Questions WITH Answers.xlsx
XLSX spreadsheet 13 KB Posted
- Attached to
- MSPB-HVAC-refresh-for-Computer-server- room
- Solicitation number
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About this file
This file is a Questions and Answers (Q&A) document for the Merit Systems Protection Board (MSPB) HVAC Refresh for Computer Server Room solicitation. The solicitation requires contractors to refresh the air conditioning system in MSPB's Washington DC computer server room, with work to be performed during normal business hours. The government has clarified key submission requirements: proposals should be submitted via email to Tset Wong (tset.wong@mspb.gov) as Firm-Fixed Price (FFP) bids without a formal technical proposal requirement, accompanied by Certificate of Insurance (COI) and responses to the Past Performance Questionnaire. Contractors are expected to reference an attached Cover Letter and Spec Sheet for additional guidance.
The response deadline has been extended to noon, Friday, September 18, 2026, with preliminary Q&A responses expected by noon, Thursday, September 10, 2026. An optional site visit was scheduled for September 4, 2026 at 2 pm. Key technical clarifications indicate that existing rooftop dry coolers may be reused, though the government was unable to confirm specific details regarding CRAC unit model numbers, data tags, BAS and fire alarm system connections, and electrical disconnect specifications—information contractors will need to verify during the site visit. No formal drawings were provided, and contractors are permitted to submit additional clarification questions after the site visit if needed.
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Other files
| File | Type | Posted |
|---|---|---|
| Cover Letter Provisions Instructions.docx | DOCX document | |
| HVAC Spec Sheet.docx | DOCX document | |
| Attachment PPQ.docx | DOCX document | |
| Questions and Answers.xlsx | XLSX spreadsheet | |
| STATEMENT OF WORK for HVAC.docx | DOCX document |
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Q&A Section Question Answer
| 1 | Undefined | There are no proposal instructions included with the SOW on SAM.gov. Please confirm a technical proposal is not required with the bid submission. | Please refer to the attached Cover Letter | |
| 2 | Undefined | There was no pricing sheet included with the attachments on SAM.gov. Please clarify how pricing is to be submitted. | Firm-Fixed Price (FFP) | |
| 3 | Undefined | Please confirm submissions should be received by email, and provide the name and address of the recipient. | Confirmed. Please email to Tset Wong at tset.wong@mspb.gov | |
| 4 | Undefined | Will additional questions be allowed after the site visit, should Contractors require clarity on any of the site conditions? | Clarifications are permitted. | |
| 5 | Section 3.0 | Will work need to be completed after hours or can it be performed during normal working hours? | Work will be performed during normal business hours. | |
| 6 | Sections 3.1 / 3.6 | Are the BAS and fire alarm systems currently connected to the units? | We have been unable to contact anyone who has information on whether the units are connected to the Fire Alarm system or the Building Automatiion System (BAS). | |
| 7 | Undifined | Will a pricing form be provided to submit with the completed proposal? | Please refer to the attached Cover Letter | |
| 8 | Undifined | Are any additional documents/forms needed with submission, such as references? COI? Bid bond? | Please send your COI to tset.wong@mspb.gov ASAP. Please refer to the attached Cover Letter and Past Performance Questionnaire. | |
| 9 | Undifined | Are there any drawings? | ||
| 10 | Undifined | • | CRAC Unit Specifications & Data Tags: During the walkthrough, our team was unable to open the interior cabinets of the existing 5th-floor computer room cooling units to verify the nameplates. Could the government provide the exact model numbers, serial numbers, or photos of the data tags for the three (3) existing CRAC units? | Please refer to the attached Spec Sheet |
| 11 | Undifined | • | Electrical Service & Disconnects: Could you confirm whether the existing electrical disconnects, breaker ratings, and power feeds serving both the indoor CRAC units and the rooftop dry coolers are to be reused as-is, or if any electrical service upgrades are required? | We are unable to answer this question, since it would depend on whether the new unit uses the same parameters as the current one. We see no reason why the existing connected rooftop dry coolers can't be re-used. |
| 12 | Undifined | • | Formal Q&A Responses: Could you also advise when the compiled Q&A responses and any subsequent solicitation amendments will be issued? | It is anticipated to be by noon, Thursday 9/10/ 2026. |
| 13 | Undifined | Receiving the equipment tags and electrical confirmation will allow us to finalize exact equipment pricing with the manufacturer ahead of the Friday, September 11 submission deadline? | The response deadline will be revised to by noon, Friday, 9/18, 2026. | |
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Questions and Answers
File details come from the government source that posted it. Updated .