miami parking HVAC_Repair_and_Maintenance_Services.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/miamiparking

MIAMI PARKING AUTHORITY

REQUEST FOR PROPOSAL

26-05

HVAC REPAIR AND MAINTENANCE SERVICES

Release Project Date June 15, 2026

For more information, please visit our online supplier portal, located at

Pre-Proposal Meeting (Mandatory) June 24, 2026, 10:00am

Miami Parking Authority, 40 NW 3rd Street, Suite 1103, Miami, FL 33128; to be followed by Site Visits (Mandatory):

10:30 am - Garage 1 Courthouse Center, 40 NW 3rd Street, meet at Suite 1103 11:30 am - Garage 3 College Station, 190

NE 3rd Street, meet at entrance on 3rd

Street 1:00 pm - Garage 4 Convention Center, 100 SE 2nd Street, meet at entrance on

2nd Street 2:30 pm - Garage 5 Regatta Harbour, 3351

Pan American Drive, meet at main entrance 3:15 pm - Lot 72 located at 2600 South

Bayshore Drive

Site Visits (Mandatory) June 25, 2026:

8:00 am - Lot 17 located at 1320 NW 12

Street 9:00 am - loanDepot (Marlins Baseball

Stadium) four parking garages: Meet at

Home Plate Garage entrance 1502 NW 7

Street. Site visits will continue to Third

Base Garage 1402 NW 7 St., First Base

Garage 1502 NW 3 St., Center Field

Garage 1402 NW 3 St.

Question Submission Deadline July 10, 2026, 10:00am

Response Submission Deadline July 24, 2026, 10:00am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO

Request For Proposal #26-05 Title: HVAC Repair and Maintenance Services

Table Of Contents

1. PROPOSAL

2. GENERAL TERMS AND CONDITIONS

3. SPECIAL TERMS AND CONDITIONS

4. CONE OF SILENCE

5. SCOPE OF SERVICES

6. INSURANCE REQUIREMENTS

7. MINIMUM MANDATORY SUBMITTAL AND PROPOSAL REQUIREMENTS

8. EVALUATION CRITERIA

9. PRICE SCHEDULE

10. PROPOSERS SUBMITTAL

11. ATTACHMENTS

Attachments:

A - GENERAL TERMS AND CONDITIONS

B - Inventory of HVAC Equipment per Facility RFP 26-05

1. PROPOSAL

The Miami Parking Authority (MPA), also known as the Department of Off-Street Parking, manages and develops on and off-street parking in the City of Miami, as well as in partnership with Miami-Dade

County for several facilities.

MPA is issuing this Request for Proposals (RFP) for qualified contractors to provide HVAC Repair and Maintenance Services.

This RFP contains specific information about the scope of HVAC Repair and Maintenance Services, proposers’ Minimum and Mandatory Submittal Requirements and selection criteria.

Proposals are due on or before 10:00 am, EST on Friday, July 24, 2026, via the OpenGov

Procurement Portal at https://procurement.opengov.com/portal/miamiparking. MPA’s tentative schedule for this Solicitation is located in the TIMELINE.

This RFP contains specific information about the scope for HVAC Repair and Maintenance Services, proposers’ Minimum and Mandatory Submittal Requirements and selection criteria.

TIMELINE

Release Project Date: June 15, 2026

Pre-Proposal Meeting (Mandatory): June 24, 2026, 10:00am

Miami Parking Authority, 40 NW 3rd

Street, Suite 1103, Miami, FL 33128; to be followed by Site Visits (Mandatory):

10:30 am - Garage 1 Courthouse

Center, 40 NW 3rd Street, meet at Suite

11:30 am - Garage 3 College Station, 190 NE 3rd Street, meet at entrance on

3rd Street

1:00 pm - Garage 4 Convention Center, 100 SE 2nd Street, meet at entrance on

2nd Street 2:30 pm - Garage 5 Regatta Harbour, 3351 Pan American Drive, meet at main entrance 3:15 pm - Lot 72 located at 2600 South

Bayshore Drive

Site Visits (Mandatory) June 25, 2026:

8:00 am - Lot 17 located at 1320 NW 12

Street 9:00 am - loanDepot (Marlins Baseball

Stadium) four parking garages: Meet at

Home Plate Garage entrance 1502 NW

7 Street. Site visits will continue to Third

Base Garage 1402 NW 7 St., First Base

Garage 1502 NW 3 St., Center Field

Garage 1402 NW 3 St.

Question Submission Deadline: July 10, 2026, 10:00am

Response Submission Deadline: July 24, 2026, 10:00am

All prospective Proposers to this RFP are required to attend the Mandatory Virtual Pre-Proposal

Meeting as outlined above to participate in an overview of the RFP’s Scope of Services, Minimum

Requirements, Mandatory Submittal Requirements, and Proposal Format. Failure to attend this mandatory pre-proposal meeting shall render Proposer to be deemed not responsive to this Solicitation.

Prospective Proposers are required to inspect the Facilities where Services are to be performed and to satisfy themselves regarding all conditions that may affect their performance of the Scope of

Services. In no event shall failure to attend the Mandatory and Site Visits or failure to inspect the

Facilities constitute grounds for a claim after Contract Award.

Any and all questions regarding this solicitation must be submitted through the Procurement Portal at https://procurement.opengov.com/portal/miamiparking by 10:00 am by Friday, July 10, 2026. Only questions received via https://procurement.opengov.com/portal/miamiparking by the time and date specified will be answered by addendum and posted on OpenGov. All questions submitted are subject to Public Records Laws.

Submissions received past such deadline and/or submitted to any other location or office shall be deemed not responsive and rejected. MPA’s Chief Executive Officer (“CEO”) and/or the MPA’s

Board of Directors (“Board”) reserves the right to accept any timely submission deemed to be in the best interest of the MPA, to waive any minor (e.g.., not material) technicalities, omissions, or irregularities in any submission and/or reject any or all submissions, and re-advertise, at MPA’s option, for new submissions.

MIAMI PARKING AUTHORITY

Anna Parekh Procurement Administrator 40 NW 3rd Street, Suite 1103 Miami, Florida 33128

(305) 373-6789 Extension 297

2. GENERAL TERMS AND CONDITIONS

Please see ATTACHMENTS.

3. SPECIAL TERMS AND CONDITIONS

3.1. PURPOSE

The MPA intends to issue a multi-year Contract, subject to prior approval by its Board of Directors

("Board" or “BOD”). An Award recommendation will be made on behalf of the Responsive and

Responsible Proposer whose Proposal is examined and judged to be most beneficial to the MPA, based on the evaluation factors established in EVALUATION CRITERIA. Unless otherwise required by the Cityof Miami ("City") Procurement Code ("City Code"), the MPA intends to recommend

Contract Award to its BOD based on the ranking of the Evaluation Committee, which will be formed to review and evaluate responsive proposals received pursuant to this RFP (“Evaluation

Committee.”). If needed, negotiations may be held in good faith with the highest-ranked Proposer. If the MPA and the highest ranked Proposer fail to finalize a mutually acceptable agreement, the MPA may terminate discussions and either initiate negotiations with the next highest ranked Proposer or reject all responses and cancel the solicitation. No Proposer shall have any rights in the subject

Services or against MPA arising from such negotiations. The MPA and the awardee will enter into a mutually binding agreement governed by the terms and conditions set forth in this RFP. By submitting a complete Proposal, the Proposer certifies acceptance and agreement to all terms and conditions, procedures, evaluation criteria, and instructions stated in this RFP and the subsequent

Contract. All Proposers are encouraged to carefully read and pay attention to all information provided in this RFP, and to submit a Proposal accordingly. Proposers must make the necessary entry in all blanks provided for responses. All documents attached to this RFP constitute the entire RFP. All

Proposers must complete/submit/return the RFP package with all information relevant for proper review, in the same order in which it was issued. Notes and comments by Proposer may be rendered as attachments, provided the same format of this RFP is followed.

3.2. ELECTRONIC RESPONSES

The Miami Parking Authority uses an eProcurement system that provides web-based services to the vendor community. The “OpenGov” eProcurement system makes it easier to view and respond to solicitations from the Miami Parking Authority. All potential proposers must register online at https://procurement.opengov.com/signup to register in order to receive notifications and complete the solicitation process.

All Proposals shall be submitted via the eProcurement system, https://procurement.opengov.com/portal/miamiparking. Proposers must address and respond to each requirement in the RFP. All Proposals and the required documentation must be concise, complete, and clear and must comply with MINIMUM MANDATORY SUBMITTAL AND PROPOSAL

REQUIREMENTS.

3.3. DEADLINE FOR REQUEST FOR ADDITIONAL INFORMATION

All questions concerning the Request for Proposal shall be submitted via https://procurement.opengov.com/portal/miamiparking by the date and time specified and will be answered by addendum. All questions submitted shall be held until such time as they are compiled and answered in the form of an addendum, which will be released through https://procurement.opengov.com/portal/miamiparking.

The MPA will issue responses to inquiries, and any other corrections or Addendum it deems necessary, prior to the Proposal Submission Due Date. Proposers should not rely on any representations, statements, or explanations other than those made in this RFP, or in any written

Addendum to this RFP. Where there appears to be conflict between the RFP and any Addenda issued, the last Addendum issued shall prevail.

3.4. PROCEDURE FOR RESPONSE EVALUATION AND SELECTION

A. Request for Proposal issued.

B. Receipt of responses.

C. Opening and listing of all responses received.

D. An Evaluation Committee (“Committee”) appointed by the CEO, shall meet to evaluate each proposal that has satisfied the minimum requirements in accordance with this RFP and is responsive and responsible. The Evaluation Committee may, prior to deliberating and scoring the proposals, make site visits to the Proposers’ place of business. The Evaluation Committee may choose to invite Proposers to make a presentation and respond to questions from the

Committee as part of the evaluation process. Notice of the assigned times of any presentations will be communicated in advance to the Proposers. Proposers may be given a short notice for appearance. If a Proposer is invited to make a presentation, Proposer will be required to attend. Failure to appear at the scheduled presentation time will render the corresponding proposal nonresponsive and no further consideration will be given to the

Proposer’s proposal. The Proposer’s presentation may clarify and summarize the content of its Proposal but may not modify or add to the prior written submission. Any communication between the Committee members and the Proposer made during the course of the presentation, are intended primarily for the purposes of providing clarification of the content of the Proposal and are not to be construed as a negotiation of terms by either party.

E. The Evaluation Committee shall forward its recommendation to the CEO who will make a recommendation to the Board, if required to do so by the City of Miami Procurement Code.

3.5. AWARD AND AGREEMENT

An agreement will be awarded to the selected Proposer by the BOD and executed by the MPA CEO, based upon the qualification requirements stated herein. MPA reserves the right to execute or not execute, as applicable, an agreement with the selected Proposer, as may be deemed in the MPA’s best interest.

If MPA and the selected Proposer cannot negotiate a mutually acceptable agreement, MPA may terminate the negotiations and begin negotiations with the second-ranked Proposer, cancel the RFP, or reject all proposals and re-issue the RFP. This process may continue until an Agreement has been executed or all submissions have been rejected. No Proposer shall have any rights to the

Services, or against the MPA arising from such negotiations, or failure thereof. The agreement will be furnished by the MPA and shall contain certain terms as may be deemed in the MPA’s best interest.

3.6. TERM OF AGREEMENT

An agreement shall be negotiated and executed following approval by the Board of Directors or its designee, as needed, unless otherwise stipulated in the Notice of Award Letter, which may be distributed by the MPA’s Procurement Administrator; and is contingent upon the completion and submittal of all required RFP documents. The initial Term of agreement may be for a period of three (3) years. At the end of the initial Term, MPA shall review and have the option to renegotiate or extend the terms of the Agreement for up to two (2) one-year extension options or terminate the Agreement.

3.7. COMMENCEMENT OF SERVICES

An accurate and timely project completion schedule for the Services described in SCOPE OF

SERVICES shall be provided and adhered to. MPA reserves the right to impose liquidated damages upon the Proposer for the untimely completion of the project or Services. Contractor shall begin Services as described in SCOPE OF SERVICES within ninety (90) days of the execution date of the Contract, which must be signed by all relevant parties.

3.8. COMPLIANCE WITH REGULATIONS

Precautions shall be exercised at all times for the protection of persons and property. Contractor performing Services under the Agreement shall conform to all relevant OHSA, Federal, State, County, and City regulations during the course of such effort. Any fines levied by the above-mentioned authorities for failure to comply with these requirements shall be borne solely by the successful

Proposer. Barricades shall be provided by the successful Proposer when work is performed in areas traversed by persons, or when deemed necessary by the CEO or his designee.

3.9. IDENTIFICATION

All personnel performing Services under this Agreement must carry valid government issued photo identification such as a driver’s license. All personnel shall wear a uniform shirt (or T-shirt) clearly displaying the awarded Proposer’s company name/logo.

3.10. FINANCIAL CAPACITY

Proposers are required to submit documentation demonstrating sufficient financial capacity and assets in order to provide the Scope of Services. Therefore, the following must be submitted with responses to this RFP:

Proposer’s last two (2) years’ annual reviewed/audited financial statements with the auditor’s notes and signatures. Such statements must include, at a minimum, balance sheets of financial positions and statements of profits and loss of net income, together with a statement in writing, signed by a duly authorized representative, that the present financial condition is materially the same as shown on the most recent balance sheet and income statement submitted, or with an explanation of a material change in the financial condition. A copy of the last two (2) years’ business income tax returns will be accepted if certified financial statements are unavailable.

3.11. LIVING WAGE

In accordance with Section 18-557 of the City Code, Contractors shall pay to all its employees who provide Services a living wage of no less than $ per hour without health benefits; or a wage of no less than $ an hour with health benefits, as may be amended from time to time, as defined in the City

Code, unless otherwise excluded.

For more information on the Living Wage or a copy of the Ordinance, refer to the City of Miami Code of Ordinances. Any and all agreements for the Services described in this RFP are subject to this

Code Section and prior to entering into any agreement with the City and/or the MPA, the Services provider must certify to the City and/or the MPA that it will pay each of its covered employees no less than the living wage.

Every covered employee shall be paid without subsequent deduction or rebate on any account

(except as such payroll deductions are directed or permitted by law or a collective bargaining agreement). The selected Proposer shall pay covered employees wage rates in accordance with federal and all other applicable laws such as overtime and similar wage laws.

A copy of the living wage rate shall be kept posted by the selected Proposer subject to this Code

Section, at the site of work in a prominent place where it can easily be seen and read by the covered employees and shall be supplied to such employees within a reasonable time after a request to do

so. Additionally, the selected Proposer subject to this Code shall furnish a copy of the requirements of this Code Section to any entity submitting a bid/proposal for a subcontractor on any service contract subject to this article.

3.12. DEVIATIONS

Deviations from the described Scope of Services in this RFP are not accepted, unless otherwise stated. Oral discussions, questions, etc., that may arise before, during or after the site visit/pre-proposal meeting, do not change the Scope of Services or this RFP. Any changes or corrections must be made by written addendum and publicly available. In the case of apparent or evident conflict between the base RFP and any Addenda issued, the last addendum document issued shall prevail.

3.13. UNAPPROPRIATED FUNDING

In the event of insufficient funds or no Appropriation of funding during a Fiscal Year, the MPA has the unilateral right to terminate the Contract by convenience by written notice to the Contractor, without any penalty or expense to the MPA. No guarantee, warranty or representation is implied or expressed indicating that an Award will be made to any firm(s). The MPA’s obligation for Contractual performance during a Fiscal Year is contingent upon the availability of appropriated funds from which payment for Contract purposes can be made. No legal liability on the part of the MPA for any payment may arise for performance under the Agreement beyond Fiscal Year End of the current calendar year, until funds are made available for performance and until the Contractor receives notice of availability, to be confirmed in writing by the MPA.

3.14. UNAUTHORIZED WORK

The selected Proposer nor any of his/her employees shall perform any work unless authorized in writing by the MPA. Unauthorized work may not be compensated. Only the MPA CEO or his or her designee are authorized to change, by written Amendment, any of the terms and conditions of the agreement.

3.15. ADDITIONAL SERVICES, FACILITIES, OR ZONES

Although this RFP identifies locations where Services are to be rendered, it is hereby agreed and understood that the MPA at its sole discretion, may add any additional MPA facilities to be serviced after the commencement of an Agreement. If the MPA determines that the price submitted for additional Services or facilities by the awarded Contractor is not competitive, price quotes shall be obtained from the next highest ranked, responsive, responsible bidder.

3.16. CLEAN-UP

All materials and debris shall be removed from the premises at the end of each workday and disposed of in an appropriate manner.

Contractor(s) will be required to dismantle and remove any of its structures, signs, equipment, and materials located at the Facilities immediately after a Hurricane Warning is announced in Miami-Dade

County.

3.17. INSPECTIONS

Contractor is responsible for the supervision of its employees and for establishing a quality control program that will ensure Services are completed according to the specifications specified herein. Any delays or rejected Services resulting from the Contractor’s incomplete or unsatisfactory performance will be the sole responsibility of the Contractor. The MPA shall perform inspections to ensure that the work has been completed conforming to the requirements specified herein.

4. CONE OF SILENCE

Pursuant to Section 18-74 of the City Code, all Solicitations, once advertised and until an award recommendation has been forwarded to the appropriate authority, are under the “Cone of Silence.”

5. SCOPE OF SERVICES

5.1. DEFINITIONS

The following words and expressions used in this Solicitation shall be construed as follows, except when it is clear from the context that another meaning is intended:

Agreement or Contract – a fully executed agreement entered into by the Miami Parking Authority and the selected Proposer which establishes the terms, specifications, and conditions which govern the Scope of Services and which specifies the respective obligations and responsibilities of the parties to the Agreement to accomplish the Scope of Services.

Contractor or Operator – the person, firm, or corporation selected to provide the services described in this RFP who has executed an Agreement with MPA and who will be responsible for the acceptable performance of any Scope of Work and/or Services.

Inventory of HVAC Equipment per Facility – list of current equipment, per Facility is attached to this RFP. This information is provided for information and planning purposes and represents MPA’s best available information at the time of issuance of RFP 26-05. This information is not guaranteed to be complete or accurate. Proposers shall base their proposals and prices on the Scope of Services and performance requirements, as described in this RFP. MPA may add, remove, replace or modify the HVAC Equipment, locations, and quantities during the term of the contract

5.2. Introduction

The Selected Contractor shall assume the responsibility for the maintenance and repair of HVAC

Equipment located in the Facilities to be Serviced. An Inventory of HVAC Equipment per Facility is attached to this RFP. MPA shall have the right to modify the Inventory of HVAC Equipment per

Facility upon written notice to selected contractor.

5.3. Successful Contractor

The Successful Contractor will be responsible for maintaining the HVAC Equipment in efficient running conditions. The following services will be performed on scheduled visits. The services listed meet the American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE) guidelines and the listing of recommended data points to be logged at maintenance schedules as recommended by manufacturer.

A. Inspect, clean, and replace air filters as required.

B. Review and document operating logs, trends, and system performance.

C. Lubricate motors, bearings, and gearboxes as required.

D. Monitor oil pressure drop and replace oil filters as needed.

E. Monitoring evaporator and condenser approach temperatures.

F. Observe, record, and adjust oil levels.

G. Adjust and align fan belts and sheaves.

H. Monitoring purge pump-out operation.

I. Clean drain pans and associated components.

J. Clear and flush condensate drain lines.

K. Check refrigerant pressures and temperatures.

L. Check oil pressures.

M. Inspect electrical connections, starters, VFDs, and control components.

N. Inspect and test control sequences and safety devices.

O. Verify shaft alignment (minimum annually).

P. The Selected Contractor shall supply all labor necessary to maintain HVAC equipment in proper working conditions and shall provide corrective maintenance and repair services between scheduled inspections, as requested by MPA.

Q. Preventive maintenance inspections shall be performed a minimum of twelve (12) times per year. Maintenance inspections shall be completed during the first ten (10) calendar days of each month. Work shall be performed between 9:00 a.m. and 5:00 p.m., Monday through

Friday, excluding MPA-recognized holidays, unless otherwise approved in writing.

R. Proposers shall submit pricing by completing PRICE SCHEDULE.

S. Pricing shall be all-inclusive, and shall include, at a minimum: Filters, Belts, Routine consumables, Labor and Standard tools and equipment. HVAC Equipment identified in this

RFP is subject to change during the contract term and prices will be adjusted accordingly.

T. All labor performed by Selected Contract must be guaranteed for a minimum of ninety (90) days.

U. All Parts installed must include Extended Service Requirements during the warranty period.

V. Any necessary electrical work must first be reviewed and approved by MPA’s Electrical

Contractor.

5.4. Response time and emergency services

The Selected Contractor shall provide twenty-four (24) hours per day, seven (7) days per week emergency HVAC repair services, including weekends and holidays.

Emergency calls are defined as conditions that pose a risk to life safety, critical operations, equipment integrity, or that result in a total loss of cooling/heating to occupied or mission-critical spaces.

Response Times:

A. Emergency service calls: On-site response within two (2) hours of notification

B. Urgent but non-emergency service calls: On-site response within four (4) hours

C. Routine service calls: Response within one (1) business day unless otherwise authorized by

MPA

Response Time & Emergency Services

A. Emergency response within 2 hours

B. Non-emergency service within 24–48 hours

C. 24/7 on-call capability required

5.5. Reporting & Documentation and recordkeeping

A. Monthly maintenance reports

B. Deficiency reports with corrective action recommendations

C. Equipment condition tracking and lifecycle recommendations

D. Selected Contractor shall provide detailed written reports for all preventive maintenance and repair activities. Reports shall include, at a minimum:

E. Date and time of service

F. Equipment serviced (asset number/location)

G. Description of work performed

H. Measurements, readings, and logged data points

I. Identified deficiencies or potential failures

J. Recommended corrective actions

K. Monthly Preventive Maintenance Reports shall be submitted to MPA no later than the fifteenth

(15th) calendar day of the following month.

L. The Selected Contractor shall maintain accurate service records for all HVAC equipment and make such records available to MPA upon request.

5.6. Compliance and safety

A. OSHA compliance

B. EPA refrigerant handling (Section 608)

C. Site-specific safety and security requirements

5.7. Regulatory Compliance and Safety Requirements

A. The Selected Contractor shall comply with all applicable federal, state, and local laws, rules, and regulations, including but not limited to:

B. OSHA safety standards

C. EPA Section 608 refrigerant handling requirements

D. ASHRAE standards

E. Florida Building Code

F. All technicians performing work under this Agreement shall be properly trained, certified, and licensed as required.

G. The Selected Contractor shall be responsible for site safety, including maintaining safe work areas and complying with all MPA safety, security, and access protocols.

5.8. Materials, parts, and repairs

The Selected Contractor shall furnish all labor, tools, test equipment, and consumable materials required to perform services under this Agreement unless otherwise stated.

Replacement parts shall be new, OEM or OEM-equivalent, and compliant with manufacturer specifications.

Major repairs or replacements outside the scope of routine maintenance shall require prior written authorization from MPA.

5.9. Sustainability – Energy Efficiency

The Selected Contractor will be:

A. Encouraged to identify opportunities to improve energy efficiency, reduce operating costs, and support sustainability initiatives

B. knowledgeable of current refrigerant regulations and industry transitions, including low-GWP and A2L refrigerants.

C. Upon request, provide recommendations for system optimization or energy-saving measures.

5.10. Controls & Cyber Awareness

The Selected Contractor shall not modify or access Building Automation Systems without prior authorization from MPA Protection of BAS / controls access.

All control adjustments shall be documented and coordinated with MPA-designated personnel.

The Selected Contractor shall maintain confidentiality and security related to any system access credentials or configurations.

5.11. Key Performance Indicators (KPI)

The Selected Contractor’s Agreement will contain terms for performance measures reviews including, but not limited to, the following Key Performance Indicators:

A. Preventive maintenance completion rate (minimum 95%)

B. Compliance with emergencies and service response times

C. Frequency of repeat failures on serviced equipment

D. Accuracy and completeness of maintenance documentation

E. Responsiveness and coordination with MPA staff.

6. INSURANCE REQUIREMENTS

6.1. GENERAL INFORMATION

The below policies shall provide the City of Miami and the Miami Parking Authority with written notice of cancellation or material change from the insurer in accordance to policy provisions.

Companies authorized to do business in the State of Florida, with the following qualifications, shall issue all insurance policies required:

The company must be rated no less than “A-” as to management, and no less than “Class V” as to Financial Strength, by the latest edition of Best’s Insurance Guide, published by A.M. Best

Company, Oldwick, New Jersey, or its equivalent. All policies and /or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval.

Companies not meeting the above rating requirements shall submit proof of Reinsurance from qualifying insurers having or exceeding the required rating criteria.

Certificates of insurance will indicate no modification or change in insurance without (30) days in advance notice to the certificate holder.

The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the Successful Proposer.

The MPA and the City is required to be named as additional insured. BINDERS ARE

UNACCEPTABLE.

NOTE: MPA RFP NUMBER AND/OR TITLE OF RFP MUST APPEAR ON EACH CERTIFICATE.

Compliance with the foregoing requirements shall not relieve the Successful Proposer of his liability and obligation under this section or under any other section of this Agreement.

The Successful Proposer shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the Contractual period; including any and all option terms that may be granted to the Successful Proposer.

If insurance certificates are scheduled to expire during the Contractual period, the Successful

Proposer(s) shall be responsible for submitting new or renewed insurance certificates to the MPA at a minimum of ten (10) calendar days in advance of such expiration.

In the event that expired certificates are not replaced with new or renewed certificates which cover the Contractual period, the MPA shall:

A. Suspend the Agreement until such time as the new or renewed certificates are received by the

MPA in the manner prescribed in the RFP.

B. The MPA may, at its sole discretion, terminate the Agreement for cause and seek re-procurement damages from the Successful Proposer in conjunction with the violation of the terms and conditions of the Contract.

6.2. COMMERCIAL GENERAL LIABILITY

A. Limits of Liability

Bodily Injury and Property Damage Liability

Each Occurrence$ 1,000,000General Aggregate Limit$ 2,000,000Personal and Adv. Injury $

1,000,000Products/Completed Operations$ 1,000,000

B. Endorsements Required:

City of Miami & MPA listed as additional insured

Contingent & Contractual Liability

Primary Insurance Clause Endorsement

6.3. BUSINESS AUTOMOBILE LIABILITY

A. Limits of Liability

Bodily Injury and Property Damage Liability

Combined Single Limit

Any Auto, Owned or Scheduled Autos

Including Hired, Borrowed or Non-Owned Autos

Any One Accident $ 1,000,000

B. Endorsements Required

City of Miami & MPA listed as an additional insured

6.4. WORKER'S COMPENSATION

Limits of Liability

Statutory-State of Florida

Waiver of Subrogation

Employer’s Liability

A. Limits of Liability

$100,000 for bodily injury caused by an accident, each accident

$100,000 for bodily injury caused by disease, each employee

$500,000 for bodily injury caused by disease, policy limit

6.5. UMBRELLA LIABILITY

Each Occurrence $1,000,000

Policy Aggregate $1,000,000

City of Miami and MPA listed as additional insureds. Coverage is excess follow form over the general liability and auto policies.

7. MINIMUM MANDATORY SUBMITTAL AND PROPOSAL REQUIREMENTS

Each Proposer interested in responding to this Request for Proposals must demonstrate its organizational capacity, experience, past performance, and staffing resources to provide the Scope of

Services. Therefore, each proposal must meet the following Minimum Requirements and provide the information and documentation listed below. Provide legible copies of all documentation. Failure to establish the Minimum Requirement shall be grounds for the MPA to establish that Proposer in non-responsive and no further consideration will be given.

7.1. ATTENDANCE AT SITE-VISITS

Each Proposer must have attended the Mandatory Pre-Proposal Meeting to participate in an overview of the RFP’s Scope of Services, Minimum Requirements, Mandatory Submittal Requirements, and

Proposal Format, and attend all site visits as outlined herein.

7.2. COVER AND TABLE OF CONTENTS

Proposers must create and include a cover page and a Table of Contents. The Table of Contents must outline, in sequential order, each required submittal and the supporting documents, as labeled below.

7.3. CORPORATE ENTITY INFORMATION

Each Proposers must be an established entity authorized to do business in the State of Florida, must be based in Miami-Dade County or Broward County, and must provide the following documents with the response to this RFP:

A. Information from the State of Florida demonstrating Proposer’s incorporation date and a description of the Proposer’s entity OR a Certificate of Authorization to do business in the

State of Florida;

B. The location of the corporate office which will handle MPA’s account;

C. Copies of current City/County/State Occupational License(s) and Business Tax Receipt(s)

7.4. QUALIFICATIONS, EXPERIENCE, REFERENCES, AND FINANCIAL CAPACITY

A. Qualifications and Corporate Entity Information - Proposer must be an entity which has been established for a minimum of three (3) years and is authorized to do business in the State of

Florida. Proposals must include the full corporate name and evidence of incorporation in the

State of Florida, such as a certification from the Secretary of State, of a copy of the entity’s

Articles of Incorporation;

B. Experience - Proposing entities must have been in existence for a minimum of three (3) years providing HVAC Repair and Maintenance Services to the public. The response to this RFP must include a narrative explanation of the years the Proposer has been providing relevant services, general history, and experience providing comparable services;

C. Local business tax receipts and/or Occupational Licenses – copies must be included in your proposal;

D. Reference letters - Three (3) reference letters must be provided from clients to which Proposer is providing or has provided HVAC Repair and Maintenance Services. Such references should be representative of services performed within the last three (3) years and be written within the past six (6) months. The three letters must contain:

o The date the letter was written o Company name and logo o Contact person’s name, address, and phone number o Description of services or work performed o Dates the services were performed o Signature by a company representative

E. Financial Capacity - Submit the following information to demonstrate financial capacity: Your company’s last two years’ annual reviewed/audited financial statements with the auditor’s notes and signatures. Such statements must include, at a minimum, balance sheets of financial positions and statements of profits and loss of net income, together with a statement in writing, signed by a duly authorized representative, that the present financial condition is materially the same as shown on the most recent balance sheet and income statement submitted, or with an explanation of a material change in the financial condition. A copy of the last two years’ business income tax returns will be accepted if certified financial statements are unavailable.

F. Provide information concerning any prior litigation, either civil or criminal involving a governmental agency, or which may affect the performance of the Services to be rendered herein, in which the Proposer or any of the Proposer’s employees is or have been involved within the last five years.

7.5. STAFFING AND OPERATIONAL PLAN

Provide the following information:

A. Identify the staff person who will serve as the key contact or liaison to the MPA on the

Agreement;

B. Outline responsibilities of management and staff that will perform the services;

C. Identify any technology that will be utilized in Operations.

7.6. PRICE AND FEE SCHEDULE

See PRICE SCHEDULE

8. EVALUATION CRITERIA

The Evaluation Committee will review Proposals which have complied with the Minimum

Requirements to determine compliance with the terms of the RFP and rank each Proposal applying the criteria as indicated stated below. The MPA may reject as unacceptable any Proposals that do not conform to the Solicitation requirements. The MPA will Award a Contract resulting from this RFP to a

Responsive and Responsible Proposer that meets or exceeds the qualification requirements and is within Competitive Range. The evaluation process allows a total of 100 possible points by assessing the criteria below.

After reviewing results from the Evaluation Committee and accounting for the best interests of the

MPA, the MPA CEO shall make an Award recommendation to the BOD. The BOD shall approve or disapprove any Award recommendation. Approval of the Award recommendation by the BOD shall be a precondition to entering into a Contract when such approval is required by the City of Miami

Procurement Code.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications, Experience, References, and Financial Capacity

Relevant experience, qualifications, past performance with projects similar in nature, financial capacity, and all pertinent information included in the Proposal. The

MPA reserves the right to make unannounced visits to any Proposer’s office/facilities/grounds if there is a need.

Points Based 30 (30% of Total)

2. Staffing and Operational Plan

Experience of staff that will be assigned to

MPA and Proposer’s approach to the operation and management of proposed

Services.

Points Based 30 (30% of Total)

3. Pricing

Proposed prices for the Scope of Services.

The MPA reserves the right to decline

Proposals that are not within Competitive

Range, e.g., unreasonably low, or high in price.

Points Based 40 (40% of Total)

9. PRICE SCHEDULE

PRICE SCHEDULE

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 G1 - Courthouse Center Garage, 40 NW 3 St.

12 monthly

2 G3 - College Station Garage, 190

NE 3 St.

12 monthly

3 G4 - Convention Center Garage, 100 SE 2 St.

12 monthly

4 G5 - Regatta Harbour Garage, 3351 Pan American Drive 12 monthly

5 loanDepot - Marlins Baseball First

Base Garage 12 monthly

6 loanDepot - Marlins Baseball

Center Plate Garage 12 monthly

7 loanDepot - Marlins Baseball Third

Plate Garage 12 monthly

8 loanDepot - Marlins Baseball

Home Plate Garage 12 monthly

9 Lot 18 - 1320 NW 12 St. 12 monthly

10 Lot 72 - 2600 S. Bayshore Dr. 12 monthly

TOTAL

10. PROPOSERS SUBMITTAL

1. Cover and Table of Contents*

Please upload.

*Response required

2. Corporate Entity Information*

Please upload.

*Response required

3. Qualifications, Experience, References, and Past Performance*

*Response required

4. Staffing and Operational Plan*

*Response required

5. Price/Rate Proposal*

*Response required

6. RFP Information:*

I certify that any and all information contained in this RFP is true; and I further certify that this RFP is made without prior understanding, agreement, or connections with any corporation, firm or person submitting an RFP for the same materials, supplies, equipment, or Services and is in all respects fair and without Collusion or fraud.

I certify that there are no record of judgments, bankruptcy, pending lawsuits against the City, or pending civil or criminal actions involving moral turpitude such as theft, fraud, embezzlement, conversion, civil theft or the like or that our company has been placed on the debarred vendors list under Section 287.133, Florida Statutes, as amended, or been otherwise debarred or suspended by any public agency and that we have not filed for bankruptcy within the last five (5) years. I also certify that there are no conflicts of interests that have not been waived.

I certify that neither Proposer nor any principal, officer, owner, or stockholder are in arrears or in default of any debt or contract involving the City, (as a party to a contract, or otherwise); nor have we failed to perform faithfully on any previous contract with the City.

I agree to abide by all terms and conditions of the RFP and certify that I am authorized to sign for the

Proposer firm.

I acknowledge that Miami Parking Authority shall have the sole right to reject any or all Submittals submitted in response to this RFP; to cancel this solicitation; to request supplemental information pertaining to submitted Submittals; and to Award an agreement to any party (or to Award no agreement at all) solely in its best interest in its sole discretion.

☐ Please confirm

*Response required

7. Certificate of Authority*

Please download the below documents, complete, and upload.

IF PROPOSER IS AN INDIVUAL, FORM CERTIFICATE OF AUTHORITY FOR INDIVIDUAL MUST

BE COMPLETED, SIGNED, NOTARIZED, AND SUBMITTED.

OR

IF PROPOSER IS AN INDIVUAL, FORM CERTIFICATE OF AUTHORITY FOR CORPORATION OR

PARTNERSHIP MUST BE COMPLETED, SIGNED, NOTARIZED, AND SUBMITTED.

• Certificate_of_Authority_Fo...

• Certificate_of_Authority_Fo...

*Response required

8. Debarment and Suspension*

A. Authority and requirement to debar and suspend:

After reasonable notice to an actual or prospective Contractual party, and after reasonable opportunity to such party to be heard, the Chief Executive Officer, after consultation with the

Chief Procurement Officer, and the City Attorney, shall have the authority to debar a

Contractual party for the causes listed below from consideration for Award of MPA contracts. The debarment shall be for a period of not fewer than three (3) years. The Chief

Executive Officer shall also have the authority to suspend a contractor from consideration for

Award of MPA contracts if there is probable cause for debarment. Pending the debarment determination, the authority to debar and suspend contractors shall be exercised in accordance with regulations which shall be issued by the Chief Procurement Officer after approval by the Chief Executive Officer, the City Attorney, and the Board.

B. Causes for debarment or suspension include the following:

1. Conviction for commission of a criminal offense incident to obtaining or attempting to obtain a public or private agreement or subcontract, or incident to the performance of such agreement or subcontract;

2. Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification, or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty;

3. Conviction under state or federal antitrust statutes arising out of the submission of bids or

Responses;

4. Violation of agreement provisions, which is regarded by the Chief Procurement Officer to be indicative of non-responsibility. Such violation may include failure without good cause to perform in accordance with the terms and conditions of an agreement or to perform within the time limits provided in a contract, provided that failure to perform caused by acts beyond the control of a party shall not be considered a basis for debarment or suspension;

5. Debarment or suspension of the Contractual party by any federal, state, or other governmental entity;

6. False certification pursuant to paragraph (c) below; or

7. Any other cause judged by the Chief Executive Officer to be so serious and compelling as to affect the responsibility of the Contractual party performing MPA contracts.

C. Certification:

All contracts for goods and services, sales, and leases by the MPA shall contain a certification that neither the Contractual party nor any of its principal owners or personnel have been convicted of any of the violations set forth above or debarred or suspended as set forth in paragraph (b) (5).

The Proposer hereby certifies that neither the Contractual party nor any of its principal owners or personnel have been convicted of any of the violations set forth above or debarred or suspended as set forth in paragraph (b) (5).

☐ Please confirm

*Response required

9. Certifications of Non-Collusion and No Conflict of Interest*

Please download the below documents, complete, and upload.

• Certifications_of_Non-Collu...

*Response required

10. Insurance Requirements*

The Proposer acknowledges that they have read the INSURANCE REQUIREMENTS section and agrees to comply with all the MPA requirements.

☐ Please confirm

*Response required

11. Living Wage Certification*

Please download the below documents, complete, and upload.

• Living_Wage_Certification.pdf

*Response required

12. Anti-Human Trafficking Affidavit*

1. The Proposer affirms, certifies, attests, and stipulates as follows:

a. The entity/individual is a nongovernmental entity authorized to transact business in the State of Florida (hereinafter, “nongovernmental entity”).

b. The nongovernmental entity is either executing, renewing, or extending a contract (including, but not limited to, any amendments, as applicable) with the City of

Miami (“City”) or one of its agencies, authorities, boards, trusts, or other City entity which constitutes a governmental entity as defined in Section 287.138(1), Florida

Statutes (2024).

c. The nongovernmental entity is not in violation of Section 787.06, Florida Statutes

(2024), titled “Human Trafficking.”

d. The nongovernmental entity does not use “coercion” for labor or services as defined in Section 787.06, Florida Statutes (2024).

2. Under penalties of perjury, pursuant to Section 92.525, Florida Statutes, I declare the following:

a. I have read and understand the foregoing Anti-Human Trafficking Affidavit and that the facts, statements and representations provided in Section 1 are true and correct.

b. I am an officer, a representative, or individual of the nongovernmental entity authorized to execute this Anti-Human Trafficking Affidavit.

☐ Please confirm

*Response required