MDVL192112 Replace Generator to Command Post and Intel Bldg 308 SOW.pdf

186TH AIR REFUELING WING

KEY FIELD, MERIDIAN, MS

PROJECT NUMBER MDVL192112

REPLACE GENERATOR TO COMMAND POST

& INTEL BLDG 308

13 JUNE 2021

STATEMENT OF WORK

I. PURPOSE. The scope of this Statement to Work (SOW) provides the requirements necessary to replace a backup power generator at Bldg 308 at Key Field Air National Guard Base in Meridian, Mississippi.

II. APPLICABLE DOCUMENTS. The following documents form a part of this SOW to the extent specified herein as of the date of this request for proposal:

1. Site Plan (attached)

III. REQUIREMENTS. The Contractor shall provide all labor (supervision, design engineer/technician, mechanical, electrical, rigging, etc.), parts, materials, equipment, tools, freight, rigging, temporary toilet facilities (if required) and transportation required to Key Field Air National Guard Base as described below.

1. Remove existing 100 kW Cummins generator system. Cap existing conduit in concrete and remove existing gas service to approximately 12” below ground surface, cap and backfill.

2. Construct approximate 320 square feet concrete equipment pad as shown in the attached Site Plan and ensure proper drainage. Saw-cut construction joints shall be placed on 12 foot centers each way (maximum).

3. Construct 46 linear feet of black vinyl coated chain link fence with a double swing gate, 8 feet wide. Fence shall be constructed to a total height of 7 feet with 6 feet of fabric and a 1 foot tall 3-strand barbed wire outrigger.

4. Provide and install a diesel, 60 Hz, 50 kW-standby rating, 277/480V, 3-phase, Wye, 4-wire generator set with Level 2 sound enclosure and 48-hour minimum sub-base fuel tank. Set shall include controller, annunciator with enclosure, and start-up service with 2 hour load bank test (Cummins-Onan C50D6D or approved equal).

5. Install generator set conduit, conductors, and control wiring as shown on the attached site plan. Any wall penetrations shall be scheduled and pre-approved in advance. All conduit work shall be neat and orderly, and the paths shall be as directed by the Government.

6. Service existing transfer switch contacts and lubricate the switch during generator installation.

7. Shape site to drain, minor grading required.

8. Repair any damaged landscaping by re-grading and placement of centipedegrass sod.

9. Properly dispose of all demolished items and construction debris. Provide adequate site cleanup and repair any damage to facility to pre-existing conditions.

IV. PRE-PROPOSAL SITE VISIT. The Contractor is highly encouraged to visit and inspect each job site prior to submittal of their proposal. The proposal shall include all necessary parts, materials, and labor to provide fully-functional systems at each location.

1. SYSTEM INTEGRATION. The Contractor shall ensure all new equipment installed is compatible with the existing features and controls of the facilities, as applicable.

2. SYSTEM TESTING. The Contractor shall test the facility system in the presence of the Government to ensure full-operation prior to work completion.

3. JOB SITE INSPECTION. The Contractor shall keep all work sites clean of trash and debris. The Government will inspect the work area around the work site at its discretion. Any cleaning or trash problems not corrected by the Contractor in a timely manner will result in payment being withheld until the problem is corrected.

4. TOOLS. The Contractor shall supply all tools and equipment to provide services required in this PWS. The Contractor SHALL NOT, at any time, borrow or use any tools or equipment from Key Field shops or its employees (state, contract or federal). This includes forklifts, ladders, man lifts, motorized lifts, electric carts, hand tools, power tools, etc.

V. QUALITY ASSURANCE. The Government will provide visual inspections as needed to ensure that all work described in this SOW are complete.

VI. WORK SCHEDULE. All installation work associated with this contract shall be accomplished during daily work hours between 7:00 a.m. to 4:30 p.m. Monday through Friday except Federal Holidays and compressed work days. The Government must approve any deviation from these hours. The Contractor must coordinate any fire suppression outages with Government in advance.

VII. PERIOD OF PERFORMANCE. The project shall be completed within 90 calendar days.

VIII. WARRANTY Contractor to finish all work in a professional manner, employing best construction practices, using all new materials as approved by the owner (unless otherwise noted). Labor, equipment and materials installed by the contractor shall be guaranteed by the Contractor to be free from defect for a period of one year (unless noted otherwise by specification) from the date of final acceptance.

IX. ENVIRONMENTAL MANAGEMENT. Key Field ANGB is committed to AFPD 90-8 for all base personnel and operations to include construction and all contractors working on behalf of the Government. The primary tenets of AFPD 90-8 are: Environmental Compliance, Risk Management, and Continuous Improvement. As applicable, the Contractor is responsible for the following:

a. Provide copies of all Hazardous Material SDS’s (oil, paints, adhesives, refrigerant, etc) to the Contracting Officer for approval prior to use, and provide total usage of each item upon completion and prior to project closeout for required EPCRA 313 tracking. Additionally, any reclaimed or re-used refrigerant must be documented at project closeout by weight, type, and management method.

b. Provide secondary containment for all liquid Hazardous Materials in containers 55 gallons or larger.

c. Track and report amount of waste generated and method of disposal (recycled, reused, or landfilled). All waste must be managed or disposed in a legal manner.

Unless specifically noted, all waste belongs to the Contractor. Key Field ANGB’s existing solid waste program, to include green boxes and construction debris containers, SHALL NOT be used for Contractor’s waste unless explicitly authorized in writing.

d. Coordinate and secure MDEQ permits, as applicable, for emissions equipment and Storm Water Construction.

The afore-mentioned items highlight requirements for service and construction contracts but are not all inclusive. A more in-depth Environmental Contractor Packet is available upon request.

X. BASE SPECIFIC REQUIREMENTS: The following are base-level specific requirements as they relate to the performance of the work under this contract.

A. BASE & FACILITY ACCESS: The contractor shall coordinate with the 186th Security

Forces Squadron and Contracting Officer to gain access to Key Field ANG Base and the operating area where work is to be performed. Contractor shall also coordinate with the BCE to avoid adverse impacts to Key Field flying mission or mission support functions.

B. WORKING HOURS: Normal business hours at Key Field are from 0700 to 1630 hours, Monday through Friday, excluding Federal holidays and “compressed schedule” days.

Access to the work site may be restricted to these hours and days. All other times shall be considered non-regular time. Any work during non-regular hours shall be requested no later than three days prior and approved by the Contracting Officer. Work that requires inspection or more thorough documentation during accomplishment must be conducted during normal business hours and coordinated in advance with the Contracting Officer.

C. NOTIFICATION RESPONSIBILITIES: The Contractor shall notify the BCE a minimum of 24 hours in advance when initially starting work, starting work after a multi-workday pause, ceasing work for a multi-workday pause, or expecting deliveries of major materials or equipment.

D. SAFETY AND FIRE PREVENTION: Contractor must comply with all appropriate

Occupational Safety and Health Administration (OSHA) and National Fire Prevention Association (NFPA) regulations during construction. Contractor shall receive a burn permit from the Fire Department at Key Field ANG Base prior to any hot work, welding, or potential fire hazard operations. All personnel working in or around the facility shall be thoroughly briefed on any dangers in the area.

E. SECURITY OF GOVERNMENT ASSETS: Contractor shall take necessary steps to protect all government assets from damage or theft. Any damage to existing facilities as a result of construction shall be repaired by the contractor at no cost to the government. It is the responsibility of the contractor to ensure that the work area is secure inside and outside the facility during non-regular hours.

XI. DELIVERABLE REQUIREMENTS: The contractor shall provide the following:

F. CONTRACT PROGRESS SCHEDULE (AF FORM 3064): Within seven (7) days after task order award or at the Pre-Construction Conference, the contractor shall submit a schedule depicting the overall contract progress schedule for the main elements of work for the period of performance. Once submitted, the approved contract progress schedule may only be changed by the Contracting Officer. Computer generated progress schedules provided in lieu of the AF Form 3064 will be acceptable based upon BCE approval.

G. MEETING/INSPECTION MINUTES: A representative of the Government will be responsible for recording and distributing all meeting and inspection minutes for proper documentation to individuals in attendance, as necessary.

H. HAZ-MAT WORKSHEETS: Any product or materials considered hazardous to be used during construction should be recorded on the spreadsheet included in the Environmental Contractor Packet and submitted with respective Material Safety Data Sheets.

I. BCE WORK CLEARANCE REQUEST (AF FORM 103): It is the responsibility of the contractor to ensure all underground utilities are properly marked to prevent accidental damage or loss of service to facilities on-base; therefore, a work clearance request “digging permit” must be initiated and received prior to breaking ground or beginning exterior site work. In addition, the contractor must coordinate with the Mississippi One-Call System for the location of specific infrastructure.

J. MATERIAL APPROVAL SUBMITTAL (AF FORM 3000): Contractor will utilize the proper submittal format for gaining approval for all relevant materials prior to procurement and installation. The Project Manager, Contracting Officer, and BCE will be involved in the process that takes no longer than 14 days to complete.

K. CONTRACTOR REPORT: Contractor should maintain daily reports and make them available to the Contracting Officer and BCE upon request. In addition, this will be the format for documenting monthly progress meetings.

L. RFI OR PRODUCTION/DELIVERY PROBLEM REPORT: Any Request For Information (RFI) or other problem should be submitted to the Contracting Officer and BCE, as necessary. All requests shall be handled in an expedient manner.

M. CONTRACT PROGRESS REPORT (AF FORM 3065). The contractor shall submit a progress report signed by the project manager on a monthly basis or when requesting intermediate/partial payments. The work elements and percentages identified shall be identical to the work elements and percentages on the AF Form 3064 or equivalent schedule. The progress report will be accompanied with an invoice to be attached in Wide Area Workflow for payment. If the contractor would like payment for materials stored as indicated on the progress report, those items must be received and securely protected on-base by the contractor. Computer generated progress schedules provided in lieu of the AF Form 3065 will be acceptable based upon BCE approval.

N. CLOSE-OUT DOCUMENTS: At a minimum, warranties, Operations and Maintenance (O&M) Manuals, Non-hazardous Solid Waste Worksheets, capitalization details, and testing records must be delivered to the Contracting Officer and BCE prior to approval of final payment. The contractor shall assemble, catalog, and bind three (3) copies of each parts listing, operating instruction, maintenance manual, warranty, and any other O&M details for each item of equipment that is furnished (provided and installed) under this contract. Any training provided by the contractor shall occur after final system acceptance.

O. WARRANTY: Upon completion and acceptance of the project, the Contractor shall warranty work against defects in workmanship for a period of one year from date of final acceptance.

P. AS-BUILT DRAWINGS: Upon completion and acceptance of all work under the contract, the contractor shall prepare drawings which specifically detail construction accomplished under this contract. As-built documents, one “clean” set of drawings, should incorporate all the work accomplished to reflect actual construction.

II. UTILITIES: The Government will provide access to electricity and water at no expense to the contractor. Electrical requirements for construction beyond 120-volts may require temporary modifications to nearby infrastructure. Any temporary modifications are considered incidental to construction and must be absorbed. Additionally, all facilities must be returned to their pre-construction condition except as noted in the construction plans.

In turn for the Government providing these utilities, the contractor shall utilize reasonable amounts and abide by appropriate energy management practices. If the Government observes these utilities being wasted, it will notify the contractor to remedy the situation.

III. GOVERNMENT/CONTRACTOR-FURNISHED ITEMS:

A. The contractor shall keep the project area free of trash, debris, and unnecessary equipment.

B. It is the responsibility of the contractor to securely protect materials and equipment stored on-base.

C. The contractor must provide restroom facilities for their employees throughout the job duration.

END OF STATEMENT OF WORK

ATTACHMENT 1

SITE PLAN