASW suite to include incorporation of initiatives approved by the ILS Manager.

The Contractor shall develop SVD documents for USW technical software. The Contractor shall support PEO

IWS 5.0 in adjudicating Incident Reports (IRs) through update and enhancement of the MOODLE and Learning

Management System (LMS) toolset. The Contractor shall provide progress reporting on all IRs in accordance with CDRL A002 – Contractor’s Progress and Status Report. Updates and enhancements to the tool are scheduled to occur each year starting in April for distribution in July. SVD documents to be delivered as CDRL

A003 – Software Version Description (SVD).

3.3 Maintenance Support

The Contractor shall utilize Government Furnished Information (GFI), attached here as Attachment J-2, to devleop and revise system maintenance procedures. The Contractor is required to utilize government systems to analyze equipment failure trends and provide recommendations to adjust maintenance policies or procedures and implement Government-approved recommendations to improve system performance. Installation and Check Out

(INCO) failure data shall be uploaded to the failure data repository within iPDM for visual inspection by the

Government and included in CDRL A002 – Contractor’s Progress and Status Report.

The Contractor shall develop and deliver cost data sheets to support ECP submission as shown in Attachment J-13

- ECP-X Cost Analysis Format and deliver in accordance with CDRL A025 – Revisions to Existing Government

Documents – Cost Benefit Analysis.

3.3.1 Maintenance Plan

The Contractor shall prepare, review and evaluate Failure Modes Effects and Criticality Analyses (FMECA), Failure Reporting Analysis and Corrective Action System (FRACAS) or similar reliability documents provided as

GFI via iPDM. A summary shall be submitted to the Government that identifies any resulting recommended maintenance actions to support the system reliability and maintainability thresholds established by the Program

Office. The summaries shall include proposed solutions to Reliability Maintainability and Availability (RM&A) drivers that are identified, new preventive maintenance actions, Intermediate/Depot level maintenance options, support equipment, spare parts, and/or consumables required. The summary shall be submitted as the maintenance concept and should include rationale and recommendations for each item identified via CDRL A029 – Revisions to Existing Government Documents – Recommended Maintenance Actions.

For each new or modified configuration, the Contractor shall prepare a maintenance plan identifying all

Organizational, Intermediate and Depot Level (OI&D) Lowest Replaceable Units for new equipment and all logistic resources required to support each level of OI&D maintenance. Inputs for the Maintenance Plan shall be based on vendor data and data generated from performing Level of Repair Analysis (LORA) and Task Skill Analysis. The maintenance plan shall be based on the Logistic Support Summaries and the applicable Maintenance Concept. The

Contractor shall update the maintenance plan to reflect all supportability related changes resulting from approved engineering design changes and deliver via CDRL A011 – Revisions to Existing Government Documents –

Maintenance Plan.

3.3.2 Reliability Centered Maintenance (RCM) / Preventative Maintenance

The Contractor shall produce, maintain, and deliver Maintenance Requirement Summary Reports for each new hardware configuration which identifies all legacy and GFI preventive maintenance requirements that exist with a description of each requirement including hardware applicability. The Contractor shall conduct a ship-specific

Reliability Centered Maintenance (RCM) analysis utilizing decision tree logic to proposed scheduled maintenance actions from Maintenance Planning Summary Reports provided as GFI via iPDM. Using vendor or Original

Equipment Manufacturer (OEM) Mean Time Between Failure (MTBF) data, the Contractor shall forecast potential failures prior to equipment degradation and to increase the system Operational Availability (Ao). The Contractor shall update Maintenance Requirement Summary Reports, to include the results of the RCM analyses. The

Contractor shall prepare and maintain preventive maintenance procedures via the Content Management System

(CMS), maintain and deliver a Maintenance Index Page (MIP), and draft and/ or update Maintenance Requirement

Cards (MRC) in accordance with CDRL A006 – Planned Maintenance System (PMS) Maintenance Index Page

(MIP), to provide procedures and scheduling aids to accomplish the maintenance tasks for inclusion into the Navy

PMS.

The Contractor shall support validation and verification (Val/Ver) test events for MIP and MRC products to ensure all maintenance procedures are accurate and consistent with the system maintenance concept. The contractor shall deliver a Val/Ver test plan in accordance with CDRL A008 – Test Procedures. At a minimum, the plan shall identify the desired hardware and software required to test the location where each MRC is to be validated, the actual test procedure, and the pass/fail criteria of the test.

The Contractor shall maintain the PMS database within iPDM. The PMS database shall include documents to support the Combat Systems, Command, Control, Communications, and Computer Readiness Assessment (C5RA) program, ILS certification, Integrated Maintenance Reviews (IMR), Updated MIP, Maintenance Requirement

MRC, and EC kit assembly and submittal of documents to activities for inclusion into periodic fleet-wide distribution programs. Support shall include the consolidation of known fleet issues, outstanding comments, and review and update of the latest Force Revisions (FR) information. Updated MIP/MRC shall be delivered in accordance with CDRL A006 – Planned Maintenance System (PMS) Maintenance Index Page (MIP).

3.3.3 Maintenance and Repair Analysis

The Contractor shall conduct Level of Repair Analysis (LORA) to identify maintenance requirements for system components and assemblies, and provide conclusions and recommendations for Source, Maintenance, and

Recoverability (SM&R) coding assignments for each of the items and identify the most cost effective location for item repair O, I&D or disposal. Within the LORA, the Contractor shall address existing SM&R and depot assignments for items used in new system baselines to ensure viability and conformance with the system

Maintenance Concept. The Contractor shall deliver in accordance with CDRL A009 – Level of Repair Analysis

(LORA) Report.

3.3.4 Depot Support

The Contractor shall support organic and commercial organizations requesting permission to repair items for ASW system users. The contractor shall adhere to all requirements listed in the PEO IWS 5.0 Consolidated Depot

Management Plan (CDMP) and shall perform and deliver a final depot certification efforts in accordance with

CDRL A010 - Management Plan - Depot Certification Plan.

3.3.5 Special Tools and Test Equipment

The Contractor shall conduct reviews of general purpose and special purpose support and test equipment necessary to maintain USW systems. The Contractor shall develop a Support Items List (SIL) in accordance with Attachment

J-15 Support Items List (SIL) Example listing all general purpose, special purpose, and test equipment requirements list. The SIL shall provide details of the technical parameters, justifications, calibration requirements, and Sub-

Category (SCAT) codes for each item needed to execute system maintenance. The Contractor shall define support requirements and SILs prior to shipment of assets and maintain these SILs on iPDM. The Contractor shall procure items required as spares and items required to configure and populate MAMs drawers for new construction ships.

The Contractor shall prepare, review, and recommend necessary changes to USW Allowance Equipage Lists

(AELs)..The Contractor shall deliver the SIL for the proposed Maintenance Assistance Modules (MAMs)

Installation and Checkout material, Special Purpose Tools, and Test equipment required to support the installed system in accordance with CDRL A030 – Revisions to Existing Government Documents – Support Items List (SIL).

MAMs candidate are recommended based on the current maintenance concept of the system.

3.4 Technical Data

The Contractor shall develop or update and deliver technical data in accordance with the product delivery schedule. The Contractor shall provide redlines to existing Combat Systems Operational Sequencing System

(CSOSS) procedures to Naval Surface Warfare Center, Port Hueneme Division (NSWC PHD) designated personnel for inclusion in new baseline CSOSS procedures. The Contractor shall provide status of redlined

CSOSS in accordance with CDRL A002 – Contractor’s Progress and Status Report.

The Contractor shall develop and maintain system operational and maintenance technical data. The Contractor shall utilize S1000D framework for the development, management and maintenance of technical data products. .

The Technical Data Package shall be provided in the S1000D format and shall include General System

Description and Consolidated Operations information that fully supports System Initialization, Software Load

Procedures, Tactical Operations, and Functional Segment information and instructions necessary to support the operational aspects of the hardware and software baselines for all ASW configurations. All prior data and documentation will be provided as GFI.

The Operator Guidance Documentation shall include:

Description of System Technical Software Load Procedures.

Description of System Initialization Procedures including proper interface sequencing.

Description of all control, indicator, and display formats available to support system, and equipment level operations.

Description of all control, indicator, and display formats available to support system, and equipment level performance monitoring, fault detection, fault localization, reconfiguration and maintenance operations.

Description of all operator-machine interface controls to support system, and equipment operations.

Description of how to operate the system to meet mission tactical requirements (operator, supervisor and command).

Description of how the system LAN operates and describe the LAN administration duties.

Description of Fault Detection, Fault Isolation, and Fault Localization, and removal and replacement procedures.

Include maintenance instructions required to support system, functional segment, and equipment in terms of reconfiguration.

Include Technical Data required to support System Resource Manager fault messages.

The Contractor shall work with the DOD tactical development and doctrine personnel in exchanging information required to develop employment guidance and for the Contractor to develop Operations procedures. The

Contractor shall document all Capabilities and Limitations (Caps & Lims) of each software release. The capabilities shall show the capability of the system being installed compared to the system being removed. The limitations shall be based on the open System Problem Reports (SPRs) listed in the software version description document and system employment manuals provided as GFI in Attachment 2. The Contractor shall deliver Caps

& Lims documentation in accordance with CDRL A004 – Technical Report – Study/Services.

The Contractor shall deliver all technical manual updates in accordance with CDRL A023 – Technical Report –

Tech Manual Updates.

3.4.1 Technical Data Updates

The Contractor shall resolve Technical Manual Deficiency Evaluation Reports (TMDERs) for PEO IWS 5.0 managed systems. The Contractor shall review data or documentation impacted by the TMDER and submit recommendations for resolution in accordance with CDRL A002 – Contractor’s Progress and Status Report.

3.4.2 Maintenance Data Authoring

The Contractor shall draft, maintain and deliver technical documentation and illustration materials to perform shipboard and intermediate level troubleshooting, corrective, and preventative related maintenance tasks of superset systems. The data shall be developed in accordance with the established maintenance concept for the systems. Legacy and developmental source data will be provided as GFI. The Contractor shall provide status of ongoing efforts within CDRL A002 – Contractor’s Progress and Status Report. The Contractor shall deliver all final maintenance technical data in accordance with CDRL A024 – Revisions to Existing Government

Documents – Maintenance Technical Data.

3.4.3 Maintainability Demonstration

The purpose of the Maintainability Demonstration (MDEMO) is to identify potential problems in the implementation of O-level maintenance tasks. The contractor shall ensure MDEMO events are included in the product development schedule delivered in CDRL A001 – Project Planning Chart. Using MIL-HDBK-470A as a guide, the Contractor shall develop and deliver a MDEMO Plan via CDRL A012 - Test Plan.

The Contractor shall generate minutes from the MDEMO event detailing any findings or recommendations generated from the event and deliver in accordance with CDRL A014 – Conference Minutes.

3.5 Supply Support

The Contractor shall provide supply support including provisioning, spares identification and management, allowance and equipage documentation preparation and maintenance, Navy supply system requirements support, outfitting material and documentation support, and similar supply support related requirements. All supply support actions shall be accomplished in accordance with CDRL A001 – Project Planning Chart schedule, and status provided in accordance with CDRL A002 – Contractor’s Progress and Status Report.

The Contractor shall review USW equipment provisioning and supply support data for accuracy. The Contractor shall monitor the Federal Logistics Information System (FLIS) and review data established by the Navy Supply

System in response to the Engineering Data for Provisioning (EDFP) and Provisioning Technical Documentation

(PTD) submitted by the Technical Support Activity (TSA). The Contractor shall prepare, review and recommend changes to USW PTD, including Allowance Component Lists (ACL), Allowance Parts Lists (APL), AEL and

MAM ship level APL preparation and review or recommend appropriate technical coding in accordance with

MIL-STD-1388-2B. Requirements for a Logistics Support Analysis record (LSAR) as applicable. The Contractor shall prepare File Change Requests for correction of any discrepancies identified during these reviews. Retrieve hard copy APL from Naval Supply Systems Command (NAVSUP) and verify recommended changes have been correctly incorporated. The Contractor and Government representatives shall review the provisioning status monthly. The Contractor shall provide comments, recommendations, and inputs in accordance with the product development schedule delivered in CDRL A001 – Project Planning Chart and provide status of ongoing efforts in accordance with CDRL A002 – Contractor’s Progress and Status Report.

Based on approved Engineering Change Proposals (ECPs) provided as GFI, the Contractor shall prepare and deliver provisioning requirements by tailoring the Provisioning Technical Documentation Data Selection Sheet

(DD Form 1949-1), and Provisioning Requirements Statement (PRS) (DD Form 1949-2). PTD shall be prepared in electronic format using the most current version of the Interactive Computer-Aided Provisioning System Client

Server (ICAPS-CS). The Contractor shall obtain Provisioning Document Control Number (PDCN) from the TSA to facilitate preparation. EDFP and Provisioning Parts List (PPL) shall be derived from the configuration information posted on Advanced Logistics Information & Configuration Environment (ALICE) in the Design and

COTS areas. Efforts shall be reported in accordance with the product development schedule delivered in CDRL

A001 – Project Planning Chart and provide status of ongoing efforts in accordance with CDRL A002 –

Contractor’s Progress and Status Report.

The Contractor shall screen the FLIS for all part numbers and Commercial and Government Entity (CAGE) codes appearing on the provisioning lists. The Contractor shall prepare a Statement of Prior Submission to indicate that stock numbers have been established allowing requisitions to be processed utilizing the Navy Supply System. If stock numbers cannot be located within the Navy Supply System for the exact item, the Contractor shall prepare

EDFP for each item appearing on the PPL to support establishment of the Navy stock numbers. Efforts shall be developed in accordance with the product development schedule delivered in CDRL A001 – Project Planning

Chart and provide status of ongoing efforts in accordance with CDRL A002 – Contractor’s Progress and Status

Report.

The Contractor shall prepare and deliver ILS documentation in accordance with CDRL A019 – Technical Report –

ILS Documentation and deliver in accordance with the schedule in CDRL A001 – Project Planning Chart. The

Contractor shall conduct an ILS audit of new construction USW systems to ensure that all ILS material is properly outfitted. Documentation of custody transfer of ILS products to the ship shall be obtained from ship's force representatives during this evolution. This documentation shall consist of ship's force representative signatures added to copies of DD Form 1149, Requisition and Invoice/Shipping Document (DD-1149) identifying lists of items being provided by the audit team as well as a MAMs Cabinet Drawer Layout. ILS Audit results shall be provided within CDRL A002 – Contractor’s Progress and Status Report.

The Contractor shall perform system Integrated Logistics Overhaul (ILO)/Shipboard Non-tactical Automated Data

Processing (SNAP) reviews and provide fleet ILS support. The Contractor shall interface with Government activities for event scheduling and take actions to review and update supply related databases, update technical documentation, stock record files, work center operating space items and similar ship assets and resolve other ILS issues. The Contractor shall interface with the ship’s force and solicit input on ILS product quality and usability and provide general instruction in product usage or features. The Contractor shall provide meeting minutes detailing sites visited, personnel contacted, ILS issues and inputs from ship’s force, changes installed, discrepancies noted and corrective actions taken or outstanding in accordance with CDRL A014 – Conference

Minutes and report completion of these events in accordance with CDRL A002 – Contractor’s Progress and Status

The Contractor shall develop, review, and submit proposed nomenclature requests, unit numbers, and other associated required documentation for new equipment. System nomenclature requests shall be updated via the

Joint Electronics Type Designation System (JETDAS), accessible at https://tdas7.apg.army.mil/JETDAS/. The

Contractor shall prepare Equipment Identification Codes (EIC) for all new equipment in accordance with

NAVSEAINST 4790.4A and provide status in accordance with CDRL A002 – Contractor’s Progress and Status

The Contractor shall prepare electronic source data files for ship configuration and associated logistics support information to configuration data managers for submission to ship's SNAP/Organizational Maintenance

Management System – Next Generation (OMMS-NG)database. The Contractor shall draft and submit

Validation Aide Reports to document the addition of ECs and the deletion and/ or addition of each configuration item affected by the EC to the ship's SNAP/OMMS-NG configuration record and provide status of all OMMS-NG actions in accordance with CDRL A002 – Contractor’s Progress and Status Report.

3.6 Packaging, Handling, Storage & Transportation

The Contractor shall ensure material shipment status is available and updated in iPDM on a weekly basis. DD-

1149’s and receipt paperwork shall be available for inspection at the Government’s request. The Contractor shall establish, maintain, and be responsible for the handling, storage, preservation, packaging and shipping to protect the quality of the materials and to prevent damage from loss, deterioration, degradation, or substitution of products. A Defense Courier Service account shall be required and is authorized during the period of performance of the contract. The Contractor shall provide warehouse statistics including: number of installations, Engineering

Change Order (ECO), outfitting shipments, number of receipts, and number of requisitions filled to include

CASREP requisitions in accordance with CDRL A002 – Contractor’s Progress and Status Report. For guidance on the packaging of supplies, please see contract text D-247-H002, below.

3.7 Material Management

The Contractor shall support all PEO IWS 5.0 USW systems material management functions as they relate to

Forward Fit installations, Back-fit installations, Government Furnished Property/Equipment, Equipment

Staging, Quality Control and Life Cycle Support. The Contractor shall procure, receive, store, control, pick, assemble, kit, box, pack, QA and ship all Sponsor-Owned Material (SOM) at the Government’s expense. This material includes: installation material, outfitting material, INCO material, spares, EC material, on-board repair parts, MAM, technical documentation, firmware, software, special tools, production material and…