MSB_RFP_New_Generator_for_Bledsoe_Cottages_final.pdf

Request for Qualifications and Proposal for:

A New Pad Mounted Generator for the

Bledsoe Cottages

April 29, 2026

The Maryland School for the Blind

3501 Taylor Avenue

Baltimore, MD 21236

New Pad Mounted Generator for Bledsoe Cottages 2

KEY INFORMATION SUMMARY SHEET

Project New Pad Mounted Generator for Bledsoe Cottages

Issue Date April 29, 2026

Issue Location eMaryland Marketplace (EMMA)

Owner The Maryland School for the Blind

3501 Taylor Avenue Baltimore, MD 21236

Pre-proposal Tour Dates May 12 at 3:00 pm and May 14 at 10:00 am. Contractors and

Subcontractors may attend both walk-throughs. Attendance at both walk-throughs is not required. Attendance at one walk through will be required to submit a bid.

Deadline for Questions May 20 at 12 pm

Responses Due May 27 at 12:00 pm

Proposal Due Date June 9 by 5:00 pm (early proposals accepted)

Award Notification June 10 by 5:00 pm (lowest qualified bidder)

Contract June 12, 2026

Construction Start Date July 31 (see also Project Specifics item #2 on sheet 4)

Const. Completion Date August 28, 2026 (see also Project Specifics item #2 on sheet 4)

Proposal Format Single document pdf (select delivery and read receipts when sending)

Send proposals to Ms. Kibian Vazquez

Chief Financial Officer kibianv@mdschblind.org

Mr. Bill McCubbin Jr.

Director of Campus Operations billmc@mdschblind.org

Mr. Christopher Weston, AIA Owner’s Representative cweston@oldlinearchitects.com

Send questions to Mr. Christopher Weston, AIA

Contract Type MSB Contract Attached

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RFP Table of Contents

Page Page

Cover 1 Exhibit 1: Bid/Proposal Affidavit 9-12

Key Information Summary 2 Exhibit 2: Conflict of Interest Affidavit and Disclosure

Table of Contents 3 Exhibit 3: Contract Affidavit 14-17

Overview 3 Exhibit 4: Commercial Nondiscrimination Clause

Project Specifics 3-4 Exhibit 5: Indemnification 19

Additional Scope of Work 4-5 Exhibit 6: Agreement to MSB Rules and Regulations for Contractors

20-22

Qualifications 5 Exhibit 7: Acknowledgment of Receipt of Amendments

Visiting the Site 5 Exhibit 8: Bid Form 24

Permits 5 Submission Checklist 25

Tax Exempt Status 5

Prevailing Wage 5 Appendix 1: Scope Confirmation Sheet

MBE / WBE / VSB Goals 6 Appendix 2: Sample Contract

Payment Terms 6 Appendix 3: Campus Map

Proposal 6 Appendix 4: Specifications

Selection 7

Contract 7

Insurance 7

Bonds 7

Liquidated Damages 7

Conclusion 8

Overview

Established in 1853, The Maryland School for the Blind (MSB) is a private, statewide school that serves all twenty-four Maryland Counties. The school provides educational opportunities for blind, low vision, autistic, and students with other disabilities from ages three to twenty-one. Located in Baltimore City, the ninety-five-acre campus contains twenty-seven buildings with a range of functions that include: academic, residential, administrative, athletic, health and medical, and facilities and grounds.

This Request for Proposal is for a New Pad Mounted Generator for the Bledsoe Cottages.

The terms Contractor, Vendor, and Offeror are used interchangeably in this document and are intended to carry the same meaning, which is: the company who will design and install the work. The term “provide” means furnish and install.

Project Specifics

1. This project will provide for the Bledsoe Cottage Building a concrete pad, a pad mounted 80 kW

277/480V diesel generator in a sound attenuated housing with a 24 hour fuel tank, and systems and accessories associated with the generator. The Contractor shall furnish and install all necessary components to make the renovated system operable.

a. Cut sheets for a basis of design product are included as appendices to this package.

Contractors may request substitutions during the question-and-answer period of the

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RFP. Contractors may additionally suggest accessory components and features that will bring value to the school. All substitutions and accessory suggestions will be vetted by the school during the Q&A period of the RFP. The school will publish accepted substitutions and accessories with the May 27 answers to questions. Bids that contain unapproved substitutions or accessory components may be rejected at the discretion of the school.

b. All new exterior wiring connections shall comply with 2020 National Electric Code as enforced by Baltimore City. Provide all wiring necessary to make the generator functional.

c. Provide one emergency stop and one remote annunciator.

d. Provide conduit and wire for battery charger, block heater, and start wiring back to electrical room. Make wall penetrations as needed.

e. Provide a generator pad as follows: 8” thick cast in place concrete reinforced with #4 rebar in a 12” x 12” grid pattern placed on 12” of crushed #3 gravel. The pad shall be not less than one foot larger than the generator on all sides. The Contractor is responsible for coordinating slab openings with the generator and equipment grounds. The edges of the pad shall be chamfered. The top of the pad shall be not less than 3” above finished grade. The edges of the pad shall turn down with the bottom of the pour not less than eighteen inches below finished grade. The reinforcing shall turn down into the pour. The turn down section shall contain one continuous #4 horizontal rebar at the midpoint of the turn down.

2. Work shall occur between July 31, 2026 and August 28, 2026 when no students are on campus.

Ideally, the work will be completed by August 21, prior to teachers reporting. Additionally, no students are on campus between June 15 and July 2, 2026. If the Contractor elects to, they may also use this period for preparation or installation. Facilities staff will be available to provide access to buildings.

3. A bid form is included as an appendix. Responding contractors must fill out the bid form. Bids submitted without bid forms will be rejected.

4. This is a design-build project. MSB’s contract for the work is attached to this document. If a

Contractor has an issue with any of the terms of the contract, this must be brought to the attention of

MSB during the bid questions phase. This is the only contract that will be used for the project.

5. The equipment shall be fully operational (turnkey) at the completion of the project.

6. The Contractor is responsible for all permits associated with the work.

7. The Contractor shall be responsible for hiring a private utility locator. The Contractor will be held responsible for damage to underground utilities caused by their work including any emergency fees associated with restoration.

8. The Contractor shall regrade, seed and straw all lawn areas cut or damaged during the work. Do not use netted materials, staples, or spikes. Mix topsoil into top 1” of soil at repaired areas to create a

50/50 blend of topsoil and excavated soil.

9. The Contractor shall conduct a training session for MSB Facilities staff at the completion of the work.

Additional Scope of Work

In addition to the work described above, upon award of Contract the Contractor shall:

1. Create a schedule to install the work.

2. Create a materials list for owner approval.

3. Meet with MSB to review the plan.

4. Purchase the materials.

5. Construct the work pending approval of MSB.

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6. Test the completed work and adjust as necessary.

7. Provide close-out documents to include:

a. Warranty information

b. Testing and maintenance schedule

The Contractor shall complete the Scope of Work Checklist attached to this document and submit the checklist with the proposal.

Qualifications

The Minimum Qualifications for consideration to work on this project are listed below. Please include documentation which satisfies the criteria above with the proposal response. Responding firms must:

1. Have a minimum of five years’ experience in performing the work required for this project.

2. Have completed at least three similar projects.

3. Staff the project with an on-site supervisor who has a minimum of five years’ experience performing the work required for this project.

4. Meet the insurance requirements described later in the document with no unresolved claims that would terminate coverage.

Schedule

Per the summary on page 1.

Visiting the Site and Pre-Proposal Site Tours

The Maryland School for the Blind is a private campus on private property. Site visits are by appointment only. Pre-bid tours will be given at the date and time listed on page 1. Attendees should park in the Facilities parking lot and meet at the front of the Facilities building (map attached at end of document). Scans of the sign in sheets will be emailed to all attendees. Do not trespass on school property or photograph students or faculty.

Building and Other Permits

All permits shall be paid for by MSB as a reimbursable expense to be submitted with the pay application.

The Contractor is responsible for filing all necessary permits.

Tax Exempt Status

The Maryland School for the Blind is exempt from sales tax. MSB will provide the Contractor with the tax-exempt information post contract.

Prevailing Wage

The assumed cost of this project is less than $250,000 and therefore prevailing wage does not apply.

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Minority, Women, and Veteran Small Business Goals

The Maryland School for the Blind adheres to the State of Maryland goals for MBE, WBE, VSBE, and DBE businesses. Minority, Woman, Veteran, and Disadvantaged Business Enterprises are encouraged to respond to this solicitation. There are no subgoals for this project.

Small Business Reserve

Effective October 1, 2025, all procurements between $50,000 and $1,000,000 must be designated for the Small Business Reserve program. Contractors submitting bids for this project must provide their Small Business Reserve number with their bid.

This link provides more information on the Maryland Small Business reserve program:

https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/11/FINAL-BP-Small-

Business-Reserve-Implementation-Guidelines-v3.10.01.2025-1.pdf

Payment Terms

MSB shall pay for the work in three installments:

1. Materials purchase = 33% or the value of the materials

2. 50% complete = 33%

3. 100% complete (project closeout documents submitted) = 34%

Note: MBE, WBE, or VSB Contractors should submit form IAC/PSCE form 306.4 with each invoice.

Contractor’s Proposal

The Contractor’s proposal shall include the following (see also submission checklist on last page of RFP):

1. Legal name and address of the Contractor.

2. A copy of the Contractor’s license.

3. Brief documentation of completed work that satisfies the requirements of the Qualifications section of this document.

4. Two references who are building owners or facility managers who can attest to the skill and positive outcome of the submitting firm’s work.

5. Credentials / resumes for key personnel who will work on the project (project manager, foreman, superintendent).

6. A current Certificate of Insurance (see requirements in separate section).

7. Cut sheets (product data) for the proposed equipment.

8. Signed Exhibits 1-7

9. A completed bid table (see Exhibit 8).

10. A completed Scope of Work Checklist.

Submission Deadline: Please submit one pdf by the deadline on page 1 to the following persons:

Kibian Vazquez Chief Financial Officer kibianv@mdschblind.org

Bill McCubbin Jr.

Director of Campus Operations billmc@mdschblind.org

Christopher Weston, AIA

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See submission checklist at end of document. Package all documents in one pdf. Select delivery and read receipt when sending.

Selection

The Maryland School for the Blind will select the lowest qualified base bid offer per the Competitive

Sealed Bidding process described in the Code of Maryland Regulations (COMAR) 14.39.03.07.

MSB will notify by email all bidders of the offers received in order of cost lowest to highest. Non-selected offerors may request to inspect received bids per COMAR 14.39.07.D(3). It is the responsibility of offerors to package any trade secrets or proprietary materials in a section of their offering that can be easily removed by MSB. MSB cannot be responsible for line by line editing of offers.

Contract

The Contract will comprise the following documents:

1. This RFP

2. The Contractor’s response to the RFP

3. The MSB Contract for Construction Services

4. The Scope of Work Spreadsheet

Insurance

The required insurance is listed below. Please submit a current Certificate of Insurance (COI) with the proposal response.

1. Commercial General Liability with a $1,000,000 per occurrence and $2,000,000 aggregate

2. Automobile Liability with a $1,000,000 combined single limit

3. Workers’ Compensation with a $1,000,000 per incident limit

Bonds

Payment and Performance Bonds are required for projects over $100,000. A line is provided on the bid form for contractors to enter the cost of the bonds. If the bid is less than $100,000 enter zero.

Liquidated Damages (COMAR 21.07.02.08)

COMAR 21.07.02.08 recommends inclusion of the following italicized text below in all contracts:

Time is an essential element of the contract, and it is important that the work be vigorously prosecuted until completion. For each day that any work shall remain uncompleted beyond the time(s) specified elsewhere in the contract, the Contractor shall be liable for liquidated damages in the amount(s) provided for in the solicitation (below), provided, however, that due account shall be taken of any adjustment of specified completion time(s) for completion of work as granted by approved change orders.

Final Completion must occur by August 28th. For each weekday after, liquidated damages shall incur in the amount of $500 per day.

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Conclusion

This work will provide permanent backup power to the Bledsoe Cottages building and in so doing will contribute toward the safety of students and faculty. MSB is eager to contract and complete it. We look forward to receipt of your proposals

The Contractor shall complete the documents on the pages that follow and submit with the proposal response.

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Exhibit 1: Bid/Proposal Affidavit

A. Authority

I hereby affirm that:

I __________________________________, on behalf of _____________________________________

(“the Bidder”) possess the legal authority to make this Affidavit.

B. Certification Regarding Commercial Non-Discrimination

The undersigned bidder hereby certifies and agrees that the following information is correct: In preparing its bid on this project, the bidder has considered all proposals submitted from qualified, potential subcontractors and suppliers, and has not engaged in "discrimination" as defined in §19-103 of the State Finance and

Procurement Article of the Annotated Code of Maryland. "Discrimination" means any disadvantage, difference, distinction, or preference in the solicitation, selection, hiring, or commercial treatment of a vendor, subcontractor, or commercial customer on the basis of race, color, religion, ancestry, or national origin, sex, age, marital status, sexual orientation, or on the basis of disability or any otherwise unlawful use of characteristics regarding the vendor's, supplier's, or commercial customer's employees or owners.

"Discrimination" also includes retaliating against any person or other entity for reporting any incident of

"discrimination". Without limiting any other provision of the solicitation on this project, it is understood that, if the certification is false, such false certification constitutes grounds for the State to reject the bid submitted by the bidder on this project, and terminate any contract awarded based on the bid. As part of its bid or proposal, the bidder herewith submits a list of all instances within the past 4 years where there has been a final adjudicated determination in a legal or administrative proceeding in the State of Maryland that the bidder discriminated against subcontractors, vendors, suppliers, or commercial customers, and a description of the status or resolution of that determination, including any remedial action taken. Bidder agrees to comply in all respects with the State's Commercial Nondiscrimination Policy as described under Title 19 of the State Finance and Procurement Article of the Annotated Code of Maryland.

B.1 Certification Regarding Minority Business Enterprises

The undersigned bidder hereby certifies and agrees that it has fully complied with the State Minority

Business Enterprise Law, State Finance and Procurement Article, §14-308(a)(2), Annotated Code of

Maryland, which provides that, except as otherwise provided by law, a contractor may not identify a certified minority business enterprise in a bid or proposal and:

(1) Fail to request, receive, or otherwise obtain authorization from the certified minority business enterprise to identify the certified minority proposal;

(2) Fail to notify the certified minority business enterprise before execution of the contract of its inclusion in the bid or proposal;

(3) Fail to use the certified minority business enterprise in the performance of the contract; or

(4) Pay the certified minority business enterprise solely for the use of its name in the bid or proposal.

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Without limiting any other provision of the solicitation on this project, it is understood that if the certification is false, such false certification constitutes grounds for the State to reject the bid submitted by the bidder on this project, and terminate any contract awarded based on the bid.

C. Affirmation Regarding Bribery Convictions

I further affirm that neither I, nor to the best of my knowledge, information, and belief, the above business

(as is defined in Section 16-101(b) of the State Finance and Procurement Article of the Annotated Code of

Maryland), or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business's contracting activities including obtaining or performing contracts with public bodies has been convicted of, or has had probation before judgment imposed pursuant to Criminal

Procedure Article, §6-220, Annotated Code of Maryland, or has pleaded nolo contendere to a charge of, bribery, attempted bribery, or conspiracy to bribe in violation of Maryland law, or of the law of any other state or federal law.

D. Affirmation Regarding other Convictions

I further affirm that neither I, nor to the best of my knowledge, information, and belief, the above business, or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business's contracting activities including obtaining or performing contracts with public bodies, has:

(1) Been convicted under state or federal statute of:

(a) A criminal offense incident to obtaining, attempting to obtain, or performing a public or private contract; or

(b) Fraud, embezzlement, theft, forgery, falsification or destruction of records or receiving stolen property;

(2) Been convicted of any criminal violation of a state or federal antitrust statute;

(3) Been convicted under the provisions of Title 18 of the United States Code for violation of the

Racketeer Influenced and Corrupt Organization Act, 18 U.S.C. §1961 et seq., or the Mail Fraud Act, 18 U.S.C. §1341 et seq., for acts in connection with the submission of bids or proposals for a public or private contract;

(4) Been convicted of a violation of the State Minority Business Enterprise Law, §14-308 of the State

Finance and Procurement Article of the Annotated Code of Maryland;

(5) Been convicted of a violation of §11-205.1 of the State Finance and Procurement Article of the

Annotated Code of Maryland;

(6) Been convicted of conspiracy to commit any act or omission that would constitute grounds for conviction or liability under any law or statute described in subsections (1)—(5) above;

(7) Been found civilly liable under a state or federal antitrust statute for acts or omissions in connection with the submission of bids or proposals for a public or private contract;

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(8) Been found in a final adjudicated decision to have violated the Commercial Nondiscrimination Policy under Title 19 of the State Finance and Procurement Article of the Annotated Code of Maryland with regard to a public or private contract; or

(9) Admitted in writing or under oath, during the course of an official investigation or other proceedings, acts or omissions that would constitute grounds for conviction or liability under any law or statute described in §§B and C and subsections D(1)—(8) above.

E. Affirmation Regarding Debarment

I further affirm that neither I, nor to the best of my knowledge, information, and belief, the above business, or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business's contracting activities, including obtaining or performing contracts with public bodies, has ever been suspended or debarred (including being issued a limited denial of participation) by any public entity.

F. Affirmation Regarding Debarment of Related Entities

I further affirm that this business was not established and it does not operate in a manner designed to evade the application of or defeat the purpose of debarment pursuant to Sections 16-101, et seq., of the State Finance and Procurement Article of the Annotated Code of Maryland.

G. Sub-Contract Affirmation

I further affirm that neither I, nor to the best of my knowledge, information, and belief, the above business, has knowingly entered into a contract with a public body under which a person debarred or suspended under Title 16 of the State Finance and Procurement Article of the Annotated Code of Maryland will provide, directly or indirectly, supplies, services, architectural services, construction related services, leases of real property, or construction.

H. Affirmation Regarding Collusion

I further affirm that neither I, nor to the best of my knowledge, information, and belief, the above business has:

(1) Agreed, conspired, connived, or colluded to produce a deceptive show of competition in the compilation of the accompanying bid or offer that is being submitted;

(2) In any manner, directly or indirectly, entered into any agreement of any kind to fix the bid price or price proposal of the bidder or offeror or of any competitor, or otherwise taken any action in restraint of free competitive bidding in connection with the contract for which the accompanying bid or offer is submitted.

I. Certification of Tax Payment

I further affirm that the business has not employed or retained any person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona fide salesperson, or commercial selling agency working for the business, to solicit or secure the Contract, and that the business has not paid or agreed to pay any person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona

New Pad Mounted Generator for Bledsoe Cottages 12 fide salesperson, or commercial selling agency, any fee or any other consideration contingent on the making of the Contract.

J. Contingent Fees

I further affirm that the business has not employed or retained any person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona fide salesperson, or commercial selling agency working for the business, to solicit or secure the Contract, and that the business has not paid or agreed to pay any person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona fide salesperson, or commercial selling agency, any fee or any other consideration contingent on the making of the Contract.

K. Acknowledgement

I ACKNOWLEDGE THAT this Affidavit is subject to applicable laws of the United States and the State of Maryland, both criminal and civil, and that nothing in this Affidavit or any contract resulting from the submission of this bid or proposal shall be construed to supersede, amend, modify or waive, the exercise of any statutory right or remedy conferred by the Constitution and the laws of Maryland with respect to any misrepresentation made or any violation of the obligations, terms and covenants undertaken by the above business with respect to (1) this Affidavit, (2) the Contract, and (3) any other Affidavits comprising part of the contract.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE

CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY

KNOWLEDGE, INFORMATION, AND BELIEF.

Date: _____________________________

By: _______________________________ (print name of Authorized Representative and Affiant)

_______________________________ (signature of Authorized Representative and Affiant)

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Exhibit 2: Conflict of Interest Affidavit and Disclosure

A. "Conflict of interest" means that, because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the State, or the person's objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage.

B. If the Maryland School for the Blind makes a determination prior to award that facts or circumstances exist giving rise or which could in the future give rise to a conflict in interest, the Maryland School for the Blind may reject a bid or offer under COMAR 21.06.02.03B.

C. After award the State may terminate the contract, in whole or in part, if it deems such termination necessary to avoid an actual or potential conflict of interest. If the Contractor knew or reasonably could have been expected to know of an actual or potential conflict of interest prior to or after award and did not disclose it or misrepresented relevant information to the Maryland School for the Blind, the State may terminate the contract for default, institute proceedings to debar the Contractor from further State contracts, or pursue such other remedies as may be permitted by law or the contract.

D. A conflict of interest may be waived if the Maryland School for the Blind, with approval of the agency head or designee, determines that waiver is in the best interest of the State. The determination shall state the reasons for the waiver and any controls that avoid, mitigate, or neutralize the conflict of interest.

E. The bidder or offeror warrants that there are no relevant facts or circumstances now giving rise or which could, in the future, give rise to a conflict of interest

F. The bidder or offeror agrees that if an actual or potential conflict of interest arises after the date of this affidavit, the bidder or offeror will immediately make a full disclosure in writing to the Maryland School for the Blind of all relevant facts and circumstances. This disclosure shall include a description of actions which the bidder or offeror has taken and proposes to take to avoid, mitigate, or neutralize the actual or potential conflict of interest. If the contract has been awarded and performance of the contract has begun, the Contractor shall continue performance until notified by the Maryland School for the Blind of any contrary action to be taken.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE

KNOWLEDGE, INFORMATION AND BELIEF.

Date: _____________________________

By: _______________________________ (print name of Authorized Representative and Affiant)

_______________________________ (signature of Authorized Representative and Affiant)

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Exhibit 3: Contract Affidavit (Reprinted from COMAR 21.07.01.25)

CONTRACT AFFIDAVIT

A. AUTHORITY

I HEREBY AFFIRM THAT:

I, (print name) ___________________________ possess the legal authority to make this Affidavit.

B. CERTIFICATION OF REGISTRATION OR QUALIFICATION WITH THE STATE DEPARTMENT

OF ASSESSMENTS AND TAXATION

I FURTHER AFFIRM THAT:

The business named above is a (check applicable items):

(1) Corporation — ___ domestic or ___ foreign;

(2) Limited Liability Company — ___ domestic or ___ foreign;

(3) Partnership — ___ domestic or ___ foreign;

(4) Statutory Trust — ___ domestic or ___ foreign;

(5) ___ Sole Proprietorship and is registered or qualified as required under Maryland Law.

I further affirm that the above business is in good standing both in Maryland and (IF APPLICABLE) in the jurisdiction where it is presently organized, and has filed all of its annual reports, together with filing fees, with the Maryland State Department of Assessments and Taxation. The name and address of its resident agent (IF APPLICABLE) filed with the State Department of Assessments and Taxation is:

Name and Department ID

Number:____________________ Address:__________________ and that if it does business under a trade name, it has filed a certificate with the State Department of Assessments and Taxation that correctly identifies that true name and address of the principal or owner as:

Name and Department ID Number: ________________________

Address: _____________________________________________.

C. FINANCIAL DISCLOSURE AFFIRMATION

I FURTHER AFFIRM THAT:

I am aware of, and the above business will comply with, the provisions of State Finance and Procurement Article, §13-221, Annotated Code of Maryland, which require the business to file with the Secretary of State of Maryland certain specified information, including disclosure of beneficial ownership of the business, within 30 days of the date the aggregate value of any contracts, leases, or other agreements that the business enters into with the State of Maryland or its agencies during a calendar year reaches $200,000.

D. POLITICAL CONTRIBUTION DISCLOSURE AFFIRMATION

I FURTHER AFFIRM THAT:

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I am aware of, and the above business will comply with, Election Law Article, Title 14, Annotated Code of Maryland, which requires that every person that enters into a procurement contract with the State, a county, a municipal corporation, or other political subdivision of the State, during a calendar year in which the person receives a contract with a governmental entity in the amount of $200,000 or more shall file with the State Board of Elections statements disclosing: (a) any contributions made during the reporting period to a candidate for elective office in any primary or general election; and (b) the name of each candidate to whom one or more contributions in a cumulative amount of $500 or more were made during the reporting period. The statement shall be filed with the State Board of Elections: (a) before execution of a contract by the State, a county, a municipal corporation, or other political subdivision of the State, and shall cover the 24 months prior to when a contract was awarded; and (b) if the contribution is made after the execution of a contract, then twice a year, throughout the contract term, on: (i) May 31, to cover the six (6) month period ending April 30; and (ii) November 30, to cover the six (6) month period ending October 31.

E. DRUG AND ALCOHOL FREE WORKPLACE

(Applicable to all contracts unless the contract is for a law enforcement agency and the agency head or the agency head’s designee has determined that application of COMAR 21.11.08 and this certification would be inappropriate in connection with the law enforcement agency’s undercover operations.)

I CERTIFY THAT:

(1) Terms defined in COMAR 21.11.08 shall have the same meanings when used in this certification.

(2) By submission of its bid or offer, the business, if other than an individual, certifies and agrees that, with respect to its employees to be employed under a contract resulting from this solicitation, the business shall:

(a) Maintain a workplace free of drug and alcohol abuse during the term of the contract;

(b) Publish a statement notifying its employees that the unlawful manufacture, distribution, dispensing, possession, or use of drugs, and the abuse of drugs or alcohol is prohibited in the business’ workplace and specifying the actions that will be taken against employees for violation of these prohibitions;

(c) Prohibit its employees from working under the influence of drugs or alcohol;

(d) Not hire or assign to work on the contract anyone who the business knows, or in the exercise of due diligence should know, currently abuses drugs or alcohol and is not actively engaged in a bona fide drug or alcohol abuse assistance or rehabilitation program;

(e) Promptly inform the appropriate law enforcement agency of every drug-related crime that occurs in its workplace if the business has observed the violation or otherwise has reliable information that a violation has occurred;

(f) Establish drug and alcohol abuse awareness programs to inform its employees about:

(i) The dangers of drug and alcohol abuse in the workplace;

(ii) The business’s policy of maintaining a drug and alcohol free workplace;

(iii) Any available drug and alcohol counseling, rehabilitation, and employee assistance programs; and

(iv) The penalties that may be imposed upon employees who abuse drugs and alcohol in the workplace;

(g) Provide all employees engaged in the performance of the contract with a copy of the statement required by §E(2)(b), of this regulation;

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(h) Notify its employees in the statement required by §E(2)(b), of this regulation, that as a condition of continued employment on the contract, the employee shall:

(i) Abide by the terms of the statement; and

(ii) Notify the employer of any criminal drug or alcohol abuse conviction for an offense occurring in the workplace not later than 5 days after a conviction;

(i) Notify the procurement officer within 10 days after receiving notice under §E(2)(h)(ii), of this regulation, or otherwise receiving actual notice of a conviction;

(j) Within 30 days after receiving notice under §E(2)(h)(ii), of this regulation, or otherwise receiving actual notice of a conviction, impose either of the following sanctions or remedial measures on any employee who is convicted of a drug or alcohol abuse offense occurring in the workplace:

(i) Take appropriate personnel action against an employee, up to and including termination; or

(ii) Require an employee to satisfactorily participate in a bona fide drug or alcohol abuse assistance or rehabilitation program; and

(k) Make a good faith effort to maintain a drug and alcohol free workplace through implementation of §E(2)(a)—(j), of this regulation.

(3) If the business is an individual, the individual shall certify and agree as set forth in §E(4), of this regulation, that the individual shall not engage in the unlawful manufacture, distribution, dispensing, possession, or use of drugs or the abuse of drugs or alcohol in the performance of the contract.

(4) I acknowledge and agree that:

(a) The award of the contract is conditional upon compliance with COMAR 21.11.08 and this certification;

(b) The violation of the provisions of COMAR 21.11.08 or this certification shall be cause to suspend payments under, or terminate the contract for default under COMAR 21.07.01.11 or 21.07.03.15, as applicable; and

(c) The violation of the provisions of COMAR 21.11.08 or this certification in connection with the contract may, in the exercise of the discretion of the Board of Public Works, result in suspension and debarment of the business under COMAR 21.08.03.

F. CERTAIN AFFIRMATIONS VALID

I FURTHER AFFIRM THAT:

To the best of my knowledge, information, and belief, each of the affirmations, certifications, or acknowledgements contained in that certain Bid/Proposal Affidavit dated ________ , 20___ , and executed by me for the purpose of obtaining the contract to which this Exhibit is attached remains true and correct in all respects as if made as of the date of this Contract Affidavit and as if fully set forth herein.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE

KNOWLEDGE, INFORMATION, AND BELIEF.

Date:_____________________

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By:___________________________ (printed name of Authorized Representative and affiant)

______________________________ (signature of Authorized Representative and affiant)

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Exhibit 4: Commercial Nondiscrimination Clause

Reprinted from COMAR 21.07.01.26

A. The following provision is mandatory for all State contracts and subcontracts: "As a condition of entering into this Agreement, Contractor represents and warrants that it will comply with the State's Commercial Nondiscrimination Policy, as described under Title 19 of the State Finance and Procurement Article of the Annotated Code of Maryland. As part of such compliance, Contractor may not discriminate on the basis of race, color, religion, ancestry, national origin, sex, age, marital status, sexual orientation, sexual identity, genetic information or an individual’s refusal to submit to a genetic test or make available the results of a genetic test or on the basis of disability, or other unlawful forms of discrimination in the solicitation, selection, hiring, or commercial treatment of subcontractors, vendors, suppliers, or commercial customers, nor shall Contractor retaliate against any person for reporting instances of such discrimination.

Contractor shall provide equal opportunity for subcontractors, vendors, and suppliers to participate in all of its public sector and private sector subcontracting and supply opportunities, provided that this clause does not prohibit or limit lawful efforts to remedy the effects of marketplace discrimination that have occurred or are occurring in the marketplace. Contractor understands that a material violation of this clause shall be considered a material breach of this Agreement and may result in termination of this Agreement, disqualification of Contractor from participating in State contracts, or other sanctions. This clause is not enforceable by or for the benefit of, and creates no obligation to, any third party.

B. The following provision is mandatory for all State contracts: "As a condition of entering into this Agreement, upon the request of the Commission on Civil Rights, and only after the filing of a complaint against Contractor under Title 19 of the State Finance and Procurement Article of the Annotated Code of Maryland, as amended from time to time, Contractor agrees to provide within 60 days after the request a complete list of the names of all subcontractors, vendors, and suppliers that Contractor has used in the past 4 years on any of its contracts that were undertaken within the State of Maryland, including the total dollar amount paid by Contractor on each subcontract or supply contract. Contractor further agrees to cooperate in any investigation conducted by the State pursuant to the State’s Commercial Nondiscrimination Policy as set forth under Title 19 of the State Finance and Procurement Article of the Annotated Code of Maryland, and to provide any documents relevant to any investigation that are requested by the State. Contractor understands that violation of this clause is a material breach of this Agreement and may result in contract termination, disqualification by the State from participating in State contracts, and other sanctions."

Acknowledged (sign and date)

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Exhibit 5: Indemnification

To the extent permitted by law, the CONTRACTOR shall indemnify The Maryland School for the Blind from and against all actions, liability, claims, suits, damages, costs, statutory penalties, or expenses or any kind which may be brought or made against The Maryland School for the Blind, its agents and employees, resulting from injury, loss or damage to person or property caused by the Architect’s or Consultant’s willful or negligent performance of or negligent failure to perform any of its obligations under the terms of this

Contract.

_________________________________ Signature

_________________________________ Printed Name

_________________________________ Title

_________________________________ Date

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Exhibit 6: Agreement to Rules and Regulations for Contractors

This agreement has been made between The Maryland School for the Blind and all outside Contractors doing work on the Campus of The Maryland School for the Blind (MSB).

Health and safety are of the utmost importance to MSB.

Stay at home when you are sick. We expect the leadership of all companies to assist with monitoring their staff. Anyone entering MSB who exhibits symptoms of illness or is reasonably judged to be sick will be asked to leave the job site and not return until they are fever and symptom free for a minimum of 48 hours.

For many MSB students even a common cold can result in hospitalization. Please help us keep our community safe.

MSB is a Drug Free, Alcohol Free and Smoke Free Campus:

1. There is a zero tolerance for drug and alcohol use on Campus.

2. MSB reserves the right to request drug testing on Contractor’s employees prior to commencing or during work on the campus.

3. MSB is a smoke-free campus. No smoking is allowed on campus or outside the perimeter fence.

Check in Procedures for Contractors not under CM management.

1. All contractors/vendors must first check into the Facilities office upon arrival to campus to be checked into our security system.

2. Please have a valid ID or state issued ID with you when you enter the facilities office.

3. Contractors/vendors will have a facilities escort provided if necessary.

Check in Procedures for Contractors under CM management.

1. Follow CM check in procedures.

Driving a Vehicle or Equipment:

1. The same traffic laws that apply to state and county roads apply to MSB roads, unless noted below.

2. The Maximum speed limit on MSB is 15 mph.

3. Parking in Handicapped spots, reserved spots, areas in front of red painted curbs, within 10 feet on either side of fire hydrants, on sidewalks or blocking cross walks will not be permitted.

4. If assistance is needed in finding a parking spot, contact your MSB contact person related to your job or call Campus Security at (410) 444-5054.

5. Parking is not permitted on sidewalks.

6. If blocking sidewalks is required, vehicles must be supervised and monitored to direct any foot traffic at all times. If you are a sole contractor, contact Security for assistance.

7. Vehicles may not be left running unattended.

8. Keys may not be left in the ignition when unattended.

9. MSB Security has the authority to ban any vehicle or driver from the MSB campus.

Dress and Personal Behavior:

1. Shirts and appropriate work clothing must be worn at all times.

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2. Any clothing advertising drugs, alcohol, tobacco, or sex will not be permitted on the MSB campus.

3. Radios are not allowed.

4. Pets are not allowed.

5. Profanity and yelling will not be tolerated.

6. Contractors must follow OSHA guidelines for (but not limited to) any safety clothes, shoes, hats, glasses, gloves, ear plugs or other specified safety equipment.

7. Contractors are not allowed to wander through buildings or around Campus unauthorized. Contractors must stay in the area that pertains to their work.

8. The location of a restroom facility will be shown to you by your MSB contact person or Security.

Voiding on Campus anywhere other than a spot-a-pot or approved lavatory could be cause for banning such individuals from the Campus immediately.

9. ID cards or badges will be given to all Contractor’s employees and must be worn at all times while on

Campus.

Working In and Around Buildings:

1. All buildings and areas outside of buildings have restrictions on what time of day or night Contractors can work.

2. Check with the MSB contact person related to your job on restricted times before job commences.

3. A 24 hour notice must be given prior to working over a weekend.

4. When school is in session, workers must have an MSB approved escort unless they have successfully completed a security background check and issued an MSB ID badge. With Director approval, MSB ID badged contractors may act as an approved escort maintaining a continuous line of site supervision of escorted personnel.

Safety Restrictions Inside and Outside of Buildings:

Contractors are to follow all OSHA safety requirements and those requirements listed below that are very important to MSB.

Interior:

1. Standing ladders:

a. Must never be unmanned.

b. Never work above the indicated step or top of a ladder.

c. If a worker loses sight of the area below his ladder (e.g. his head is up beyond the drop ceiling), another employee of the Contractor must guard the ladder.

d. In student occupied areas, a second employee of the Contractor must guard the ladder while it is in use by another employee.

2. Extension cords may not be run through, or across, any foot traffic areas that are not manned by an additional Contractor employee for the duration of its use.

3. The cutting and drilling of any materials should be done outside if possible. If not possible, a shop vac should be used in conjunction with the drilling or sawing.

4. Tools and Supplies:

a. Must be kept in a protected area and not spread beyond the work area.

5. When using paints, epoxies or glues, or any material causing an odor, the working area must be sealed and ventilated to keep any fumes or odors from travelling outside of the work area.

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6. Work areas are expected to be left in the same cleanliness condition as they were prior to the

Contractor’s starting.

7. Electrical panels and covers must always be reinstalled. No covers or plates are to be left off when unattended.

8. All mechanical room doors are to be kept closed; doors are not to be left open in any mechanical room and locked when unattended.

9. Notify your MSB contact person or Security when work is completed in an area so that the doors can be locked.

10. Hazardous chemicals must be supervised or under lock and key at all times.

Exterior:

1. Additional Contractor’s employees must guard any extension ladders left open.

2. Step ladders not in use should be put away.

3. Extension cords follow the same rules as inside the building.

4. The cleanliness of work areas outside applies the same as inside the building.

5. Unmanned tools should not be left lying around unsupervised.

6. Hazardous and/or flammable chemicals must be supervised or under lock and key at all times.

7. In areas of excavation, a safety fence must be installed if exceeding a two inch change in grade.

8. Any grade difference greater than six inches should have a solid barrier arounds it, e.g. plastic Jersey

Barrier, concrete or plywood barrier, etc.

9. Traffic cones are not considered a safety barrier.

10. Open ditches, pits and removed manhole covers should always be guarded by an employee of the

Contractor until safety fence or solid barrier is installed.

11. If a sidewalk is disturbed, either a detour must be made, or temporary plywood walkways must be installed.

12. No utilities to be shut down without 48 hours’ notice and the approval from your MSB contact person.

There may be a 48 hour or longer delay in shutting down any utility. This must be approved by the

Director of Campus Facilities.

13. Depending on the project and time of year, MSB may require the entire construction site be fenced in.

Orange construction fence or 6’ chain link panels may be required, depending on the size and duration of the project.

I _____________________________________ Representing ________________________________ Print Name Contracting Company agree to all of the above Rules and Regulations of the Maryland School for the Blind and understand that violation of any of the rules may cause dismissal from contracted job. I will review all of the Rules and

Regulations of MSB with my employees so they know and understand them. MSB is not required and will not pay the balance of any contractual monies due on the contracted work, nor will MSB pay any loss of time because of a Contractor’s failure to comply with these regulations.

Signature Title Date

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Exhibit 7: Acknowledgment of Receipt of Amendments

Name of Firm: ____________________________________________________

The undersigned hereby acknowledges the receipt of the following amendment(s):

Amendment No. ________ Dated: __________________

Amendment No. ________ Dated: __________________

Amendment No. ________ Dated: __________________

Amendment No. ________ Dated: __________________

Amendment No. ________ Dated: __________________

_________________________________ Signature

_________________________________ Printed Name

_________________________________ Title

_________________________________ Date

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Exhibit 8: Bid Form

Reminder: Materials purchased for this project are tax exempt.

Bid Submitted By (legal name of Contractor): ______________________________

Authorized Person Submitting Bid: _________________________________

Date: ________________

Small Business Reserve Number: ________________

The Contractor acknowledges that he/she has reviewed the MSB Contract for Construction and takes no exception to the terms therein. Initial Here: __________

BID TABLE

The Contractor’s Base Bid fee to furnish and install the equipment and material described in this document is:

Payment and Performance Bond (enter zero if bid is less than $100,000) $

TOTAL $

Bids must be submitted using this bid form.

Bids received that do not use this form or fill in all four blanks on the form will be rejected.

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Submission Checklist:

The completed submission shall include the following:

All requested items listed in the section “CONTRACTOR Proposal”

Exhibit 1: Bid/Proposal Affidavit

Exhibit 2: Conflict of Interest Information

Exhibit 3: Contract Affidavit

Exhibit 4: Commercial Non-discrimination Clause

Exhibit 5: Indemnification

Exhibit 6: Agreement to…