Meadow Crest 2026 Rehabilitation_CONTRACT SPECS 100_Revised_8-31-26.pdf

SPECIFICATIONS

AND

FORMS OF CONTRACT AND BONDS

FOR

PROJECT: MEADOW CREST PUMP STATION

2026 REHABILITATION

PROJECT NO.: PW25-0010

PREPARED BY: KIMLEY-HORN AND ASSOCIATES,

INC.

TBPE REG NO.: F-928

DATE: AUGUST 28, 2026

CITY OF CEDAR HILL, TEXAS

285 UPTOWN BLVD.

CEDAR HILL, TEXAS 75104

August 2026 specifications edition

08/28/2026

CITY OFFICIALS

MAYOR

Stephen Mason

COUNCIL MEMBERS

Gregory Glover, Mayor Pro Tem Alan E. Sims

Gerald L. Malone Chad A. McCurdy

Patty McClure Bushart Maranda K. Auzenne

CITY MANAGER

Melissa Valadez

ASSISTANT DIRECTOR OF PUBLIC WORKS

David Parnell

KIMLEY-HORN

13455 NOEL ROAD, TWO GALLERIA OFFICE TOWER, SUITE 700

DALLAS, TX 75240

FIRM REGISTRATION NO.: F-928

TABLE OF CONTENTS

Section 1: Bidding Documents Notice to Contractors Instructions to Bidders Bid Form Non-Collusion Statement Business Diversity Form Financial Statement Form Insurance Agent Affirmation Form References Form Conflict of Interest Questionnaire Bid Bond

Section 2: Contract Documents Standard Form of Agreement (Contract) Certificate of Insurance General Instruction for Bonds Performance Bond Payment Bond Maintenance Bond

Section 3: General Provisions

Section 4: Special Conditions

Section 5: Technical Specifications Appendix A – Record Drawings

SECTION 1 – BIDDING DOCUMENTS

NOTICE TO CONTRACTORS

MEADOW CREST PUMP STATION 2026 REHABILITATION

CITY OF CEDAR HILL

Sealed bids for furnishing all necessary materials, machinery, equipment, project supervision, and performing all work required for the construction of the MEADOW CREST PUMP STATION 2026 REHABILITATION, will be received by the City of Cedar Hill until 2:00 p.m. on Tuesday, September 22, 2026 (the “DEADLINE”). All bid submissions must include two (2) copies and one (1) digital PDF version on a USB drive, and must be addressed and delivered to April Harrison, Purchasing Coordinator, Cedar Hill Government Center, 285 Uptown Blvd., Bldg. 100, Cedar Hill Texas 75104, on or before the DEADLINE. The sealed bids will be publicly opened and read at the front door of the Cedar Hill Government Center immediately after the DEADLINE.

All questions regarding the construction plans and BIDDING DOCUMENTS shall be submitted in writing and addressed to April Harrison, Purchasing Coordinator, City of Cedar Hill, 285 Uptown Blvd., Bldg. 100, Cedar Hill Texas 75104, purchasing@cedarhilltx.com. The deadline for questions will be 4:00 p.m., Friday, September 11, 2026.

Approximate quantities for base improvement items for this project include:

· Remove and replace gas detector

· Rehabilitation of automatic transfer switch

· Installation of one (1) 18” gate valve and appurtenance

· Remove and replace four (4) 12” gate valves and appurtenances

Approximate quantities for alternate improvement items for this project include:

· Replacement of automatic transfer switch

Approximate quantities for additive improvement items for this project include:

· Installation of one (1) 18” gate valve and appurtenance

· Remove and replace vertical turbine pump

· Rehabilitation of pump motor

· Remove and replace electrical disconnect equipment

All BIDDERs are encouraged to participate in the pre-bid teleconference meeting that will be held at 10:00 am on Tuesday, September 8, 2026 via Zoom Video Communications:

https://us02web.zoom.us/j/86803163741?pwd=zbvJmOwcmc8UjDYVc7TfiftPRVzeqa.1 Meeting ID: 868 0316 3741 Passcode: 186084 (OR by phone dial 346-248-7799 using the same meeting ID and password.)

Proposals shall be accompanied by a cashier's or certified check upon a national or state bank, or savings and loan in an amount not less than five percent (5%) of the total maximum bid price, payable without recourse to the City of Cedar Hill (herein the “OWNER”), or a bid bond in the same amount from a reliable surety company, as a guarantee that the BIDDER will enter into a contract and execute performance bond and payment bond within ten

(10) business days after notice of award of contract to the Contractor. The notice of award of contract will be given by the OWNER within ninety (90) calendar days following the opening of bids.

The successful BIDDER must furnish a performance bond upon the form provided in the amount of 100 percent of the contract price and a material and labor payment bond upon the form provided in the amount of 100 percent of the contract price from an approved surety company holding a permit from the State of Texas to act as surety, or other surety or sureties acceptable to the OWNER. Reference the Project Specifications and Forms of Contract and Bonds for Additional requirements.

The right is reserved, as the interest of the OWNER may require, to reject any and all bids, and to waive any informality in bids received.

Plans, specifications, and BIDDING DOCUMENTS may be obtained electronically from the following online bid rooms: CivCast, DemandStar, Public Purchase, Beacon Bids, and City Website

CITY OF CEDAR HILL, TEXAS

By s/ Stephen Mason

Stephen Mason, Mayor

INSTRUCTIONS TO BIDDERS

1. Defined Terms.

Terms used in these Instructions to Bidders which are defined in the Standard Specifications for Public Works Construction - North Central Texas, Latest Edition, as prepared by the NCTCOG and the Supplementary Conditions of Agreement have the meanings assigned to them in these General Conditions.

The term "BIDDER" means one who submits a Bid directly to OWNER, as distinct from a sub-bidder, who submits a bid to a BIDDER. The term "SUCCESSFUL BIDDER" means the lowest, qualified, responsible BIDDER to whom the OWNER (on the basis of the OWNER's evaluation as hereinafter provided) makes an award. The term "BIDDING DOCUMENTS" includes the Notice to Contractors, Instructions to Bidders, the Bid Form, and the proposed Contract Documents (including all Addenda issued prior to receipt of bids).

Specific defined terms are:

OWNER: Wherever the word "OWNER" is used in the specifications and Contract Documents, it shall be understood as referring to the City of Cedar Hill, Texas.

ENGINEER: Wherever the word "ENGINEER" is used in the specifications and Contract Documents, it shall be understood as referring to Brittainie Cason, E.I.T., Cedar Hill City CIVIL ENGINEER.

INSPECTOR: The authorized representative of the City of Cedar Hill assigned to observe and inspect any or all parts of the work and the materials to be used therein.

2. Scope of Work.

The work under this contract includes furnishing all labor, tools, material, and equipment, and for performing all work necessary for rehabilitation of equipment at Meadow Crest Pump Station specified in Bidding Documents. The work generally includes the materials and labor to replace a gas detector;

replace four 12” gate valves, install two 18” gate valves, and piping and appurtenances; rehabilitate an automatic transfer switch; replace a vertical turbine pump; rehabilitation of a pump motor; replace electrical disconnect equipment; and relocate disconnect panels. All of the above shall be done in accordance with NCTCOG specifications, with the City of Cedar Hill’s Addenda and as per instructions of the OWNER.

3. Copies of BIDDING DOCUMENTS.

3.1 Complete sets of the BIDDING DOCUMENTS may be obtained electronically from the following online bid rooms: CivCast or DemandStar.

A. No BIDDING DOCUMENTS will be issued later than two (2) days prior to the bid opening date.

B. After award of the Contract, the successful BIDDER will be furnished five (5) sets of Contract Documents at no charge.

C. BIDDING DOCUMENTS may be examined free of charge at the offices of the Public Works Department, City of Cedar Hill, 285 Uptown Blvd., Cedar Hill, Texas, 75104 and at the Plan Review Rooms.

3.2 Complete sets of BIDDING DOCUMENTS must be used in preparing Bids; the City of Cedar Hill assumes no responsibility for errors or misinterpretations resulting from the use of incomplete sets of BIDDING DOCUMENTS. No partial sets of plans, specifications or proposal forms will be issued.

3.3 The OWNER, in making copies of BIDDING DOCUMENTS available on the above terms, does so only for the purpose of obtaining Bids on the Work and does not confer a license or grant for any other use.

4. Qualifications of Bidders.

The BIDDER shall submit within five (5) business days of the OWNER's request such evidence as the OWNER may require to establish his financial responsibility, experience and possession of such equipment as may be needed to prosecute the work in an expeditious, safe and satisfactory manner. The required information to be submitted shall consist of, but shall not necessarily be limited to, the following:

A. Current Project Experience.

A list of all projects presently under construction by the BIDDER including approximate cost and completion date shall be submitted upon request.

B. Past Project Experience.

The BIDDER shall submit a list of comparable projects completed within the previous five years including approximate cost(s), quantities, and completion date(s). Provide a list of at least three (3) recent project references. Include contact name, address, and phone number.

C. Financial.

Each BIDDER shall be prepared to submit upon request of the OWNER a balanced financial statement with no evidence of threatening losses as evidenced by an audited certified financial statement (current within the last six (6) months of bid date). This information will be used to confirm that the BIDDER has suitable financial status to meet obligations incidental to performing the work.

D. Technical Experience.

The BIDDER shall demonstrate to the satisfaction of the OWNER that he has the technical experience to properly complete this project.

E. Proof that the BIDDER maintains a permanent place of business.

5. Utility Disclaimer.

The City of Cedar Hill cannot and does not represent, warrant or guarantee the existence and/or location of any utilities (water, sanitary sewer, storm pipes, culverts, electrical lines, cables, etc.) shown on plans. Do not rely on the plans to determine the existence or location of utilities. The existence and location of utilities must be verified in the field and the City of Cedar Hill assumes no liability for the existence or location of any utility line or structure.

6. Conflict of Interest.

No member of the City Council or any officer or employee of the OWNER shall have a financial interest, direct or indirect, in any contract with the OWNER, nor shall be financially interested, directly or indirectly, in the sale to the OWNER of any land, or rights or interest in any land, materials, supplies or services. The CONTRACTOR represents that no member of the City Council, employee or officer of the OWNER has an interest in the CONTRACTOR.

The CONTRACTOR represents that no employee or officer of the City has an interest in the

CONTRACTOR.

7. Examination of Contract Documents and Sites.

7.1 It is the responsibility of each BIDDER before submitting a Bid, to: (a) examine the Contract Documents thoroughly, (b) visit the sites to become familiar with local conditions that may affect cost, progress, performance or furnishing of the Work, (c) consider federal, state and local laws and regulations that may affect cost, progress, performance or furnishing of the Work, (d) study and carefully correlate BIDDER's observations with the Contract Documents, and (e) notify ENGINEER of all conflicts, errors or discrepancies in the Contract Documents. Failure to make these examinations shall in no way relieve any BIDDER from the responsibility of fulfilling all of the terms of the contract, without additional cost to the OWNER.

7.2 On request in advance, OWNER will provide each BIDDER access to the sites to conduct explorations and tests as each BIDDER deems necessary for submission of a Bid. BIDDER shall fill all holes, clean up and restore the sites to its former conditions upon completion of such explorations.

7.3 The submission of a Bid will constitute an incontrovertible representation by BIDDER that BIDDER has complied with every requirement of this Section 7, that without exception the Bid is premised upon performing and furnishing the work required by the Contract Documents and such means, methods, techniques, sequences or procedures of construction as may be indicated in or required by the Contract Documents, and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

8. Interpretations and addenda.

8.1 Any questions regarding interpretations or clarifications or any other aspect of the bid shall be submitted in writing to the OWNER. Only questions addressed by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. Questions received less than two days prior to the date for opening of Bids may not be answered. Each BIDDER shall acknowledge on the bid proposal that all Addenda issued have been received.

8.2 Addenda may also be issued to modify the BIDDING DOCUMENTS as deemed advisable by the OWNER.

8.3 Should a BIDDER find discrepancies in, or omissions from, the plans, specifications, or contract documents, or should he be in doubt as to their meaning, he shall at once notify the ENGINEER in order that a written addendum may be sent to all BIDDERs.

9. Contract Time.

9.1 The time for completion in working days should be included on the Bid Summary in the space provided. All work shall be complete within the working days count required by the Bid Summary.

9.2 Prior to the issuance of the Notice to Proceed by the OWNER, the CONTRACTOR shall submit a detailed Progress and Schedule bar chart to the OWNER for approval.

9.3 Extension of the contract time shall be based on a Change Order or written amendment as specified in Item

108.8 of the North Central Texas Council of Governments (NCTCOG) latest version of the Public Works Construction Standards Manual.

9.4 BIDDER agrees that all work awarded will be completed within 270 working days from Limited Notice to Proceed for Procurement and 90 working days from Full Notice to Proceed for Construction, whichever is sooner. The Limited Notice to Proceed for Procurement is intended to provide the Contractor with additional time for the processes for shop drawings, submittals, and procurement for the project. Any work to be performed at that Meadow Crest Pump Station may only be performed after the Full Notice to Proceed for

Construction. Should an inclement weather day occur, the CONTRACTOR by the end of the next workday will submit written documentation to the CONSTRUCTION INSPECTOR assigned by the City for review.

10. Substitute or "Or-Equal" Items.

The Contract, if awarded, will be on the basis of materials and equipment described in the Drawings or specified in the Specifications without consideration of possible substitute or "or-equal" items. Whenever it is indicated in the Drawings or specified in the Specifications that a substitute or "or-equal" item of material or equipment may be furnished or used by CONTRACTOR if acceptable to ENGINEER and OWNER, application for such acceptance will not be considered until after the Effective Date of the Agreement. No substitutions should be considered during the bidding process.

11 Subcontractors, Suppliers, and Others.

11.1 If the OWNER requests the identity of any Subcontractors, Suppliers, or other persons or organizations to be submitted to the OWNER in advance of the specified date prior to the Effective Date of the Agreement, the apparent Successful BIDDER, and any other BIDDER so requested, shall within seven

(7) business days after the request submit to the OWNER a list of all such Subcontractors, Suppliers and other persons and organizations proposed for those portions of the Work for which such identification is requested. An experience statement shall accompany such list with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, supplier, person or organization if requested by the OWNER. If the OWNER, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, other person or organization, may, before the Notice of Award is given, request the apparent Successful BIDDER to submit an acceptable substitute in which case the apparent Successful BIDDER shall submit an acceptable substitute. BIDDER's Bid price may be increased (or decreased) by the difference in cost occasioned by such substitution, and the OWNER may consider such price adjustment in evaluating Bids and making the contract award.

If the apparent Successful BIDDER declines to make any such substitution, the OWNER may award the contract to the next lowest and acceptable BIDDER that proposes to use acceptable Subcontractors, Suppliers, other persons and organizations. The declining to make requested substitutions will not constitute grounds for sacrificing the Bid security of any BIDDER.

11.2 No CONTRACTOR shall be required to employ any Subcontractor, Supplier, other person or organization against which CONTRACTOR has reasonable objection.

12. Professional Services.

In selecting an architect, ENGINEER or land surveyor, etc., to provide professional services, if any, that are required by the specifications, BIDDER shall not do so on the basis of competitive bids but shall make such selection on the basis of demonstrated competence and qualifications to perform the services in the manner provided by Section 2254.004 of the Texas Government Code and so shall certify to the City of Cedar Hill with its bid. (Please attach certification to submitted bid).

13 Bid Proposal.

The blank spaces in the Bid Form shall be filled in for each item for which a quantity is given and the BIDDER shall state the price for which he proposes to do each item of work. All blanks on the bid form must be completed in ink or typed. No substitutions, revisions, or omissions from the plans and/or specifications will be accepted unless authorized in writing by the OWNER.

Electronic Bid Forms. Computer-generated pages of the bid form may be used in lieu of the Bid Form provided. This option is provided for the convenience of the BIDDER.

The use of an electronic Bid Form shall not contain added wording intended to modify or amend the wording in the OWNER’s Bid Form, or the provisions of the Contract Documents, including the plans, specifications, or Special Conditions. All bid items, bid amounts (unit prices and extended totals), subtotals, and total bid must be submitted, and the risk of error, omission, or failure to include each in accordance with the OWNER’s final published Bid Form shall be borne solely by the BIDDER; and in the event the electronic bid form is not provided in accordance with the OWNER’s final published Bid Form, the bid shall be declared non-responsive.

The BIDDER shall provide the following disclaimer on the electronic bid form; otherwise, the bid will be considered non-responsive and rejected:

(Company name) certifies that the Bid Item Number, Specification Item, Name of Pay Item, Estimated Quantity, Unit, Unit Price Bid, and Amount Bid shown on this electronic bid form for all of the bid items contained in this Bid Form are consistent with the Bid Form provided herein, and that its bid will be tabulated using these Unit Prices and no other information from this electronic bid form.

The Company further acknowledges and agrees the Total Bid Amount shown will be read as its Total Bid and further agrees that the official Total Bid Amount will be determined by multiplying the Unit Prices shown in the electronic bid form by the respective estimated quantities shown in the Bid Form and then totaling all of the extended amounts.

Electronic bids will not be accepted unless accompanied by a hard copy with required signatures and as long as all legal and bid requirements are met.

The OWNER reserves the right to reject any or all bids and to waive any irregularities or formalities. The CONTRACTOR accepts all risks associated with bidding in this manner. It is understood and agreed that the bid may not be withdrawn once the bid-opening process has begun.

14. Provision Concerning Escalator Clauses.

Bids containing any condition which provides for changes in the stated bid prices due to increase or decrease in the costs of materials, labor, or other items required for this project, may be rejected and returned to the BIDDER without being considered.

15. Estimates of Quantities.

The quantities listed in the Bid Form will be considered as approximate and will be used for the comparison of bids. Payments will be made to the CONTRACTOR only for the actual quantities of work performed or materials furnished in accordance with the contract. The quantity of work to be done and the materials may be increased or decreased as provided for in the Contract Documents.

16. Submission of Bids.

Bids will be received by the April Harrison, Cedar Hill Purchasing Agent and may be submitted to the receptionist in the foyer of City Hall located at 285 Uptown Blvd., Cedar Hill, Texas 75104 until 2:00 p.m.

on Tuesday, September 22, 2026, and then publicly opened and read aloud. Two identical copies of the bid enclosed in an opaque sealed envelope and marked with the project title: MEADOW CREST PUMP STATION 2026 REHABILITATION and the name and address of the BIDDER shall be submitted. If the Bid is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation “BID ENCLOSED: MEADOW CREST PUMP STATION 2026 REHABILITATION, City of Cedar Hill”, on the face of it and addressed to the Purchasing Agent, City of Cedar Hill, 285 Uptown Blvd., Cedar Hill, Texas 75104.

16.1 BIDDER will submit with their completed Bid Form:

1. Bid bond or check in the amount of 5% of Bid

2. Completed Conflict of Interest Questionnaire

3. Completed Business Diversity Form

4. Completed Financial Statement Form

5. Completed Insurance Agent Affirmation Form

6. Completed Reference Form

7. Completed Non-Collusion Statement.

17. Modification and Withdrawal of Bids.

17.1 Bids may be modified or withdrawn by an appropriate document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids.

17.2 If, within twenty-four hours after the Bids are opened, any BIDDER files a duly signed written notice with the OWNER and promptly thereafter demonstrates to the reasonable satisfaction of OWNER that there was a material and substantial mistake in the preparation of the Bid, that BIDDER may withdraw his bid.

Thereafter, that BIDDER will be disqualified from further bidding on the work.

18. Rejection of Bids.

Bids may be rejected if they show alterations of form, additions not called for, conditional bids, incomplete bids, erasures or irregularities of any kind. The OWNER reserves the right to waive any irregularities in the bids as received and to reject any and all bids without qualification(s). More than one bid from an individual, firm or partnership, corporation or association, under the same or different names, will not be considered.

Reasonable grounds for believing that a BIDDER is interested in more than one such bid may cause the rejection of all bids in which said BIDDER is interested. Bids in which prices are obviously unbalanced may be rejected.

19. Bids to Remain Subject to Acceptance.

All Bids will remain subject to acceptance for ninety (90) calendar days after the day of the Bid opening, but the OWNER may, in its sole discretion, release any Bid prior to that date.

20. Award of Contract.

20.1 The OWNER reserves the right to reject any and all bids, to waive any and all informalities except for the time of submission of the Bid and to negotiate contract terms with the Successful BIDDER. The OWNER also reserves the right to reject or accept all nonconforming, non-responsive, unbalanced or conditional Bids.

Also, the OWNER reserves the right to reject the Bid of any BIDDER if the OWNER believes that it would not be in the best interest of the OWNER to make an award to that BIDDER, whether because the Bid is not responsive or the BIDDER is unqualified, has doubtful financial ability, fails to meet any standard or criteria established by the OWNER, or if in the OWNERs sole opinion the services of the BIDDER would not be the best value to the OWNER regardless of the bid amount. Discrepancies in the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

20.2 In evaluating Bids, the OWNER will consider the qualifications of the BIDDERs, whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices, completion time, and other data, as may be requested in the Bid form or prior to the Notice of Award.

20.3 The OWNER may consider the qualifications and experience of any Subcontractors, Suppliers, or other persons or organizations proposed for those portions of the Work as to which the identity of Subcontractors, Suppliers, and other persons and organizations must be submitted as requested by the OWNER. The OWNER also may consider the operating costs, maintenance requirements, performance data and guarantees of major items of materials and equipment proposed for incorporation in the Work when such data is required to be submitted prior to the Notice of Award.

20.4 The OWNER may consider its past experience with the BIDDER and any Subcontractors, Suppliers or other persons or organizations proposed to perform any portions of the Work, and the OWNER reserves the right to reject any and all bids from persons or organizations with whom the OWNER has previously experienced problems including but not limited to issues relating to performance, workmanship, and disputes or litigation.

20.5 The OWNER may conduct such investigations as the OWNER deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial stability of BIDDERs, proposed Subcontractors, Suppliers and other persons and organizations to perform and furnish the Work in accordance with the Contract Documents to the OWNER's satisfaction within the prescribed time.

20.6 If contract is to be awarded, it will be awarded to the lowest and best qualified BIDDER whose evaluation by the OWNER indicates that the award will be in the best interests of the OWNER, be the best value to the OWNER, and subject to the provisions of Section 20.1 above.

20.7 If the contract is to be awarded, the OWNER will give the Successful BIDDER a Notice of Award within ninety (90) calendar days after the date of the Bid opening.

21. Execution of Agreement.

Within ten (10) business days after written Notification of Award of the contract, the Successful BIDDER shall execute and furnish to the OWNER four (4) original signed Standard Form of Agreement and contract documents including Addenda, completed Certificate of Insurance, Payment, Performance, and Maintenance Bonds. A conformed contract document and authorized set of construction plans will be issued to the CONTRACTOR from the OWNER for use at the Construction site. Only a complete set of authorized plans and contract documents are to be on site and considered valid.

22. Affidavit of Bills Paid.

Prior to, and as a condition for, final acceptance of this project by the OWNER, the CONTRACTOR shall execute an affidavit that all bills for labor, materials, and incidentals incurred in the project construction have been paid in full, and that there are no claims pending.

23. Bid Compliance.

Bid must comply with all Federal, State, County and local laws.

24. Notice to Proceed.

Upon execution of the Contract, the OWNER will issue a written Notice to Proceed to the CONTRACTOR requesting that he proceed with the construction. The CONTRACTOR shall commence work within ten (10) calendar days after the date of Notice to Proceed.

25. Sales Tax.

The OWNER qualifies as an exempt agency as defined by the Statutes of the State of Texas. The CONTRACTOR shall comply with all Statutes and Rulings of The State Comptroller.

The CONTRACTOR shall pay all sales, consumer, use, and similar taxes required to be paid by the CONTRACTOR in accordance with the laws and regulations of the State.

26. Silence of Specification.

The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial Practices are to prevail. All interpretations of these specifications shall be made on the basis of this statement by OWNER or their authorized representative.

27. Change Orders.

No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract. All change orders to the contract will be made in writing by the OWNER.

28. Assignment.

The Successful BIDDER shall not sell, assign, transfer or convey this contract, in whole or in part, without the prior written consent of OWNER.

30. Maintenance Bond.

Upon City Final Acceptance, any CONTRACTOR doing work in Cedar Hill is required to provide the city with a minimum Two (2) year Maintenance Bond. The maintenance bond shall be in the amount of Fifty (50%) percent of the amount of the contract amount.

END OF INSTRUCTIONS TO BIDDERS

BID FORM

BID FORM

PROJECT IDENTIFICATION: MEADOW CREST PUMP STATION 2026

REHABILITATION, PW25-0010

BID OF:

(NAME OF FIRM)

THIS BID IS SUBMITTED TO: CITY OF CEDAR HILL, TEXAS (OWNER)

C/O PURCHASING AGENT

285 UPTOWN BLVD., CEDAR HILL, TEXAS

The undersigned, as BIDDER, declares that the only person or parties interested in this proposal as principals are those named herein, that this proposal is made without collusion with any other person, firm, or corporation, that he has carefully examined the Forms of Contract, Invitation for Bids, specifications and the plans therein referred to, and has carefully examined the location, conditions, and classes of materials of the proposed work, and agrees that he will provide all the necessary labor, machinery, tools, apparatus, and other items incidental to construction, and will do all the work and furnish all the materials called for in the contract and specifications in the manner prescribed therein.

It is understood that the following quantities of work to be done at unit prices are approximate only, and are intended principally to serve as a guide in evaluating bids.

It is further agreed that the quantities of work to be done at unit prices and materials to be furnished may be increased or diminished as may be necessary to complete the work fully as planned and contemplated, and that all quantities of work, whether increased or decreased, are to be performed at the unit prices set forth below except as provided for in the specifications.

It is further agreed that lump sum prices may be increased to cover additional work not shown on the plans or required by the specifications, in accordance with the provisions of the General Conditions. Similarly, the price may be decreased to cover deletions of work so ordered.

It is understood and agreed that the work is to be completed in full within the time designated in the Special Conditions of these specifications.

Accompanying this proposal is a (Certified or Cashier's Check payable to the OWNER) (Bid Bond) in the amount of

Dollars ($ ).

The bid security accompanying this proposal shall be returned to the BIDDER, unless in case of the acceptance of the proposal the BIDDER shall fail to execute a contract and file a performance bond and a payment bond within ten (10) days after its acceptance, in which case the bid security shall become the property of the OWNER and shall be considered as payment for damages due to delay and other inconveniences suffered by the OWNER on account of such failure of the BIDDER.

It is understood that the OWNER reserves the right to reject any and all bids.

CITY OF CEDAR HILL BID SCHEDULE SUMMARY

FOR

MEADOW CREST PUMP STATION 2026 REHABILITATION, PW25-0010

ITEM NO. DESCRIPTION OF ITEMS AND PRICE IN WORDS UNITS QUANTITY UNIT PRICE TOTAL PRICE

1 Mobilization, Bonds, and Insurance, the sum of

Dollars and Cents

LS 1

2 Remove and Replace Existing Gas Detector, the sum of

Dollars and Cents

EA 1

3 Remove and Replace Suction Line 12" Gate Valve, the sum of

Dollars and Cents

EA 4

4 Install 18" Gate Valve, the sum of

Dollars and Cents

EA 1

5 Automatic Transfer Switch Rehabilitation, the sum of

Dollars and Cents

EA 1

5A Automatic Transfer Switch Replacement, the sum of

Dollars and Cents

EA 1

6 Install 18" Gate Valve, the sum of

Dollars and Cents

EA 1

7 Remove and Replace Vertical Turbine Pump #4, the sum of

Dollars and Cents

EA 1

8 Pump Motor #4 Rehabilitation, the sum of

Dollars and Cents

EA 1

9 Remove and Replace Electrical Disconnect Equipment, the sum of

EA 1

ADDITIVE BID ITEMS

BASE BID

ALTERNATE BID ITEMS

TOTAL BASE BID AMOUNT $________________

TOTAL ALTERNATE BID ITEMS AMOUNT $________________

TOTAL ADDITIVE BID ITEMS AMOUNT $________________

The City of Cedar Hill reserves the right to delete any portion of this project as it may deem necessary to stay within the City’s available funds. Should the City elect to delete any portion, the contract quantities will be adjusted accordingly.

SUBMITTED ON (DATE):

The work proposed to be done shall be accepted when fully completed and finished in accordance with the plans and specifications and to the satisfaction of the OWNER and ENGINEER.

The CONTRACTOR shall begin the work as specified in the work order and agrees to complete the work within 270 WORKING DAYS from Limited Notice to Proceed for Procurement and 90 WORKING DAYS from Full Notice to Proceed for Construction, whichever is sooner.

In the event of the award of a contract to the undersigned, the undersigned will furnish a Performance Bond and Payment Bond for the full amount of the contract.

The undersigned certifies that the bid prices contained in this proposal have been carefully checked and are submitted as correct and final.

NOTE: Unit and lump sum prices must be shown in words and figures for each item listed in the proposal and in the event of discrepancy the words shall control.

Receipt is hereby acknowledged for the following addenda to the contract documents:

Addendum No. 1 dated Received Addendum No. 2 dated Received Addendum No. 3 dated Received Addendum No. 4 dated Received Addendum No. 5 dated Received

CONTRACTOR

By:

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Signature:

Title:

Seal and Authorization (If a Corporation) Address

City, County, State and Zip

Telephone Fax No.

E-Mail Address:

NON-COLLUSION STATEMENT

The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other BIDDER, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid.

Vendor:

Address:

City, State, Zip Code:

Phone:

Fax:

Authorized Rep. (Name):

Signature of Authorized Rep.:

Position with Company:

E-Mail (if available)

EXCEPTIONS (IF ANY) FROM BID SPECIFICATIONS:

BIDDER TO INSERT BID BOND HERE

SECTION 2 – CONTRACT DOCUMENTS

STANDARD FORM OF AGREEMENT

STATE OF TEXAS }

COUNTY OF DALLAS }

THIS AGREEMENT, made and entered into this day of , A.D. 2026, by and between The City of Cedar Hill of the County of Dallas and State of Texas, acting through Its Mayor thereunto duly authorized so to do, Party of the First Part, hereinafter termed OWNER, and of the City of , County of and State of , Party of the Second Part, hereinafter termed CONTRACTOR.

WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the Party of the First Part (OWNER), and under the conditions expressed in the bond bearing even date herewith, the said Party of the Second Part (CONTRACTOR), hereby agrees with the said Party of the First Part (OWNER) to commence and complete the construction of certain improvements described as follows:

MEADOW CREST PUMP STATION 2026 REHABILITATION

and all extra work in connection therewith, under the terms as stated in the General Provisions of the Agreement and at his (or their) own proper cost and expense to furnish all the materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete the said construction, in accordance with the conditions and prices stated in the Proposal attached hereto, and in accordance with the Notice to Contractors, General Provisions and Special Conditions of Agreement, Plans and other drawings and printed or written explanatory matter thereof, and the Specifications and addenda therefore, as prepared by KIMLEY-HORN, 13455 NOEL ROAD, TWO GALLERIA OFFICE TOWER, SUITE 700, DALLAS, TX 75240 herein entitled the ENGINEER, each of which has been identified by the CONTRACTOR and the ENGINEER, together with the CONTRACTOR'S written Proposal, the General Provisions of the Agreement, and the Performance and Payment Bonds hereto attached; all of which are made a part hereof and collectively evidence and constitute the entire contract.

The CONTRACTOR hereby agrees to commence work within ten (10) days after the date written notice to do so shall have been given to him, and to complete the same within 270 WORKING DAYS from Limited Notice to Proceed for Procurement and 90 WORKING DAYS from Full Notice to Proceed for Construction, whichever is sooner; subject to such extensions of time as are provided by the General and Special Conditions.

THE OWNER agrees to pay the CONTRACTOR in current funds the price or prices shown in the proposal, which forms a part of this contract, such payments to be subject to the General and Special Conditions of the contract.

In compliance with Chapter 2270 of the Texas Local Government Code, by executing this Agreement Contractor hereby certifies that: (1) Contractor does not boycott Israel currently; and (2) will not boycott Israel during the term of this Agreement.

IN WITNESS WHEREOF, the parties to these presents have executed this Agreement in the year and day first above written.

City of Cedar Hill, Texas Party of the First Part (OWNER) Party of the Second Part (CONTRACTOR)

By: By:

Stephen Mason, Mayor

Attest: Attest:

CERTIFICATE OF INSURANCE

After award of contract, CONTRACTOR will provide OWNER with Certificate of Insurance which will be executed and bound here with Final Documents

General Instructions for Bonds

A. The surety on each bond must be a responsible surety company which is qualified to do business in Texas and satisfactory to the OWNER.

B. The name, and residence, of each individual party to the bond shall be inserted in the body thereof, and each such party shall sign the bond with his usual signature on the line opposite the scroll seal, and if signed in Maine, Massachusetts or New Hampshire, an adhesive seal shall be affixed opposite the signature.

C. If the principals are partners, their individual names will appear in the body of the bond, with the recital that they are partners composing a firm, naming it, and all the members of the firm shall execute the bond as individuals.

D. The signature of a witness shall appear in the appropriate place, attesting the signature of each individual party to the bond.

E. If the principal or surety is a corporation, the name of the State in which incorporated shall be inserted in the appropriate place in the body of the bond, and said instrument shall be executed and attested under the corporate seal, the fact shall be stated, in which case a scroll or adhesive seal shall appear following the corporate name.

F. The official character and authority of the person or persons executing the bond for the principal, if a corporation, shall be certified by the secretary or assistant secretary according to the form attached hereto. In lieu of such certificate, records of the corporation as will show the official character and authority of the officer signing, duly certified by the secretary or assistant secretary, under the corporate seal, to be true copies.

G. The date of this bond must not be prior to the date of the contract in connection with which it is given.

PERFORMANCE BOND

COUNTY OF DALLAS }

KNOW ALL MEN BY THESE PRESENTS: That of the City of , County of , and State of , as Principal, and authorized under the laws of the State of Texas to act as surety on bonds for principals, are held and firmly bound unto

(OWNER),

in the penal sum of Dollars ($______________________) for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, by these presents:

WHEREAS, the Principal has entered into a certain written contract with the OWNER, dated the day of , 2026, to

MEADOW CREST PUMP STATION 2026 REHABILITATION

which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall faithfully perform said Contract and shall in all respects duly and faithfully observe and perform all and singular the covenants, conditions and agreements in and by said contract agreed and covenanted by the Principal to be observed and performed, and according to the true intent and meaning of said Contract and the Plans and Specifications hereto annexed, then this obligation shall be void; otherwise to remain in full force and effect;

"PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of (Article 5160 for Public Work) (Article 5472d for Private Work)* of the Revised Civil Statutes of Texas as amended and all liabilities on this bond shall be determined in accordance with the provisions of said Article to the same extent as if it were copied at length herein."

Surety, for value received, stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract, or to the work performed thereunder, or the plans, specifications, or drawings accompanying the same, shall in anyway affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract, or to the work to be performed thereunder.

IN WITNESS WHEREOF, the said Principal and Surety have signed and sealed this instrument this day of , 2026.

Principal Surety By: By:

Title: Title:

Address: Address:

The name and address of the Resident Agent of Surety is

* Not applicable for federal work. See "The Miller Act," 40 U.S.C. §270.

PAYMENT BOND

COUNTY OF DALLAS }

KNOW ALL MEN BY THESE PRESENTS: That of the City of , County of , and State of , as Principal, and authorized under the laws of the State of Texas to act as surety on bonds for principals, are held and firmly bound unto

(OWNER

in the penal sum of Dollars ($______________________) for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, by these presents:

WHEREAS, the Principal has entered into a certain written contract with the OWNER, dated the day of , 2026, to

MEADOW CREST PUMP STATION 2026 REHABILITATION

which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall pay all claimants supplying labor and material to him or a subcontractor in the prosecution of the work provided for in said contract, then, this obligation shall be void; otherwise to remain in full force and effect;

PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Article 5160 of the Revised Civil Statutes of Texas as amended and all liabilities on this bond shall be determined in accordance with the provisions of said Article to the same extent as if it were copied at length herein.

Surety, for value received, stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract, or to the work performed thereunder, or the plans, specifications or drawings accompanying the same, shall in anywise affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract, or to the work to be performed thereunder.

IN WITNESS WHEREOF, the said Principal and Surety have signed and sealed this instrument this day of , 2026.

Principal Surety By: By:

Title: Title:

Address: Address:

The name and address of the Resident Agent of Surety is

MAINTENANCE BOND

THE STATE OF TEXAS }

} KNOW ALL MEN BY THESE PRESENTS:

COUNTY OF DALLAS }

THAT , as Principal, and , a Corporation organized under the laws of , as sureties, do hereby expressly acknowledge themselves to be held and bound to pay unto the , a Municipal Corporation, Texas, the sum of Dollars and Cents ($ ), which this amount is 50 % of the total contract amount of ($ ), for the payment of which sum will and truly be made unto said , and its successors, said principal and sureties do hereby bind themselves, their assigns and successors jointly and severally.

THIS obligation is conditioned; however, that whereas, the said has this day entered into a written contract with the said City of Cedar Hill, Texas to build and construct MEADOW CREST PUMP STATION 2026 REHABILITATION which contract and the plans and specifications therein mentioned, adopted by the The City of Cedar Hill are hereby expressly made a part thereof as through the same were written and embodied herein.

WHEREAS, under the plans, specifications, and contract, it is provided that the CONTRACTOR will maintain and keep in good repair, the work herein contracted to be done and performed, for a period of two (2) years from the date of the acceptance of said work, and to do all necessary repairs and/or reconstructing in whole or in part of said improvements that should be occasioned by settlement of foundation, defective workmanship or materials furnished in the construction or any part thereof or any of the accessories thereto constructed by the CONTRACTOR. It being understood that the purpose of this section is to cover all defective conditions arising by reason of defective material and charge the same against the said CONTRACTOR, and sureties on this obligation, and the said CONTRACTOR and sureties hereon shall be subject to the liquidation damages mentioned in said contract for each day's failure on its' part to comply with the terms of said provisions of said contract. Now, therefore, if the said CONTRACTOR shall keep and perform its' said agreement to maintain said work and keep the same in repair for the said maintenance period of two (2) years, as provided, then these presents shall be null and void, and have not further effect, but if default shall be made by the said CONTRACTOR in the performance of its' contract to so maintain and repair said work, then these presents shall have full force and effect, and said City of Cedar Hill, Texas shall have and receive from the said CONTRACTOR and its' principal and sureties damages in the premises, as provided; and it is further agreed that this obligation shall be a continuing one against the principal and sureties, hereon, and that successive recoveries may be and had hereon for successive branches until the full amount shall have been exhausted;

and it is further understood that the obligation herein to maintain said work shall continue throughout said maintenance period, and the same shall not be changed, diminished or in any manner affected from any cause during said time.

IN WITNESS THEREOF, the said has caused these presents to be executed by and the said has caused these presents to be executed by its' Attorney in fact and the said Attorney in fact , has hereunto set his hand, the day of , 2026.

SURETY: PRINCIPAL:

By: By:

WITNESS: ATTEST:

Secretary NOTE: Date of Maintenance Bond must not be prior to date of Contract.

SECTION 3 – GENERAL PROVISIONS

SECTION 3 - GENERAL PROVISIONS

The City of Cedar Hill, Texas has adopted the NCTCOG Public Works Construction Standards latest edition. The NCTCOG DIVISION 100 General Provisions apply to this project, except as noted herein.

In the case of a contradiction between the NCTCOG Specifications and this document, the information in this document shall control.

BIDDERs are specifically directed to become thoroughly familiar with the NCTCOG Specifications prior to submitting a bid. The Specifications may be purchased from:

North Central Texas Council of Governments 616 Six Flags Drive P.O. Drawer COG Arlington, Texas 76005-5888 817/461-3300 (Metro)

Unless otherwise specifically noted on the City Standard details and general notes, or in these specifications, all applicable sections of the NCTCOG Standard Specifications are in effect. In this case of a contradiction between the NCTCOG Standard Specifications and this document, the information in this contract document shall control.

END OF SECTION 3

SECTION 4 – SPECIAL CONDITIONS

SECTION 4 - SPECIAL CONDITIONS

SC.01 GENERAL

SC.02 DEFINITION OF TERMS

SC.03 LOCATION OF PROJECT AND SCOPE OF WORK

SC.04 MEASUREMENT AND PAYMENT

SC.05 INCIDENTAL WORK

SC.06 FORMS, PLANS AND SPECIFICATIONS

SC.07 CONTRACT DOCUMENTS

SC.08 AWARD OF CONTRACT AND COMMENCEMENT OF WORK

SC.09 PERFORMANCE OF THE WORK

SC. 10 EQUAL EMPLOYMENT OPPORTUNITY

SC.11 INDEMNIFICATION

SC.12 CONSTRUCTION SCHEDULE

SC.13 LIQUIDATED DAMAGES FOR DELAY BY CONTRACTOR

SC.14 DELAYS: EXTENSION OF TIME: LIQUIDATED DAMAGES

SC.15 COPIES OF PLANS AND SPECIFICATIONS

SC.16 REFERENCE SPECIFICATIONS

SC.17 TRADE NAMES AND MATERIALS

SC.18 PERMITS AND RIGHTS-OF-WAY

SC.19 GUARANTY AGAINST DEFECTIVE WORK

SC.20 CITY OF CEDAR HILL MONUMENTS

SC.21 PROJECT MAINTENANCE

SC.22…