Official bid specifications are available only at www.mitn.info.

INVITATION TO BID

ITB-SH26-031

The City of Sterling Heights, Michigan is accepting sealed bids for MATERIALS, REMOVAL, AND INSTALLATION SERVICES FOR FENCING until TUESDAY, JULY 21, 2026 AT 2:30 P.M. Please refer to the attached for instructions, specifications, and bid submission procedures.

Erik Skurda Purchasing Manager

Office of Purchasing 586-446-2740 http://www.mitn.info/

Official bid specifications are available only at www.mitn.info. Page 1 of 23

INVITATION TO BID

MATERIALS, REMOVAL, AND INSTALLATION SERVICES FOR

FENCING

CITY OF STERLING HEIGHTS

40555 UTICA ROAD

STERLING HEIGHTS, MI 48313

CONTACT PERSON: ERIK SKURDA, PURCHASING MANAGER

PHONE: 586-446-2744, FAX: 586-276-4062, E-MAIL: shpurchasing@sterlingheights.gov

INDEX

I. GENERAL CONDITIONS

II. CHECK LIST FOR BIDDERS

III. BID SUBMISSION INSTRUCTIONS

IV. INSURANCE REQUIREMENTS

V. BOND REQUIREMENTS

VI. SPECIFICATIONS

VII. BID FORM

VIII. QUALIFICATION QUESTIONNAIRE

IX. HOLD HARMLESS AND INDEMNITY

X. NON-IRAN LINKED BUSINESS CERTIFICATION

XI. REFERENCES

XII. EQUIPMENT LISTING

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I. GENERAL CONDITIONS

All information requested of the vendor shall be entered in the appropriate space on the form. Failure to do so may result in your bid being deemed non-responsive.

All information shall be entered in ink or typewritten. Mistakes may be crossed out and corrections inserted before submission of your bid. Corrections shall be initialed in ink by the person signing the bid. Corrections and/or modifications received after the closing time specified will not be accepted.

Time of delivery/installation shall be stated as the number of calendar days following receipt of the purchase order by the vendor to receipt of the goods or services by the City. Time of delivery/installation may be a consideration in the award.

Prices shall be stated in units of quantity specified in the bid document. In case of a discrepancy in computing the amount of the bid, the unit price shall govern. All quantities stated, unless indicated otherwise, are estimates and the City reserves the right to increase or decrease the quantity at the unit price bid as best fits its needs.

All prices will be bid F.O.B. Destination and remain in effect for at least 90 days to allow for approval by City Council. The successful bidder's prices will remain firm through the length of the contract as designated within these bid specifications.

Bids shall include all charges for delivery, packing, crating, etc. unless otherwise stated in the bid document. General delivery hours are 7:00 a.m. to noon and 1:00 p.m. to 3:30 p.m.

Monday – Friday. The City is not to be held responsible for, and will not pay, any fuel surcharges during the term of the contract. Unit prices bid shall include delivery.

Prices will be considered net if no cash discount is shown.

All bids shall be signed by an authorized officer or employee of the bidder.

Bid Submission Options: Please refer to Section III Bid Submission Instructions for directions on submitting a bid electronically. Hard paper copy, email or fax submission of bids / proposals is not an option.

To be considered, your bid must be submitted to the City as instructed prior to the Date and Time specified. No late bids will be accepted. Bids may be withdrawn by a bidder, or authorized representative, provided their identity is made known and an email, phone call or fax is made to the City and the City can verify via return email or phone call the identity of the bidder and the intention to withdraw the bid, and if withdrawal is made prior to the stated bid deadline. On the mitn.info portal, electronic bids may be withdrawn by placing the bid into “storage” through the Edit option prior to the stated bid deadline.

The City of Sterling Heights reserves the right to postpone the bid opening for its own convenience.

Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Do not include such taxes in your bid price. The City will furnish the successful contractor with tax exemption certificates when requested. The following exception shall apply to installation

Official bid specifications are available only at www.mitn.info. Page 3 of 23 projects. When sales tax is charged to the successful contractor for materials to be installed during the project, that cost shall be included in the bid cost and not charged as a separate item. The City is not tax exempt in this case and cannot issue an exemption certificate. If you are unfamiliar with your sales and use tax obligations, please contact the Michigan Department of Treasury for directions, including any applicable Revenue Administrative Bulletins (i.e. 1999-2 and any subsequent replacements / updates).

The City's normal payment terms are 30 days in connection with any cash discounts specified on this bid. Time will be computed from the date of complete delivery of supplies or equipment as specified, or from the date correct invoices are received in the City's Finance Department, if the latter date is later than the date of delivery.

The City reserves the right: (1) To award bids received on the basis of individual items, or groups of items, or on the entire list of items, (2) To reject any or all bids, or any part thereof,

(3) To waive any irregularity in the bids, (4) To accept the bid that is in the best interest of the City, (5) To accept an alternate to the product or service being bid out if deemed equivalent in the sole discretion of the city, except where alternates are prohibited by the terms of the invitation to bid (6) To reduce or eliminate this purchase without prior notice, (7) To split the award to realize the greatest cost savings, (8) To issue Post-Bid Addendums to clarify or request additional information, including pricing, (9) To require one or more selected bidders to perform the requested service on a trial basis, at the unit prices bid, as evidence of a bidders ability to satisfactorily perform the requested service, prior to a formal recommendation and approval by City Administration / City Council.

This invitation to bid and the acceptance of a bid by the City is not a contract for the purchase of services or products. The City will issue a Purchase Order, which will define, make reference to, and incorporate the bid specifications and the pricing bid as accepted by the City. Winning bidder is not to commence with any service or product order without receiving a Purchase Order signed by the Purchasing Manager. Unless otherwise stated, all contracts for services are subject to additions, reductions and/or termination at the sole discretion of the City and without prior notice by the City. Please forward any questions you may have regarding this solicitation to the Purchasing Manager via email at shpurchasing@sterlingheights.gov.

Bid prices submitted by the successful bidder should remain firm for the length of the contract from date of award by City Council. If tariffs imposed by superseding governmental authorities change during the term of this contract and directly impact the cost of a product or a clearly defined component part thereof, either party may request a price adjustment if the net changes in cost attributable solely to such tariff change exceeds five percent (5%) of the total contract price. Any such adjustment shall be limited to the lesser of (i) twenty percent (20%) of the original contract price or (ii) one-half (50%) of the net increase caused by the tariff.

The basis date for evaluating eligibility for tariff adjustments shall be:

• The latest of five (5) days prior to the bid submission date, proposal submission date, or best and final offer receipt date, as indicated on the appropriate basis form.

• The later of the date the Contractor submitted pricing or the Contractor’s signature date.

mailto:shpurchasing@sterlingheights.gov

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All requests for tariff adjustments:

1. Must be submitted in writing and include a comprehensive cost breakdown detailing how the tariff impacted the total cost of the finished product.

2. Must include official importer receipts or customs documentation showing proof of tariff payment and transaction date.

3. Will only be considered if the seller can clearly demonstrate a direct impact from the tariff on the specific goods or components being purchased under this contract.

4. Are subject to the City of Sterling Height’s sole discretion and written approval is required prior to implementation of any price change.

In the event the City is requested to approve a tariff adjustment, the Contractor shall provide all required supporting documentation, as outlined above, within fifteen (15) calendar days of the City’s request, if the request is not fulfilled by the contractor within the time specified, the price adjustment shall be denied.

In the event the City requests a tariff adjustment in the City’s favor due to a known decrease in tariff value, the Contractor shall provide all required supporting documentation, as outlined above, within thirty (30) calendar days of the City’s request.

No retroactive adjustments shall be allowed for tariff changes prior to the applicable basis date.

ALL BIDS MUST INCLUDE MATERIAL SAFETY DATA SHEETS FOR MATERIALS AS

REQUIRED BY M.I.O.S.H.A.

The City of Sterling Heights is now part of an organization called the Michigan Inter-governmental Trade Network (MITN), a group of agencies that joined forces to create a Regional Bid Notification System to notify companies of new bid opportunities. All bids, quotations and proposals are now being posted online. All vendors are encouraged to visit http://www.mitn.info in order to register their company and gain access to new bids and proposals. If you do not have internet access, please call 1-800-835-4603 to speak to a representative at BidNet®, the technical support group that handles the MITN system.

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II. CHECK LIST FOR BIDDERS

All information required by the terms of the bid documents must be furnished.

MISTAKES OR OMISSIONS CAN RESULT IN THE REJECTION OF YOUR BID.

Important items for you to check are included in, but not limited to, those listed below. This checklist is furnished only to assist you in submitting a proper bid.

_____ Is your bid properly signed? (refer to bid documents)

_____ If required, have you entered a unit price or lump sum for each bid item?

_____ Did you complete and include the Qualification Questionnaire, Hold

Harmless, Non-Iran Linked Business Certification, References and Equipment Listing forms as well as include Exhibits A & B?

_____ Bid Submission – Bids are to be submitted via the mitn.info bid submittal system. Bids submitted by email, fax, hard copy drop off, US Mail and delivery service are not options at this time. Include in your bid submittal package all required forms / documents, but please do not include the specifications and instructions. Return only the forms requiring completion.

_____ Will your bid arrive on time? Late bids will not be considered. Bids must be received by the City via mitn.info no later than 2:30 p.m. by the date specified.

_____ Did you submit your original bid form (no additional copies are required)?

PLEASE DO NOT RETURN COPIES OF OUR SPECIFICATIONS

/INSTRUCTIONS. RETURN ONLY THE FORMS REQUIRING YOUR

COMPLETION (Pages 15-23) AS WELL AS EXHIBITS A (Insurance Requirements) and B (Bond Requirements). Failure to include all pages may result in your bid being deemed non-responsive.

_____ Did you check the MITN website, Addendums may be posted at any time and must be submitted to the MITN website no later than 2:30 p.m

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III. BID SUBMISSION INSTRUCTIONS

Please read these instructions carefully. Your bid / proposal may be deemed non-responsive if it is not submitted as detailed below. Bids / proposals are considered received when downloaded into the mitn.info system before the submission deadline date and time, late bids / proposals will not be considered.

Bid / Proposal Submission Deadline: Tuesday JULY 21, 2026 before 2:30 P.M.

Electronic Bid Submission via the MITN system as described below is the only bid submittal option.

Call the Purchasing Office at 586-446-2740 if you have any questions and we will assist.

Electronic Bid Submission Only The vendor / Contractor will need to complete, scan and upload your entire bid package through the MITN system. All electronic bids / proposals will be submitted directly into a secured MITN “vault” that cannot be opened until the bid / proposal submission deadline date and time.

Vendor / Contractor Submittal Procedure:

Login to the MITN website using your previously registered credentials at http://www.mitn.info.

Locate and enter the Sterling Heights Solicitation you have prepared a bid for.

Click on the “Place Bid” button on the upper right side of the page.

In the “Place a Bid” window, select “Place a new Bid” or “Place a No Bid”

(Depending on your response). Select the “Continue” button .

On the next page, in the “Documents” tab, select “Add File” or “Import

Zip file” (Depending on your file type). Complete all required actions and click the “Next” button.

This will bring you to the “Pricing” tab. There you will see a reminder to “Don’t forget to attach your pricing in the ‘Documents’ section”. Select the “Next” button.

On the following screen, in the “Exceptions” section, select “No” or “Yes”

(depending on your response). In the “Bidder Compliance & Authentication” section, you will enter your full name and password where prompted. Click the

“Submit Bid” button.

In the “Bid Submission Confirmation” window, select “No” or “Yes” (depending on your response).

Finally, the next screen will confirm your bid submission. Here you will receive a confirmation number and will be able to download a PDF version of the confirmation for your records.

Important: The mitn.info system locks at 2:30 pm (Sterling Heights, Michigan Time) on the due date, and no bids / proposals can be downloaded after that time. No exceptions.

Bids / proposals must be downloaded and accepted by the mitn.info downloading portal before 2:30 pm. Do not wait until the last minute to submit your bid / proposal, internet connections, computer systems failures on the submitter’s part could cause a bid /

Official bid specifications are available only at www.mitn.info. Page 7 of 23 proposal to be denied from downloading into mitn.info system. The system locks at 2:30 p.m. Late bids / proposals will not be considered.

If you have questions with the electronic bid submission procedures, please contact the MITN Vendor Support Department at (800) 835-4603, option #2 or email:

e-procurementsupport@bidnet.com

The City of Sterling Heights officially distributes bid and RFP documents through the Michigan Inter-governmental Trade Network (MITN). Copies of bid and RFP documents obtained from any other source are not considered official copies. Bids or notification of bids issued by members of MITN are to be posted, in whole or in part, ONLY on the MITN system. Any other use is prohibited. Only those vendors who obtain bid documents from the MITN system are guaranteed access to receive addendum information, if such information is issued. The City of Sterling Heights cannot guarantee the accuracy of any information not obtained from the MITN website and is not responsible for any errors contained by information received from alternate sources.

The City reserves the right, at its sole discretion, to allow a bidder to resubmit a copy of a bid that was otherwise submitted via the mitn.info system before the bid due date and time, when the bid document submitted via the mitn.info system is corrupt or otherwise not readable / downloadable by the City, and when in the opinion of the City, the fault was not that of the bidder.

If you received this document from a source other than the sources indicated, please notify us. It is recommended that all vendors register on the MITN website at www.mitn.info to obtain an official copy. All future bids, proposals, quotes and any addenda and tabulations will be posted on the MITN website.

BID BOND SUBMITTAL: Please refer to the specifications and forms for bid bond requirements and additional information. When bid bonds are required, all bidders must submit a photocopy of the Bid Bond (surety, cashier check, certified check) as part of the electronic bid submission. The photocopy must be of sufficient resolution to show a valid stamp, seal, signatures, names, dates, etc. The original Bid Bond must be provided upon request of the City. Failure to submit the original Bid Bond, upon request by the City, may result in the bid being deemed unresponsive and the bid rejected without further evaluation.

PUBLIC BID OPENING: A public bid opening will be accessible 30 minutes after the posted due date and time via three simultaneous formats:

1. Microsoft Teams live stream - Join the meeting here

2. Conference call, participants must call 586-446-2663, (enter Conference ID Code

4462740 when prompted).

3. In person at the City of Sterling Heights City Council Chambers located at: 40555

Utica Road, Sterling Heights MI, 48313.

A Purchasing Department representative will read the bids / name of firms submitting proposals as they are downloaded and made available..

mailto:e-procurementsupport@bidnet.com https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODVkMDYwZjAtZjIyOS00MDE3LTk3OTYtZWVjOGJkNjU5ZjI1%40thread.v2/0?context=%7b%22Tid%22%3a%22b4d6f201-96e3-4465-b7a5-0a89b7d16abb%22%2c%22Oid%22%3a%22c409637a-761b-428b-b134-24fd1a9caff3%22%7d

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IV. INSURANCE REQUIREMENTS

The Contractor, and any and all of their subcontractors, shall not commence work under this contract until required insurance within this contract has been obtained and shall keep such insurance in force during the entire life of this contract. All insurance coverages shall be with insurance carriers licensed and admitted to do business in the State of Michigan and acceptable to the City of Sterling Heights. The requirements below should not be interpreted to limit the liability of the Contractor. If any insurance is written with a deductible or self-insured retention, the Contractor shall be solely responsible for said deductible or self-insured retention. The purchase of insurance and the furnishing of a certificate of insurance shall not be a satisfaction of the Contractor's indemnification to the City of Sterling Heights.

The Contractor is responsible to meet all MIOSHA requirements for on-the-job safety.

The Contractor shall procure and maintain during the life of this contract the following coverages:

Workers Compensation Insurance including Employers Liability Coverage, in accordance with all applicable Statutes of the State of Michigan.

Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less than $1,000,000.00 per occurrence and aggregate, Personal Injury, Bodily Injury and Property Damage. Coverage shall include the following extensions:

(1) Contractual Liability Coverage

(2) Products and Completed Operations Coverage.

(3) Independent Contractors Coverage.

(4) Broad Form General Liability Extensions.

(5) Explosion, Collapse, and Underground, if applicable.

Automobile Liability including Michigan No-Fault Coverages, with limits of liability of not less than $1,000,000.00 per occurrence combined single limit Bodily Injury and Property Damage. Coverage shall include all owned vehicles, all non-owned vehicles and all hired vehicles.

Commercial General Liability and Automobile Liability limits may be obtained by using an Excess/Umbrella Liability policy in addition to the primary liability policy(ies). If coverage limits are satisfied by an Excess and/or Umbrella policy, coverage must follow form of the primary liability policy(ies), including but not limited to additional insured and primary/non-contributory coverage.

Additional Insured: Following the official award of bid by City Council, the Commercial General Liability Insurance as described above shall include an Additional Insured endorsement as follows:

"The City of Sterling Heights, including all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and board members, including employees and volunteers thereof. It is understood and agreed by naming the City of Sterling Heights as additional insured, coverage

Official bid specifications are available only at www.mitn.info. Page 9 of 23 afforded is considered to be primary and any other insurance the City of Sterling Heights may have in effect shall be considered secondary and/or excess."

Cancellation Notice: Policies as described above, shall include an endorsement stating the following: It is understood and agreed thirty (30) days, ten (10) days for non-payment of premium, Advance Written Notice of Cancellation or Non-Renewal shall be sent to the Certificate Holder:

City of Sterling Heights Reference: Bid ITB-SH26-031 Purchasing Manager

40555 Utica Road Sterling Heights, MI 48313

Proof of Insurance Coverage: The contractor shall provide the City of Sterling Heights at the time the contracts are returned by him/her for execution a Certificate of Insurance as well as the required endorsements. In lieu of required endorsements, if applicable, a copy of the policy sections where coverage is provided for additional insured and cancellation notice would be acceptable. Copies or certified copies of all policies mentioned above shall be furnished, if so requested.

If any of the above coverages expire during the term of this Contract, the Contractor shall deliver renewal certificates, endorsements and/or policies to the City of Sterling Heights at least ten (10) days prior to the expiration date.

If the required insurance (with the exception of the Additional Insured endorsement) is already in place, please include a copy of the Certificate of Liability Insurance with your bid. However, if required insurance is not already in place when submitting bid, contractors shall include a letter from their insurance agent indicating that they will be able to secure a Certificate of Liability Insurance upon award of the contract.

Please label that letter Exhibit A.

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V. BOND REQUIREMENTS

Bid Bond

Bids must be accompanied by a Bid Bond, Bank Issued Money Order, or Cashier's Check in the amount of five percent (5%) of the total bid which will be returned to the unsuccessful bidders after the award of the bid. The Bid Bond submitted by the successful bidder will be returned upon receipt of the required Performance Bond. No bid shall be considered unless it is accompanied by the required guaranty. Corporate checks will not be accepted as bid security.

Performance Bond (Surety or Cash Performance Bond)

Surety Performance Bond - The Contractor whose bid is accepted shall furnish a performance bond at their own expense with a company acceptable to the City in the full amount of the award. The Performance Bond shall serve as security for the faithful performance of this Contract including any maintenance or warranty provisions and for the payment of all persons performing labor or furnishing materials in connection with this Contract. Premiums for the Performance Bond shall be paid by the Contractor. If at any time the City shall be dissatisfied with any surety or surety bond or Performance Bond, or if for any other reason such bond shall cease to be adequate security for the City, the Contractor shall within ten (10) days after notice from the City to do so, substitute an acceptable bond in performance and sum and signed by other sureties which are acceptable to the City. The premiums on such substitute bond shall be paid by the Contractor. The Performance Bond shall remain in full force and effect during the life of the Contract and during the term of any warranty or maintenance required by the specifications.

Cash Performance Bond - Contractor shall be allowed to provide a cash performance bond in lieu of the surety performance bond listed above.

The City reserves the right to proportionately reduce the amount of the Performance Bond if a split award is made.

The Contractor may not commence work and bid bonds or checks will not be returned until the performance bond has been received and approved by the City.

All bidders shall include a letter from their bonding agent indicating that upon award of the contract, they will be able to secure a Performance Bond.

Please label that letter Exhibit B.

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VI. SPECIFICATIONS

The City of Sterling Heights is seeking sealed bids from qualified vendors to provide MATERIALS, REMOVAL, AND INSTALLATION SERVICES FOR FENCING to the City on an as-needed basis. The City currently anticipates several projects within the City. In addition, the City would like to establish a Contractor(s) who can respond to other fencing projects as they arise during the year on a routine basis or for emergency events. It is the intent of this solicitation to secure a source for the City of Sterling Heights for a period of two (2) years with two (2) one (1) year renewal options, at the mutual agreement of both parties.

GENERAL SPECIFICATIONS

It will be the responsibility of the Contractor to furnish all services, labor, materials, equipment, tools, insurance, permits, and fees (if any) necessary to render the services according to the scope of services set forth by the City.

Pricing Pricing shall include materials, delivery and installation. Product shall be FOB point delivered without additional freight charges. Upon completion of each individual project, the Contractor shall submit to the City a detailed invoice to include all itemized materials, work performed and labor hours used to complete the project.

Quotations When a written quote is requested, the Contractor shall submit to the representative of the department requesting, a detailed written estimate of the proposed services prior to any work being performed by the Contractor.

• Written quotes shall be submitted within three (3) days of the initial request by the City. The Contractor shall submit an itemized not-to-exceed price, giving a full description of the project for each project covered by this contract.

• Written quotes shall list the location name and address. The project estimate shall list each and every item per bid specifications, i.e., bid items and quantity, all hardware items used, and labor. Each quote shall be submitted with a clear sketch or drawing indicating work being quoted showing distance, and direction and swing of any gates (if applicable).

Materials All supplies, materials, and equipment used in the performance of this Contract shall be of the type and quality used in commercial fence replacement services and shall be maintained in good operating condition at all times.

Materials anticipated for projects are listed in detail on the Bid Form.

Post spacing shall be spaced a maximum of 10’0” on center (o.c.). Terminal spans may be less, to a minimum of 7’0” in order to adjust line spans or even footage.

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Post Settings – All fence posts shall be set in concrete with no filler added. Concrete holding each post shall be crowned away from post to shed water. Concrete shall be of a commercial grade with a minimum 28-day compressive strength of 2500 psi.

Miscellaneous Fittings - Miscellaneous steel fittings and hardware for use with zinc-coated steel fabric shall be of commercial grade steel or better quality, wrought or cast as appropriate to the article, and sufficient in strength to provide a balanced design when used in conjunction with fabric posts, and wires of the quality specified herein. All steel fittings and hardware shall be protected with a zinc coating applied in conformance with

ASTM A 153.

Electrical Grounds - Electrical grounds shall be constructed at 300-foot intervals and where any power line passes over the fence. The ground shall be installed directly below the point of crossing. The ground shall be accomplished with a copper clad rod 8 feet long and a minimum of 5/8 inch in diameter driven vertically until the top is 6 inches below the ground surface. A No. 6 solid copper conductor shall be clamped to the rod and to the fence in such a manner that each element of the fence is grounded. Installation of the ground rods shall not constitute a pay item and shall be considered incidental to fence construction.

The City reserves the right to purchase any materials for the Contractor to use. The Contractor shall not charge a mark-up fee for material furnished by the City.

Removal of Material The Contractor shall be responsible for removing and disposing any and all existing fencing. Upon removal of existing fencing, the City reserves the option to retain fencing removed by Contractor (per department requesting services).

When removing fence posts, the Contractor shall completely fill and compact post holes with dirt so they are level with the adjacent area. The Contractor shall not fill the post holes with the concrete removed from the old fence posts.

Warranty All work shall conform to all existing governing authorities’ codes and regulations. The work must be accomplished with professional methods and standards of the trade.

Warranty – please indicate any extended warranties on materials and labor. Minimum 1-year warranty required on both materials & labor. The Contractor assumes full responsibility for completion of the services stipulated for fence installation and repair services.

Labor and Installation Working Hours: The normal working hours for this contract shall be from 7:00 a.m. to 6:00 p.m., Monday through Friday, excluding holidays unless otherwise written authorization from the City Representative is given.

The City reserves the right to question any job when the hours performed by the Contractor seem excessive for the work completed.

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The Contractor shall visit job sites and be responsible for all field measurements and aware of job conditions.

Installation shall be in compliance with all requirements and instructions of applicable manufacturer.

Installation shall be done in a neat workman-like manner. The fence shall follow the natural contour of the ground (no gaps under fence) in a straight line from one point (corner) to another unless otherwise noted on the drawing. Fence posts shall be plumb and the top rails shall be attached in a manner that forms a smooth horizontal alignment.

Safety The Contractor shall be responsible for the provision of adequate and proper safety precautions for both the workmen and all persons in and around the work area.

Execution of Work - The Contractor shall be responsible for performing the work necessary to meet all MIOSHA standards and best safety practices. These standards shall be performed in a safe, neat, and high-quality workmanlike manner using only accepted methods in carrying out the work and complying with all federal, state and local laws.

Loss control and safety: The Contractor shall retain control over its employees, agents, servants and subcontractors, as well as control over its invitees, and its activities on and about the subject premises and the manner in which such activities shall be undertaken and to that end, the Contractor shall not be deemed to be an agent of the City.

• Precaution shall be exercised at all times by the Contractor for the protection of all persons, including employees, and property.

• The Contractor shall make special effort to detect hazards and shall take prompt action where loss control/safety measures should reasonably be expected.

• It is agreed that Contractor takes full responsibility for all security measures or controls needed for the safe use of the subject premises and that the City does not represent that the security measures taken by the Contractor are adequate for the purposes intended.

Clean-up All furnishings and equipment shall be placed back in the original locations. All work areas must be returned to original condition.

• Contractor shall clean and remove from the premises, all surplus and discarded materials, rubbish, and temporary structures, and shall restore in an acceptable manner all property, both public and private, which has been damaged during the prosecution of the work, and shall have the work in a neat and presentable condition.

• Note – Any and all debris shall be removed from the premises –construction debris, trash, etc., shall not be left or buried on site.

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Scheduled Projects The Contractor shall respond by telephone to the designated City representative within two (2) business days from the time of initial notification of a new job.

• Upon contact with the appropriate departmental representative, a walk-through of the proposed job site will occur within two (2) business days or as scheduled with the City of Sterling Heights departmental representative.

• Project work shall begin as scheduled with the City departmental representative and shall proceed with satisfactory progress, as determined by the City

Representative, until completion.

• Should the Contractor be unable to comply with the above milestone dates for individual project work, the City may contact and schedule work with another contractor.

Emergencies Should an event occur, resulting in possible harm to any person or City property, the City will be the first priority for any emergency fencing needed. The City Manager will determine what constitutes a disaster. The Contractor must respond to a call for emergency work with two (2) hours.

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VIII. BID FORM

The undersigned hereby declares that the instructions and specifications have been carefully examined and that the MATERIALS, REMOVAL, AND INSTALLATION SERVICES FOR FENCING will be furnished for the prices set forth in this bid. It is understood and agreed that all bids are F.O.B. DESTINATION, that all bid prices shall remain in effect for at least ninety (90) days from the date of the bid opening to allow for the award of the bid. The undersigned bidder further agrees and understands that the City of Sterling Heights reserves the right to reject any and all bids; and the right to waive irregularities in conforming to these specifications. It will be the responsibility of the bidder to conform to these requirements unless deviations have been cited in the bid and our acceptance made on this basis. The contract shall be firm and binding for a period of two

(2) years with two (2) one (1) year renewal options, at the mutual agreement of both parties.

Bid Grand Total A:

Bid Grand Total B:

Bid Grand Total C:

Bid Grand Total D: $

Bid Grand Total (A-D):

I hereby state that I have read, understand and agree to be bound by all the terms of this bid document. The undersigned certifies that he has downloaded all documents/addendums associated with this bid from the MITN website.

Company

Address

City/State/Zip

Representative/Title

Telephone/Fax

Terms

E-Mail Address/Website

Signature/Date

VII. BID FORM - (CONT’D)

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Item Description Unit Unit Cost Est. Qty Total Cost

A. Removal of Materials

1. Remove / dispose existing fence materials – up to 9’ LF $ 1000 $

2. Remove / dispose existing fence materials – over 9’ LF $ 1000 $

A. Total: $

B. Installation of Materials

(fused and bonded vinyl coated black)

1. 4' 2⅜" line post with 12" x 42" foundation

EA $ 100 $

2. 6' 2⅜" line post with 12" x 42" foundation

EA $ 100 $

3. 9’ 2⅜" line post with 12" x 42" foundation

EA $ 100 $

4. Unit cost to replace 1⅝" top rail LF $ 100 $

5. Post Cap EA $ 100 $

6. 4’ - 9 Gauge 2” Mesh Chain Link Fabric

LF $ 1000 $

7. 6’ – 9 Gauge 2” Mesh Chain Link Fabric

LF $ 1000 $

8. 9’ – 9 Gauge 2” Mesh Chain Link Fabric

LF $ 1000 $

B. Total $

C. Installation of Materials (galvanized)

1. 4' 2⅜" line post with 12" x 42" foundation

EA $ 100 $

2. 6' 2⅜" line post with 12" x 42" foundation

EA $ 100 $

3. 9’ 2⅜" line post with 12" x 42" foundation

EA

$ 50 $

4. 6’ Decorative Fence Post with 12” x 42” foundation – 100% galvanized inside and out and powder coated a high gloss black.

EA

$ 20 $

VII. BID FORM - (CONT’D)

Official bid specifications are available only at www.mitn.info. Page 17 of 23

Item Description Unit Unit Cost Est. Qty Total Cost

5. 6’ x 8’ decorative flat square top picket panel – 100% galvanized inside and out and powder coated a high-gloss black. 16 gauge 1” rail with twenty (20) 18 gauge 5/8” pickets. 3-7/8” between pickets.

$ 20 $

6. Unit cost to replace 1⅝" top rail LF $ 100 $

7. Post Cap EA $ 100 $

8. 4’ – 11.5 Gauge 2” Mesh Chain Link Fabric

LF $

1000 $

9. 6’ – 11.5 Gauge 2” Mesh Chain Link Fabric

LF $

1000 $

10. 9’ – 11.5 Gauge 2” Mesh Chain Link Fabric

LF $

250 $

C. Total $

D. Alternate Bids

1. Install bottom tension wire LF $ 1000 $

2. Straighten Existing Posts EA $ 25 $

3. 6’ 4”x4” pressure treated pine post with 12”x42” foundation

EA $ 25 $

4. 6’ Stockade Section (pressure Treated Pine)

EA $ 25 $

5. Re-tie line posts/top/bottom rails EA $ 25 $

6. 6’ Commercial Open Mesh 600 Series Privacy Screening - Black

LF $___________ 500 $_________________

D. Total $__________________

This form must be completed and returned with your bid

Official bid specifications are available only at www.mitn.info. Page 18 of 23

VIII. QUALIFICATION QUESTIONNAIRE

All bidders must complete the following Questionnaire. This information may be presented on another page if desired.

1. Name of Company submitting a bid:

2. Authorized Representative Name/Title:

3. Office Address:

4. Local Telephone/Fax Numbers:

24-Hour/7-Day Emergency Telephone Number:

E-mail address:

Website:

5. State the legal status of the company submitting the bid. A corporation shall provide the state of incorporation, a partnership shall provide the names of all partners:

6. Name of Owner, President, Managing Partner or CEO:

7. Does your business qualify as any of the below designations: Please circle if appropriate.

a. Black Owned

b. Women Owned

c. Veteran Owned

d. People of Color Owned

e. LGBTQ Owned

f. Native/Indigenous Owned

8. Are any of the employees unionized? Please specify which employees are if applicable.

9. Give a brief summary of the history of the business:

10. How many full-time employees? Part time?

11. How long have you been in business of a similar nature for the services contemplated within this bid?

Official bid specifications are available only at www.mitn.info. Page 19 of 23

12. List any licenses / professional certifications of the company or employees assigned to this contract that would be applicable to services contemplated within this bid.

13. How many years’ experience do you have in providing for the services contemplated within this bid? Please list the municipalities, when applicable:

14. How many clients does your company currently serve with the type of work described?

15. Has your company had a similar contract for services terminated for cause within the last three years? If yes, please explain.

16. Please provide information on your hiring practices, employee training and employee safety programs:

17. Provide information relative to the experience and financial capability of your company to carry out the terms of this contract:

18. Do you have any current contracts for similar services in Sterling Heights? If yes, please list location(s):

Questionnaire completed by:

Company Name:

Print Name

Title

Signature

Date:

This form must be completed and returned with your bid.

Official bid specifications are available only at www.mitn.info. Page 20 of 23

IX. HOLD HARMLESS AND INDEMNITY

To the fullest extent permitted by law, the contractor expressly agrees to indemnify and hold the City of Sterling Heights (City), its elected and appointed officials, employees and volunteer and others working on behalf of the City, harmless from and against all loss, cost, expense, damage, liability or claims, whether groundless or not, arising out of the bodily injury, sickness or disease (including death resulting at any time therefrom) which may be sustained or claimed by any person or persons, or the damage or destruction of any property, including the loss of use thereof, based on any act or omission, negligent or otherwise, of contractor or anyone acting in its behalf in connection with or incident to this contract or the work to be performed hereunder, except that the contractor shall not be responsible to the City on indemnity for damages caused by or resulting from the City's sole negligence; and the Contractor shall, at its own cost and expense, defend any such claim and any suit, action, or proceeding which may be commenced hereunder, and the Contractor shall pay any and all judgments which may be recovered in any such suit, action or proceeding, and any and all expense, including, but not limited to, costs, attorneys' fees and settlement expenses which may be incurred therein.

PLEASE PRINT:

Company Name

Authorized Representative

Official bid specifications are available only at www.mitn.info. Page 21 of 23

X. NON-IRAN LINKED BUSINESS CERTIFICATION

Pursuant to Michigan law before accepting any bid or proposal or entering into any contract for goods and services with any prospective Vendor, the Vendor must certify that it is not an "Iran Linked Business".

By signing below, I certify and agree on behalf of myself and the company submitting this proposal the following: (1) that I am duly authorized to legally bind the company submitting this proposal; and (2) that the company submitting this proposal is not an "Iran Linked Business," as that term is defined in Section 2(e) of the Iran Economic Sanctions Act, being Michigan Public Act No. 517 of 2012; and (3) That I and the company submitting this proposal will immediately comply with any further certifications or information submissions requested by the City in this regard."

PLEASE PRINT:

Company Name

Authorized Representative

Official bid specifications are available only at www.mitn.info. Page 22 of 23

XI. REFERENCES

List at least three references with whom you have had similar contracts during the past three years. Include letters of reference when available.

1. Company or City

Contact Name

Telephone Number

E-mail

2. Company or City

3. Company or City

Bidder’s Signature Date

Official bid specifications are available only at www.mitn.info. Page 23 of 23

XII. EQUIPMENT LISTING

List equipment (type, condition, year, owned, leased, borrowed, etc.) to be used in performance of the contract if so awarded. If insufficient space below, list separately and attach to your bid.