Municipal Water System Cross Connection Control Program.pdf

SPECIFICATIONS AND CONTRACT DOCUMENTS

FOR

CITY OF LIVONIA

MUNICIPAL WATER SYSTEM CROSS CONNECTION CONTROL PROGRAM

SEPTEMBER 2026

CITY OF LIVONIA

DEPARTMENT OF PUBLIC WORKS

ENGINEERING DIVISION

12973 Farmington Road Livonia, MI 48150

(734) 466-2655

Table of Contents

Contents

NOTICE TO BIDDERS………………………………………………………………………………………………………………………………………3

ARTICLE 1 – GENERAL INFORMATION

Required Documents

The City of Livonia Department of Public Works Responsibilities:

References for performing Scope of Work

ARTICLE 2 – PRE-BID MEETING

ARTICLE 3 – PROPOSER’S REPRESENTATIONS

ARTICLE 4 – INTERPRETATIONS AND ADDENDA

ARTICLE 5 – EVALUATION OF PROPOSALS

B. Evaluation Criteria

ARTICLE 6 – PRICE PROPOSAL

ARTICLE 7 – SUBMITTAL OF PROPOSALS

ARTICLE 8 – MODIFICATION AND WITHDRAWAL OF PROPOSAL

ARTICLE 9 – OPENING OF PROPOSALS

ARTICLE 10 – PROPOSALS TO REMAIN SUBJECT TO ACCEPTANCE

ARTICLE 11 – REJECTION OF ALL PROPOSALS; DISCREPANCIES

ARTICLE 12 – AWARD TO PROPOSER(S)

ARTICLE 13 – INSURANCE

ARTICLE 14 – EXECUTING AGREEMENT

APPENDIX A – ABILITY TO PERFORM WORK

APPENDIX B -- TABLE OF ORGANIZATION

APPENDIX C – STAFF EXPERIENCE

APPENDIX D -- BID SCHEDULE AND PRICE FORMS ……………………………………………………………………………………….20

APPENDIX E -- INSURANCE REQUIREMENTS AND SAMPLE FORM………………………………………………………………..21

APPENDIX F -- MINIMUM QUALIFICATIONS CHECKLIST ………………………………………………………………………………23

NOTICE TO BIDDERS

CITY OF LIVONIA, MICHIGAN

MUNICIPAL WATER SYSTEM CROSS CONNECTION CONTROL PROGRAM

Sealed proposals for the MUNICIPAL WATER SYSTEM CROSS CONNECTION CONTROL PROGRAM project will be received by the City of Livonia via the MITN website (www.mitn.info) until 2:00 P.M., Local Time, on Tuesday, October 13, 2026. At which time the bids will be recorded by the Purchasing Manager and the City Clerk. Bid opening results will be conducted via Zoom and posted to the MITN website. Physical bid submission will not be accepted. Late Bids will not be considered.

A mandatory pre-bid meeting is scheduled for Tuesday, September 29, 2026, at 10:00 a.m. to be held at the City of Livonia DPW, 12973 Farmington Road, Livonia, Michigan 48150. Bidders, or their representatives, must attend the pre-bid meeting to be eligible to bid on the project.

Bid Opening

Vendors may attend the bid opening virtually by using the following credentials:

By Computer Website: https://us02web.zoom.us/j/82294127641 By Phone:

Phone #: (312) 626-6799 Meeting I.D.: 822 9412 7641

Instructions to bidders and specifications may be obtained by registering with the Michigan Inter-Governmental Trade Network (MITN) at www.MITN.info.

Proposals must be submitted on forms published in the contract book furnished by the Director of Finance of the City of Livonia on the MITN website. Instructions to Bidders and Specifications for items required may be obtained at the Office of the Director of Finance, 33000 Civic Center Drive, Livonia, Michigan.

Each proposal shall be accompanied by a bid bond in the amount of five percent (5%) of the proposal, as security for the acceptance of the contract. Bid Bonds must be on the Michigan standard form issued by an approved Surety Company.

All addendums will be posted on MITN Website. Any information not obtained from the MITN website should not be relied upon. All bids must be submitted electronically in Adobe Acrobat Format.

The City of Livonia seeks proposals for the following:

Review and revise the existing Cross-Connection Control Plan specific to the City of Livonia as required by Michigan Department of Environment, Great Lakes, and Energy http://www.mitn.info/ https://us02web.zoom.us/j/82294127641 http://www.mitn.info/

(EGLE). The plan must be reviewed and updated, if necessary, to include code adaptation, references, program intent, standard operational procedures, all program and notice documentation, reporting procedures (daily, monthly, and annually), backflow prevention devices, detailed installation schematics, piping identification, and reference standards.

The plan must include a detailed re-inspection schedule for all facilities. The frequency of re-inspection of each facility will be influenced by the degree of hazard existing within the facility. The re-inspection frequency of each facility will be every ten (10) years for residential. The vendor shall work with the Livonia Department of Public Works to make changes until the plan is approved by EGLE.

Conduct an in-person program start-up meeting with applicable stakeholders/team members to discuss specific plan developmental details; the details shall include but are not limited to validation and documentation of high hazard account categorization process requiring annual inspections, as well as low hazard account categorization process requiring inspections every 5 years.

Important Dates and Key Bid Requirements

• September 21, 2026 – Proposal documents available

• September 29, 2026, 10:00 a.m. – Mandatory pre-bid meeting at Livonia DPW located at #12973 Farmington Road.

• October 6, 2026 – Last day to accept questions. All questions must be submitted in writing to GKandah@Livonia.gov. No phone calls will be accepted.

• October 13, 2026 – Proposal due date. Proposals must be uploaded to the MITN website in Adobe Acrobat PDF format. (5% bid security deposit required with proposal)

No bidder may withdraw his proposal within one hundred twenty (120) calendar days after the date set for opening thereof. The right to accept any bid, to reject any or all proposals and to waive irregularities in bidding is reserved by the City of Livonia. Portions of this Contract may be deleted due to unforeseen circumstances without compensation.

Acceptance of any bid does not constitute a binding agreement until a written Contract is signed by both parties.

The successful Bidder will be required to carry insurance in the amounts and kinds specified in the General Conditions, as may be modified by the Supplementary Conditions. Such insurance must be issued by companies and in a form satisfactory to the OWNER. These certificates shall contain a provision that coverages afforded under the policies will not be cancelled or materially changed unless at least thirty (30) days prior written notice has been given to the OWNER and ENGINEER, as evidenced by return receipt or registered or certified mail.

Zach Happala Assistant Director of Public Works

Maureen Miller Brosnan Mayor mailto:GKandah@Livonia.gov

ARTICLE 1 – GENERAL INFORMATION

1.01 Definitions

A. Terms used in this Request for Proposals (RFP) have the meanings indicated in the Agreement as well as any additional terms as indicated below:

1. Addenda: Also referred to as a Bulletin. A change to the project after it has been advertised. It is issued when additions, corrections and/or deletions are made to the RFP document.

2. Agreement: The document to be signed by and between The City of Livonia Department of Public Works and the Service Provider setting forth all legally binding terms and conditions.

3. Business Days: Monday through Friday (excluding City holidays)

4. Contract: The contract awarded to the successful Proposer pursuant to this RFP.

5. Contractor Personnel: Employees and agents and subcontractor’s employees and agents performing work at the direction of the Contractor under the terms of the Contract awarded from this RFP.

6. Change Order: A document signed by The City of Livonia and the Service Provider and authorizes an addition, deletion, or revision in the Work or an adjustment in the agreed Price or Times, or other revision to the Agreement, issued on or after the effective date of the Agreement.

7. Service Provider: The entity that enters into an Agreement with Livonia Department of Public Works to perform the Work.

8. Drawings: Graphic and pictorial documents depicting the design, location and dimensions of the elements of the project.

9. Normal Business Hours: Normal business hours are 7:00 a.m. – 5:00 p.m. Monday through Friday except City Holidays

10. Notice to Proceed: Written communication issued by the Livonia Department of Public Works to the Service Provider authorizing the Service Provider to proceed with the Work and establishing the date for commencement of the Work.

11. Optional-Use or As-Needed Agreement: An Agreement where there is no guarantee that a specific amount or level of services will be required.

12. Owner: The Owner shall be defined as the City of Livonia, Department of Public Works

13. Price: The sum stated in the Agreement that is the total amount payable by The City of Livonia to the Service Provider for the performance of the Work.

14. Price Proposal: Cost estimate submitted by the Proposer for the purpose of negotiations or planning a project.

15. Professional Services: Those services in a field or discipline that require licensing, certification, specialized knowledge and/or skill not present in the public at large.

16. Project Manager: The individual designated by the Service Provider to manage the Service Provider’s activities in connection with the project. Proposer:

An entity that submits a Proposal to The City of Livonia Department of Public Works.

17. Responsible (Proposer): A term that indicates the Service Provider meets all the minimum qualifications, as specified in the RFP document, including submission of all required forms, certifications and documents.

18. RFP Documents: This Request for Proposals and any forms, technical information, site information, budget information, Scope of Work, proposed Agreement, or other documents issued with or incorporated by reference.

19. Scope of Work or Work: The services required by the Agreement including all labor, materials, equipment and services provided or to be provided by the Service Provider to fulfill the Service Provider’s obligations.

20. Sub-Service Provider: A person or entity who has a direct contract with the Service Provider to perform any of the Work.

21. Technical Proposal: A proposal that responds to an RFP for construction, design, engineering, information technology or other professional services that require adherence to specialized techniques, laws or regulations, require specialized equipment, and/or require specialized training in a certain discipline.

22. Time: The period allocated in the Agreement for completion of the Work, including authorized Change Orders.

1.02 Obtaining and Using RFP Documents

A. The RFP Documents may be viewed and ordered online by registering at www.bidnetdirect.com/mitn. Following registration, complete sets of RFP Documents may be downloaded.

Proposers must use, respond to, and complete City of Livonia-issued RFP Documents in preparing the Proposal. The City of Livonia Department of Public Works is responsible to supply potable water to its’ customers; in the exercise of this responsibility, the Water & Sewer Division must implement, administer, and maintain an ongoing backflow prevention and cross-connection control program. The program will be designed to prevent backflow; protect public water systems from the hazards originating on the premises of customers, such as the interface between water systems and fire prevention/control systems and protect public water systems from temporary connections that may impair or alter the water.

http://www.bidnetdirect.com/mitn

1.03 Background

The City of Livonia has approximately 36,660 Residential Water Service Line Connections.

The City of Livonia will accept written proposals from vendors specializing in municipal water system cross-connection control programs to expand and continue implementation of the City’s cross-connection control program. Services shall be rendered in accordance with sound and customarily accepted professional practices and industry standards by professional, managerial, and administrative personnel. These personnel shall be fully qualified in the pertinent respective disciplines and specialties.

The successful vendor will provide all equipment, material, and labor for the cross-connection program. The following describes the deliverables, responsibilities and expectations of the vendor for this Scope of Work.

A. Review and revise the existing Cross-Connection Control Plan specific to the City of

Livonia as required by Michigan Department of Environment, Great Lakes, and Energy (EGLE). The plan must be reviewed and updated, if necessary, to include code adaptation, references, program intent, standard operational procedures, all program and notice documentation, reporting procedures (daily, monthly, and annually), backflow prevention devices, detailed installation schematics, piping identification, and reference standards.

The plan must include a detailed re-inspection schedule for all facilities. The frequency of re-inspection of each facility will be influenced by the degree of hazard existing within the facility. The re-inspection frequency of each facility will be every ten (10) years for residential. The vendor shall work with the Livonia Department of Public Works to make changes until the plan is approved by EGLE.

Conduct an in-person program start-up meeting with applicable stakeholders/team members to discuss specific plan developmental details; the details shall include but are not limited to validation and documentation of high hazard account categorization process requiring annual inspections, as well as low hazard account categorization process requiring inspections every 5 years.

B. Take all steps required to complete cross-connection control inspections, program, and data management, including:

a) Annually, complete a minimum of 3,300 initial inspections/surveys, compliance inspections, and re-inspections at individual residential properties located within the City of Livonia, served by the public water supply for cross-connections. Inspections will be conducted on the property's exterior and interior. Vendors’ work plan for interior access shall be provided for up to 3 attempts, before reaching out to Livonia Department of Public Works to partner on engagement and enforcement. Provide up to five (5) ASSE- approved hose bibb vacuum breakers or anti-frost hose bibb vacuum breakers, (i.e.

combination) per facility as required, to place a facility into immediate compliance at the time of inspection.

b) The first year of the program will consist of 7,000 initial surveys and inspections at residential properties.

c) All survey documentation will also consist of data entry into the City’s existing GIS dashboard for Complete Distribution System Material Inventory (CDSMI) pertaining to the service line material located at either the first 18 inches as the line enters the building or the first valve, whichever is deemed closer. These efforts will assist the City of Livonia in accomplishing CDSMI requirements by EGLE and streamline the data entry.

d) Cross-Connection Control Inspections/surveys, Compliance Inspections, and Re- Inspections of facilities within the city using the containment and isolation review approach as supported by the Michigan Department of Environment, Great Lakes, and Energy (EGLE). Unless otherwise specified, all inspections will be of the entire potable water system. Inspectors will survey all exposed piping and use the point-of-use inventory method of inspection.

e) Coordinate and notify customers of cross-connection control inspections and/or re- inspections in writing or an electronic mail notification system.

f) All testable and non-testable backflow prevention devices, program requirements, and relevant code violations will be documented during an on-site inspection.

g) All existing backflow prevention devices (i.e., testable, and non-testable) must be inspected, inventoried, and documented.

h) Generate all program notifications for users failing initial inspections and re-inspections, informing them of installation and testing requirements.

i) Perform re-inspection for each non-compliant location upon notification of completion of compliance requirements. All compliance inspections will be scheduled and completed as required.

j) Provide full-time phone support for customer service questions by an ASSE- Series 5000 (or equivalent) trained individual. The phone will be staffed during normal business hours, Monday through Friday from 10am to 6pm EST. An automatic message service will be provided for after-hour calls.

k) Coordinate and manage the testing of all backflow prevention assemblies per EGLE requirements. The provided services include the testing notification, requirements, receipt of the executed test reports, and maintenance of all testing data. All testing results will be maintained for a period of seven (7) years.

l) Department on a secure website. Status reports will be available online and include the number of inspections completed, notices sent, tests overdue, inspections overdue, a listing of inspections and re-inspections scheduled for the upcoming period, upcoming notifications, and a list of facilities in, or not in, compliance.

m) Provide a comprehensive, bound annual report that includes a program summary, a copy of the annual EGLE report, a detailed listing of all inspection locations, an individual listing of those facilities in or not in compliance, inspections completed, sites never inspected, and notifications sent. The report shall be submitted no later than the 30th day of January of each year and shall be provided in digital and hard copy format.

n) Hold quarterly progress review meetings with the Livonia Public Works

Department’s designated representative to discuss program status and specific recommendations as requested. This will also include a summary of the previous month’s work and the upcoming months’ work. Submit comprehensive management reports on a quarterly basis.

o) The inspector will check in/out with the point of contact weekly or as requested during the inspection period. The check-in will include a list of inspections scheduled for the week. The check-out will consist of an email summary and the number of inspections completed for the week.

p) All expenses related to “time and travel” for completion of the job scope are to be included in the request for proposal.

q) The vendor will help coordinate and provide Public Informational Meetings and Backflow Prevention Assembly Tester Meetings to explain the City’s Cross- Connection Control Program and provide procedures/certification requirements to Testers. The amount of Public Meetings will be determined by the Designed City Representative based on feedback and effectiveness of the program.

r) The vendor will assist the Livonia Public Works Department with a community-wide public relations/education program.

C. The vendor must use a City of Livonia approved cross-connection control software package for program management, capable to integrate via Cityworks permitting platforms, and be able to produce, at a minimum, the following reports and notices:

a. Standard notices and reports include inspection, re-inspection, testing, non-compliance, and compliance notices.

b. Produce management reports for notices, inventory of devices, device tests, inspection schedules, device test schedules, overdue inspections, and device test forms.

c. Schedule cross-connection control survey inspections and backflow prevention assembly testing notices from internal records, standard procedures, and timing as required by EGLE and approved by City of Livonia Cross-Connection Control Plan.

d. Track testable and non-testable devices and backflow prevention assemblies and compliance requirements.

e. Automatically access all data relevant to a particular facility or period of time.

f. Generate the Annual EGLE Water Supply Cross-Connection Control Report and supporting documents.

g. Provide online access for the City of Livonia to monitor and download reports and individual facility information (a minimum of 5 accounts).

1.04 Minimum Qualifications

The City of Livonia will conduct a qualifications-based selection process taking into consideration the fee proposed. Selection will be based on but not limited to the following items:

1. Experience: Provide evidence of similar experience that demonstrates your ability to successfully provide the services requested in this RFP. Include names and contact information from three (4) past projects for reference purposes.

a. Have a minimum of five (5) years of continuous experience managing like-sized Michigan Municipal Cross-Connection Control programs, and inspection/survey experience.

b. Provide a minimum of four (4) Michigan municipal references where the vendor provides cross-connection program services currently or in the recent past.

c. Contractor must provide American Society of Sanitary Engineers (ASSE) 5120 certified inspectors or have extensive experience in related fields like plumbing or fire protection.

d. Contractor at a minimum will hold a State of Michigan Master Plumber license, preferably bidder to have a State of Michigan S-1 operator on staff.

e. Contractor must provide the ASSE 5150 certified Administrative/Office Staff to answer technical questions from customers and Livonia Public Works personnel.

f. Contractors must provide written documentation from previous cross-connection control surveys and municipal inspection work and show that they have regularly been employed in cross-connection control surveying and municipal inspections and facilities of similar characteristics.

g. Contractor will provide a listing of all staff engaged in this contract with their experience, certifications, and education level concerning cross-connection control.

h. Contractors shall not provide backflow prevention assembly testing, installation, or repair services within the City nor be engaged/affiliated in backflow prevention assembly testing/repair business.

i. Maintain a local Michigan office for support and can respond to suspected backflow events/customer water complaints within one hour of notification.

j. Shall maintain/provide detailed information and procedures for a secure OFF- SITE data management backup system to protect all information and customer lists.

k. The contractor shall provide detailed information on quality control and customer service approach.

l. List of personnel responsible for the contract's performance and specific qualifications, provide Certification documents for all personnel.

Required Documents In the submission of its Proposal, a bidder shall submit the following documents to the City of Livonia Public Works Department, and shall guarantee the accuracy of such information by signature of its authorized representative:

a. Name of firm and firm’s principals, address, telephone number and email address.

b. Statement of Qualifications and Experience. This item should detail the firm’s capabilities, qualifications and experiences as well as those of the person(s) assigned to the City of Livonia.

c. Statement describing the background check requirements for staff performing inspections and surveys.

d. References.

e. Provide any other information necessary to fully describe the firm’s services and qualifications.

f. Cost Proposal, on the provided form, in a separate sealed envelope marked with the firm’s name and labeled

The City of Livonia Department of Public Works Responsibilities:

a. Supply letterhead, envelopes, Public Works forms, or logos as the program requires.

b. Primary and secondary City of Livonia contact information. Integration support for software by vendor to City of Livonia permitting platform

References for performing Scope of Work

1. 2018 Michigan Plumbing Code

2. Michigan Safe Drinking Water Act 399, P.A. 1976

3. https://www.michigan.gov/egle/about/organization/drinking-water-and-environmental-health/community-water-supply/cross-connection-control

ARTICLE 2 – PRE-BID MEETING

2.01 Date, Location, and Terms of Pre-Bid Meeting

A. A Mandatory Pre-Bid Meeting will be held at 10:00am on Tuesday, September 29, 2026. Owner or representatives of the Owner will be present to discuss the Project.

Proposers are encouraged to attend and participate in the meeting. Owner will transmit to all prospective Proposers of record such Addenda as Owner considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

https://www.michigan.gov/egle/about/organization/drinking-water-and-environmental-health/community-water-supply/cross-connection-control https://www.michigan.gov/egle/about/organization/drinking-water-and-environmental-health/community-water-supply/cross-connection-control https://www.michigan.gov/egle/about/organization/drinking-water-and-environmental-health/community-water-supply/cross-connection-control

ARTICLE 3 – PROPOSER’S REPRESENTATIONS

3.01 Prior to submission of a Proposal, the Proposer is to:

A. Examine and carefully study the RFP Documents, and any data and reference items identified in the RFP Documents.

B. Become familiar with all the Laws and Regulations that may affect cost, progress, and performance of the Work.

C. Utilize all information known to Proposer, information commonly known to professionals in the service areas to be provided, the RFP Documents, and the site-related reports and drawings (if any) identified in the RFP Documents or otherwise made available to Proposer, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work;

and (2) Proposer’s safety precautions and programs.

D. Confirm that at the time of submitting its Proposal no further examinations, investigations, explorations, tests, studies, or data are necessary for the preparation of its Proposal for performance of the Work at the prices stated and within the times required, and in accordance with the other terms and conditions of the RFP Documents.

E. Determine that the RFP Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work.

3.02 Submission of a Proposal constitutes Proposer’s incontrovertible representation it has complied with every requirement of this Article, that it understood the RFP; and that, without exception, the Proposal and all stated prices to perform the Work required are final and binding.

ARTICLE 4 – INTERPRETATIONS AND ADDENDA

4.01 Interpretations and Addenda

A. The City of Livonia, on its own initiative, may issue Addenda, also referred to as a Bulletin, to clarify, correct, supplement, or change the RFP Documents.

B. All questions about the meaning or intent of the RFP Documents shall be submitted to the City of Livonia in writing in Microsoft Word format to the Livonia Procurement Division, via electronic mail to: gkanduh@livonia.gov.

C. The City of Livonia will issue interpretations or clarifications considered necessary in response to Proposer questions will be issued by Addenda. Questions received less than fourteen (14) calendar days prior to the date of the opening of Proposals will not be answered.

D. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will have no legal effect.

mailto:gkanduh@livonia.gov

ARTICLE 5 – EVALUATION OF PROPOSALS

5.01 Evaluation of Proposals

A. Evaluation. The City of Livonia Public Works Department will use a qualifications-based selection process to evaluate Proposals. Each Proposal will be evaluated on its responsiveness to the technical and administrative criteria identified in this RFP. The City of Livonia reserves the right to reject any proposal that it determines to be unresponsive and deficient in any of the information requested for evaluation.

The evaluation committee or its designees may contact references to verify material submitted by the Proposers. Please note that failure to supply any of the data or forms indicated may result in elimination of the Proposal from further consideration in the evaluation process at the discretion of City of Livonia Designated Personnel.

B. Evaluation Criteria

1. Work Plan and Organization – 30 Points

The Proposer shall submit a detailed work plan which describes the processes, management and technical approach to provide services and applicable resources under a Professional Services Agreement.

2. Ability to Perform the Work – 20 Points

List at least five (5) but no more than ten (10), similar projects completed during the preceding five (5) years along with client name and telephone number, which best represent capabilities relative to this project. The City of Livonia will disregard listed projects that exceed the maximum number requested. The City of Livonia’s Proposal evaluation will be based on the extent to which projects demonstrate the Proposer’s ability to fulfill the Livonia Public Works Department’s requirements and not on the number of projects listed. The Proposer should give a brief description of each project according to the Work, highlighting like-sized Michigan or mid-west municipal references.

3. Price Proposal Submittal – 50 points

• The Proposer must submit its Price Proposal in a separate file from the Technical Proposal. The Price Proposal must be submitted on the Pricing Form found in Appendix C.

• The Proposer's Price Proposal must include, all services, obligations, responsibilities, labor, materials, devices, equipment, royalties and license fees, supervision, temporary facilities, bonds, insurance, taxes, mobilization and close-out, and any other incidental items of any kind or nature, as are necessary to complete the Work.

C. Prices must be held firm for the entire term of the contract of five (5) years.

Year one (1) of the contract will include all communication support requested by the City of Livonia for public outreach purposes, as well as an increased amount of 7,000 residential inspections comparative to future years 2-5 of which will consist of 3,300 inspections.

D. Investigation of Proposals.

The City of Livonia may conduct such investigations it deems necessary to assist in the evaluation of any Proposal and to establish the responsibility, qualifications, and financial ability of Proposers, technical professionals, and any other individuals and entities to perform the Work in accordance with the Agreement.

ARTICLE 6 – PRICE PROPOSAL

6.01 Price Proposal Submittal

A. The Proposer must submit its Price Proposal in a separate file from the Technical

Proposal. The Price Proposal must be submitted on the Pricing Form found in Appendix D.

B. The Proposer's Price Proposal must include, all services, obligations, responsibilities, labor, materials, devices, equipment, royalties and license fees, supervision, temporary facilities, bonds, insurance, taxes, mobilization and close-out, and any other incidental items of any kind or nature, as are necessary to complete the Work.

C. Prices must be held firm for the entire term of the contract of five (5) years.

6.02 Total Rates

A. For the specified category of services, the City of Livonia shall pay the Service Provider a Firm Fixed Price with Unit Price costs, which are provided on the Price Breakdown Summary located in Appendix D. The quantities shown on the Unit Price items are estimates only for the purpose of evaluation.

B. Include a unit price and total price for each task in Appendix D. Each unit price is to include all administrative/management functions. The total price is not subject to adjustment for any escalation, other than reasons specified in the Agreement

ARTICLE 7 – SUBMITTAL OF PROPOSALS

7.01 Proposals, including separate files, in PDF format, for the Technical Proposal and Price Proposal, shall be submitted electronically on the Michigan Inter-Governmental Trade Network (MITN) website at www.bidnetdirect.com/mitn no later than the time as listed in the Request for Proposals advertisement page.

7.02 The Technical Proposal and Price Proposal shall be uploaded as separate files and include the names “Technical Proposal” or “Price Proposal” in their respective file names. Proposals shall be submitted electronically marked Technical Proposal or Price Proposal, Project title and Contract number listed in the file name.

7.03 The City of Livonia will not accept proposals received after the date and time prescribed for the opening of Proposals or not submitted at the correct location or in the designated manner, including any submittal with combined Technical Proposal and Price Proposals.

Proposers are advised to begin the uploading process well in advance of the deadline so that files are fully uploaded prior to the deadline.

ARTICLE 8 – MODIFICATION AND WITHDRAWAL OF PROPOSAL

8.01 A Proposal may be withdrawn by adhering to all MITN instructions and guidelines on the www.bidnetdirect.com/mitn website.

8.02 If a Proposer wishes to modify its Proposal prior to the Proposal opening, Proposer must withdraw its initial Proposal and submit a new Proposal prior to the date and time for the opening of Proposals.

ARTICLE 9 – OPENING OF PROPOSALS

9.01 Technical Proposals will be opened at the time and place as indicated in this RFP.

ARTICLE 10 – PROPOSALS TO REMAIN SUBJECT TO ACCEPTANCE

10.01 All Proposals will remain subject to acceptance for the period of twelve (12) months from the date of submission, but Owner may, in its sole discretion, release any Proposal prior to the end of that period.

ARTICLE 11 – REJECTION OF ALL PROPOSALS; DISCREPANCIES

11.01 The City of Livonia reserves the right to reject any or all Proposals, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Proposals. The City of Livonia will reject a Proposal if The City finds, after reasonable inquiry and evaluation, the Proposer is not Responsible; provided that The City also reserves the right to waive all minor informalities not involving price, time, or changes in the Work.

ARTICLE 12 – AWARD TO PROPOSER(S)

12.01 The City of Livonia will award the contract to the Proposer whose Proposal is in the best interests of The City, and pursuant to the procedures set forth in this RFP.

12.02 The City of Livonia will provide the successful Proposer with a Notice of Award within 90 calendar days after the day of the Proposal opening.

ARTICLE 13 – INSURANCE

13.01 When the Successful Proposer delivers the signed Agreement to Owner, it must be accompanied by the required insurance as detailed in the Agreement.

ARTICLE 14 – EXECUTING AGREEMENT

14.01 After the Owner issues a Notice of Intent to Award to the Successful Proposer, it shall be accompanied by the unexecuted counterparts of the Agreement along with the other documents as identified in the Agreement. Successful Proposer shall sign and deliver the required number of counterparts of the Agreement to The City of Livonia. The City will deliver one fully executed counterpart of the Agreement to Successful Proposer, together with printed and electronic copies of the Agreement.

APPENDIX A

EVALUATION RESPONSE SHEET – ABILITY TO PERFORM WORK

Project Name:

Client Name (Project Owner):

Contact Person:

Telephone No: Fax No:

Email:

Description:

Prime or Subconsultant: Start Work Date:

Original Project Budget: % of Original Budget:

Final Project Budget: % of Final Budget:

Original Completed Date: Actual Completion Date:

If Project Budget or Time was Increased or Expedited, Please Explain:

Key Team Members (from App. B) and Project Roles:

APPENDIX B

TABLE OF ORGANIZATION

Percentage of Time by Activity

Staff Name

Employer

Name

Project Role

APPENDIX C

STAFF EXPERIENCE

KEY STAFF EXPERIENCE MATRIX

Staff Name ............................................................................ Identify the names of key personnel on this contract

Employer Name .................................................................... Indicate which contractor/subcontractor each key person is employed with

Total Years of Related Experience .......................................... For each key member, indicate (in years) the total amount of past work experience that is relevant to this project

Proposed Job Category .......................................................... Indicate the key person's role proposed on this project

Number of Years at the Proposed Role .................................. Indicate (in years) the amount of past work experience each key member has at their proposed role

STAFF NAME

(List the names of Key

Personnel on this contract)

EMPLOYER

NAME

TOTAL YRS

OF RELATED

EXPERIENCE

PROPOSEDJOB

CATEGORY

(Title/Discipline)

NO. YRS.

AT

PROPOSED

ROLE

PROPOSED KEY STAFF TENURE ON LISTED PROJECTS

PROJECT TITLE

List the projects identified in your Ability to Perform the Work (Appendix A)

STAFF NAME

Re-enter the names of key personnel from the previous page

TENURE ON LISTED PROJECTS

Indicate (in months) the amount of time that listed key personnel spent on each project

APPENDIX D

BID SCHEDULE AND PRICING FORM

Must be submitted separately along with Bid Schedule

Livonia Contract No.

Cost Summary

Task # Task Name Task Description Task Cost

Annual residential Inspections Year 1

Services provided per the scope of work for 7,000 residential initial inspections, compliance inspections, and re-inspections

Year 2

Services provided per the scope of work for 3,300 residential initial inspections, Year 3

Services provided per the scope of work for 3,300 residential initial inspections, Year 4

Services provided per the scope of work for 3,300 residential initial inspections, Year 5

Services provided per the scope of work for 3,300 residential initial inspections, 8 Total Proposal Amount $

APPENDIX E

INSURANCE REQUIREMENTS

1. PROOF OF INSURANCE – FORM 1304-A City of Livonia Projects

The City shall be an additional insured party under the Contractor’s General Commercial insurance policy. The Contractor shall provide the City, at the time this Contract is returned by him for execution, the certificates and policy listed below. The City’s additional insured status and a guarantee that thirty (30) days notice will be given to the City prior to cancellation of, or change in, any insurance coverage shall be endorsed on each certificate and policy:

1. Four (4) copies of Certificate of Coverage of Contractor’s Workmen’s

Compensation Insurance.

2. Four (4) copies of Certificate of Coverage of Contractor’s Public Liability and Property Damage Insurance.

3. Four (4) copies of Certificate of Coverage of Contractor’s Motor Vehicle Bodily

Injury and Property Damage Insurance covering owned, hired, and non-owned vehicles.

4. Four (4) copies of Owner’s and Contractor’s Protective Public Liability and

Property Damage Insurance Policy.

PROOF OF INSURANCE FOR CITY OF LIVONIA

Information required by the Federal specifications for Highway construction and/or Act 327, P.A. of 1945 to verify insurance.

The subscribing insurance company certifies that insurance of the types and for limits of liability covering the work under contract with City of Livonia has been obtained by the contractor named below.

Such insurance, here certified, is written in accordance with the company’s regular policies and endorsements subject to the company’s applicable manuals of rules and rates, except (1) the insurance shall not be subject to the usual “x” – explosion, “c” – collapse or “u” – underground property.

NAME OF INSURED

ADDRESS CITY STATE ZIP CODE

TELEPHONE NO. FAX NO.

TYPE OF INSURANCE

POLICY NUMBER & NAME OF

INSURANCE COMPANY

(If more than one)

POLICY

EFFECTIVE

DATES

EXPIRATION

LIMITS: Each Occurrence: $1,000,000

Aggregate: $2,000,000

BODILY INJURY AND PROPERTY DAMAGE LIABILITY

□ General Liability General Aggregate $

□ Professional Liability

□ Commercial General Liability Prods. comp/ops Aggregate $

□ Claims Made □ Occurrence Personal &Advertising Inj. $

□ $ P.D. Deductible Each Occurrence $

□ XCU Exclusion Fire Damage (any one fire) $

□ Owners/Contractors Protective Medical Exp. (any one person) $

AUTOMOTIVE LIABILITY Combined Single Limit (Minimum $2,000,000.00)

$ □ Any Auto

□ All Owned Autos Bodily Injury (per person) (Minimum $500,000.00)

□ Scheduled Autos

□ Hired Autos Bodily Injury (per accident) (Minimum $1,000,000.00)

$ □ Non-Owned Autos

□ Garage Liability ` (Minimum $1,000,000.00)

□ Umbrella Each Occurrence $

Aggregate $

□ Excess Liability Other Than Umbrella Each Occurrence $

Aggregate $

WORKERS COMPENSATION

AND

EMPLOYERS LIABILITY

STATUTORY

$ (Each Accident)

$ (Disease- Policy Limit)

$ (Disease- Each Emply.)

□ Other

NAME OF AGENCY NAME OF INSURANCE COMPANY (If only one for all policies)

ADDRESS CITY STATE ZIP CODE

TELEPHONE NO FAX NO.

APPENDIX F

MINIMUM QUALIFICATION CHEKLIST

This checklist is made a condition of the Request for Proposals. Failure to confirm the minimum requirements below in their entirety may be subject to disqualification. Proposer shall initial or check in the space provided to signify that the minimum qualification requirement has been met.

1. Provide evidence of similar experience that demonstrates your ability to successfully provide the services requested in this RFP. Include names and contact information from three (4) past projects for reference purposes.

2. Have a minimum of five (5) years of continuous experience managing like-sized Michigan Municipal Cross-Connection Control programs, and inspection/survey experience.

3. Provide a minimum of four (4) Michigan municipal references where the vendor provides cross-connection program services currently or in the recent past.

4. Contractor must provide American Society of Sanitary Engineers (ASSE) 5120 certified inspectors or have extensive experience in related fields like plumbing or fire protection.

5. Contractor at a minimum will hold a State of Michigan Master Plumber license, preferably bidder to have a State of Michigan S-1 operator on staff.

6. Contractor must provide the ASSE 5150 certified Administrative/Office Staff to answer technical questions from customers and Livonia personnel.

7. Contractors must provide written documentation from previous cross- connection control surveys and municipal inspection work and show that they have regularly been employed in cross-connection control surveying and municipal inspections and facilities of similar characteristics.

8. Contractor will provide a listing of all staff engaged in this contract with their experience, certifications, and education level concerning cross-connection control.

9. Contractors shall not provide backflow prevention assembly testing, installation, or repair services within the City nor be engaged/affiliated in backflow prevention assembly testing/repair business.

10. Maintain a local Michigan office for support and can respond to suspected backflow events/customer water complaints within one hour of notification.

11. Shall maintain/provide detailed information and procedures for a secure OFF- SITE data management backup system to protect all information and customer lists.

12. The contractor shall provide detailed information on quality control and customer service approach.

13. List of personnel responsible for the contract's performance and specific qualifications, provide Certification documents for all personnel listed.