miami b ITB 2026-424-DF.pdf

+ITB SUMMARY

The purpose of this ITB Summary is to summarize the major terms, conditions, and requirements of the ITB. Bidders shall note that various paragraphs within these bid documents have a box ( ☐ ), which may be checked ( ☒ ). If the box is checked, the language is made a part of the bid documents, and compliance therewith is required of the Bidder; if the box is not checked, the language is not made a part of the bid documents. It is the Bidder's responsibility to become familiar with all terms, conditions, and requirements of the ITB, whether or not they are included in the ITB Summary.

Further, it is the Bidder's responsibility to make note of and account for any revisions to any portion of the ITB Summary that may result from an addendum to the ITB.

SUMMARY

ITEM NO. ITB INFORMATION & GENERAL REQUIREMENTS

1 ITB No.: 2026-424-DF 2 ITB Title: 41ST STREET CORRIDOR REVITALIZATION PROJECT 3 Date of Issuance: AUGUST 14, 2026 4 Project Description &

Scope of Work:

The 41st Street Corridor Revitalization Projects seeks to enhance the streetscape of 41st Street in the City with a focus on improving pedestrian mobility, safety, and community aesthetics. The scope includes irrigation, electrical provisions for lighting / LPR, landscaping, replacement of the sidewalk with banded concrete pavement, lighting , and artistic canopy structures.

The project area encompasses the portion of 41st street, between Alton Road and Pine Tree Drive and a portion of all side roads. The design limits are within the Right-of-Way of 41st street only with some minor work outside of the Right-of- Way to harmonize with existing storefronts. The improvements will tie into the existing roadway facilities at each end of the project limits.

The Contractor is hereby advised that this project corridor is currently subject to multiple ongoing and planned improvement efforts led by various City departments and utility agencies. As such, the Contractor shall be fully responsible for coordinating all construction activities with these concurrent projects to prevent schedule conflicts, access limitations, or operational disruptions. Failure to coordinate appropriately may result in required adjustments at the Contractor’s expense.

Under no circumstances may construction debris or materials remain within any previously completed segment of the project. The Contractor shall also note that no construction activities are permitted during major holidays or special events unless expressly approved by the City.

It shall be the bidder’s sole responsibility to ensure that the entirety of the scope described in the bid documents is included in their proposal.

Scope of Work (further specified in Appendix H Plans and Specs):

General / Landscape - Includes but may not be limited to:

Improved streetscape design for better pedestrian mobility and safety; Enhanced hardscaping with branded paving unique to 41st Street; Enhanced landscaping with expanded shade tree canopy; Gateway entry features and public art enhancements;

Lighting enhancements.

Civil - Includes but may not be limited to: Replacement of concrete and paver sidewalks with new patterned grey and colored concrete elements; Areas of the traffic corridor to be milled and resurfaced for a new driving asphalt surface;

Trench drains and reconfiguration of some curb and gutters to create extra sidewalk and plaza space along the corridor edges.

Irrigation – Includes but may not be limited to: Water-saving, code compliant, fully automatic landscape irrigation system with a rain/freeze shut off device; All landscaped areas shall be zoned per plant water requirement (shrub/turf/trees) and microclimate (north/south, sun/shade, etc.)

Electrical – Includes but may not be limited to: Provisions for supplying power to a variety of existing and proposed lighting elements within the corridor, which will be reconnected into existing service points located throughout the corridor; A new service point to support the expanded electrical loads associated with the proposed improvements; Conduit and infrastructure for the placement of future license plate readers (LPR) cameras.

Harmonization – Includes but may not be limited to: Ensuring proper integration with adjacent existing or proposed improvements; All encroachments located within the Florida Department of Transportation (FDOT) Right-of-Way shall be identified and removed in accordance with FDOT standards and all applicable permitting requirements; Confirming work hours, sequencing construction to avoid interference with adjacent contractors; Maintaining communication with the City’s designated representative, and adjusting field operations as necessary to ensure safe, efficient, and conflict-free execution of all work within the corridor.

Maintenance of Traffic (MOT) - Includes but may not be limited to: The MOT plan must be approved by the City prior to the start of construction; The MOT plan shall clearly depict the construction sequencing, which may be conducted in a sequenced manner, progressing one block at a time and up to two blocks north or south from West (Alton Road) to East (Pine Tree Drive); All work shall be performed during nighttime or early-morning hours to minimize traffic impacts and access must be provided to properties and for emergency services at all times without exception; The Contractor shall maintain safe vehicular and pedestrian access throughout all phases of construction; During high impact weekends, holidays and special events, the MOT plan must be consolidated to restore normal traffic operations.

5 Project Site: The Project site encompasses the portion of 41st Street, between Alton Road and Pine Tree Drive, and a portion of all side roads, between Alton Road and Pine Tree Drive, North to 42 Street and South to 40 Street.

6 Estimated Budget: $15,828,593.00 7 Procurement Contact: Name: Danny Flores

Telephone: 305-673-7000 ext. 26652 Email: DannyFlores@miamibeachfl.gov

8 Cone of Silence: Bidders are hereby advised that pursuant to Section 2-486 of the City Code, this solicitation is under the Cone of Silence law. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov.

Reference: Section 0400, Solicitation Terms and Conditions

IMPORTANT DATES

9 Due Date & Time for Bid Submittal:

An addendum to the ITB may modify the due date. The Bidder must download all addenda.

The deadline for the submittal of bids is 3:00 pm on September 28, 2026

Join on your computer or mobile app Click here to join the meeting Meeting ID: 226 994 509 112 419 Passcode: vq2ed7KU

Or call in (audio only) +1 786-636-1480 United States, Miami Phone Conference ID: 689 201 050, then #

Bidders are cautioned that late bids can not be submitted.

Bidders are fully responsible for assuring that bids are received by the deadline.

10 Pre-Bid Conference:

Pre-Bid Conference will be held.

Pre-Bid Conference is Mandatory.

A Pre-Bid Conference will not be held.

Date: August 31, 2026 Time: IMMEDIATELY FOLLOWING SITE VISIT BELOW

Location: Microsoft Teams

Join on your computer or mobile app Click here to join the meeting Meeting ID: 221 357 541 042 297 Passcode: 8Ya38Ez6

Or call in (audio only) +1 786-636-1480 United States, Miami Phone Conference ID: 703 684 749, then #

Reference: Section 0100, Sub-section 6, Pre-Bid Interpretations.

11 Site Visit:

Site Visit will be held.

Site Visit is Mandatory.

Site Visit will not be held.

Date: August 31, 2026 Time: 11:00 am E.T.

Location: First Horizon Bank 400 Arthur Godfrey Road Miami Beach, FL 33140

12 Last Day for Receipt of Questions:

September 11, 2026 by 5:00 pm E.T.

Questions will be allowed up to 15 days before the initial deadline for submittal of Bids. Questions must be directed to dannyflores@miamibeachfl.gov, with a copy sent to the City Clerk rafaelgranado@miamibeachfl.gov.

Reference: Section 0100, Sub-section 6, Pre-Bid Interpretations.

PROJECT SPECIFIC INFORMATION & REQUIREMENTS

13 Minimum Requirements:

Shall apply.

Shall not apply.

Bids from bidders that do not meet the following Minimum Requirements shall be deemed non-responsive and shall not be considered.

1. Licensing Requirements. Bidder shall be State of Florida Certified General Contractor OR Miami Dade County Licensed General Contractor OR Miami Dade County Licensed General Engineering Contractor to be considered for award.

Submittal Requirement: Provide a copy of the license.

2. Previous Experience of Bidder (Firm or its principal).

Bidder or its principal must have been awarded a minimum of three (3) projects of similar scope within the last ten (10) years, two (2) of which must be completed , and the third may be ongoing. At least one

(1) of the projects must be within the Florida Department of Transportation (FDOT) Right-of-Way.

A project of similar scope shall be defined as a streetscape improvement project with a construction cost of at least $4 million and may include at lease one

(1) the following:

- Enhancement or reconstruction of pedestrian sidewalks.

- Modification or reconfiguration of on-street parking space.

- Installation of new or upgraded street lighting infrastructure.

- Maintenance and management of traffic operations within an active corridor, in an area of not less than 600 linear feet within an urban commercial district.

Submittal Requirement: For each project, submit 1) the owner name, 2) the contact name, telephone, and email, 3) the project address, 4) a narrative on the scope of services provided, and 5) the contract amount and completion date, if applicable. For each project, identify whether the experience is for the firm or for a principal (include name of the principal).

3. Previous Experience of Bidder (Firm) Lead Project Manager. Bidder’s Lead Project Manager shall possess a minimum of five (5) years of professional experience as a Lead Project Manager, from the date of bid opening, including two (2) projects of similar scope, one (1) of which must be completed and one (1) which may be ongoing. At least one (1) of the projects must be within the Florida Department of Transportation (FDOT) Right-of-Way.

A project of similar scope shall be defined as a streetscape improvement project with a construction cost of at least $4 million and must include at least one

(1) the following:

- Enhancement or reconstruction of pedestrian sidewalks.

- Modification or reconfiguration of on-street parking space.

- Installation of new or upgraded street lighting infrastructure.

- Maintenance and management of traffic operations within an active corridor, in an area of

Submittal Requirement: For each project, submit 1) Contact Name, Telephone, and email, 3) Project Address, 4) Narrative on Scope of Services Provided, and 5) Contract amount and completion date.

Previous Experience of Bidder (Firm) Superintendent.

Bidder’s Superintendent shall possess a minimum of five (5) years of professional experience as a Superintendent, from the date of bid opening, including two (2) projects of similar scope, one (1) of which must be completed and one (1) which may be ongoing. At least one (1) of the projects must be within the Florida Department of Transportation (FDOT) Right-of-Way.

A project of similar scope shall be defined as a streetscape improvement project with a construction cost of at least $4 million must include at lease one (1) the following:

- Enhancement or reconstruction of pedestrian sidewalks.

- Modification or reconfiguration of on-street parking space.

- Installation of new or upgraded street lighting infrastructure.

- Maintenance and management of traffic operations within an active corridor, in an area of

Submittal Requirement: For each project, submit 1) Contact Name, Telephone, and email, 3) Project Address, 4) Narrative on Scope of Services Provided, and 5) Contract amount and completion date.

Reference: Section 0200.

14 Bid Bond Requirements:

If the requirement applies, a bid bond that is in compliance with Section 0100 must submitted.

Reference: Appendix B Bid Bond Form

Section 0100, Sub-section 8, Bid Bond.

15 Insurance:

If the requirement applies, Bidder agrees it shall fully comply with the insurance requirements in Appendix J.

Compliance with the insurance requirements shall not relieve the Contractor of its liability and obligation under this section or any other section of the agreement.

16 Contract Price:

Lump sum pricing shall apply.

Unit pricing.

As indicated, contract pricing shall be based on lump sum or unit pricing in accordance with Section 0400, Terms and Conditions of the Contract. The award shall be made in accordance with Section 0100, Instructions to Bidders subsection 10, Method of Award.

17 Alternates:

Included.

Not Included.

In determining the lowest bid, the City may consider the total base bid cost or the cost of the total base bid plus any selected alternates (as applicable). The consideration of any bid alternate (if applicable) shall be solely at the City's discretion.

If applicable, bid alternates will be detailed in the Bid Price Form, Appendix B. Determination of the award (including whether bid alternates will be included in the award) shall be made in accordance with Section 0100, Instructions to Bidders subsection 10, Method of Award.

18 Contract Time & Schedule:

Days for Substantial Completion: 720 days Days for Final Completion: 30 days Total Project Duration: 750 days

Project Scheduling Software Required:

Bar Chart Computerized CPM using Primavera "P6" software Modified CPM Microsoft Project

Reference: Section 0400, Terms and Conditions of the Contract.

19 Liquidated Damages:

1. Failure to achieve Substantial Completion: $1,500/day

2. Failure to achieve Final Completion: $600/day

Reference: Section 0400, Terms and Conditions of the Contract.

20 Minimum % of Self-Work Requirement:

Minimum % of the work Contractor will self-perform with its forces: 20 %

See Section 0400, Terms and Conditions of the Contract.

21 Performance & Payment Bond Requirements:

See Section 0400, Terms and Conditions of the Contract.

1. Formal Solicitations Terms and Conditions for Goods and

Services

AND

General Conditions for Construction Contracts

22 Davis-Bacon Wage Rates:

If the requirement applies, Bidder agrees that it and its sub-contractors shall pay laborers and mechanics employed under the Contract no less than the prevailing wage rate, and fringe benefit payments to be used in implementation of this article shall be those last published by the United States Department of Labor in the Federal Register prior to the date of issuance of the ITB.

23 Local Workforce Participation:

Applicable to contracts in excess of $1,500,000. If the requirement applies, the Bidder agrees that it and its subcontractors shall make its good-faith, reasonable efforts to promote employment opportunities for Miami-Dade County residents by seeking to achieve a project goal of having thirty percent (30%) of all construction labor hours performed by Miami-Dade County residents. The Contractor shall also make its best reasonable efforts to promote employment opportunities for Miami Beach residents.

Refer to Section 0100, Sub-section 9, Prevailing Wage Rates & Local Workforce Participation and City Code Sec. 31-40. - Local workforce participation goals and reporting requirements for city construction contracts.

24 Prevailing Wage Rates:

Applicable to contracts in excess of $1,500,000. If the requirement applies, Bidder agrees it, and its subcontractors shall pay laborers and mechanics employed under the Contract no less than the prevailing wage rate, and fringe benefit payments to be used in implementation of this article shall be those last published by the United States Department of Labor in the Federal Register prior to the date of issuance of the ITB.

Refer to Section 0100, Sub-section 9, Prevailing Wage Rates & Local Workforce Participation and City Code Sec. 31-27. -

Establishment of minimum wages for city construction contracts.

25 Certified Payroll Reporting Requirement:

Applicable to contracts in excess of $1,500,000. Pursuant to City Code Section 31-32, the Awarded Contractor must submit certified payroll records along with each payment application to allow the City to verify the wage rates paid to construction workers performing work on city projects.

All certified payroll records submitted to the City shall, at a minimum, include the name, address or zip code, labor classification, hours worked, and hourly base rate paid for each laborer, mechanic, and apprentice employed by any contractor or subcontractor on the work covered by the city construction contract.

26 Required Permits:

PERMITS: The CONTRACTOR shall obtain and pay for any permits that may be required for execution of the work, including but not limited to:

1. City of Miami Beach Building and Zoning Department.

2. City of Miami Beach Public Works Department

3. United States Army Corp of Engineers, if required.

4. If required, Miami Dade County Transportation and

Public Works: Traffic Signals and Signs Division.

5. Florida Department of Transportation (FDOT).

27 Trench Safety Act Requirements

Reference: Section 0100, Sub-section 12, Florida Trench Safety Act.

28 Art in Public Places:

This Project is subject to the Art in Public Places ("AiPP") provisions as set forth in Sections 82-561 through 82-612 of the City of Miami Beach Code, as managed by the City of Miami Beach Tourism and Culture Department. The City (from City-funded appropriations) or Developer, as applicable, shall transmit 2% or as amended of the Project costs for all development on City land to Art in Public Places, Tourism, and Culture Department for the implementation of the AiPP program. The City (from City-funded appropriations) or Developer is required to work collaboratively with the Tourism and Culture Department on the implementation of the AiPP program, including construction project coordination as required by the project, pursuant to the requirements of said program.

29 Consultant: Brooks Scarpa Huber Architects, Inc 1147 Northeast 7th Avenue Fort Lauderdale, FL 33304

SUBMITTAL REQUIREMENTS

30 Submittal Location: Bids will be submitted ELECTRONICALLY ONLY through

Bidnet Direct (Government Bids Opportunities and RFP | BidNet Direct

31 Submittal Format & Requirements:

Bids are to be submitted ELECTRONICALLY ONLY, contain all information, and organized in accordance with Section 0300, including:

TAB 1: CERTIFICATION, QUESTIONNAIRE &

REQUIREMENTS AFFIDAVIT

Submit responses to Certification, Questionnaire & Requirements Affidavit (Appendix A, uploaded separately to Bidnet Direct).

FAILURE TO SUBMIT THE CERTIFICATION,

QUESTIONNAIRE & REQUIREMENTS

AFFIDAVITS WITH THE BID SHALL RESULT IN

THE BID BEING DEEMED NOT RESPONSIVE AND

NOT BEING FURTHER CONSIDERED

TAB 2: MINIMUM QUALIFICATIONS AND

SUBMITTAL REQUIREMENTS

Submit evidence, as specifically requested in the ITB Summary, of compliance with each minimum requirement(s) of this ITB. Bidders that do not comply, or for whom the City cannot verify compliance, shall be deemed non-responsive, and its bid shall not be considered.

TAB 3: BID PRICE FORM & BID BOND

The following documents shall be submitted by the deadline for the submittal of bids:

1. Bid Price Form. (Appendix B).

2. Bid Bond Form (see Section 0100, Sub-section 8). If the requirement applies, the bid bond is a required document that shall be submitted on or before the deadline for bids.

FAILURE TO SUBMIT THE MOST

RECENTLY COMPLETED 1)

CERTIFICATION, QUESTIONNAIRE &

REQUIREMENTS AFFIDAVIT (2) BID

PRICE FORM AND 3) BID BOND BY

THE DEADLINE FOR SUBMITTAL OF

BIDS SHALL RESULT IN THE BID

BEING DEEMED NOT RESPONSIVE

AND NOT BEING FURTHER

CONSIDERED.

3. Schedule of Values (Appendix D).

MUST BE SUBMITTED WITH THE BID

OR WITHIN THREE (3) DAYS OF

REQUEST BY THE CITY.

TAB 4: OTHER BID FORMS

Submit other forms if required in the ITB Summary, including but not limited to:

1. Local Workforce Participation Program Responsible Contractor Affidavit Form (Appendix E). If the ITB Summary indicates a Local Workforce Participation Program is applicable, then this form must be submitted.

2. Trench Safety Certification Form (Appendix F). If the ITB Summary indicates a Trench Safety Act is applicable, then this form must be submitted.

TABLE OF CONTENTS

SOLICITATION SECTIONS:

0100 ......................................................................................... INSTRUCTIONS TO BIDDERS

0200 ........................................................................................... MINIMUM QUALIFICATIONS

0300 ............................................................................................... BID SUBMITTAL FORMAT

0400 .............................................................. TERMS & CONDITIONS (Under separate cover)

APPENDICES:

APPENDIX A CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT

APPENDIX B BID PRICE FORM

APPENDIX C BID BOND FORM

APPENDIX D SCHEDULE OF VALUES

APPENDIX E PREVAILING WAGES AND LOCAL WORKFORCE PARTICIPATION

APPENDIX F TRENCH SAFETY CERTIFICATION FORM

APPENDIX G CONTRACT FORM

APPENDIX H LIST OF PLANS & SPECIFICATIONS

APPENDIX I POST AWARD FORMS

APPENDIX J INSURANCE REQUIREMENTS

SECTION 0100 – INSTRUCTIONS TO BIDDERS:

1. General. This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Bidders to submit their qualifications and bid (the "Bid") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation and are complementary to one another and together establish the complete terms, conditions, and obligations of the Bidders and, subsequently, the successful Bidder(s) (the "contractor[s]") if this ITB results in an award.

The City utilizes Bidnet Direct (Government Bids Opportunities and RFP | BidNet Direct) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder who has received this ITB by any means other than through Bidnet Direct must register immediately with Bidnet Direct to ensure it receives any addendum issued to this ITB. Failure to receive an addendum may result in disqualification of the proposal submitted.

2. Background and Scope of Work. The Project is described more fully in the Invitation to Bid Summary (and any exhibits referenced therein).

3. Abbreviations and Symbols. The abbreviations used throughout the Contract Documents are defined in the Technical Specifications. The symbols used in the Plans are defined therein.

4. Examination of Contract Documents and Site. It is the responsibility of each Bidder, before submitting a Bid, to:

a. Examine the Contract Documents thoroughly.

b. Visit the site or structure to become familiar with conditions that may affect costs, progress, performance, or furnishing of the Work.

c. Take into account federal, state, and local (City and Miami-Dade County) laws, regulations, permits, and ordinances that may affect costs, progress, performance, furnishing of the Work, or award.

d. Study and carefully correlate Bidder's observations with the Contract Documents.

e. Carefully review the Contract Documents and notify the City of all conflicts, errors, or discrepancies in the Contract Documents of which Bidder knows or reasonably should have known.

The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has complied with the above requirements and that, without exception, the Bid is premised upon performing and furnishing the Work required by the Contract Documents and that the Contract Documents are sufficient in scope and detail to indicate and convey an understanding of all terms and conditions for performance and furnishing of the Work.

5. Location of Work. This Scope of Work shall be completed at the Project Site/Location of the

Work specified in the Invitation to Bid Summary (the "Project Site").

6. Pre-Bid Interpretations. Oral information or responses to questions received by prospective

Bidders are not binding on the City. They will be without legal effect, including any information received at the pre-submittal meeting or site visit(s). The City, through Addenda, will issue interpretations or written addenda clarifications considered necessary by the City in response to questions. Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addenda will be released through Bidnet Direct.

Any prospective bidder who has received this ITB by any means other than through Bidnet Direct must register immediately with Bidnet Direct to ensure it receives any addendum issued to this ITB. Failure to receive an addendum may result in disqualification of the bid submittal. Written questions should be received no later than the date outlined in the ITB SUMMARY section. Written questions should be received no less than fifteen (15) calendar days prior to the date of the opening of Bids. There shall be no obligation on the part of the City or the City's Procurement Director to respond to questions received less than fifteen (15) calendar days prior to bid opening.

7. Electronic Form of Bid. All bids must be made upon the blank Bid/Tender Form included herein and must give the price in strict accordance with the instructions thereon. The bid must be signed and acknowledged by the Bidder in accordance with Section 0300 and must be received on or before the deadline for the submittal of bids. Late bids will not be accepted and will not be considered. It is the Bidder's responsibility to account for any possible delay.

8. Bid Bond. If the Invitation to Bid Summary specifies that a bid bond is required, the Bidder shall submit, BY THE DEADLINE FOR SUBMITTAL OF BIDS, a bid bond, in the manner prescribed herein, in the amount of 5% of the total base bid amount, payable to City of Miami Beach, Florida, as guarantee of good faith on the part of the Bidder that, if awarded, it will enter into a contract within 30 days of notification of award. Bid bonds must be issued by a surety company authorized to conduct business in the State of Florida and carry a rating of B+ or better, as listed in the A.M. Best or equivalent rating guide.

a. Acceptable Forms of Bid Bonds. Electronic, electronic copy, paper (original or certified hard copy), or cash/check bid bonds are acceptable in the following forms only:

1. Electronic Bid Bond. Bidder may submit an electronic bid bond, provided by

Surety2000.com (verified by an eleven-digit code generated by the Surety2000 system) and provided by the Bidder with the bid. The instructions for obtaining a bid bond through Surety2000 are below.

1. Register with Surety2000 by visiting www.surety2000.com. If you have previously registered with Surety2000, you will not need to register again.

2. Verify that your Surety Broker is registered with Surety2000. If they are not, direct them to visit www.surety2000.com to register.

3. Provide your Surety Broker with the bond details for the proposal you want to bid on.

4. Once your Surety Broker has confirmed the execution of the electronic Bond, log into www.surety2000.com to digitally sign the Bond and receive the eleven-digit bond number.

5. Enter this number where indicated in the bid proposal submission.

The option to submit an electronic bid bond is provided solely for the convenience of the Bidder. The Bidder is solely responsible for ensuring that the City receives an electronic bid in the manner and by the time and date prescribed herein. The City is not responsible for any issues, technical or otherwise, relating to the use of the Surety 2000 system by a bidder. For questions regarding the Surety 2000 system, contact 1- 800-660-3263 or help@surety2000.com.

Or

2. Electronic Copy Bid Bond. Bidders may submit an electronic copy of the bid bond through Bidnet Direct, which the City must receive on or before the deadline for the submittal of bids. Failure to submit an electronic copy of the bid bond through Bidnet Direct or bid bonds received after the deadline for submittal of bids will not be acceptable and shall render the bid submittal non-responsive. The City may require the original bid bond to be submitted within three (3) days from the request.

3. Paper Bid Bond. Bidder may submit an original or certified hard-copy (paper) bid bond, which the City must receive on or before the deadline for submittal of bids. Failure to submit an original or certified hard-copy (paper) bid bond or bid bonds received after the deadline for submittal of bids will not be acceptable and shall render the bid submittal non-responsive. The original or certified hard copy (paper) must be mailed to the address below by the deadline for the submittal of bids.

Attn: Procurement Department City of Miami Beach City Clerk's Office 1700 Convention Center Dr., 1st Floor Miami Beach, 33139 – 1st Floor

4. Certified or Cashier's Check. Bidder may submit a certified check or cashier's check issued by any national or state bank (United States) payable to the City of Miami Beach, Florida.

A SCANNED OR PDF COPY OR A PERSONAL CHECK OR COMPANY

CHECK OF A BIDDER SHALL NOT BE DEEMED A VALID BID BID BOND

AND SHALL NOT BE ACCEPTABLE. FAILURE TO SUBMIT A BID BOND

IN ONE OF THE ACCEPTABLE FORMS STATED ABOVE SHALL RENDER

BID NON-RESPONSIVE.

b. Forfeiture of Bid Bond. The bid bond of the successful Bidder shall be forfeited to the City of Miami Beach as liquidated damages, not as a penalty, for the cost and expense incurred should said Bidder fail to execute the Contract, provide the required Performance Bond, Payment Bond (recorded by Miami Dade County) and Certificate(s) of Insurance, within ten (10) calendar days after the Bidder's receipt of the Contract for execution, or failure to comply with any other requirements set forth herein. Bid bonds of the unsuccessful Bidders will be returned after the successful Bidder is awarded.

9. Prevailing Wage Rates & Local Workforce Participation. See ITB Bid Summary to determine if prevailing wages and local workforce participation are a requirement of this ITB.

If required, Chapter 31, Articles II and III, of the Code of City of Miami Beach requires that the rate of wages and fringe benefits, or cash equivalent, for all laborers, mechanics and apprentices employed by any contractor or subcontractor on the work covered by the Contract, shall not be less than the prevailing rate of wages and fringe benefit payments or cash equivalence for similar skills or classifications of work, as established by the Federal

Register last published by the United States Department of Labor prior to the date of issuance of this solicitation. Additionally, the Contractor will make its best reasonable efforts to promote employment opportunities for Miami-Dade County residents by seeking to achieve a project goal of having thirty percent (30%) of all construction labor hours performed by Miami-Dade County residents. The Contractor shall also make its best reasonable efforts to promote employment opportunities for Miami Beach residents. Refer to Appendix E for additional information, the submittal requirements for these programs, and the applicable prevailing wage table for the project.

10. Method of Award. On the Bid Price Form (Appendix B), the Bidder must state its Total Base

Bid, which includes the cost of the base project scope requirements (inclusive of all terms, conditions, specifications, plans, and any other requirement) and the Grand Total Bid, which includes the Total Base Bid plus permit and trench safety indemnification allowances.

The Bid Price Form (Appendix B) may also include Additive Alternates, which add certain additional scope elements, and Deductive Alternates, which reduce certain scope elements.

The City may consider additive or deductive bid alternates to achieve the maximum project scope within the available budget.

When bids are below the stated budget, the City may consider including one or more Additive Alternate, in the order of priority stated, in determining the lowest responsive, responsible Bidder. When bids are above the stated budget, the City may consider including one or more Deductive Alternate, in the order of priority stated, in determining the lowest responsive, responsible Bidder.

The responsive, responsible Bidder submitting the lowest sum of the Grand Total Bid plus any alternates selected by the City shall be considered the lowest responsive, responsible Bidder. When the Grand Total Bid plus any alternates selected is equal to or less than the amount established in section 2-366 of the City Code for formal bids shall be awarded by the City Manager, or designee, to the lowest responsive and responsible Bidder meeting all terms, conditions, and specifications of the ITB. When the Grand Total Bid plus any alternates selected is in excess of the amount established in section 2-366 of the City Code for formal bids shall be awarded by the City Commission to the lowest responsive and responsible Bidder meeting all terms, conditions, and specifications of the ITB.

In addition to price, the following factors, pursuant to Section 2-369 of the City Code, shall be considered:

• The ability, capacity, and skill of the Bidder to perform the Contract.

• Whether the Bidder can perform the Contract within the time specified, without delay or interference.

• The character, integrity, reputation, judgment, experience, and efficiency of the Bidder.

• The quality of performance of previous contracts.

• The previous and existing compliance by the Bidder with laws and ordinances relating to the Contract.

The City Manager shall also have the authority to reject any bids, pursuant to Section 2-367 of the City Code.

The City Commission may consider the City Manager's recommendation(s) and may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids received.

The approval of the City Manager's recommendation by the City Commission shall not constitute a binding contract between the City and the selected Bidder(s). A binding contract will exist upon the complete execution and delivery of the City's Contract.

11. Contract Price. The Contract Price consists of the total base bid amount and the owner's contingency (to be used solely by the City at its sole discretion for the purpose described in that Contract Documents). The Contract Price, exclusive of the Owner's Contingency, includes, without limitation, all costs for all labor, materials, equipment, fixtures, freight, field supervision, supervisory expenses, project vehicles, field office and equipment, postage and delivery, safety and first aid, telephone, transportation of employees, parking, insurance, taxes, preparation and maintenance of the construction schedule and the preparation of as-built and shop drawings, as well as Contractor's overhead and profit required for completion of all the Work in accordance with the requirements of the Contract Documents, including work reasonably inferable therefrom, even if such items of Work are not specifically or expressly identified as part of a line item in the Bid Price Form.

12. Florida Trench Safety Act. If the work involves trench excavations that will exceed a depth of 5 feet, the requirements of Florida Statutes, Chapter 553, Part III, Trench Safety Act, will be in effect. The Bidder, by virtue of submitting a bid, certifies that such Act will be complied with during the execution of the work. The Bidder acknowledges that the total bid price includes all costs for complying with the Florida Trench Safety Act. The Trench Safety Certification Form can be found in Appendix F. If the ITB Summary indicates a Trench Safety Act is applicable, then this form must be submitted.

13. E-Verify. As a contractor, you are obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility." Therefore, you shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the term of the Contract and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term.

14. Bidnet Direct. The Procurement Department utilizes Bidnet Direct, as its electronic bidding (e-Bid) platform. If you would like to be notified of available competitive solicitations released by the City, you must register through Bidnet Direct, www.bidnetdirect.com/florida/cityofmiamibeach. Registration is easy and will only take a few minutes. For detailed instructions on registering and submitting electronic bids, visit How to Become a Vendor? - City of Miami Beach.

If you have any questions regarding this system or registration, please visit the link above or contact Bidnet Direct at support@bidnet.com or 1-800-835-4603 option 2.

15. How to Manage or Create a Vendor Profile on Vendor Self-Service (VSS). In addition to registering with Bidnet Direct, the City encourages vendors to register with our online Vendor Self-Service web page, allowing City vendors to easily update contacts, attachments (W-9), and commodity information. The VSS webpage https://selfservice.miamibeachfl.gov/vss/Vendors/default.aspx will also provide purchase orders and payment information.

Should you have any questions, please submit them to vendorsupport@miamibeachfl.gov.

16. Supplier Diversity. The City has established a registry of LGBT-owned businesses, as certified by the National LGBT Chamber of Commerce (NGLCC), and small and disadvantaged businesses, as certified by Miami-Dade County. See authorizing resolutions here.

If your company is certified by NGLCC as an LGBT-owned business or as a small or disadvantaged business by Miami-Dade County, click on the link below to be added to the City's supplier registry (Vendor Self-Service) and bid system (Bidnet Direct). These are two different systems, and you must register for both.

Click to see acceptable certification and to register: https://www.miamibeachfl.gov/city-hall/procurement/how-to-become-a-vendor/.

SECTION 0200 – MINIMUM QUALIFICATIONS AND REQUIREMENTS

The Minimum Eligibility Requirements for this solicitation are listed in the ITB Bid Summary.

Bidders that fail to comply with minimum requirements shall be deemed non-responsive and shall not have its bid considered.

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SECTION 0300 – ELECTRONIC BID SUBMITTAL FORMAT

1. ELECTRONIC RESPONSES (ONLY). Bids must be submitted electronically through Bidnet Direct on or before the date and time indicated. Hard copy proposals or proposals received through email or facsimile are not acceptable and will be rejected.

A bidder may submit a modified bid to replace all or any portion of a previously submitted bid until the deadline for bid submittals. The City will only consider the latest version of the bid.

Electronic bid submissions may require the uploading of attachments. All documents should be attached as separate files in accordance with the instructions included in Section 4 below. Attachments containing embedded documents or proprietary file extensions are prohibited. It is the Bidder's responsibility to ensure that its bid, including all attachments, is uploaded successfully.

Only bid submittals received and time stamped by Bidnet Direct prior to the bid submittal deadline shall be accepted as submitted in a timely manner. Late bids cannot be submitted and will not be accepted. Bidders are cautioned to allow sufficient time for the submittal of bids and uploading of attachments. Any technical issues must be submitted to Bidnet Direct by contacting (1-800-835-4603, option 2, or support@bidnet.com). The City cannot assist with technical issues regarding submittals and will in no way be responsible for delays caused by any technical or other issue.

It is the sole responsibility of each Bidder to ensure its proposal is successfully submitted in Bidnet Direct prior to the deadline for bid submittals.

2. REQUIRED DOCUMENTS. Failure to submit the following requirements shall result in a determination of non-responsiveness. Non-responsive bids will not be considered.

a. Certification, Questionnaire & Requirements Affidavit (Appendix A, uploaded separately to Bidnet Direct).

b. Bid Price Form (Appendix B)

c. Bid Bond (Appendix C) If the ITB Summary indicates a bid bond is required, then a fully executed bid bond must be submitted by the deadline for submittal of bids)

d. Schedule of Values (Appendix D) Shall be submitted with the bid or within three

(3) days of request from the City.

3. OMITTED INFORMATION. The City reserves the right to request any documentation omitted, with the exception of the required documents set forth in section 2 above, which must be submitted at the time of bid. Bid Submittals received without the Certification, Questionnaire & Requirements Affidavit, Bid Price Form or Bid Bond (if applicable) or with an incomplete Bid Price Form or Bid Bond (if applicable) shall be deemed non-responsive. Bidder must submit any other omitted documentation within three (3) business days upon request from the City, or the bid may be deemed non-responsive. Non-responsive bid packages will receive no further consideration.

4. ELECTRONIC PROPOSAL FORMAT. In order to maintain comparability, facilitate the review process, and assist in the review of bid submittals, it is strongly recommended that bids be organized and tabbed in accordance with the tabs and sections specified below.

The electronic submittal should be tabbed as enumerated below and contain a table of contents with page references. The electronic proposal shall be submitted through the "Documents" tab in Bidnet Direct.

TAB 1: CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT

Submit responses to Certification, Questionnaire & Requirements Affidavit (uploaded separately to Bidnet Direct). Failure to complete and submit the Certification, Questionnaire & Requirements Affidavit (Appendix A, uploaded separately to Bidnet Direct), with the bid and by the deadline for submittals shall render the bid non-responsive. Non-responsive bids will not be considered.

TAB 2:MINIMUM QUALIFICATIONS AND SUBMITTAL REQUIREMENTS

Submit evidence, as specifically requested in the ITB Summary, of compliance with each minimum requirement(s) of this ITB. Bidders that do not comply, or for whom the City cannot verify compliance, shall be deemed non-responsive, and its bid shall not be considered.

TAB 3:BID PRICE FORM & BID BOND

The following documents shall be submitted with the bid by the deadline for submittal of bids:

1. Bid Price Form (Appendix B)

2. Bid Bond Form (see Section 0100, Sub-section 8). If the requirement applies, the bid bond is a required document that shall be submitted on or before the deadline for bids.

FAILURE TO SUBMIT THE MOST RECENTLY COMPLETED

1) BID PRICE FORM AND 2) BID BOND BY THE DEADLINE

FOR SUBMITTAL OF BIDS SHALL RESULT IN THE BID

BEING DEEMED NOT RESPONSIVE AND NOT BEING

FURTHER CONSIDERED.

3. Schedule of Values (Appendix D)

MUST BE SUBMITTED WITH THE BID OR WITHIN THREE

(3) DAYS OF REQUEST BY THE CITY.

TAB 4:OTHER BID FORMS

Submit any other form requested on the ITB Summary, including but not limited to:

1. Local Workforce Participation Program Responsible Contractor Affidavit Form (Appendix E) If ITB Summary indicates a Local Workforce Participation Program is applicable, then this form must be submitted).

2. Trench Safety Certification Form (Appendix F) If the ITB Summary indicates a Trench Safety Act is applicable, then this form must be submitted.

0400 – TERMS AND CONDITIONS

The following documents identify terms and conditions that, together with the ITB, inclusive of all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation and the Contract and are complementary to one another and together establish the complete terms, conditions, and obligations of the Bidder and, subsequently, the awarded Contractor.

1. FORMAL SOLICITATIONS TERMS & CONDITIONS - GOODS AND SERVICES. By virtue of submitting a bid in response to this ITB, Bidder agrees to be bound by and in compliance with the Solicitation Terms and Conditions (dated 3.23.2026), incorporated herein, located at:

https://www.miamibeachfl.gov/city-hall/procurement/standard-terms-and-conditions/

2. GENERAL CONDITIONS FOR CONSTRUCTION CONTRACTS. By virtue of submitting a bid in response to this ITB, Bidder agrees that all work shall be bound by and in compliance with the General Conditions for Construction Contracts (dated 3.23.2026), incorporated herein, located at:

https://www.miamibeachfl.gov/city-hall/procurement/standard-terms-and-conditions/

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APPENDIX A

Certification, Questionnaire &

Requirements Affidavits

(UPLOADED AS A SEPARATE ATTACHMENT)

APPENDIX B

Bid Price Form

MUST BE SUBMITTED WITH THE BID. FAILURE TO DO SO WILL

RENDER THE BID NON-RESPONSIVE.

Bid Price Form

FAILURE TO SUBMIT THIS BID PRICE FORM FULLY COMPLETED ON OR BEFORE

THE DUE DATE FOR BIDS SHALL RENDER THE BID NON-RESPONSIVE, AND THE

BIDDER SHALL RECEIVE NO FURTHER CONSIDERATION.

The TOTAL BASE BID amount includes the all-inclusive total cost for the work specified in this bid, consisting of furnishing all materials, labor, equipment, shoring, supervision, mobilization, demobilization, overhead and profit, insurance, permits, and taxes to complete the work to the full intent as shown or indicated in the contract documents. The City will not accept any revision to the total base bid sum, divisions, line item totals, or add alternates after the deadline for receipt of bids.

In the event of a discrepancy between the sum of the items in the schedule of values and the total base bid, the Bidder agrees that the total base bid shall govern. In the absence of a numerical value for any item or division, the City shall interpret it as no bid for the division, which may disqualify the Bidder.

The allowance items that have been delineated below shall be used only at the City's discretion, as needed. In the event that an allowance is not used in its entirety, any remaining balance shall be reflected in a deductive change order.

TOTAL BASE BID

TOTAL BASE BID AMOUNT $

1 Indemnification of City $25.00 Permit Allowance $15,000.00

GRAND TOTAL

(TOTAL BASE BID AMOUNT + INDEMNIFICATION OF CITY + PERMIT ALLOWANCE) $

1See Section 0100, Sub-section 12.

DEDUCTIVE ALTERNATES (In order of priority) Selection of deductive alternates, if any, will be made pursuant to Section 0100, No. 10 Method of Award.

Item Description Quantity U / M Unit Cost Total (Quantity_X_Unit_Cost)

PALM TREE RING W/ 4

ADJUSTABLE

ACCENTS LIGHTS

1 Lump Sum $ ________ $ ____________

End of Bid Price Form.

APPENDIX C

BID BOND FORM

Only applicable if checked in the Invitation to Bid Summary

BID BOND

KNOW ALL MEN BY THESE PRESENTS, that we, _________________________ as Principal, hereinafter referred to as Contractor, and __________________________ as Surety, are held and firmly bound unto the City of Miami Beach, Florida, as a municipal corporation of the State of Florida, hereinafter called the City, in the sum of five percent (5%) of the Contractor's Total Base Bid amount of $_________________________ lawful money of the United States of America, for the payment of which well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally by these presents.

WHEREAS, the Contractor contemplates submitting, or has submitted, a Bid to the City for the furnishing of all labor, materials, equipment, machinery, tools, apparatus, means of transportation for, and the performance of the Work covered in the Bid Documents which include the Project Manual, the detailed Plans and Specifications, and any Addenda, for the following solicitation.

Bid No.:____________________________

Title: ______________________________

WHEREAS, it was a condition precedent to the submission of said Bid that a cashier's check, certified check, or Bid Bond in the amount of five percent (5%) of the Total Base Bid be submitted with said Bid as a guarantee that the Contractor would if awarded the Contract, enter into a written Contract with the City for the performance of said Contract, within ten (10) consecutive calendar days after notice having been given of the Award of the Contract.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that if the Contractor, within ten (10) consecutive calendar days after notice of such acceptance, enters into a written Contract with the City and furnishes the Performance and Payment Bonds, satisfactory to the City, each in an amount equal to one hundred percent (100%) of the Contract Price, and provides all required Certificates of Insurance, then this obligation shall be void; otherwise the sum herein stated shall be due and payable to the City of Miami Beach and the Surety herein agrees to pay said sum immediately, upon demand of the City, in good and lawful money of the United States of America, as liquidated damages for failure thereof of said Contractor.

BID BOND

IN WITNESS WHEREOF, the said Principal and the said Surety have duly executed this Bond, the ______ day of ______________, 20____.

PRINCIPAL:

(Contractor Name)

Signature

Print Name (Principal)

Title

SURETY:

(Surety Name)

Attorney-in-Fact (Print Name)

Signature (Power of Attorney must be attached.)

APPENDIX D

SCHEDULE OF VALUES

MUST BE SUBMITTED WITH THE BID OR WITHIN THREE (3) DAYS OF

REQUEST BY THE CITY.

SCHEDULE OF VALUES

Bidders should fully complete the Schedule of Values to include quantities, units of measure, unit pricing, and totals. The cost of any item(s) of work not covered by a specific contract unit price shall be included in the contract unit price to which the item(s) is most applicable.