Monrovia Library Story Room Expansion.pdf

BIDS & RFPS

Monrovia Library Story Room Expansion Department: Public Works

RFP Number: A-1002

Start Date: 07/23/2026

Close Date: 08/19/2026

NOTICE IS HEREBY GIVEN to Bidders that the City of Monrovia, California (“City”) invites sealed Bids for the

Project. The city will receive such Bids at the City Clerk’s office, City Hall, 415 South Ivy Avenue, Monrovia, California 91016 up to 2:00 p.m. on August 19, 2026, at which time they will be publicly opened and read aloud.

All Bids must be made on the form furnished by the city. Each Bid must be submitted in a sealed envelope addressed to the City Clerk with the Project name and identification number typed or clearly printed on the lower left corner of the envelope. Bids must remain valid and shall not be subject to withdrawal for sixty (60) Days after the Bid opening date.

INCORPORATION OF STANDARD SPECIFICATIONS - The 2021 edition of “Standard Specifications for

Public Works Construction” (“Standard Specifications”), and specific specifications chosen for this project as amended by the Contract Documents, is incorporated into the Contract Documents by reference.

SCOPE OF WORK - The Project includes, without limitation, furnishing all necessary labor, materials, equipment, and other incidental and appurtenant Work necessary to satisfactorily complete the Project, as more specifically described in the Contract Documents. This Work will be performed in strict conformance with the

Contract Documents, permits from regulatory agencies with jurisdiction, and applicable regulations. The quantity of Work to be performed and materials to be furnished are approximations only, being given as a basis for the comparison of Bids. Actual quantities of Work to be performed may vary at the discretion of the City Engineer.

The Project Includes:

Demolition of Remove Circular Desk, remove drywall and metal framing, remove furniture, remove bookshelves and store on site, remove portions of carpeting, mask demolition area and protect area from demolition, electrical demolition.

Construction of: relocation of bookshelves, metal stud framing, drywall and drywall finishes, (eurospan) ceiling system, doors, door frames, door hardware, floor coverings, painting, fire extinguishers, relocate and adjust fire sprinklers, relocate electrical outlets, lights and fire alarm sensors and receptacles, relocate HVAC thermostat, work with City approved HVAC contractor, signage, protect in place existing structures, mobilization, demobilization, bond, and insurance.

The Engineer’s Estimate for this project is $ 724,206.00

OBTAINING BID DOCUMENTS - Project Bid Documents, will be available on “Box” and can be accessed by invitation only. Interested bidders are to contact James Merrell at james.merrell@merrelljohnson.com and request access to the project documents. The interested bidder must provide the name of the company, the

7/27/26, 3:00 PM Monrovia Library Story Room Expansion | Bids & RFPs | City of Monrovia https://www.monroviaca.gov/Home/Components/RFP/RFP/83/141?selsta=4 1/3 mailto:james.merrell@merrelljohnson.com company address, the contractor’s license number, and name of contact person and email address of contact person. The bidder will then be invited and given access to the bid documents. Bid documents may be viewed and downloaded to the bidder’s email site.

Mandatory Pre-bid meeting AND Site Visit - A mandatory pre-bid meeting will be held on Tuesday August

4, 2026, at 11:00 a.m. at City of Monrovia Public Works Building at 600 South Mountain Ave. Every potential

Bidder is required to attend the pre-bid meeting and project site visit. Failure of a Bidder to attend will render that Bidder’s Bid non-responsive. No allowances for cost adjustments will be made if a Bidder fails to adequately examine the Project site before submitting a Bid.

TRENCHES AND OPEN EXCAVATIONS. Pursuant to Labor Code Section 6707, if this Project involves construction of a pipeline, sewer, sewage disposal system, boring and jacking pits, or similar trenches or open excavations, which are five feet or deeper, each bid submitted in response hereto shall contain, as a bid item, adequate sheeting, shoring, and bracing, or equivalent method, for the protection of life or limb, which shall conform to applicable safety orders.

REGISTRATION WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS - In accordance with Labor

Code Sections 1725.5 and 1771.1, no contractor or subcontractor shall be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to Section

1725.5 [with limited exceptions for bid purposes only under Labor Code Section 1771.1(a)].

PREVAILING WAGES - In accordance with Labor Code Section 1770 et seq., the Project is a “public work”. The selected Bidder (Contractor) and any Subcontractors shall pay wages in accordance with the determination of the

Director of the Department of Industrial Relations (“DIR”) regarding the prevailing rate of per diem wages.

Copies of those rates are on file with the Director of Public Works and are available to any interested party upon request. The Contractor shall post a copy of the DIR’s determination of the prevailing rate of per diem wages at each job site. This Project is subject to compliance monitoring and enforcement by the DIR.

BONDS - Each Bid must be accompanied by a cash deposit, cashier’s check, certified check, or Bidder’s Bond issued by a Surety insurer, made payable to the City and in an amount not less than ten percent (10%) of the total

Bid submitted. Personal or company checks are not acceptable. Upon Contract award, the Contractor shall provide faithful performance and payment Bonds, each in a sum equal to the Contract Price. All Bonds must be issued by a California admitted Surety insurer using the forms set forth in the Contract Documents, or in any other form approved by the City Attorney. Failure to enter into the Contract with the City, including the submission of all required Bonds and insurance coverage, within fifteen (15) Days after the date of the mailing of written notice of contract award to the Bidder, shall subject the Bid security to forfeiture to the extent provided by law.

LICENSES - Each Bidder shall possess a valid Class “A” (General Engineering), or “B” Building Contractor, Contractor’s license or any combination of licenses stated, issued by the California State Contractors License

Board at the time of the Bid submission. The successful Contractor will be required to obtain a current City business license.

7/27/26, 3:00 PM Monrovia Library Story Room Expansion | Bids & RFPs | City of Monrovia https://www.monroviaca.gov/Home/Components/RFP/RFP/83/141?selsta=4 2/3

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RETENTION SUBSTITUTION - Five percent (5%) of any progress payment will be withheld as retention. In accordance with Public Contract Code Section 22300, and at the request and expense of the Contractor, securities equivalent to the amount withheld may be deposited with the City or with a State or federally chartered bank as escrow agent, which shall then pay such money to the Contractor. Upon satisfactory completion of the Project, the securities shall be returned to the Contractor. Alternatively, the Contractor may request that the City make payments of earned retentions directly to an escrow agent at the Contractor’s expense. No such substitutions shall be accepted until all related documents are approved by the City Attorney.

LIQUIDATED DAMAGES - Liquidated damages shall accrue in the amount of $2,500.00 for each Day that

Work remains incomplete beyond the Project completion deadline specified in the Contract Documents.

BIDDING PROCESS - The City reserves the right to reject any Bid or all Bids, and to waive any irregularities or informalities in any Bid or in the bidding, as deemed to be in its best interest.

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