MB-1820 Bricktown ballpark fence NTB.pdf

INFORMAL BIDDING DOCUMENTS pg. 1 of 24 2025.03.11

NOTICE TO BIDDERS

INFORMAL BID AND CONTRACT

Notice is hereby given that______The City of Oklahoma City_________________ (“Awarding Public Agency”) will electronically receive and open sealed Bids for the construction of:

MB-1820

Bricktown Ballpark Fence Improvements in the Office of the Public Works Director, 7th Floor, James D. Couch Municipal Building 420 W. Main Street, Oklahoma City Oklahoma 73102, until 10:00 a.m., on the______ 14th day of August, 2025_____.

Bids shall be opened electronically at the above stated time for receipt of Bids or as soon thereafter as practicable. Late bids and incomplete bids will not be considered for Contract award.

Bids must be made in accordance with this Notice to Bidders and the Bidding Documents, including all Addenda, which are available for examination through the electronic bidding system at https://www.bidnetdirect.com/oklahoma/cityofoklahomacityandtrusts

The Awarding Public Agency desires to receive written bids to provide labor equipment, supplies and materials to complete the Project and perform the Work described in the attached Bidding Documents. Since the cost of the Project is $100,000 or less, an informal bidding procedure will be used.

The Informal Bid Form and Contract will constitute the Contract for the Project and incorporates the Bidding Documents. The Awarding Public Agency designates the Construction Purchasing Agent as the Person to receive, best bid. The City Engineer will issue a formal written Work Order and a Purchase Order to the Bidder determined to be the lowest and best Bidder. The Awarding Public Agency reserves the right to reject any or all bids.

Bids must be submitted by Electronic Bidding Process, in accordance with this Notice to Bidders and the Bidding Documents.

To bid on this Contract, the Bidder must be prequalified by the City of Oklahoma City’s Prequalification Review Board on the Bid Date and Bid Time as: Prequalification waived in lieu of Special Questionnaire, see bidding documents.

Bidder must complete the Project in accordance with the Bidding Documents and Oklahoma City Standard Specifications for Construction of Public Improvements within 90 day from start date.

Bidding Documents contain additional information. Prior to bidding, Bidders must carefully examine the Bidding Documents, any addenda, and the Oklahoma City Standard Specifications for Construction of Public Improvements.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.bidnetdirect.com%2Foklahoma%2Fcityofoklahomacityandtrusts&data=05%7C02%7Cjeromy.smith%40okc.gov%7Cd61a028e43724353acc508ddbffe498d%7C837e0d97dd9d4d0097e688f05a32ee59%7C0%7C0%7C638877821049989686%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=oKbPGnbMyyvNxs%2BUY7wFoZzQokSfErbJZiOQ9tG%2Fxjo%3D&reserved=0

INFORMAL BIDDING DOCUMENTS pg. 2 of 24 2025.03.11

LIST OF DOCUMENTS REQUIRED FOR THIS BID

ORIGINAL FORMS TO BE SUPPLIED BY THE AWARDING PUBLIC AGENCY:

BID LINE ITEMS

ANTI/NON-COLLUSION AFFIDAVIT

BUSINESS RELATIONSHIP AFFIDAVIT

Project Number: MB-1820 Description: Bricktown Ballpark Fence Improvements

The Bidder is responsible for reviewing this list of required documents and any requirements of the Bidding Documents and/or Special Provisions - Technical and assuring that each and every required document is properly completed. Forms and Affidavits should be completed and submitted in accordance with provisions of the "Signature Requirements for Bidding Documents." Bids not submitted in accordance with these requirements will be recommended for rejection. All documents required for this Bid are included.

DOCUMENTS REQUIRED FOR THIS BID

Completed Bid Form Anti/Non-Collusion Affidavit Business Relationship Affidavit

Failure to submit a required document may be cause for rejection of the Bid. However, the Awarding Public Agency reserves the right to require timely submission of document(s) required in the Bidding Documents.

Forms Not in Packet. If an item is listed on this page or in the Bidding Documents and the form is not included in this packet, it is the Bidder's responsibility to notify the City Engineer.

Forms to be Used. Bidder must use the forms provided by the Awarding Public Agency.

INFORMAL BIDDING DOCUMENTS pg. 3 of 24 2025.03.11

INSTRUCTIONS TO BIDDERS

1. Contract: Contractor will enter into the Contract with the City of Oklahoma City and properly submit the executed Contract and the required bonds, documents, and certificates of insurance within seven (7) calendar days following the City’s notification of its intent to award the Contract, unless said time is extended by the City Engineer. With the Contract, the Contractor will submit a properly signed Certificates of Insurance, Certificate Of Nondiscrimination, and Small and Disadvantaged Local Business Subcontracting Plan. No work shall be commenced until the written Contract has been executed and the required bonds and insurance have been provided and a work order has been issued by the City Engineer.

2. Electronic Bidding: Bids are to be submitted by Electronic Bidding Process, in accordance with the Notice to Bidders and the bidding documents.

3. Standard Specifications: The City of Oklahoma City's "Standard Specifications for the Construction of Public Improvements," as amended, shall govern all aspects of bidding for and construction of the project. Exceptions to the "Standard Specifications" will be set forth in the Bidding Documents. The Bidding Documents shall prevail over any conflicting statement in the Standard Specifications. The Standard Specifications may be viewed or downloaded at www.okc.gov/departments/public-works.

4. Contractor's Responsibility for the Work: Until formal written acceptance by the Awarding

Public Agency, the Project shall be under the charge and care of the Contractor. The Contractor shall take every necessary precaution to prevent injury or damage to the Project or any part thereof by the action of the elements or any other cause whatsoever, whether arising from the execution or non-execution of the Work. The Contractor shall at his own expense rebuild, repair, restore, and make good all injuries or damage to any portion of the Project occasioned by any of the forgoing causes before formal acceptance of the Project by the Awarding Public Agency.

5. Payment: Payments shall be made by the Awarding Public Agency upon completion of the project and after final inspection and acceptance by the City Engineer or his designee.

Applications for payment shall be made upon the forms provided by the Awarding Public Agency or photocopies thereof and such forms must be properly completed, signed and notarized. Applications for payments shall have attached thereto the Contractor's invoice and other supporting detail. Contractor must supply invoices for any stored materials for which payment is claimed.

6. Time of Completion: Work on the Project shall commence immediately following the

Work Order with and estimated Completion Date. The rate of progress shall be such that the whole Project will be performed in accordance with the Contract Documents, Plans, Specifications and approved Change Orders and Amendments and the premises be cleaned within the time stated herein, unless an Extension of Completion Date is approved by the City Engineer in the manner hereinafter specified.

7. Prequalification Required: The prequalification requirements for the Project are set forth in the Notice to Bidders.

http://www.okc.gov/departments/public-works

INFORMAL BIDDING DOCUMENTS pg. 4 of 24 2025.03.11

Unless prequalification is specifically waived in the Notice to Bidders for the Project or by Awarding Public Agency action, all Bidders must be listed by the Prequalification Review Board as "Pre-qualified" for the class or classes of work before the Bid Date. In the event prequalification is waived, or in addition to prequalification, the Bidder may be required to present other evidence of qualification as required in the Bidding Documents.

Bidder’s shall be Pre-qualified for the specific class or classes of work, as provided in the Bidding Documents and the City of Oklahoma City’s “Standard Specifications for the Construction of Public Improvements.” Unless prequalification is specifically waived in the Bidding Documents for the Project, the Construction Purchasing Agent will not tabulate submission of any proposed Contractor or Bidder who is not listed, at the time for receipt of Bids, as Pre-qualified for the class or classes of work required for the Project and such submission will not be considered by the Awarding Public Agency.

Regardless of whether or not prequalification is required to bid, any proposed Contractor or Bidder must have obtained prequalification and any license or licenses required by the City of Oklahoma City which is/are necessary to the accomplishment of the Project.

8. Small, Local and Minority Business Subcontracting Program: The City of Oklahoma

City has adopted a program to encourage and promote the use of small and disadvantaged local businesses as subcontractors on public construction contracts as set forth in the Oklahoma Public Competitive Bidding Act. The contractor must provide the Awarding Public Agency a Small Local and Minority Business Subcontracting Plan setting forth the contractor’s internal and outreach strategies and efforts to provide and extend opportunities for small local and minority business participation in the performance of subcontracts. The contractor must submit a preliminary Small Local and Minority Business Subcontracting Plan to the City Engineer with the contract and bonds and before a contract will be awarded or approved by the Awarding Public Agency. The contractor must create and maintain records demonstrating its efforts and the success of its efforts.

A. Written Report. The contractor must provide a written report to the City Engineer on the form provided by the City Engineer delineating and documenting its efforts, progress and successes of its Small, Local and Minority Business Subcontracting Plan as a condition precedent to final payment and release of retainage. This written report is a requirement of substantial completion. The project will neither be deemed substantially complete nor be accepted for final payment until the contractor submits and the City Engineer has accepted the written report on the progress and success of its Small, Local, and Minority Business Subcontracting Plan.

9. Bonds: As required by and in accordance with the Bidding Documents the successful

Bidder shall furnish bonds. The Bonds must be submitted on the forms, or photocopies thereof, provided in the Bidding Documents. All Bonds must be provided by a Surety authorized to do business in the State of Oklahoma. The Bonds are Performance Bond, Statutory Bond, and Maintenance Bond are particularly described in the Standard Specifications.

A. Performance Bond. A properly executed Performance Bond in favor of the Awarding

INFORMAL BIDDING DOCUMENTS pg. 5 of 24 2025.03.11

Public Agency on the form provided in the Bidding Documents must be submitted with the Contract. Generally, the Performance Bond shall guarantee the Contractor’s full and faithful execution of the Project and performance of the Contract in accordance with the Contract, and any Change Order or Amendment to the Contract, and provide for the protection of the Awarding Public Agency and all property owners against any damage by reason of acts or omissions of the Contractor or the improper execution of the Project or the use of inferior materials.

B. Statutory Bond. A properly executed Statutory Bond on the form provided in the

Bidding Documents must be submitted with the Contract. The Statutory Bond shall provide that the Contractor will make payment for all labor, materials and equipment used in the construction of the Project. The Statutory Bond shall be made in favor of the State of Oklahoma and subcontractors, and all suppliers of labor, material, rented machinery or equipment, and repair of and parts for equipment used or consumed in the performance of the Contract.

C. Maintenance Bond. A properly executed Maintenance Bond on the form provided in the Bidding Documents must be submitted with the Contract. The Maintenance Bond shall be in favor of the Awarding Public Agency and shall be for the extent of the maintenance period notated in the Notice to Bidders.

10. Storm Water Construction Activities Permit: In order for the City of Oklahoma City to remain in compliance with the Environmental Protection Agency (EPA), Oklahoma Department of Environmental Quality (ODEQ) regulations, and maintain its own NPDES permit, the City must ensure all construction activities within its corporate boundaries are in compliance under the following regulations.

i. Environmental Protection Agency

ii. Code of Federal Regulations (40 CFR, Part 122)

iii. Clean Water Act

iv. Oklahoma Department of Environmental Quality

v. Oklahoma Pollutant Discharge Elimination System Act (OPDES) 27A O.S.

2-6-201

vi. ODEQ General Permit OKR10

vii. City of Oklahoma City

viii. Oklahoma City Municipal Code

A copy of the City’s Best Management Practices Manual can be downloaded at chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https://www.okc.gov/files/assets/city/v/1/public-works/documents/bmp-2018.pdf or a copy can be picked up at the City of Oklahoma City’s City Clerk's Office, 200 N. Walker, 2nd Floor, Oklahoma City, Oklahoma 73102.

As a part of this project the contractor will be required to submit a completed Notice of Intent (NOI), a Storm Water Pollution Prevention Plan (SWPPP) and an Erosion Control Site Plan for permitting purposes. The Contractor shall be required to follow the plans as submitted and approved at all times during construction of the project. Along with the above stated items the Contractor shall also provide a check payable to the City of Oklahoma City in an amount required by this project. This permit must be issued before the Contractor will be allowed to obtain the building/construction permit. Permits issued may be renewed annually

INFORMAL BIDDING DOCUMENTS pg. 6 of 24 2025.03.11 upon filing of a renewal application and payment of permit fee, provided that the applicant’s activity, and the location where it is carried on are the same as originally permitted. In addition, the application for renewal shall be subject to all the requirements pertaining to original permit. (Oklahoma City Municipal Code 48-33)

The following note shall be on every plan submitted to the City of Oklahoma City:

Construction activities that result in land disturbance of equal to or greater than one (1) acre, or less than one (1) acre if they are part of a larger common plan of development or sale that totals at least one (1) acre must also obtain a permit from ODEQ (form 605-002a) for Storm Water Discharge from Construction Activities. This means that land disturbing of one (1) acre or more must permit with ODEQ and the City of Oklahoma City, Storm Water Quality.

INFORMAL BIDDING DOCUMENTS pg. 7 of 24 2025.03.11

CONTRACT

Project MB-1820

THIS CONTRACT by and between The City of Oklahoma City, referred to in the Bidding

Documents and herein as “Awarding Public Agency”, and ____________________________, hereinafter termed "Contractor" is made and entered into on the date approved by the Awarding Public

Agency.

WITNESSETH:

WHEREAS, the Awarding Public Agency has caused to be prepared certain Bidding

Documents; has caused Notice to Bidders; and has received bids for the above Project; and, WHEREAS, Contractor, in response to said Notice to Bidders, has submitted to Awarding

Public Agency a bid; in accordance with the Bidding Documents; and

WHEREAS, the Awarding Public Agency has determined Contractor to be the lowest responsible bidder and has awarded, as stated by the Awarding Public Agency, this Contract for this

Project for the sum of: Dollars ($ )

NOW, THEREFORE, for and in consideration of the mutual agreements and covenants herein contained, the parties to this Contract have agreed and hereby agree as follows:

1. The Contractor shall, in a good and first-class, workmanlike manner, at his own cost and expense, furnish all labor, materials, tools, and equipment required to perform and complete said

Project in strict accordance with the Contract Documents, including but not limited to the Bidding

Documents, “Standard Specifications for Construction of Public Improvements,” any Special

Provisions, schedules and plans approved by the Awarding Public Agency, and Contractor’s bid, all of which documents are on file in the Office of the City Clerk of The City of Oklahoma City and are made a part of this Contract as fully as if the same were herein set out at length, with the following alternates and/or deletions: (if none, so state) None.

2. The Awarding Public Agency shall make payments to the Contractor in the following manner: On or about the first day of each month, the City Engineer or designee will review estimates of the value, based on Contract prices and/or schedule of values of work done and materials incorporated in the work and of materials suitably stored at the site thereof during the preceding calendar month. The Contractor shall furnish to the City Engineer or designee such detailed information as requested.

Each monthly estimate for payment must contain or have attached an affidavit as required by

74 O.S. § 85.22.

INFORMAL BIDDING DOCUMENTS pg. 8 of 24 2025.03.11

3. On completion of the Project, but prior to the acceptance thereof by the Awarding

Public Agency, it shall be the duty of the City Engineer or designee to determine that said work has been completely and fully performed in accordance with said Contract Documents, and upon making such determination, make a final certificate to the Awarding Public Agency. The Contractor shall furnish proof that all claims and obligations incurred by the Contractor in connection with the performance of said work have been fully paid and settled; said information shall be in the form of an affidavit, which shall bear the approval of the surety on the contract bonds for payment of the final estimate to the Contractor; thereupon, the final estimate (including retainages) will be approved and paid and the same shall be in full for all claims of every kind and description said Contractor may have by reason of having entered into or arising out of this Contract.

IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written.

ATTEST: Contractor:

____________________________________ By: ___________________________________ (Secretary-Witness)

As: ___________________________________

REVIEWED for form and legality.

Assistant Municipal Counselor

: The City of Oklahoma City

Construction Purchasing Agent/ Director of Public Works

INFORMAL BIDDING DOCUMENTS pg. 9 of 24 2025.03.11

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS:

That we _____________________________________________________, as Contractor, and

_________________________________________________________________________, as

Surety, are severally and jointly held and firmly bound unto The City of Oklahoma City, referred to in the Bidding Documents and herein as “Awarding Public Agency” in the sum of

___________________ ), such sum being equal to 100% of the Contract price, for the payment of sum amount, we, and each of us, bind ourselves, our heirs, executors and assigns, themselves, and its successors and assigns, jointly and severally, firmly to the terms of this Bond by these presents.

WITNESSETH:

WHEREAS, the Awarding Public Agency has caused to be prepared certain Bidding

Documents; has caused Notice to Bidders; and has received bids for the above Project; and, WHEREAS, Contractor, in response to said Notice to Bidders, has submitted to Awarding

Public Agency a bid; in accordance with the Bidding Documents; and

WHEREAS, the Awarding Public Agency has determined Contractor to be the lowest responsible bidder and has awarded, as stated by the Awarding Public Agency, this Contract for this

Project, which Contract is hereby made a part and parcel of this Bond as if literally written herein.

NOW, THEREFORE, if the Contractor shall fully and faithfully execute the work and perform said contract according to its terms, conditions, and covenants, and in exact accordance with the Bidding Documents and the Contract Documents, and according to certain plans and specifications heretofore made, adopted, and placed on file in the Office of the City Clerk of The

City of Oklahoma City, and shall promptly pay or cause to be paid, all labor, material, equipment and/or repairs and all labor performed on said work, whether by subcontract or otherwise, and shall protect and save harmless the Awarding Public Agency and The City of Oklahoma City and all interested property owners against all claims, demands, causes of action, losses or damage, and expense to life or property suffered or sustained by any person, firm, or corporation by reason of negligence of the Contractor or his or its agents, servants, or employees in the construction or provision of said work, or by or in consequence of any improper execution of the work or act of omission or use of inferior materials by said Contractor, or his or its agents, servants, or employees and shall protect the Awarding Public

INFORMAL BIDDING DOCUMENTS pg. 10 of 24 2025.03.11

Agency and The City of Oklahoma City harmless from all suits and claims of infringement or alleged infringement of patent rights or processes, then this obligation shall be void; otherwise, this obligation shall remain in full force and effect.

IT IS FURTHER EXPRESSLY AGREED AND UNDERSTOOD by the parties hereto that no changes or alterations in said Contract and no deviations from the plan or mode of procedure herein fixed shall have the effect of releasing the sureties, or any of them, from the obligations of this Bond.

IN WITNESS WHEREOF, the said Contractor has caused these presents to be executed in its name by its duly authorized officer, agent or representative; and the said Surety has caused these presents by its attorney-in-fact duly authorized so to do.

By: ___________________________________

ATTEST: Surety:

(Secretary-Witness) As: Attorney-in-Fact

: The City of Oklahoma City

Director of Public Works

INFORMAL BIDDING DOCUMENTS pg. 11 of 24 2025.03.11

STATUTORY BOND

That we _____________________________________________________, as Contractor, and

________________________________________________, as Surety, are severally and jointly held and firmly bound unto the State of Oklahoma and the subcontractors, suppliers, and materialmen of the Contractor in the sum of

____________________ ), such sum being equal to 100% of the Contract price, for the payment of sum amount, we, and each of us, bind ourselves, our heirs, executors and assigns, themselves, and its successors and assigns, jointly and severally, firmly to the terms of this Bond by these presents.

WITNESSETH:

WHEREAS, the Awarding Public Agency has caused to be prepared certain Bidding

Documents; has caused Notice to Bidders; and has received bids for the above Project; and, WHEREAS, Contractor, in response to said Notice to Bidders, has submitted to Awarding

Public Agency a bid; in accordance with the Bidding Documents; and

WHEREAS, the Awarding Public Agency has determined Contractor to be the lowest responsible bidder and has awarded, as stated by the Awarding Public Agency, this Contract for this

Project, which Contract is hereby made a part and parcel of this Bond as if literally written herein.

NOW, THEREFORE, if said Contractor shall fail or neglect to pay all indebtedness incurred by said Contractor to its subcontractors, suppliers and materialmen who perform work or provided labor, materials, machinery, supplies and equipment in the performance of the Contract, within thirty

(30) calendar days after the same becomes due and payable, the person, entity or corporation entitled thereto may sue and recover on this Bond, the amount so due and unpaid up to the amount of this

Bond. Upon payments of all indebtedness due said subcontractors, suppliers and materialmen on this

Project, this Bond shall become fully satisfied.

IT IS FURTHER EXPRESSLY AGREED AND UNDERSTOOD by the parties hereto that no changes or alterations in said Contract and no deviations from the Bidding Documents and the

Contract shall have the effect of releasing the sureties, or any of them, from the obligations of this

Bond.

INFORMAL BIDDING DOCUMENTS pg. 12 of 24 2025.03.11

IN WITNESS WHEREOF, the said Contractor has caused these presents to be executed in its name by its duly authorized officer, agent or representative; and the said Surety has caused these presents to be executed by its attorney-in-fact duly authorized so to do.

The City of Oklahoma City

Public Works Director

Informal Bidding Documents pg. 13 2023.06.08

MAINTENANCE BOND

That we _____________________________________________________, as Contractor, and _______________________________________, as Surety, are severally and jointly held and firmly bound unto The City of Oklahoma City, referred to in the Bidding Documents and herein as “Awarding Public Agency” in the sum of such sum being equal to 100% of the Contract price, for the payment of sum amount, we, and each of us, bind ourselves, our heirs, executors and assigns, themselves, and its successors and assigns, jointly and severally, firmly to the terms of this Bond by these presents.

WITNESSETH:

WHEREAS, the Awarding Public Agency has caused to be prepared certain Bidding

Documents; has caused Notice to Bidders; and has received bids for the above Project; and, WHEREAS, Contractor, in response to said Notice to Bidders, has submitted to Awarding

Public Agency a bid; in accordance with the Bidding Documents; and

WHEREAS, the Awarding Public Agency has determined Contractor to be the lowest responsible bidder and has awarded, as stated by the Awarding Public Agency, this Contract for this Project, which Contract is hereby made a part and parcel of this Bond as if literally written herein.

NOW, THEREFORE, if said Contractor shall pay or cause to be paid to the Awarding

Public Agency all damage, loss, and expense which may result by reason of failed or defective materials and/or workmanship in connection with said work occurring within a period of

_____________ ( ____ ) year(s) from and after acceptance of said Project and work by the

Awarding Public Agency, then this obligation shall be null and void, otherwise to be and remain in full force and effect.

It is further agreed that if the said Contractor or Surety herein shall fail to maintain said

Project and work against any failure due to defective workmanship and/or material for a period of

_____________ ( ____ ) year(s) and at any time repairs shall be necessary that the cost of making said repairs shall be determined by the Awarding Public Agency or its designees to ascertain the

INFORMAL BIDDING DOCUMENTS pg. 14 of 24 2025.03.11 same, and if, upon thirty (30) days of notice, the said amount ascertained shall not be paid by the

Contractor or Surety herein, or if the necessary repairs are not made, the said amount shall become due upon the expiration of thirty (30) days and suit may be maintained to recover the amount so determined in any Court of competent jurisdiction. And that the amount so determined shall be conclusive upon the parties as to the amount due on this Bond for the repair or repairs included therein, and that the cost of all repairs shall be so determined from time to time during the life of this Bond as the condition of the improvements may require.

It is further expressly agreed and understood by the parties hereto that no changes or alterations in said Contract and no deviations from the plan or mode of procedure herein fixed shall have the effect of releasing the Surety or the Contractor, or either of them, from the obligations of this Bond.

IN WITNESS WHEREOF, the said Contractor has caused these presents to be executed in its name by its duly authorized officer, agent or representative; and the said Surety has caused these presents by its attorney-in-fact duly authorized so to do.

The City of Oklahoma City

Public Works Director

INFORMAL BIDDING DOCUMENTS pg. 15 of 24 2025.03.11

CERTIFICATE OF NONDISCRIMINATION

In connection with the performance under the Contract, the Contractor agrees as follows:

A. The Contractor agrees not to discriminate against any employee or applicant for employment because of race, creed, sex, color, national origin, ancestry, age or disability as defined by the Americans with Disabilities Act of 1990, Sec. 3(2). Contractor shall ensure that employees are treated without regard to their race, creed, sex, color, national origin, ancestry, age or disability, as defined by the Americans with Disabilities Act of 1990, Sec. 3(2). Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruiting or recruitment, advertising, layoff or termination, rate of pay or other forms of compensation and selection for training, including apprenticeship. The Contractor and Subcontractors shall agree to post in a conspicuous place, available to employees and applicants for employment, a copy of this Certificate of Nondiscrimination.

B. In the event of the Contractor's noncompliance with this Nondiscrimination Certificate, the Contract may be canceled, terminated or suspended by the Awarding Public Agency. The Contractor may be declared by the Awarding Public Agency ineligible for further contracts until satisfactory proof of intent to comply shall be made by the Contractor and/or Subcontractors.

C. The Contractor agrees to include the requirements of this Nondiscrimination Certificate in any subcontracts connected with the performance of this Contract.

I have read the above and agree to abide by these requirements:

This form must be fully completed and signed by the Contractor or Contractor's Authorized Agent.

Name of Individual, Partnership, Limited Liability Company, or Corporation hereinafter called Bidder

Signature of Bidder or Authorized Agent

Type or print name and title of person who signed above

This Certificate is required by Oklahoma City Municipal Code, Chapter 25, Article III § 25-41, as incorporated by reference in the City of Oklahoma City's Standard Specifications for the Construction of Public Improvements or otherwise in the Bidding Documents.

INFORMAL BIDDING DOCUMENTS pg. 16 of 24 2025.03.11

THE CITY OF OKLAHOMA CITY

SMALL, LOCAL AND MINORITY BUSINESS UTILIZATION PROGRAM

PUBLIC CONSTRUCTION SUBCONTRACTING PLAN/REPORT

Project No. _________________MB-1820______________________________

Company Name Phone Email

The business agrees to submit a Local Business Utilization ("LBU") Report/Subcontracting Plan to the City within fourteen (14) days from the date of the Notice to Proceed.

In the space provided below please provide the requested information for each subcontractor/subconsultant employed on the project listed above.

Submit form to LBU@okc.gov

If no subcontractors are being used, please provide a brief description of the project and why subcontractors are not needed._____________________________________________________

1. Name of Subcontractor Business ____________________________________________

a. Name of contact person______________________________________________

b. Email ____________________________________________________________

c. Phone number _____________________________________________________

d. Type of work performed _____________________________________________

e. Estimated dollar amount for contracted work _____________________________

f. LBU status (circle if known) Registered Not Registered

2. Name of Subcontractor Business ____________________________________________

b. Email ____________________________________________________________

c. Phone number _____________________________________________________

d. Type of work performed _____________________________________________

e. Estimated dollar amount for contracted work _____________________________

3. Name of Subcontractor Business ____________________________________________

b. Email ____________________________________________________________

c. Phone number _____________________________________________________

d. Type of work performed _____________________________________________

e. Estimated dollar amount for contracted work _____________________________ mailto:LBU@okc.gov

INFORMAL BIDDING DOCUMENTS pg. 17 of 24 2025.03.11

SMALL, LOCAL AND MINORITY BUSINESS UTILIZATION PROGRAM (LBU)

PAY APPLICATION BREAKDOWN FORM

LBU Program Email: mailto:LBU@okc.gov LBU@okc.gov Project # MB-1820 Company Name

Date of Claim

Total Amount of Monthly Claim

LBU Status of Company

For Services From To

Breakdown of Payment for This Claim

Name of Engineer/Architect/Contractor

Services Email and Phone Number

Name of Subcontractor Services LBU Status of Subcontractor

Email and Phone Number

Monthly Total Dollar

INFORMAL BIDDING DOCUMENTS pg. 18 of 24 2025.03.11

SMALL, LOCAL AND MINORITY BUSINESS UTILIZATION PROGRAM

PUBLIC CONSTRUCTION PROJECT SUBCONTRACTING

CLOSE OUT REPORT

Project No. MB-1820

Submitted for_____________________ By ______________________ Company Name Signature

Final acceptance and payment of final claim will not be initiated until receipt of this document by the City Engineer.

In the space provided below please provide the requested information for each subcontractor employed on the project listed above.

LBU Program email: LBU@okc.gov

Name and Address Dollar amount of of Principal Place of Business Subcontract

INFORMAL BIDDING DOCUMENTS pg. 19 of 24 2025.03.11

ISSUE DATE:________________ THE CITY OF OKLAHOMA CITY

CERTIFICATE OF INSURANCE

Project No. & Name: MB-1820

PRODUCER

ADDRESS

NOTE: THIS CERTIFICATE CONFERS NO RIGHTS UPON THE CERTIFICATE

HOLDER, NOR DOES IT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED

BY POLICIES BELOW, EXCEPT AS SHOWN BELOW.

COMPANIES AFFORDING COVERAGE

COMPANY A

LETTER

COMPANY B

LETTER

INSURED

ADDRESS

COMPANY C

LETTER

COMPANY D

LETTER

COMPANY E

LETTER

COVERAGES: THIS IS TO CERTIFY THAT THE INSURANCE POLICIES LISTED BELOW HAVE BEEN ISSUED TO THE INSUREDS, FOR THE POLICY PERIOD INDICATED HEREIN. THE POLICIES SHOWN IN THIS CERTIFICATE ARE DEEMED PRIMARY TO ANY INSURANCE CARRIED BY THE INSUREDS FOR THE SPECIFIC LOCATION, PROJECT OR EVENT.

TYPE OF INSURANCE POLICY NUMBER POLICY

EFFECTIVE DATE

POLICY EXPIRATION

DATE

LIMITS

GENERAL LIABILITY

_____ COMMERCIAL

GENERAL LIABILITY

_____ OCCURRENCE

_____ CLAIMS MADE

AND TAIL

COVERAGE

GENERAL AGGREGATE

BODILY INJURY

(Per Person)

PROPERTY DAMAGE

(Per Accident)

EACH OCCURRENCE

MEDICAL EXPENSES

(Any One (1) Person)

AUTOMOBILE LIABILITY

_____ ANY AUTO

_____ ALL OWNED AUTOS

_____ SCHEDULED AUTOS

_____ HIRED AUTOS

_____ NON-OWNED AUTOS

COMBINED SINGLE

LIMIT

(Per Person)

(Per Accident)

PROPERTY DAMAGE

WORKER’S

COMPENSATION AND

EMPLOYER LIABILITY

Standard Compliance for the State of Oklahoma

EACH ACCIDENT

DISEASE - POLICY

LIMIT

DISEASE - EACH

EMPLOYEE

VALUABLE PAPERS

INSURANCE

(If required by Contract)

EXCESS LIABILITY

EACH OCCURRENCE

AGGREGATE

OTHER

DESCRIPTION OF OPERATIONS/VEHICLES/SPECIAL ITEMS

THE Awarding Public Agency and CITY OF OKLAHOMA CITY IS AN ADDITIONAL INSURED, WITH RESPECT TO LIABILITY, ARISING OUT OF THE PROJECT OR EVENT.

THE Awarding Public Agency and CITY OF OKLAHOMA CITY IS A LOSS PAYEE ON VALUABLE PAPERS INSURANCE.

CERTIFICATE HOLDER(S)

The Awarding Public Agency and the City of Oklahoma City 420 W. Main St., Suite 700 Oklahoma City, OK 73102

CANCELLATION

IT IS AGREED THAT NONE OF THESE POLICIES WILL BE CANCELLED OR CHANGED EXCEPT IN THE APPLICATION OF THE AGGREGATE LIABILITY LIMIT PROVISIONS, SO AS TO AFFECT THE INSURANCE

DESCRIBED IN THIS CERTIFICATE UNTIL AFTER 30 DAYS PRIOR WRITTEN NOTICE OF SUCH

CANCELLATION OR REDUCTION IN COVERAGES AND 10 DAYS WRITTEN NOTICE OF NON-RENEWAL FOR

NONPAYMENT OF PREMIUM HAS BEEN DELIVERED TO THE CERTIFICATED HOLDER.

INFORMAL BIDDING DOCUMENTS pg. 20 of 24 2025.03.11

(PLEASE READ CAREFULLY)

CERTIFICATE OF INSURANCE EXPLANATION OF

THE CITY OF OKLAHOMA CITY AND AWARDING PUBLIC AGENCY (S)

The Certificate Holder(s) require the use of this Certificate of Insurance as evidence that the insurance requirements of the contract have been complied with and will continue as long as the contract is in force. The City and Awarding Public Agency rely on this Certificate as proof of compliance with the insurance requirements agreed upon. The City and Awarding Public Agency must be advised of any cancellation or nonrenewal of the insurance coverages required or any reduction in the coverages provided, in compliance with the contract, as shown in the Certificate of Insurance. Thirty (30) days prior written notice of cancellation or reduction in coverages (other than an aggregate limit provision reduction) and ten (10) days written notice of nonrenewal for nonpayment of premium must be provided to the City and the Awarding Public Agency so that the City and the Awarding Public Agency may take appropriate action.

Many certificates of insurance are received by the City and the Awarding Public Agency and many contain statements claiming that the certificate is issued as a matter of information only and confers no rights upon the certificate holder. A common example is "Should any of the above described policies be canceled before the expiration date hereof, the issuing company will endeavor to mail (number of days) days written notice to the named holder, but failure to mail such notice shall impose no obligation of liability of any kind upon the company, its agents or representatives."

This is unacceptable.

The City and Awarding Public Agency have the right of notice of cancellation, nonrenewal and reduction of coverage, as a requirement in the contract. The City and Awarding Public Agency rely upon the Certificate of Insurance as evidence of contract compliance.

The authorization requirement (that the authorized representative signing the Certificate of Insurance provide written acknowledgment by the insurance company or companies to the City and the Awarding Public Agency) is written proof that the person signing the Certificate is legally authorized by the insurance company or companies to obligate them, as shown in the Certificate.

The City and the Awarding Public Agency must have positive evidence in the form of the Certificate of Insurance that the insurance requirements of the contract have been met and will continue to be met without interruption during the term of the contract.

No activity will begin until the insurance Certificate is received. Your cooperation in providing the City and the Awarding Public Agency with acceptable evidence of insurance compliance will prevent confusion and delay.

INFORMAL BIDDING DOCUMENTS pg. 21 of 24 2025.03.11

SIGNATURE REQUIREMENTS FOR BIDDING DOCUMENTS

All Bidding Documents and Contract Documents must be signed by a person having the legal authority to bind the Bidder/Contractor and be completed in accordance with the rules listed below.

PART I. A. INSTRUCTIONS FOR SUBMISSION OF BIDS

(1) The name of the individual, limited liability company, partnership, corporation or joint venture submitting the Bid must be provided. The Bidding Documents must be signed in accordance with the requirements of Part I.B. herein. The name and title of each person who signed the Bidding Documents must be provided.

(2) All blank spaces in the Bidding Documents, which require the provision of any information or any statement from the Bidder must be filled in or the Bid may be rejected.

(3) All Affidavits must be completed, signed and submitted electronically.

PART I. B. SIGNATURE REQUIREMENTS FOR SUBMISSION OF THE BIDDING

DOCUMENTS

(1) Bids submitted by a Corporation: Bidding Documents must be signed by the President or Vice President of the corporation, or comply with Part I.B.(6).

(2) Bids submitted by a Sole Proprietorship or Individual: Bidding Documents must be signed by the owner or individual, or comply with Part I.B.(6).

(3) Bids submitted by a Partnership: Bidding Documents must be signed by a General Partner, or comply with Part I.B.(6).

(4) Bids submitted as a Joint Venture: Bidding Documents must be signed by an authorized agent having authority to bind the Joint Venture and comply with Part I.B.(6).

(5) Bids Submitted by a Limited Liability Company: Bidding Documents must be signed by the Manager or an authorized agent having authority to bind the limited liability company, or comply with Part I.B.(6). Such Bids must be accompanied by the documentation required in Part II.B. (5) below.

(6) Signature Requirements for Bidder's Authorized Agent: Some businesses may delegate the authority to sign the Bidding Documents to an authorized agent. In such cases, all documents requiring signature must be signed by the "authorized" agent. Attached to the Bidding Documents must be the documentation required in Part II.B.(6) below.

(7) Additional Documentation: Additional documentation of authority may be required on any authority issue or Contract issue.

INFORMAL BIDDING DOCUMENTS pg. 22 of 24 2025.03.11

PART II. A. INSTRUCTIONS FOR SUBMISSION OF THE CONTRACT DOCUMENTS

(1) All documents listed on the "List of Contract Documents" must be submitted within seven

(7) calendar days following the Awarding Public Agency’s notification of its intent to award Contract, unless that time is extended by the City Engineer (if the Bidder shows delays in returning the contract are beyond the Bidder's control).

(2) The Contract and other forms must be signed and, if so provided on the form, notarized.

Where notarization is required, the notary must legibly: enter the date; enter the name and title of the affiant (person(s) sworn); sign as Notary Public; provide the date of commission expiration;

and may impress his/her notary seal or stamp, where applicable.

(3) Type or legibly print the name of the individual, limited liability company, partnership, corporation or joint venture awarded the Contract on the line provided for this information. The name and title of each person who signed the Contract Documents must be typed or legibly printed on the line below the signature line.

PART II. B. SIGNATURE REQUIREMENTS FOR SUBMISSION OF THE CONTRACT

AND BONDS

(1) Contracts submitted by a Corporation: Contract Documents must have the original ink signature of the President or Vice President of the corporation. That signature must be witnessed by the Corporate Secretary or Assistant Corporate Secretary, and the firm's corporate seal, if any, must be affixed in accordance with 18 O.S. (2011) § 1016. Should the corporation not have a seal or should the seal not be available, then the person signing must demonstrate authority to bind the corporation, as set forth in paragraph II.B.(6) below. The name and title of each person who signed the Contract or bond must be typed or legibly printed on the line below the signature line.

(2) Contracts submitted by a Sole Proprietorship or Individual: Contract Documents must have the original ink signature of the owner or individual, respectively, on the signature line, or comply with Part II.B.(6). The name and title of each person who signed the Contract or bond must be typed or legibly printed on the line below the signature line.

(3) Contracts submitted by a Partnership: Contract Documents must have the original ink signature of a General Partner on the signature line, or comply with Part II.B.(6). The name and title of each person who signed the Contract or bond must be typed or legibly printed on the line below the signature line.

(4) Contracts submitted by a Joint Venture: If two or more parties submit a joint Bid, the Contract Documents must be signed in ink by the appropriate representatives of each/all parties.

Any of the parties which are corporations must have the appropriate signature(s) and attestation(s) as provided above, or comply with Part II.B.(6). The Contract Documents should be altered, but only to add the signature lines (name of Contractor, signature line, name and title line, and attestation line) to meet this requirement. The name and title of each person who signed the Contract or bond must be typed or legibly printed on the line below the signature line.

INFORMAL BIDDING DOCUMENTS pg. 23 of 24 2025.03.11

(5) Contracts Submitted by a Limited Liability Company: Contract Documents must have the original ink signature of the Manager or an authorized agent having authority to sign contracts and bonds and to bind the limited liability company. Attached to the Contract Documents, signed by the authorized agent, must be a properly executed copy of the articles of organization; the operating agreement; and any bylaws, resolution or other document of the authorizing entity, specifically providing the authorized agent with the authority to execute the Contract Documents on behalf of and binding the authorizing entity. All documents designating and authorizing the agent to bind the limited liability company must be notarized by a Notary Public who will complete the required information and may affix his/her seal or stamp. The name and title of each person who signed the Contract Documents must be typed or legibly printed on the line below the signature line.

Additional pages may be added, but each signature must be properly notarized.

(6) Signature Requirements for Bidder's Authorized Agent: Some businesses may delegate the authority to sign the Contract Documents to an authorized agent. In such cases, all Contract Documents requiring signature must have the original ink signature of the "authorized" agent.

Attached to the Contract Documents, signed by the authorized agent, must be a properly executed power of attorney or other document of the authorizing entity, specifically providing the "authorized" agent with the authority to execute the Contract Documents on behalf of and binding the authorizing entity. Each signature on the authorizing documents must be notarized by a Notary Public who will complete the required information and may affix his/her seal or stamp. The name and title of each person who signed the Contract, Bond, or any authorizing document must be typed or printed on the line below the signature line. Additional pages may be added, but all signatures must be properly notarized. If attachments to the Bid Documents are required they must be submitted with the bid at the date and time designated in the Notice to Bidders.

(7) Additional Documentation: Additional documentation may be required.

INFORMAL BIDDING DOCUMENTS pg. 24 of 24 2025.03.11

PROJECT MB-1820

SPECIAL PROVISIONS-TECHNICAL FOR

Provide all labor and materials for the installation\construction of Fence around ballpark

Fence shall be horizonal slat cedar planks minimum width of 1inch Cedar shall be sealed or treated.

Fence post shall be minimum 11-gauge square steel concreted or bolted to existing concrete, spacing of post shall be no more than 8 feet.

Fence posts shall be powder coated black.

Fence posts shall be 8 foot in height from ground level.

All bolting hardware shall be black stainless steel.

All gate hardware shall be black stainless steel or powder coated.

Scope of Work

An estimated 750 feet of existing fence shall be removed and deposed of, at contractors’ discretion.

Existing fence post holes to be filled with minimum of 2 inches of concrete.

New slat fence shall be installed to the outside of the score boards and the existing fence before removal, for security.

New horizontal slat fence will consist of approx. 750 feet with two (2) five and ½ foot (5.5) swing gates, gates are located at North side alley entrance manual only. The East gate will be accessed by keypad mag lock. Lock shall be reused as is.

One (1) fourteen (14) foot rolling/slide gate shall be installed on the East side connected to the parking lot.

INFORMAL BIDDING DOCUMENTS pg. 25 of 24 2025.03.11