MCESD 10 Fire Station 186 RFQ.pdf

REQUEST FOR QUALIFICATIONS

Design-Build Services

Montgomery County ESD No. 10

Fire Station 186

Issued: July 21, 2026

Qualifications Due: August 17, 2026, prior to 3:00 PM CST

Issued By:

Montgomery County ESD No. 10

18215 Buddy Riley Blvd.

Magnolia, Texas 77354

Montgomery County ESD No. 10 – Fire Station 186 Design-Build RFQ | Page 2

Table of Contents

Contents Step 1 Step 2

2. Project Description General Project Description Scope of Services

3. Pre-Submission Meeting

4. RFQ Instructions and Requirements for Responses

5. Evaluation Criteria – Step 1

6. Statement of Qualifications

A. Executive Summary B. RESPONDENT/Team Profile C. RESPONDENT/Team’s Design-Build Experience (Evaluation Criteria 1) D. Organizational Plan and Project Approach (Evaluation Criteria 2) E. Personnel (Evaluation Criteria 3) F. Consultant Services (Evaluation Criteria 4) G. References (Evaluation Criteria 5) H. Financial Stability (Evaluation Criteria 6)

7. Request for Additional Information – Step 2

8. Interview

9. Award and Execution of Contract

10. Special Provisions and Requirements

MCESD10 Disclaimers

11. Inquiries and Other Information

12. Design and Construction

13. Anticipated Solicitation Schedule

Step 1 – Qualification Submission Schedule Step 2 – Additional Information Submission Schedule and/or Interviews (Tentative)

Certificate of Interested Parties (Form 1295)

Montgomery County ESD No. 10 – Fire Station 186 Design-Build RFQ | Page 3

1. Request for Qualifications – Design-Build Services Statement of Qualifications Due August 17, 2026, prior to 3:00 PM CST

Montgomery County Emergency Services District No. 10 (“MCESD10”) is seeking a Design-Build Firm (“ Design-Build Firm” or “Respondent”) on the basis of qualifications and other established criteria within this solicitation. This procurement will comply with State of Texas law, including Texas Government Code Title 10, Subtitle F, Chapter 2269, Subchapter G: Building Using Design-Build Method. MCESD10 will select the successful RESPONDENT that offers the best value based on the published Evaluation Criteria and ranking. No submission will be considered from a RESPONDENT that has failed to comply with these requirements. MCESD10 is not responsible for any costs that the RESPONDENT may incur to complete the Request for Qualifications (RFQ).

The Board of Commissioners of Montgomery County Emergency Services District No. 10 has determined, before advertising this solicitation, that the design-build method provides the best value to the District for this Project.

The design-build contract will be awarded to one RESPONDENT following a two-step process using qualifications statements and responses to additional information, and optional interviews.

Step 1

Request for Qualifications (RFQ) will result in MCESD10 qualifying up to a maximum of five (5) RESPONDENTs who will be invited to participate in Step 2.

Step 2

MCESD10 will issue a Request for Additional Information to the shortlisted Respondents. Step 2 may include, without limitation, project approach, schedule, staffing, safety, durability, feasibility, cost-control methodology, project management approach, quality control, commissioning approach, and interviews or presentations. Respondents shall not submit, and MCESD10 will not evaluate, any guaranteed maximum price, lump-sum price, bid, or overall design or construction price as part of Step 1 or Step 2.

MCESD10 may request and evaluate costing methodology as permitted by Texas Government Code § 2269.307.

Request for Information and interviews as determined by MCESD10. Additional information to include but not be limited to: approach, schedule, staffing, safety, durability feasibility, cost-control/cost methodology, interview. Resulting from evaluations of written responses, interviews, and final ranking, MCESD10 will begin contract negotiation with the top ranked RESPONDENT.

MCESD10 is looking for a RESPONDENT that is well established and financially stable. The RESPONDENT is to consist of highly skilled and experienced project team members.

MCESD10 makes no guarantee that an award will be made as a result of this RFQ. MCESD10 reserves the right to accept or reject any or all submittals, with or without cause, waive any formalities or minor technical inconsistencies, or delete any item/requirement from this RFQ or contract when deemed to be in MCESD10's best interest. Representations made within will be binding on responding RESPONDENTs.

MCESD10 will not be bound to act by any previous communication or submittal by the RESPONDENTs other than those responding to this RFQ.MCESD10 may refuse to accept a response to the RFQ where the requested information and materials are not provided or not provided by the date specified. The closing time for qualifications will not be changed to accommodate supplementation of incomplete submissions or late submissions.

Montgomery County ESD No. 10 – Fire Station 186 Design-Build RFQ | Page 4

2. Project Description

General Project Description

MCESD10 intends to procure a qualified RESPONDENT to evaluate, design, renovate, expand, and construct Fire Station 186 at 310 Honea Egypt Rd., Magnolia, Texas. The Project includes adaptive reuse of the existing approximately 10,800 square foot metal building for fire station living, administrative, support, and training functions, together with new construction or additions necessary to provide apparatus bays, storage, site improvements, parking, utility upgrades, life-safety systems, and related infrastructure.

The selected RESPONDENT will be expected to evaluate the existing facility and site conditions, confirm the feasibility of reuse, develop design solutions that meet MCESD10’s operational requirements, and deliver a complete, code-compliant, durable, maintainable, and fully functioning fire station.

MCESD10’s primary project objectives include operational efficiency, firefighter health and safety, rapid emergency response, durability, ease of maintenance, future adaptability, life-cycle cost efficiency, and compatibility with the public character of the surrounding community.

Scope of Services

The scope of Design-Build services consists of the architecture, interior design, engineering, and construction of the following:

Preliminary Space Program and Owner's Requirements

The following Preliminary Space Program establishes the Owner's minimum functional requirements for Fire Station 186 and is intended to provide a common basis for all Respondents. The program identifies the anticipated operational needs and minimum performance expectations of the Project but is not intended to prescribe specific architectural or engineering solutions. The RESPONDENT shall evaluate the existing facility and site conditions and develop the final design in accordance with the Design Criteria Package, applicable codes, industry best practices, and the operational requirements of MCESD10.

The Project consists of the adaptive reuse and renovation of the existing approximately 10,800-square-foot metal building together with new construction, additions, site improvements, and associated infrastructure necessary to create a fully operational emergency response station. The completed facility shall support twenty-four (24) hour emergency operations while emphasizing firefighter health and safety, operational efficiency, durability, maintainability, future adaptability, and long-term life-cycle value.

The completed facility shall include, at a minimum, the following functional spaces and operational elements:

Apparatus Operations

The station shall include five (5) pull-through apparatus bays with a minimum apparatus depth of sixty

(60) feet. The apparatus bay design shall accommodate MCESD10's existing emergency response vehicles

Montgomery County ESD No. 10 – Fire Station 186 Design-Build RFQ | Page 5 as well as anticipated future apparatus. The design shall provide adequate clearances, circulation, overhead door sizing, emergency power, lighting, ventilation, and support systems appropriate for a modern fire station. Supporting apparatus functions shall include a dedicated tool and equipment storage area, breathing air cascade system room, Personal Protective Equipment (PPE) storage room with mechanical ventilation and approximately thirty-five (35) to forty (40) gear lockers, and a firefighter decontamination area including restroom and shower facilities designed to minimize cross-contamination between apparatus and living areas.

Living Quarters

Living accommodations shall support continuous twenty-four-hour staffing and include eight (8) to ten

(10) individual firefighter bunk rooms, each equipped with a workstation or desk, personal storage, and locker space. Three (3) officer dormitory/office suites shall also be provided, each with either private restroom facilities or shared Jack-and-Jill restroom arrangements. Individual unisex restroom and shower facilities shall be provided to adequately support station staffing. A dedicated laundry room with storage shall also be included.

Administrative and Training Areas

Administrative and support spaces shall include a large kitchen designed to support full-shift meal preparation, an adjacent dining area capable of accommodating on-duty personnel, and three (3) pantry/storage areas with dedicated refrigerator space. A training room with seating capacity for approximately thirty (30) occupants shall be provided and designed to support classroom instruction, public meetings, and departmental training. Public restroom facilities shall be located adjacent to the training room for use during meetings and training events.

Health and Wellness Facilities

The facility shall include a dedicated fitness room sized to accommodate firefighter wellness equipment and associated storage. An outdoor covered patio with gas grilling area shall also be provided to support firefighter wellness and station activities.

Building Support Areas

Supporting spaces shall include a janitorial closet with mop sink and storage, mechanical and electrical equipment rooms, telecommunications and information technology infrastructure space, and other building support spaces necessary for efficient operation and maintenance of the facility.

Site Development

The site shall include public visitor parking together with secured employee parking sufficient to accommodate approximately twenty (20) vehicles. Site circulation shall promote safe separation of emergency apparatus movements from public vehicular traffic wherever practical. Site improvements shall include sidewalks, lighting, drainage, landscaping, utilities, fencing as appropriate, and all infrastructure necessary to support station operations.

Building Systems

Montgomery County ESD No. 10 – Fire Station 186 Design-Build RFQ | Page 6

The facility shall include a permanently installed emergency generator capable of supporting full station operations during utility outages. The station shall incorporate a Honeywell Phoenix G2 IP-based station alerting system or Owner-approved equivalent compatible with MCESD10's existing systems. Building systems shall include high-efficiency mechanical, electrical, plumbing, fire protection, fire alarm, communications, structured cabling, security, and access control systems suitable for a continuously occupied emergency response facility. All building systems shall be selected with consideration for long-term reliability, maintainability, operational efficiency, and life-cycle cost.

Performance Expectations

The completed facility shall be designed and constructed to provide a durable, resilient, and maintainable emergency response station capable of supporting uninterrupted twenty-four-hour operations. The design shall promote firefighter health and wellness through appropriate separation of clean and contaminated spaces, efficient operational workflows, and functional adjacencies between apparatus, support, administrative, and living areas. Materials, finishes, and building systems shall be commercial-grade and selected to minimize long-term maintenance requirements while providing a service life consistent with public safety facilities. The design should also consider future operational growth and expansion where practical without significant disruption to station operations.

The Preliminary Space Program is intended to establish the Owner's minimum operational requirements. Final space layouts, room sizes, adjacencies, and architectural solutions shall be developed by the selected RESPONDENT during the design phase in coordination with MCESD10 and the Owner's Representative and shall be finalized through the Design Criteria Package and subsequent design review process.

For purposes of this solicitation, this RFQ, including the Project Description, Preliminary Space Program, performance expectations, site information, and any exhibits or addenda, constitutes MCESD10’s preliminary Design Criteria Package. MCESD10 may issue supplemental Design Criteria Package materials to shortlisted Respondents during Step 2. The Design Criteria Package is intended to provide sufficient information to permit Respondents to prepare their qualifications and respond to any additional information requested by MCESD10, but it is not intended to prescribe final architectural or engineering solutions.

3. Pre-Submission Meeting

A mandatory RFQ pre-submission meeting will be held August 3, 2026, at 10:00 AM CST at MCESD10, 310 Honea Egypt Rd., Magnolia, Texas 77354. A site visit will be part of this pre-submission meeting and no other site visits will be conducted by MCESD10 as part of this solicitation. Statements, discussions, or responses provided at the pre-submission meeting or site visit shall not modify this RFQ unless issued in a written addendum through CivCast. Respondents are responsible for reviewing all addenda issued by MCESD10 before submitting a Statement of Qualifications.

4. RFQ Instructions and Requirements for Responses

Each Respondent must submit a full and complete response to each of the items stated in the Evaluation Criteria and must fully comply with all applicable requirements of this Solicitation. No price, fee, Montgomery County ESD No. 10 – Fire Station 186 Design-Build RFQ | Page 7 guaranteed maximum price, lump-sum amount, construction cost proposal, design fee proposal, or other cost-related or price-related evaluation information shall be included in the Step 1 Statement of Qualifications. Respondents may provide information regarding financial stability, bonding capacity, insurance, safety, and project experience as required by this RFQ. Step 2 may request costing methodology information, but shall not request or evaluate an overall price or guaranteed maximum price before final selection.

Interested respondents are invited to submit via CivCast E-Bidding, www.civcastusa.com, containing the submission in a single file searchable PDF document. Each submittal should be prepared simply and economically, providing a straightforward, concise description of your RESPONDENT's ability to meet the requirements, and an understanding of MCESD10's needs.

Respondents are advised that Statements of Qualifications submitted in response to this Solicitation are subject to the Texas Public Information Act (Texas Government Code, Chapter 552). Any information claimed by the Respondent to be confidential or proprietary shall be clearly identified and accompanied by the legal basis supporting the claimed exception from disclosure. Respondents should not assume that marking information as “confidential” or “proprietary” will prevent disclosure under the Texas Public Information Act. MCESD10 will comply with all applicable provisions of the Texas Public Information Act and applicable legal requirements in responding to requests for public information. MCESD10 cannot guarantee that information designated by a Respondent as confidential or proprietary will be withheld from disclosure if such disclosure is required by law.

Responses to both Step 1 and Step 2 must be signed by a person authorized to bind the entity responding to this Solicitation, and proof of this authority must be included in the response. Responses must contain a letter or other clear evidence of such authority, and all other information requested or required by this Solicitation, or as determined by MCESD10.

MCESD10 makes no guarantee that an award will be made as a result of this RFQ. MCESD10, in its sole discretion, will determine whether any or all of the responses and/or proposals are responsive and reserves the right to make a determination as to whether anyone or more RESPONDENTs are qualified.

MCESD10 reserves the right to accept or reject any or all submittals, with or without cause, waive any formalities or minor technical inconsistencies, delete any item/requirement from this RFQ or contract when deemed to be in MCESD10's best interest. Representations made within will be binding on responding RESPONDENTs. MCESD10 will not be bound to act by any previous communication or submittal by the RESPONDENTs other than those responding to this RFQ.

MCESD10 may refuse to accept a response to the RFQ where the requested information and materials are not provided or not provided by the date specified. The closing time for qualifications will not be changed to accommodate supplementation of incomplete submissions or late submissions.

MCESD10 reserves the right, but is under no obligation, to waive minor informalities or irregularities in a Statement of Qualifications, or to request clarification of non-material information when doing so is determined to be in the best interest of MCESD10 and does not provide a Respondent with an unfair competitive advantage. Respondents shall not supplement, amend, or modify their Statement of Qualifications after the submission deadline except in response to a written request issued by MCESD10.

All Responses shall be submitted through CivCast.

MCESD10 will not accept Qualifications Submissions after the August 17, 2026, 3:00 PM CST deadline.

Montgomery County ESD No. 10 – Fire Station 186 Design-Build RFQ | Page 8

5. Evaluation Criteria – Step 1

The RFQ submissions received will be reviewed and ranked by MCESD10 and/or its designees based only upon the published evaluation criteria below. No cost-related or price-related evaluation factors will be considered in Step 1. MCESD10 may determine that a submission is non-responsive if the Respondent fails to provide material information required by this RFQ. No other criteria or factors will be considered in Step 1.

Only the information included in the Response to this Solicitation will be used to rank the Respondent and shortlist the Finalists who will then be offered the opportunity to proceed to Step 2. MCESD10 will select no more than five (5) qualified Respondents (the “Finalists”) to submit responses to additional information in Step 2. MCESD10 may, at its discretion, request an interview with the Finalists.

# Criterion Description Points

RESPONDENT/Team's prior Design-Build experience

Demonstrates successful completion of design-build projects comparable in size, construction value, complexity, occupancy type, and operational requirements. Preference will be given to projects involving public safety facilities, fire stations, emergency response facilities, municipal buildings, or other continuously occupied public facilities.

Points

2 Technical competency and capability to perform

Provide evidence of technical competence in planning, staging, scheduling, reporting, project controls, quality control, and safety for similar projects. Firm's ability to successfully deliver design-build projects.

Points

Capability/Capacity of Personnel to perform Design-Build projects of similar size, scope and scale

Demonstrates that the proposed personnel directly assigned to this project are capable of meeting MCESD10's goals.

Points

Capability/Capacity of the Sub Consultants to perform Design-Build projects of similar size, scope and scale

Demonstrates that the proposed sub consultants directly assigned to this project are best suited to meet MCESD10's goals.

Points

5 References

References may be evaluated based on project performance, quality of work, schedule adherence, budget control, communication, responsiveness, claims history, and overall client satisfaction.

Points

6 Financial Stability

Financial stability will be evaluated based upon the Respondent's demonstrated financial capacity to successfully complete the Project, including available bonding capacity, financial statements, banking

Points

Montgomery County ESD No. 10 – Fire Station 186 Design-Build RFQ | Page 9

# Criterion Description Points relationships, and other information indicating the Respondent's ability to undertake the Project without undue financial risk.

Step 2 responses, interviews, presentations, and clarifications, if requested, will be evaluated using the same published criteria and point values identified above, unless MCESD10 issues a written addendum establishing supplemental Step 2 criteria before Step 2 responses are due. Step 2 information may be used to confirm, clarify, supplement, or adjust the Evaluation Committee’s ranking of shortlisted Respondents. Final ranking will be based on the published selection criteria, Step 1 submissions, Step 2 responses, interviews if conducted, and any permitted clarifications.

Evaluation Methodology

Responses will be evaluated by an Evaluation Committee using the published criteria and associated point values. Each criterion will be evaluated independently based upon the information provided in the Statement of Qualifications. Scores assigned by individual evaluators may be averaged or otherwise combined in accordance with MCESD10's evaluation procedures to establish the final ranking.

The following general scoring definitions will be used in evaluating each criterion:

Rating General Description

Excellent Response substantially exceeds the stated requirements, demonstrates exceptional qualifications, provides extensive directly relevant experience, and presents very low performance risk.

Good Response fully meets the stated requirements and demonstrates above-average qualifications and relevant experience with low performance risk.

Acceptable Response adequately satisfies the stated requirements and demonstrates sufficient qualifications to successfully perform the Project.

Marginal Response only partially addresses the stated requirements, contains weaknesses or limited relevant experience, and presents elevated performance risk.

Unacceptable Response fails to address the requirements or demonstrates insufficient qualifications to successfully perform the Project.

Submission Checklist

Each Statement of Qualifications shall include, at a minimum, the following:

☐ Cover Letter signed by an authorized representative

Montgomery County ESD No. 10 – Fire Station 186 Design-Build RFQ | Page 10

☐ Proof of Authority to Bind the Respondent

☐ Executive Summary

☐ Team Organization Chart

☐ Prime Design-Build Firm Profile

☐ Relevant Design-Build Project Experience

☐ Organizational Plan and Project Approach

☐ Key Personnel Qualifications and Resumes

☐ Consultant Qualifications

☐ References

☐ Financial Information

☐ Insurance Documentation

☐ EMR and Safety Information

☐ Letter of Intent from Surety

☐ Conflict of Interest Questionnaire (CIQ)

☐ Certificate of Interested Parties (Form 1295, if applicable and when required before execution of the contract)

☐ Certification that each architect or engineer included as part of the Design-Build Firm was selected based on demonstrated competence and qualifications in accordance with Texas Government Code §§

2269.307 and 2254.004.

☐ Addenda Acknowledgement

☐ Confirmation that no price, fee, GMP, lump-sum proposal, or overall design or construction cost proposal is included in the Step 1 submission.

6. Statement of Qualifications

Montgomery County ESD No. 10 – Fire Station 186 Design-Build RFQ | Page 11

To facilitate a fair and efficient evaluation, Respondents shall organize their Statement of Qualifications using the section headings and sequence identified in this RFQ. Failure to follow the required organization may adversely affect the evaluation of the submission.

Page Count Limits

Section Maximum

Executive Summary 2 Pages

Team Profile 5 Pages

Experience 20 Pages

Organizational Approach 10 Pages

Personnel 20 Pages

Consultants 10 Pages

References 5 Pages

Financial Information No Limit (appendix)

A. Executive Summary

Provide an Executive Summary of the major features of the SOQ. In addition, provide the following information.

• The name and experience of the RESPONDENT project lead.

• Confirmation that Respondent is able and willing to provide all of the services requested in this Solicitation, including design and construction in compliance with all applicable laws, rules, and regulations.

• Verification that the proposed team members are currently employed by the RESPONDENT/Team and a written commitment that the proposed team members will remain on the project through completion.

• Confirmation that Respondent can provide the insurance coverage required by this RFQ and the Design-Build Agreement, and that certificates of insurance and required endorsements will be provided before commencement of any work requiring such coverage.

• Confirmation that payment and performance bonds will be provided prior to the start of construction phase services.

• If the RESPONDENT is proposing as a Joint Venture or Partnership, statement acknowledging the entity type, the individual companies that make up the entity, and the proposed split (e.g. 50:50).

• Acknowledgment of addenda, if any.

B. RESPONDENT/Team Profile

Montgomery County ESD No. 10 – Fire Station 186 Design-Build RFQ | Page 12

• RESPONDENT/Team name, address for local and home offices, primary contact email address, telephone, and fax numbers.

• Year the RESPONDENT/Team was established under the current name and type of organization.

List all former names under which the RESPONDENT/Team has operated.

• List the RESPONDENT/Team’s owners, principals, and officers. Identify the principal-in-charge for the project and provide his/her contact information.

• Indicate total number of full-time staff to be assigned to this engagement. List by discipline and indicate how many are licensed (architects, engineers, construction administrators, etc.).

• List professional services provided by the RESPONDENT/Team. Outline any judgments, claims, mediation/arbitration proceedings, and/or lawsuits, against the RESPONDENT/Team or its officers pertaining to similar services, in the past five (5) years and/or outstanding.

• Provide proof of insurance as required by this RFQ.

• Provide summary of Experience Modification Rate (EMR) for the last three (3) years, as well as a summary of your company’s safety policies and procedures.

C. RESPONDENT/Team’s Design-Build Experience (Evaluation Criteria 1)

• Provide ten (10) design-build project examples performed by the RESPONDENT/Team in the last five (5) years.

• Include the following information: project name, location, client name, RESPONDENT/Team’s role, year design started, project construction cost, substantial completion date, main consultants and staff members, and name of contractor/builder.

D. Organizational Plan and Project Approach (Evaluation Criteria 2)

• Provide a proposed Team Organization Chart. Identify prime and consultants’ resources. Identify key personnel.

This section should also address the following:

Cost Control

• Describe RESPONDENT/Team’s typical cost estimating methods during the pre-construction and construction phases.

• Describe RESPONDENT/Team’s methodology for working to deliver the project within budget.

• Describe typical cost control methods during construction.

• Describe the means of procuring subcontracts, scope confirmation, amounts, and ensuring proper payment.

Schedule Control

• Describe RESPONDENT/Team’s typical scheduling methods during the pre-construction, construction phases, commissioning, and occupancy.

• Describe typical schedule control methods during construction.

E. Personnel (Evaluation Criteria 3)

• Provide qualifications/resumes of all RESPONDENT’s/Team’s personnel identified in the Team Organization Chart and to be assigned to the project, including overall experience, and prior

Montgomery County ESD No. 10 – Fire Station 186 Design-Build RFQ | Page 13 experience in proposed role, registrations, certifications, and years with the RESPONDENT.

Indicate experience of the proposed personnel working as a team on previous projects. Provide statement at the end of this section delineating the RESPONDENT’s commitment to maintaining the proposed team, per the Organization Chart, for the duration of the project.

• Provide work related history of:

◦ RESPONDENT/Team’s highest-ranking officer with direct oversight of this project;

◦ The highest-ranking officer of each of Respondent’s key team members (if any);

◦ Proposed Lead Architect;

◦ Proposed Interior Design Lead;

◦ Proposed Project Manager(s);

◦ Proposed Project Superintendent(s); and

• Provide a very brief summary of any appropriate factors about the qualification of RESPONDENT/Team or RESPONDENT/Team’s team members, that you believe are relevant to the consideration of you (and your team member’s) Qualification for the Project, that has not been disclosed in answer to the questions and requests listed above.

F. Consultant Services (Evaluation Criteria 4)

• Provide a list of all proposed consultants and subconsultants to be assigned to the Project. At a minimum, identify each firm's discipline, project role, primary office location, and the key individual who will serve as the discipline lead. Include, as applicable, the Architect, Structural Engineer, Civil Engineer, Mechanical Engineer, Electrical Engineer, Plumbing Engineer, Fire Protection Engineer, Geotechnical Engineer, Surveyor, Landscape Architect, Telecommunications/Technology Consultant, and any other specialty consultants proposed for the Project.

• Describe any prior experience working with your proposed consultants and delineate their own project specific experience.

• Provide relevant qualifications for one key person for each consultant identified in the Team Organizational Chart and to be assigned to the project, including overall experience, and prior experience in proposed role, registrations, certifications, and years with the RESPONDENT. This applies to the major engineering disciplines (e.g. mechanical engineer, structural engineer, etc.).

G. References (Evaluation Criteria 5)

• List one reference for each project included in Section 6(C). The reference must have been employed by the Owner. Indicate the person’s name, client’s name and title at the time the project was ongoing, current telephone number, and email address. List any other reference you believe would be applicable to this project.

H. Financial Stability (Evaluation Criteria 6)

• Provide current financial statement.

• Provide evidence of available financial capacity, which may include banking references, available line of credit information, or other documentation demonstrating Respondent’s ability to undertake the Project without undue financial risk.

• Provide bank references.

Montgomery County ESD No. 10 – Fire Station 186 Design-Build RFQ | Page 14

• Include a letter of intent from a surety company indicating the RESPONDENT’s ability to bond for the entire construction cost of the project. The surety shall acknowledge that the RESPONDENT may be bonded for the project with a potential maximum construction cost of $9,000,000.

• Is the RESPONDENT in default (past or current) on any loan agreement or financing agreement with any bank, financial institution or other entity? If yes, specify date(s), details, circumstances, and prospects for resolution.

7. Request for Additional Information – Step 2

The design-build contract will be awarded to one RESPONDENT following a two-step process using qualifications statements and responses to additional information, and optional interviews. Step 1, Request for Qualifications (RFQ), will result in MCESD10 qualifying up to a maximum of five (5) RESPONDENTs who will be invited to participate in Step 2. Step 2 will consist of a Request for Additional Information issued only to the shortlisted Respondents. The Request may include, but is not limited to:

• Project understanding

• Preliminary project approach

• Design philosophy

• Cost management methodology

• Preliminary project schedule

• Staffing plan

• Quality management approach

• Safety program

• Commissioning approach

• Sustainability and durability considerations

• Conceptual graphics or diagrams, if requested

• Interviews or presentations

Step 2 may request costing methodology information, but Respondents shall not submit a guaranteed maximum price, lump-sum price, bid, design fee proposal, construction price, or other overall cost proposal unless and until permitted during contract negotiations after final ranking and selection. No price or cost information is to be included in Step 1 – RFQ.

8. Interview

Interviews, if conducted, will be used to evaluate and clarify the Respondent’s qualifications, project approach, staffing, technical capability, safety, quality control, schedule management, cost-control methodology, and ability to meet MCESD10’s operational needs. Interviews shall not include negotiation of price or submission of a GMP. Interviews will consist of a presentation and question and answer session with the Evaluation Panel. The number of RESPONDENTs invited to interview will depend on the scores following evaluation of the written submittals.

9. Award and Execution of Contract

Montgomery County ESD No. 10 – Fire Station 186 Design-Build RFQ | Page 15

MCESD10 reserves the right to select the Respondent that, in MCESD10’s discretion, offers the best value to the District based on the published selection criteria, ranking evaluations, Step 2 responses, interviews if conducted, and applicable law.

MCESD10 will select the RESPONDENT that submits the qualifications and/or additional information offering the best value for MCESD10 based on the published selection criteria and on its ranking evaluations and enter into negotiations.

After final ranking and selection, MCESD10 will first attempt to negotiate a Design-Build Agreement with the highest-ranked Respondent. Negotiations may address all phases of work, including design services, preconstruction services, construction-phase services, general conditions, contingency, bonds, insurance, contract terms, project schedule, cost-control methodology, subcontractor procurement, markups, and other terms determined appropriate by MCESD10. If an acceptable agreement cannot be reached with the highest-ranked Respondent, MCESD10 will formally end negotiations with that Respondent in writing and proceed to negotiate with the next highest-ranked Respondent until a contract is reached or negotiations with all ranked Respondents are ended. MCESD10 will determine Best Value based upon the published evaluation criteria, the qualifications of the Respondent, responses submitted during Step 2, interviews (if conducted), and successful contract negotiations. Best Value does not necessarily mean selection of the Respondent with the greatest experience, but rather the Respondent determined by MCESD10 to provide the overall best combination of qualifications, technical capability, project understanding, and value to MCESD10 based on the published selection criteria.

In the event of a tie in the final rankings, MCESD10 reserves the right to use the highest score in the most heavily weighted evaluation criterion, conduct additional interviews, request clarifications, or apply another reasonable method consistent with applicable law to determine the final ranking.

10. Special Provisions and Requirements

Selected Response:

MCESD10 reserves the right to include the selected response or any part or parts of the proposed response in the final contract.

Indemnification:

To the fullest extent of the law, the RESPONDENT shall indemnify and hold harmless MCESD10, including MCESD10’s agents and employees, from and against claims, damages, losses, including but not limited to attorney’s fees, arising out of or resulting from performance of the Work, but only to the extent caused by the negligent acts or omissions of the RESPONDENT, Architect, a Consultant, a Contractor, or anyone directly or indirectly employed by them or anyone for whose acts they may be liable. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity that would otherwise exist as to a party or person described in this section. The indemnification obligation under this section shall not be limited by a limitation on amount or type of damages, compensation, or benefits payable by or for RESPONDENT, Architect, a Consultant, a Contractor, or anyone directly or indirectly employed by them, under worker’s compensation acts, disability benefit acts or other employee benefit acts. Nothing in this RFQ or the Design-Build Agreement shall be construed as a waiver of any governmental immunity, defense, or limitation of liability available to MCESD10, its Board of Commissioners, officers, employees, or agents.

Certificate of Interested Parties – Texas House Bill 1295:

Montgomery County ESD No. 10 – Fire Station 186 Design-Build RFQ | Page 16

A contract between a business entity and a government entity that either (1) requires an action or vote by the governing body before a contract may be signed or (2) has a value of at least $1 million, requires the business entity to electronically create a Certificate of Interested Parties Form 1295 through the Texas Ethics Commission (TEC) website (https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm).

Prior to the award of a contract, the successful business entity shall submit a signed copy of the form to MCESD10. A contract will not be enforceable or legally binding until MCESD10 receives and acknowledges receipt of the properly completed Form 1295 from the business entity.

Taxes and Fees:

MCESD10 is generally exempt from federal excise tax and Texas sales and use tax and will provide a tax exemption certificate upon written request. However, contractors are responsible for sales and use tax on items incorporated into a public works structure. If the successful Team is required to pay any taxes or fees incurred as a result of doing business with MCESD10, the successful Team shall be solely responsible for payment of those taxes or fees (if applicable).

Governing Law and Compliance with Laws This solicitation and any resulting Design-Build Agreement shall be governed by the laws of the State of Texas. The selected Design-Builder shall comply with all applicable federal, state, and local laws, rules, regulations, codes, ordinances, and orders applicable to the Project.

MCESD10 Disclaimers

In issuing this RFQ and undertaking the procurement process specified herein, MCESD10 disclaims the following:

• Any obligation, responsibility or liability, fiscal or otherwise, to reimburse a Respondent for all or part of the costs incurred or allegedly incurred by parties considering a response to and/or in responding to the RFQ.

• Any obligation to short-list Respondents for interviews.

• MCESD10 provides no representation that any Respondent submitting SOQs will be interviewed or that any contract will be awarded to any Respondent.

• Any contractual obligation or liability for any obligations with respect to the Project until such time (if at all) as a written Agreement, in form and substance satisfactory to MCESD10, has been authorized by the MCESD10 Board of Commissioners and executed.

The Respondent acknowledges that, by submitting a SOQ in response to this RFQ, and accepts the terms and conditions of this RFQ, subject to applicable law. Nothing in this RFQ shall be construed as requiring a Respondent to waive rights that cannot be waived under Texas law.

Payment and Performance Bonds:

Payment and performance bonds shall be required from the selected Design-Builder in the amount, form, and at the time required by Texas law and the Design-Build Agreement. Bonds required for construction work shall be provided before commencement of construction work and shall be issued by a surety authorized to do business in the State of Texas and otherwise acceptable to MCESD10. The Design-Build Agreement may include additional requirements regarding bond form, penal amount, timing, and replacement bonds upon establishment of the Guaranteed Maximum Price or other approved construction-phase authorization..

Insurance:

Montgomery County ESD No. 10 – Fire Station 186 Design-Build RFQ | Page 17

All insurance policies required by this Solicitation shall be issued by insurance companies authorized to conduct business in the State of Texas and having an A.M. Best rating of A- VII or better, or equivalent, unless otherwise approved by MCESD10.

Insurance shall be maintained throughout the duration of the Project and for any additional periods required by the Design-Build Agreement. Commercial General Liability, Automobile Liability, and Umbrella Liability policies shall name Montgomery County Emergency Services District No. 10, its Board of Commissioners, officers, employees, and agents as Additional Insureds where applicable. Such coverage shall be primary and non-contributory with any insurance maintained by MCESD10.

The RESPONDENT shall provide Waivers of Subrogation in favor of MCESD10 where permitted by law.

Certificates of Insurance and required endorsements shall be submitted prior to commencement of Work and upon renewal of any required policy during the term of the Project.

Professional Liability Insurance may be written on a claims-made basis, provided the policy remains continuously in force throughout the design phase and is maintained for a minimum of two (2) years following Final Completion of the Project or as otherwise required by the Design-Build Agreement.

The RESPONDENT shall promptly notify MCESD10 of any material change, cancellation, or non-renewal of required insurance coverage in accordance with the terms of the applicable insurance policies.

For services performed on Owner's premises, RESPONDENT shall furnish to Owner Certificates of Insurance as set forth below prior to the commencement of any work hereunder and shall maintain such coverage during the full term of the agreement.

Worker's Compensation Statutory Limits

Employer's Liability $1,000,000 each occurrence / $1,000,000 aggregate

Comprehensive General Liability $1,000,000 each occurrence / $2,000,000 aggregate

Bodily Injury $1,000,000 each occurrence

Property Damage $1,000,000 each occurrence

Professional Liability $1,000,000 each occurrence / $2,000,000 aggregate

Umbrella $5,000,000 each occurrence / $5,000,000 aggregate

Builder's Risk

RESPONDENT shall maintain Builders Risk Insurance on all risk physical loss form in the Contract Amount. Coverage shall continue until the Work is accepted by Owner.

Owner shall be a loss payee on the policy. If off-site storage is permitted, coverage shall include transit and storage in an amount sufficient to protect property being transported or stored.

Design Criteria Package:

This RFQ, including the Project Description, Preliminary Space Program, performance expectations, and any exhibits or addenda, constitutes MCESD10’s preliminary Design Criteria Package for this procurement.

Montgomery County ESD No. 10 – Fire Station 186 Design-Build RFQ | Page 18

MCESD10 may provide supplemental Design Criteria Package materials to shortlisted Respondents during Step 2. Respondents must not include detailed engineering or architectural designs as part of their Step 1 submission. Conceptual graphics, diagrams, or narrative descriptions may be submitted only to the extent they illustrate the Respondent’s understanding, approach, or relevant experience and do not constitute final design documents.

Conflict of Interest:

MCESD10 may not accept a SOQ or award a contract with a firm who is currently under contract or who has received compensation to participate in preparing the specifications or any other work for which this Design-Build Solicitation is based. No firm that participated in preparing the Design Criteria Package or this solicitation, other than as permitted by law, may serve as the selected Design-Build Firm or as a member of the selected Design-Build Firm’s team. The Conflict of Interest Disclosure form must be completed, signed and included with each respondent’s submission. MCESD10 will be conducting a thorough review of the participants of each proposed team, and their potential conflicts as part of the evaluation process. Participants found to be in conflict must be replaced upon the request of MCESD10

Exceptions/Substitutions:

All submissions meeting the intent of this request for qualifications will be considered for award.

Proposers taking exception to this solicitation, or offering substitutions, shall state these exceptions in the section provided or by attachment as part of the submission. The absence of such a list shall indicate that the proposer has not taken exceptions and MCESD10 shall hold the proposer responsible to perform in strict accordance with this solicitation. MCESD10 reserves the right to accept or reject any and/or all/none of the exception(s) or substitution(s) deemed to be in the best interest of MCESD10.

Exhibits and Attachments:

All exhibits and attachments included in this Solicitation are incorporated herein for all purposes.

11. Inquiries and Other Information

All information requests and questions concerning the Request for Qualifications must be submitted through CivCast by 5:00 PM CST, August 10, 2026. All responses will be posted on CivCast no later than 5:00 PM CST, August 13, 2026.

Addenda:

Any changes resulting from the questions submitted affecting the scope of work, or which may require an extension to the solicitation due date, will be reduced to writing in the form of an addendum to this solicitation. Addenda will be issued through CivCast and all participants will be notified. Addenda issued through CivCast shall become part of this RFQ and shall control over prior inconsistent statements, documents, or communications. Respondents are responsible for acknowledging all addenda in their submissions.

12. Design and Construction

During the design stage, the RESPONDENT shall submit design solutions and construction estimates at each of the established design phase milestones to MCESD10 and to MCESD10’s Owner's Representative, Montgomery County ESD No. 10 – Fire Station 186 Design-Build RFQ | Page 19 who will be determined at a later date, to monitor the design progress and costs. MCESD10’s independent architect or engineer, selected or designated separately from the Design-Build Firm to act as MCESD10’s representative for the duration of the Project in accordance with Texas Government Code § 2269.305.

The RESPONDENT shall request approvals at each of the respective milestones prior to starting the next phase. The RESPONDENT shall be responsible for coordinating with Montgomery County to obtain the necessary permits and regulation compliance prior to construction and throughout the course of construction.

Information regarding the existing building, site, utilities, surveys, or other existing conditions provided by MCESD10 is made available for the convenience of Respondents and shall not relieve the RESPONDENT of its responsibility to independently evaluate and verify existing conditions during the design phase. The selected RESPONDENT shall investigate existing conditions necessary to complete the Work, identify conditions that may affect the design or construction of the Project, and promptly notify MCESD10 of any material discrepancies, unforeseen conditions, or circumstances requiring clarification. Final design documents shall be based upon verified existing conditions and applicable field investigations performed by or on behalf of the RESPONDENT.

The Guaranteed Maximum Price (GMP) is the total cost of work comprised of design, construction, contingency, fees, and general conditions. The RESPONDENT will agree to design and build the Project in full compliance with the requirements of this Solicitation, with all applicable laws, rules, regulations and court orders, and in full compliance with all the offers, proposals, terms and conditions set forth in the negotiated and executed Agreement.

Construction shall be carried out in accordance with the contract documents (including the approved drawings, plans, specifications and project manual), and in accordance with applicable regulations, Montgomery County Standards, and applicable Federal, State and Local laws, regulations, and ordinances.

Construction draws and retainage shall be in accordance with the negotiated contract.

The Design-Builder shall provide MCESD10 with complete project closeout documents, including record drawings, specifications, operations and maintenance manuals, warranties, commissioning documentation, and other closeout materials required by the Design-Build Agreement. Record drawings shall be provided in hard copy and electronic format and shall reflect changes to the Work based on information maintained during construction.

13. Anticipated Solicitation Schedule

This Design-Build solicitation will be a two-step process: Step 1 – Qualification Submission, followed by Step 2 – Additional Information Submission and/or interview.

Step 1 – Qualification Submission Schedule

Date Milestone

July 21, 2026 1st Advertisement

July 28, 2026 2nd Advertisement

August 3, 2026 at 10:00 AM CST Pre-submission Meeting

Montgomery County ESD No. 10 – Fire Station 186 Design-Build RFQ | Page 20

Date Milestone

August 10, 2026 at 5:00 PM CST Questions due

August 13, 2026 at 5:00 PM CST Responses to questions

August 17, 2026 at 3:00 PM CST Deadline for receipt of Request for Qualifications Submittals

August 19, 2026 Evaluation Panel will qualify up to five (5) RESPONDENTs for the Step 2 process

Step 2 – Additional Information…