Minot Combined Synopsis Solicitation.pdf

Combined Synopsis/Solicitation

Department of the Air Force 5th Contracting Squadron - Minot AFB, ND

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Requirement Title: WSA Phone Replacement

Solicitation Number: F3C3SF3263AW01

Solicitation Issue Date: Tuesday, 09 April 2024

Response Deadline: Tuesday, 23 April 2024 no later than 11:00am CDT

Point(s) of Contact: Colton Snyder/ colton.snyder@us.af.mil / 701-723-3056

Alternate POC: TSgt Bryon Mordhorst / bryon.mordhorst@us.af.mil/ 701-723-4182

Contracting Officer: SMSgt Killeen Teresa / teresa.killeen@us.af.mil / 701-456-0274

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2024-03 Defense Federal Acquisition Regulation Public Notice 03/26/2024 Air Force Federal Acquisition Circular 07/07/2023

4. This acquisition is set-aside for 100% Total Small Business Competition

The North American Industry Size Classification System (NAICS) code associated with this requirement is 332510

The Small Business Size Standard associated with this NAICS is 750

Requirement Information Description:

5th Contracting Squadron - Minot AFB, ND

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The Government is requesting the purchase and installation of 52 phones through the Weapon Storage Area (WSA)/ Local Display Area (LDA)/ Remote Display Area (RDA) to provide a secondary means of communication and comply with DoD regulations.

Please provide the following products/services (or equivalent product) below:

52 K-1900-712L-EWP Viking hot Line Phone

01 VE-9X12B-1P HEAVY DUTY OUTDOOR ENCLOSURE

52 LPR-1 LINE POWERED RINGER

01 MISC MATERIALS

52 VE-9X12MK-3 INTERNAL ADAPTER PANEL

01 Installation

Salient characteristics:

a. Specs:

i. Similar or equal to K-1900-7I2L-EWP Viking Hot Line Phone products

ii. Must be enclosed

iii. designed for outdoor installation in exposed weather conditions.

iv. must be capable to dial a programmable phone number when user lifts the handset.

v. equipped with a non-volatile memory to ensure the programming is safe in the event of a power outage.

vi. Must be analog hot line with integrated auto dialer and suited for enhanced weather protection.

vii. Equipped with a 12' armored handset with stainless steel lanyard

viii. Installation must be included.

ix. training on operation and troubleshooting must be included.

b. Project Completion:

i. Ensure that the corrected telephone lines meet all the required standards for longevity and functionality.

ii. Obtain final approval from 5 SFS/S5IS and hand over all relevant documentation to include final report and any warranties or guarantees.

Place of Delivery/Performance/Acceptance/FOB Point:

Place of Delivery: 330 TANKER TRAIL STE 130A, Minot AFB, ND 58705

Line Item Description Quantity Unit of Measure 0001 K-1900-712L-EWP Viking hot Line Phone 52 EA 0002 VE-9X12B-1P Heavy DutyOutdoor Enclosure 1 EA 0003 LPR-1 Line Powered Ringer 52 EA 0004 VE-9X12MK-3 Internal Adapter Panel 52 EA 0005 Misc Materials 1 EA 0006 Installation 1 JOB

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Questions may be submitted to the POCs and Contracting Officer listed above no later than 18 April 2024. Questions submitted after this date may not be answered.

2. Quotes in response to this solicitation must be submitted via email to the POCs and Contracting Officer listed above no later than the established deadline.

5th Contracting Squadron - Minot AFB, ND

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3. Quotes must be valid through 60 days.

4. All price quotations must be submitted on this document and it must be filled in entirely; all technical submissions must be submitted on a separate document

5. Complete the below contractor identification information.

Company Name: Point of Contact:

Address: Telephone Number:

Discount Terms SAM Registered: Yes/No Small Business: Yes/No DUNS # CAGE #: Veteran-Owned: Yes/No Woman-Owned: Yes/No Estimated Period of Performance/Delivery:

Signature/Date:

Printed Name:

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

TECHNICAL CAPABILITY - An offeror’s quotation will be considered technically acceptable if it meets the specifications in the requirement information. Quotations that do not meet these requirements will be considered unacceptable and therefore under the evaluation process will not be considered for award.

PRICE - price will be evaluated on a comparative basis amongst all received quotations and the Government's estimate.

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards ✖

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment ✖

52.219-6, Notice of Total Small Business Set-Aside ✖

52.222-3, Convict Labor✖

52.222-19, Child Labor--Cooperation with Authorities and Remedies✖

52.222-21, Prohibition of Segregated Facilities ✖

52.222-26, Equal Opportunity ✖

5th Contracting Squadron - Minot AFB, ND

52.222-36, Equal Opportunity for Workers with Disabilities ✖

52.222-50, Combating Trafficking Persons✖

52.222-16, IEEE 1680 Std for Environmental Assessment of Personal Computer Products✖

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving ✖

52.225-13, Restrictions on Certain Foreign Purchases✖

52.232-33, Payment by Electronic Funds Transfer--System for Award Management✖

52.232-36, Payment by Third Party✖

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at http://farsite.hill.af.mil.

The following provisions and clauses are hereby included by full text or by reference as prescribed:

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7, System for Award Management 52.204-9, Personal Identity Verification of Contract Personnel (frequent base access) 52.204-13, System For Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 52.204-17, Ownership or Control of Offeror 52.204-18, Commercial and Government Entity Code Maintenance 52.204-20, Predecessor of Offeror 52.204-27, Prohibition on a ByteDance Covered Application.

52.232-40, Providing Accelerated Payments to Small Business Subcontractors 52.247-34, F.o.b Destination (as applicable) 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.204-7003, Control of Government Personnel Work Product 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.211-7003, Item Identification & Valuation (supplies & services furnishing of supplies, unless 211.274-2(b) apply) 252.211-7007, Reporting of Government Furnished Property (FAR 52.245-1 included) 252.211-7008, Use of Government Assigned Serial Numbers (DFARS 252.211-7003 included & ktr to mark end items) 252.225-7001, Buy American Act and balance of Payments Program (exceptions at DFARS 225.1101(2)(i); don't use with DFARS 252.225-7021 or DFARS 252.225-7036) 252.225-7016, Restriction on Acquisition of Ball or Roller Bearings (kt is for bearings or item contains bearings) 252.232-7007, Limitation on Government Obligation (incrementally funded) 252.232-7010, Levies on Contract Payments 252.243-7001, Pricing of Contract Modifications 252.244-7000, Subcontracts for Commercial Items

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