Mobile On Site Shredding Services 80161508-20-ACS How to Use This Contract.pdf
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- Attached to
- Mobile On-Site Shredding Services
- Contract number
- 80161508-20-ACS
- Issued by
- Florida
About this file
This document is a "How to Use This Contract" guide for the Mobile On-Site Shredding Services contract (80161508-20-ACS) issued by the Florida Department of Management Services, Division of State Purchasing. The contract is accessible to state agencies in Florida and other eligible users as defined by Rule 60A-1.001 of the Florida Administrative Code. The primary procurement platform for this contract is MyFloridaMarketPlace (MFMP), which state agencies are encouraged to use for placing orders and making payments.
The contract covers mobile on-site shredding services, with specific procurement guidelines requiring agencies to issue requests for quotes (RFQs) to a minimum of 25 contracted vendors. Agencies must ensure that selected vendors offer the specific services, service categories, or products requested. When creating purchase orders, agencies should use the commodity code 80161508 and specify the method of procurement as an alternate contract source. The document provides guidance on contractor selection, payment procedures using Federal Employer Identification Numbers (FEIN), and includes a section on resolving potential issues with contractors, such as completing vendor performance surveys or submitting formal complaints if necessary.
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Text version
9/4/2024
How to Use This Contract Mobile On-Site Shredding Services (80161508-20-ACS)
Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreeme nts/alternate_contract_source/mobile_on_site_shredding_services.
State Agencies
• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:
o Please contact the contractor(s) directly to request a quote; contractor contact information is accessible from the contract webpage. If available, MFMP catalogs can be used in lieu of requesting a quote from the contractor(s).
o Agencies must ensure that an RFQ is issued to a minimum of 25 contracted vendors on contract for Mobile On-Site Shredding Services. Some contractors may not be contracted to provide all of the services, service categories, or products that are available under this contract; the selected vendors must offer the services, service categories, or products requested in the RFQ. Please refer to the contract web page pricing section to determine the services, service categories, or products that each contractor is contracted to provide.
o Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section.
o CATALOG TYPE: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.
o COMMODITY CODE: 80161508 o METHOD OF PROCUREMENT: C - Alternate contract source
• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.
Eligible Users
• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.
https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/mobile_on_site_shredding_services https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/mobile_on_site_shredding_services http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001
9/4/2024
Frequently Asked Questions
• Can I purchase from a vendor outside of this contract if they offer better pricing?
o State agencies are encouraged to use alternate contract sources for the added savings and convenience that may be realized; however, agencies are not required to purchase commodities and contractual services from alternate contract sources. If an alternate contract source is not utilized, agencies must follow proper procurement methods.
• What should I do if I have an issue with the contractor?
o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.
Contact Information
• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.
https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace
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