MNIT_Accessibility_Exception_Workflow_RFP.pdf
PDF 28 KB Posted
- Attached to
- MNIT Accessibility Exception Workflow RFP
- Solicitation number
- 2000018585
- Issued by
- Minnesota
About this file
This Request for Proposal (RFP) from the State of Minnesota's Department of Information Technology Services (MNIT) solicits a vendor to design and implement a workflow system with a custom form to facilitate and streamline the accessibility exception request and review process through the Office of Accessibility. The RFP is publicly available and open to all registered bidders and suppliers. Questions regarding the solicitation were due by October 1, 2026, at 2:00 PM CDT, with proposal submissions required by the same deadline through the SWIFT portal. The delivery due date for the completed work is October 5, 2026. Responses that fail to comply with the solicitation requirements, including the submission of all required attachments, will be deemed nonresponsive and rejected. Only electronic submissions through the SWIFT portal are accepted; email and faxed responses will not be considered.
The cost proposal must be submitted as part of the vendor response, with pricing documentation detailed in the RFP attachments. The solicitation encourages participation from Minnesota-based small businesses and businesses meeting diversity and inclusion criteria, including those owned and operated by racial minorities, women, individuals with substantial physical disabilities, veterans, or service-disabled veterans, or those located in economically disadvantaged counties. Companies meeting these criteria may be eligible for certification in the State's Small Business Procurement Program and should contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for additional information. The RFP includes two addenda that modified the event description, proposal due date, and question due date. All responses must comply with the attached Terms and Conditions, last updated December 24, 2018. The primary contact for this procurement is Haylie Anne Janette Heil at haylie.heil@state.mn.us.
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Other files
| File | Type | Posted |
|---|---|---|
| ptrfpattachments.docx | DOCX document | |
| ptsamplecontractsandexhibits.docx | DOCX document | |
| Accessibility_Exceptions_Workflow_RFP_-_Final_8.3.26-jrw.docx | DOCX document | |
| Addendum__2.pdf | ||
| Addendum__1.pdf |
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Text version
Event Description The State of Minnesota through its Department of Information Technology Services (MNIT) is seeking a vendor to build out a workflow with a custom form to facilitate and streamline the accessibility exception request and review process through the Office of Accessibility.
ADDENDUM #1: CHANGES MADE TO THE EVENT DESCRIPTION, DUE DATE, AND QUESTION DUE DATE
ADDENDUM #2: CHANGES MADE TO THE PROPOSAL DUE DATE AND QUESTION DUE DATE
General Comments
* ALL RESPONSES MUST BE SUBMITTED ELECTRONICALLY THROUGH THE SWIFT PORTAL. NO E-MAIL OR FAXEDS RESPONSES WILL BE
ACCEPTED.
PLEASE BE AWARE THAT THERE MAY BE ATTACHMENTS TO THIS EVENT. THE VENDOR IS RESPONSIBLE TO REVIEW ALL
ATTACHMENTS.
AWARD: RESPONSES THAT DO NOT COMPLY WITH TEH SOLICIATION WILL BE CONSIDERED NONRESPONSIVE AND WILL BE
REJECTED.
ADDENDUM #1: CHANGES MADE TO THE EVENT DESCRIPTION, DUE DATE, AND QUESTION DUE DATE
ADDENDUM #2: CHANGES MADE TO THE PROPOSAL DUE DATE AND QUESTION DUE DATE
General Questions Question Ideal Response
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: MN.IT Contact: Heil,Haylie Anne Janette Phone:
Fax #:
Email: haylie.heil@state.mn.us
Event ID Format Type Page G4601-2000018585 Sell RFx 1 Event Round Version 1 1 Event Name MNIT Accessibility Exception Workflow RFP Start Time Finish Time
08/17/2026 08:35:00 CDT 10/01/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: MN.IT Contact: Heil,Haylie Anne Janette Phone:
Fax #:
Email: haylie.heil@state.mn.us
Event ID Format Type Page G4601-2000018585 Sell RFx 2 Event Round Version 1 1 Event Name MNIT Accessibility Exception Workflow RFP Start Time Finish Time
08/17/2026 08:35:00 CDT 10/01/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No
Description: COST PROPOSAL Comments:
* SEE RFP ATTACHMENTS DOCUMENT FOR COST PROPOSAL DOCUMENTATION
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: MN.IT Contact: Heil,Haylie Anne Janette Phone:
Fax #:
Email: haylie.heil@state.mn.us
Event ID Format Type Page G4601-2000018585 Sell RFx 3 Event Round Version 1 1 Event Name MNIT Accessibility Exception Workflow RFP Start Time Finish Time
08/17/2026 08:35:00 CDT 10/01/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: MN.IT Contact: Heil,Haylie Anne Janette Phone:
Fax #:
Email: haylie.heil@state.mn.us
Event ID Format Type Page G4601-2000018585 Sell RFx 4 Event Round Version 1 1 Event Name MNIT Accessibility Exception Workflow RFP Start Time Finish Time
08/17/2026 08:35:00 CDT 10/01/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: COST PROPOSAL
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 10/05/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: MN.IT Contact: Heil,Haylie Anne Janette Phone:
Fax #:
Email: haylie.heil@state.mn.us
Event ID Format Type Page G4601-2000018585 Sell RFx 5 Event Round Version 1 1 Event Name MNIT Accessibility Exception Workflow RFP Start Time Finish Time
08/17/2026 08:35:00 CDT 10/01/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: MN.IT Contact: Heil,Haylie Anne Janette Phone:
Fax #:
Email: haylie.heil@state.mn.us
Event ID Format Type Page G4601-2000018585 Sell RFx 6 Event Round Version 1 1 Event Name MNIT Accessibility Exception Workflow RFP Start Time Finish Time
08/17/2026 08:35:00 CDT 10/01/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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