Microfiltration Module RFP~1.pdf

BOARD OF WATER COMMISSIONERS

JAMES PELLETIER, CHAIRMAN

ERNEST BACON, VICE – CHAIRMAN

700 Wilbur Avenue, Swansea, MA 02777 ELIZABETH PONCELET-MARTELLY, CLERK Office: 508.672.9746 / 508.676.9097 Fax: 508.676.7452 JEFFREY H. SUTHERLAND, P.E

SUPERINTENDENT

Request for Proposals

The Swansea Water District requests proposals for Microfiltration Modules in accordance with the specifications, a copy of which may be obtained or reviewed at the District Office between the hours of 8:00 A.M. through 4:00 P.M. Mondays through Fridays, except holidays.

Proposals will be received at the office of the Swansea Water District, 700 Wilbur Avenue, Swansea, Massachusetts, 02777, with the name and address of the proposer and the words, "Proposal for Microfiltration Module Replacement" on the envelope, until Wednesday, November 4th, 2026 at 2:00 P.M.

All proposals are subject to the provisions of all local, state and federal regulations.

The Swansea Water District reserves the right to waive any informality in or to reject any and all proposals if it is deemed to be in the best interest(s) of the District.

Swansea Water District Board of Water Commissioners

Proposal for Microfiltration Module Replacement Dated November 4, 2026 at 2:00 P.M. Page 2

MEMBRANE FILTRATION SYSTEM SPECIFICATIONS

PART 1 - GENERAL

1.1 INTENT

A. This Section covers membrane filtration system manufacturer furnishing microfiltration modules at the Swansea Water District Desalination Facility.

1.2 SCOPE

A. Replacement of 32 microfiltration modules, as part of an existing Pall

Corporation Microza® Microfiltration Membrane System.

B. Remove and properly dispose of glycerin and or preservative used for transporting membranes.

1.3 STANDARDS

A. ANSI/NSF Standard 61: Drinking Water System Components.

1.4 QUALITY ASSURANCE

A. Manufacturer supplying microfiltration modules shall ensure that modules are a direct replacement of existing Pall Corporation modules. Owner is available for site visits as necessary during bid period.

1.5 DESIGN CRITERIA

A. Design Requirements – The microfiltration modules shall be designed to meet the following requirements:

1. Certifications:

The system shall meet the requirements of NSF standard 61.

2. Performance:

a. The filtration system shall provide treated water meeting the following minimum quality goals:

Manganese: ≤ 0.05 mg/l Iron: ≤ 0.10 mg/l Maximum Turbidity: ≤0.05 NTU (95% of the time) Average Turbidity: ≤0.10 NTU (100% of the time) Color: ≤ 5 C.U.

b. The membrane equipment provided shall be capable of providing an overall system recovery of 95.0%.

B. Raw Water Quality

1. Raw Water Quality from 2005/2006 Pilot Study:

a. Manganese: 0.05 to 0.23 mg/L

b. Iron: 0.23 to 0.50 mg/L

c. Color: 29 to 100 C.U.

d. Turbidity: 2.0 to 25.0 NTU

Dated November 4, 2026 at 2:00 P.M. Page 3

2. Pretreatment

a. Raw brackish water is pumped from the Palmer River and dosed with coagulant prior to the flocculation (mixing) tank. The water is then filtered through the microfiltration system. Reject water from the filter is then sent to the back-wash recovery system.

1.6 SUBMITTALS

A. The membrane manufacturer will be required to submit shop drawings, manufacturer’s literature, and maintenance data for the modules.

1.7 WARRANTY

A. Membrane Warranty: The manufacturer of the membrane filtration system shall provide a ten (10) year pro-rated warranty on the performance of the membrane units against failure resulting from faulty materials or workmanship. Failure is defined as any exceedance of the water quality standards outlined in this section.

PART 2 – PRODUCTS

2.1 MICROFILTRATION MODULES

A. The modules shall meet the following operating parameters:

1. Performance:

a. 10-30 gpm process capacity

2. Dimensions:

a. Pore size: 0.1 µm (micron)

b. Outer shell: 93 inches in length, 6.5 inches in diameter

c. Module length: 85 inches

d. Membrane area – 538 square feet

3. Operating Conditions

a. Operating Temperature: 104°F

b. Membrane and Inlet Pressure: 45 psi

c. ph Range: 1-10

2.2 MICROFILTRATION MODULE HARDWARE

1. The hardware necessary to change out 32 modules across two racks shall include at a minimum the following:

a. 2.0-inch clamp, Victaulic style, permanent (Reference Plan Item #9)

b. 1.0-inch clamp, Victaulic 78ep, galvanized (Reference Plan Item #11)

c. 2.0-inch transparent compression coupling (Reference Plan Item #16)

d. 6.0-inch module end cap, lower (Reference Plan Item #19)

e. 6.0-inch module end cap, upper (Reference Plan Item #20)

f. 6.0-inch module o-ring (Reference Plan Item #21)

g. 6.0-inch module end nut (Reference Plan Item #22)

h. 1.0-inch flex hose, xr connection, short (Reference Plan Item #23)

i. 1.0-inch flex hose, xr connection, long (Reference Plan Item #24)

Dated November 4, 2026 at 2:00 P.M. Page 4

2.3 MICROFILTRATION MODULES INSTALLATION EQUIPMENT

1. The installation equipment necessary to change out 32 modules across to racks shall include at a minimum the following:

a. Lubricant for module nuts

PART 3 – EXECUTION

3.1 MANUFACTURER’S SERVICES

A. Owner shall provide labor necessary for inspection of installation, commissioning, start-up and testing of microfiltration modules.

B. Manufacturer to provide services of representative. The following minimal times shall be provided:

1. Installation supervision – 2 days – During Owner installation of modules, the manufacturer shall inspect and verify proper installation.

2. Initial Start-up of Equipment and Testing - 2 day (minimum) and as required to complete start-up.

C. Manufacturer to provide operating protocol which includes recommended settings and protocols for Flux Maintenance (FM), Enhanced Flux Maintenance (EFM) and Clean-In-Place (CIP) operations.

PART 4 – PRODUCT AVAILABILITY AND SCHEDULING

4.1 PRODUCT AVAILABILITY

A. Manufacturer to supply all necessary products listed in part 2 within 90 days of executed contract.

4.2 MANUFACTURER’S SERVICES SCHEDULING

A. Manufacturer to schedule installation within 30 days of product delivery or at an agreed upon time with owner prior to April 2027.

PART 5 – PAYMENT TERMS

A. Payment Terms is as follows:

1. 5% with preparation and submittal of Shop Drawings

2. 15% with approved shop drawings

3. 30% with certification of equipment fabrication

4. 30% on delivery and installation of equipment to project site

5. 20% on completion of start-up

Dated November 4, 2026 at 2:00 P.M. Page 5

PART 6 – INSURANCE REQUIREMENTS

A. Proposer shall possess, as a minimum requirement, insurance coverage throughout the contract period as follows:

1. Contractor: Public Liability Insurance

a. Not less than $500,000.00 for insurance including wrongful death to any one person and subject to the same limit for each person in an amount not less than $1,000,000.00 on account of one accident.

2. Workers Compensation Insurance:

a. In accordance with applicable regulations of the Commonwealth of

Massachusetts.

END OF SECTION

Dated November 4, 2026 at 2:00 P.M. Page 6

BID FORM

For Microfiltration Module Replacement in accordance with the specifications for the sum of dollars (Lump Sum).

Proposal Submitted by:

Name:

Signature:

Address:

Telephone:

Social Security Number or Federal Identification Number

(State which):

Dated November 4, 2026 at 2:00 P.M. Page 7

VENDOR ATTESTATION

I certify under the penalties of perjury that I, to my best knowledge and belief, have filed all state tax returns and paid all state taxes required under law.

*Signature of Individual By: Corporate Officer or Corporate Name (Mandatory) (Mandatory, if Applicable)

** Social Security Number (Voluntary)

* Approval of a contract or other agreement will not be granted unless this certification clause is signed by the applicant.

** Your social security number will be furnished to the Massachusetts Department of Revenue to determine whether you have met tax filing or tax payment obligations, Providers who fail to correct their non-filing or delinquency will not have a contract or other agreement issued, renewed, or extended. This request is made under the authority of Massachusetts General Laws C. 62c s. 49A.

Dated November 4, 2026 at 2:00 P.M. Page 8

CERTIFICATE OF NON-COLLUSION

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person.

As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union committee, club or organization, entity, or group or individuals.

(Name of person signing bid or proposal)

(Name of business)