Multi-Year-Purchase-Order-Cover-Page-with-TCs.pdf

This is a Multi-Year Purchase Order Cover Page and Acceptance of Terms and Conditions template issued by the City of Pasadena for the procurement of new, current model year crew cab electric pickup trucks. The vehicles are intended to support Pasadena Water & Power (PWP) field operations, utility maintenance, emergency response, and departmental transportation needs. The purchase order template accommodates contracts with a five-year term structure, with designated fiscal year allocations across each year of the contract period. The document requires completion of contractor/vendor information, contract purpose, start and expiration dates, total purchase order amount, project manager details, and corresponding attachments. Vendor acceptance of the purchase order is constituted through signature and return of this cover page, with the acknowledgment that contractor acceptance via payment, shipment of goods, or provision of services constitutes unqualified acceptance of all stated terms.

The cover page references City of Pasadena Terms and Conditions of Purchase Order as binding attachments that govern the contractual relationship. The document is structured as a fillable form template updated in November 2024 and permits the organization of contract value across multiple fiscal years. The template provides designated spaces for up to five attachments, allowing for incorporation of supplemental documentation such as specifications, pricing schedules, and scope of work details. Pre-existing contract language, as previously agreed upon, shall prevail in the event of any discrepancies. No pricing terms, set-asides, incumbent information, or funding sources are specified within this cover page template itself, as those details are to be populated during individual procurement execution.