Manhole _ Structures Coatings - Cementitious _ Polyurethane.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/bartowfl

City of Bartow, FL

Invitation to Bid

Manhole & Structures Coatings - Cementitious / Polyurethane Project ID: ITB 26-28

RELEASE DATE: August 7, 2026

RESPONSE DEADLINE: September 9, 2026, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

#ITB 26-28

Title: Manhole & Structures Coatings - Cementitious / Polyurethane

Table Of Contents

1. INTRODUCTION AND BACKGROUND INFORMATION

2. INSTRUCTIONS TO BIDDERS - CONSTRUCTION

3. FOR SEALED HARD COPY SUBMISSION ONLY: ADDRESS LABELS

4. SCOPE OF WORK

5. STANDARD TERMS AND GENERAL CONDITIONS

6. PRICING TABLE

7. SPECIAL CONDITIONS

8. VENDOR SUBMITTAL FORMS

SECTION 1: INTRODUCTION AND BACKGROUND INFORMATION

1.1. Purpose of Solicitation

The City of Bartow is seeking bids from qualified and experienced contractors to provide all necessary labor, materials, equipment, supplies, and supervision to complete manhole lining and structural rehabilitation for gravity sewer and stormwater collection systems throughout the City. This work includes the application of cementitious and polyurethane lining technologies to address deficiencies and structural issues commonly found in existing brick and concrete manhole structures.

1.2. City Background Information

A large portion of the City’s gravity sewer and stormwater collection systems consist of brick or concrete structures that exhibit deterioration or structural deficiencies. To address these needs, the City intends to establish an annual contract for manhole lining and structural rehabilitation using current industry-standard methods. Based on field observations of each structure, the City will determine the appropriate lining technology to ensure long-lasting and reliable operation of these critical systems.

SECTION 2: INSTRUCTIONS TO BIDDERS - CONSTRUCTION

2.1. Bid Schedule

ITB-CON Solicitation Issued: August 7, 2026

Question Submission Deadline: September 1, 2026, 4:00pm

Bids Due: September 9, 2026, 2:00pm

In person: 450 N. Wilson Ave., Bartow, FL 33830 or via Teleconference at +1 872-256-4257,,312519811#

2.2. Award

Awards will be made to the two (2) lowest responsive and responsible bidders for all items combined. Additionally, as the best interest of the City may require, the right is reserved to make award(s) by individual item, group of items or to reject all bids or waive any minor irregularities or technicalities in bids received. In determining the lowest responsive and responsible bidder, in addition to price, the following may be considered:

• Vendor’s evaluation – quality of performance on previous projects.

• The ability, capacity, equipment and skill of the bidder to fulfill the contract.

• Whether or not the bidder can fulfill the contract within the time specified, without delay or interference.

• The character, integrity, reputation, judgment, experience and efficiency of the bidder.

• The previous and existing compliance by the bidder with laws and ordinances relating to the contract.

• The sufficiency of the financial resources to fulfill the contract to provide the goods and/or services.

• The quality, availability and adaptability of the suppliers or contractual services to the particular use required.

• The ability of the bidder to provide future maintenance and service, as required or needed.

• The number and scope of conditions attached to the bid.

2.3. Bid Opening

It is the responsibility of the bidder to assure that their bid is delivered or submitted at the proper time and place prior to the bid opening. All bid openings shall be public, following 2:00 pm, on the date specified in the solicitation. Bids which for any reason are not so delivered or submitted electronically through the City’s e-procurement system, will not be considered. Bid Submittals Using

Facsimile or Email Will Not Be Accepted.

Note: In accordance with Florida Statute 119.071, a listing of vendors that provided a bid submittal shall be posted to the City’s e-procurement platform OpenGov.

All bids shall remain exempt from disclosure, including bid amounts, until recommendation of award or 30 days after bid opening, whichever event occurs first. Should the City reject all bids, before the recommendation of award or 30 days after bid opening, and concurrently provide notice of the City’s intent to reissue the bid, the rejected bids will remain exempt from

Florida Statute 119.07 until such time as the City provides notice of recommendation of award of the reissued bid or until the

City withdraws the reissued bid. The bid is not exempt for longer than 12 months after the notice of rejection of all bids.

2.4. Execution of Bid

Bid must contain an original signature of an authorized representative in the space provided on the signature page. Bid must be typed or printed in black ink. Erasable ink is not permitted. Corrections made by the bidder to any bid entry must be initialed by the person who signs the bid.

2.5. Bid Submittals

Submittal may be withdrawn by notifying the City, in writing, at any time prior to the deadline for bid submittal. After the deadline, the bids become a record of the City and will not be returned to the Contractor unless the bid is cancelled. It is the responsibility of the

Contractor to make a written request for return of the Bid Submittal after notification of cancellation. Absent this written request, the

City shall destroy the submittal. Negligence on the part of the Contractor in preparing their Bid Submittal confers no right of withdrawal or modification of their Bid Submittal after such Bid Submittal has been opened by City Staff at the appointed time and place. Bid Submittals and any bid security shall be in force for a period of not less than ninety (90) calendar days after the bid opening time.

At the time and place specified for the opening of Bid Submittals (see above), every Bid Submittal properly delivered within the time specified for receiving Bid Submittals will be opened and publicly read aloud, irrespective of any irregularities found therein. Bidders and other people interested may be present or represented.

2.6. Bid Submittal -Exhibits & Forms

Supplementary Conditions, Special Conditions, Plans, Drawings, Instructions to Bidders, the Conditions of the Contract, Exhibits, the

Bid Submittal, Technical Specifications, any resulting addenda issued, and the Contract together therein identified constitute the entire

“bid package” and upon award shall constitute the Contract Documents concerning this present bid matter.

The following documents, collectively, comprise the “Bid Submittal” which, when tendered, on or before the Bid due date and time, must include:

• Bid Sheet(s) o Bid pricing must be submitted through the City’s e-procurement system, OpenGov. A printed copy may also be included with the physical bid submission, if applicable. Contractors shall not deviate from the Pricing Table unless expressly authorized by the City of Bartow Procurement Contact. Any unauthorized deviation from the provided Pricing Table may result in the bid being deemed non-responsive.

• With the signature of an authorized representative of the company or their designee, all information requested below shall be uploaded and submitted with your bid in accordance with the requirements of this bid/project (Contractors are to

Refer to Section 8: Vendor Submittal Forms):

o Bidder Incorporation Information o Reference Form o Acknowledgement Form o Exhibit I – Bid Bond, when applicable o Exhibit IV – Non-Collusion Affidavit of Prime Bidder.

o Exhibit VI – Affidavit of Percentage of Work (this requirement does not include o Exhibit VI-A – Subcontractor List o Exhibit VI-B – Good Faith Effort Documentation).

o Exhibit VII – Trench Safety Act Compliance o Exhibit VIII – Equal Employment Opportunity o Exhibit IX – Drug-Free Workplace Form o Exhibit X – Safety Requirements/Regulations o Exhibit XVIII – Certificate of Compliance o Exhibit XIX – Affidavit Certification Immigration Laws o Exhibit XX – Contractor Certification regarding Scrutinized Companies List o Exhibit XXI – Certification Regarding Debarment, Suspension, Proposed Debarment, and other Responsibility Matters o Exhibit XXII – Appendix A, 44 C.F.R. Part 18 – Certification Regarding Lobbying o Exhibit XXIII – Employment Eligibility Verification (E-Verify) Certification o Exhibit XXIV – Sworn Statement of Public Entity Crimes o Exhibit XXV – Affidavit Regarding the Use of Coercion for Labor or Services o All additional information requested as a “must” item in any Addendum.

o All corrections made by the Bidder to the Bid Sheets and Acknowledgement Form should be acknowledged by written initials of the authorized representative signing the Bid Submittal or their designee. Should a price correction not be acknowledged, the lowest price will prevail.

2.7. Requested Information by the City (Post Submittal/ Pre-Award)

All additional requested information and Exhibits must be submitted within a reasonable period of time if chosen as the apparent low, responsive and responsible bidder during the Bid Analysis phase. These items include:

• Exhibit II, Public Performance Bond

• Exhibit III, Payment of Bond

• Exhibit V, Non-Collusion Affidavit of Subcontractor

Upon Execution of a Contract (Post Notice to Proceed Forms, when or if applicable):

• Exhibit XI, Application for Payment

• Exhibit XII, Contractor Certification of Disbursement

• Exhibit XIII, Certification of Substantial Completion

• Exhibit XIV, Certification of Final Completion

• Exhibit XV, Materials & Equipment Stored On-site

• Exhibit XVI, Allowance Authorization Release (AAR)

• Exhibit XVII, Change Order

• Sales Tax Saving Form

2.8. F.O.B Destination

All prices covered by this bid/contract will be inclusive of all cost to the jobsite within the City of Bartow, Florida.

2.9. Packaging

All containers shall be suitable for storage or shipment, and all prices should include standard commercial packaging.

2.10. Taxes

No taxes shall be included in any bid price. The City of Bartow is exempt from state and federal sales use and excise tax. If sales taxes are applicable due to third party purchasing, nothing herein shall prohibit the City from deleting line items and purchasing said items directly from a supplier if it is determined that there are sufficient sales tax savings to make purchasing by the City practical.

2.11. Prices

Unless otherwise specified, all prices and/or discounts shall be firm for the duration of the original contract/purchase order. In the event of price decreases the City of Bartow shall be given full proportionate benefits immediately at any time during the contract period.

2.12. Bid Price Increases

The City of Bartow depending on the budget for said FY may allow for a Consumer Price Index (CPI) increase after the initial term of the original bid/contract upon request from the vendor. The CPI shall be in accordance with the Bureau of Labor Statistics (BLS) https://www.bls.gov/cpi/.

1. If the BLS increase doesn’t meet the needs of the awardee, and the awardee cannot honor the prices submitted they must notify the City within sixty (60) days prior to the end of the term/ service year period, then the City will not exercise the renewal options and will rebid for said needs to allow bidders the opportunity to update pricing based upon the current economy.

2. This doesn’t guarantee award of the new bid to the current vendor as bids are awarded based on the overall lowest responsive and responsible bidder meeting bid requirements for that specific bid.

2.13. Bid Term

Annual Bids: shall be for a period of one (1) year from the date of bid award with options to automatically renew for two (2), one (1) year terms following the initial term unless otherwise terminated in accordance with the termination clauses provided herein. The City and/or Awardee may opt out of such renewal option(s) with written notice provided to the appropriate party within sixty days (60) prior to the end of a service year period.

2.14. Bid Extension

Annual Bids: If the City provides notice to the Vendor at least 30 days prior to the end date (Termination Date) that it has not put in place a new bid for the goods, then this Bid shall remain in effect on a month-to-month basis until terminated by written notice from the City Purchasing Department to the Vendor, but not longer than four (4) months following the termination date.

2.15. Invoices

Any invoices at higher prices than the contract price shall be held until proper credit memorandums have been received. Any applicable cash discounts that apply as the result of this contract shall be taken even though the allowable time has elapsed due to the time awaiting credit memorandums. All original invoices shall be mailed to the City of Bartow, Finance Department at 450 N.

Wilson Ave., Bartow, FL 33830 or they may be emailed to: cbrown.finance@cityofbartow.net. The bidder shall include the bid number and/or the purchase order number on all invoices. By submitting an invoice, Bidder’s Project Manager or any authorized officer is attesting to the correctness and accuracy of all charges. Invoices will be processed for payment when approved by the appropriate User Division/ Department. The City’s payment of an invoice shall not constitute evidence of the City’s acceptance of the

Bidders performance of the Service or the City’s acceptance of any work

2.16. Discounts

Bidders may offer a cash discount for prompt payment (within 30 days); however, such discounts shall not be considered in determining the lowest net cost for bid evaluation purposes. Bidders are encouraged to reflect cash discounts in the prices quoted.

2.17. Manufacturer's Name

Any manufacturer’s name, trade name, brand name, information and catalog numbers used herein are for proposes of description and establishing general quality levels. References are not intended to be restrictive of any products that manufacturer may offer. The https://www.bls.gov/cpi/ mailto:cbrown.finance@cityofbartow.net determination as to whether any alternate product or service is equal shall be made by the city of Bartow and such determination shall be final and binding among all bidders.

2.18. Safety Requirements / Regulations

All Bidders are required to submit with their Bid Submittal, Exhibit X, Safety Requirements/Regulations which states that if the firm falls under the Occupational Health and Safety Administration (OSHA) Regulations, as interpreted by OSHA, the successful contractor will be able to provide, at the request of the City, a copy of their OSHA 300 Log for the past three (3) years, a copy of the

Workers Compensation Modification Rate; a copy of the Contractor’s Safety and Health Program, and a copy of the Contractor’s

Drug Free Workplace Program. Any questions regarding compliance with this provision shall be directed to The City of Bartow.

The Bidder is hereby notified that if awarded the bid and it involves work such as maintenance, repair, turnaround, renovation, construction or engineering on chlorine disinfection facilities or other covered process(es) must be able to provide, at the request of the City, the following items for review: OSHA 300 Log for past five (5) years, current safety program, training program and experience with other related processes. Documented evidence showing compliance with confined space entry, lockout/tagout, emergency response and safe work is required. All contract workers must comply with the facility’s safe work practices and controls outlined in the facility safety manual and operating procedures.

The Bidder is hereby notified that if awarded the bid they shall be responsible for maintenance of traffic within the limits of the project for the duration of the construction period, including any temporary suspensions of the Work. The Contractor shall construct and maintain detours and provide facilities for access to residences, businesses, etc., along the project. The contractor shall furnish, install and maintain traffic control and safety devices during construction, furnish and install work zone pavement markings for maintenance of traffic in construction areas, and provide any other special requirements for safe and expeditious movement of traffic specified on the plans. Maintenance of Traffic includes all facilities, devices and operations as required for safety and convenience of the public within the work zone. Refer to Florida Department of Transportation’s (FDOT) latest edition of the Standard Specifications for Road and Bridge Construction and the latest version of the Manual on Uniform Traffic Control Devices (MUTCD) for the minimum national standard for traffic control for highway construction, maintenance, and utility operation.

2.19. Toxic Substances

Chapter 442 of the Florida Statue states that manufacturers, importers or distributors of any toxic substance shall prepare and provide each direct purchaser of such toxic substance with Material Safety Data Sheet(s), herein referred to as MSDS, which to the best of the manufacturer’s, importer’s or distributor’s knowledge, is current, accurate and complete based on information then reasonably available to the manufacturer, importer or distributor. Upon notification of a new or revised MSDS the manufacturer, importer or distributor, on a timely basis not to exceed three (3) months after notification, shall provide the City with the revised information as it becomes available to the manufacturer, importer or distributor.

Failure to provide the MSDS, when applicable, shall be cause for rejection of bid.

2.20. Liquidated Damages

Bidders are hereby advised that if the Contract documents so indicate, a reasonable amount for liquidated damages may be assessed for Contractor’s failure to meet stated specifications, schedule, or other relevant issues as determined by the City. Information regarding the composition of liquidated damages can be found in the Supplementary Conditions. Liquidated damages are not intended as a penalty.

2.21. Specifications

Any deviations from bid specifications indicated herein shall be clearly stated, otherwise it shall be considered that items offered are in strict compliance with specifications, and the successful bidder shall be held responsible. Deviations shall be explained in detail.

2.22. Standard Basis for Bidding

Where a particular system, product or material is specified by name, it shall be considered as a standard basis for bidding and as the most satisfactory for its particular purpose. Where two or more products, materials or manufacturers are specified by name, each shall be considered as a predetermined equal and acceptable for its particular purpose; and the bidder may use any of the listed items within their bid.

2.23. Recommendations of Award

A bid may be recommended for award by the Financial Services Manger to the lowest responsive and responsible Bidder, provided that Bidder’s bid submittal is considered (within the sole discretion of said Manager) reasonable, in the best interest of City to recommend, and no bid protest has been filed. Unless otherwise noted, the basis of recommendation will either be the Base Bid, the

Base Bid plus all alternates or any combination thereof, whichever is in the best interest of the City or may be determined by the availability of funds. Should the basis of award be the Base Bid plus selected alternates, the priority of the selection of those alternates will be set forth in the Supplementary Conditions, if applicable.

The successful Bidder to whom a bid is recommended for award will be so notified by City staff. The Financial Services Manager, however, at their sole discretion, reserves the right to reject any and all bid submittals or to waive any informality concerning the bid submittal whenever such rejection or waiver is in the best interest of the City. The Financial Services Manager, likewise, reserves the right to reject the bid submittal of any Bidder who has previously failed to perform properly or to complete on time, contracts of a similar nature; or who is not in a position to perform the contract; or who has habitually and without just cause neglected the payment of bills or otherwise disregarded its obligations to subcontractors, materialmen or employees.

2.24. Approval of Contract

The recommended Bidder will be required to execute the contract documents as outlined in the bid package including, the Public

Construction Bond, all signed exhibits and other required information stated in the supplemental conditions or any addendums. The executed documents should be returned to Procurement within 10 working days of the documents being sent by Procurement to the

Bidder for execution. After the executed documents are received back by Procurement, they will be given to the City Legal

Department for approval to be added to a Board agenda for Board approval and execution by the City Commission for contracts over

100,000.00, if the project was not specifically listed in the approved fiscal year’s budget. If the project was listed it shall be executed by the City Manager.

All contracts are subject to final approval of the City of Bartow Board of City Commissioners or City Manager. Persons or firms which incur expenses or change positions in anticipation of a contract prior to the City’s approval do so at their own risk.

2.25. Security Forfeiture

If after Bidder’s receipt of a notice of recommendation for award the successful Bidder refuses or otherwise neglects to execute and deliver the required Contract documents, including the Public Construction Bond, all signed exhibits, required insurance documents and other required information stated in the supplemental conditions or addendums within a reasonable time, the amount of the

Bidder’s bid security (Bid Bond) may be forfeited and the award rescinded if such action is deemed to be in the best interests of the

City. The Financial Services Manager will make the determination of “a reasonable time”. It is recommended that the executed contract documents be returned to Procurement within 10 working days of the documents being sent by Procurement to the recommended Bidder for execution. No plea of mistake in the bid or misunderstanding of the conditions of forfeiture shall be available to the Bidder for the recovery of their bid security or as a defense to any action based upon the neglect or refusal to execute the required agreement or furnish the required bonds and insurance certification.

2.26. Performance

Efficient service is essential to this contract. Therefore, if determined that the holder of the bid is unable to meet delivery within a reasonable amount of time it may become necessary to make procurement from other bidders or suppliers. This shall be determined by the City of Bartow.

2.27. Conflict of Interest

All bidders must disclose, with their bid, the name of any officer, department head or agent who is also an employee of the City or any of their agencies. Furthermore, all bidders must disclose the name of any City employee who owns, directly or indirectly, any interest of any amount in the bidder’s firms or any of their branches. Award of this bid shall be subject to the provisions of Chapter 112, Florida Statutes.

2.28. Samples

Samples of items, when called for, must be furnished free of expense and may, upon request, be returned at the bidder’s expense. Each individual sample must be labeled with bidder’s name, manufacturer’s brand name and number, bid number and item reference.

Samples of successful bidder’s items may remain on file with the Procurement Department for the term of the contract. Request for return of samples shall be accompanied by instructions, which include shipping authorization and name of carrier, and must be received within ninety (90) days after bid opening date. If instructions are not received within this time, the Procurement Department shall dispose of the samples.

2.29. Inspection, Acceptance and Title

Inspection and acceptance will be at the designated facility unless otherwise indicated. Title and risk of loss or damage to all items shall be the responsibility of the contract supplier until accepted by the City, unless loss or damage results from negligence by the

City.

2.30. Drug-free Workplace

This form shall be included with your bid.

2.31. Bid Protest

Any bidder desiring to file a bid protest, with respect to a recommended award of any bid, shall do so by filing a written protest. The written protest must be in possession of the Procurement Department within three (3) working days of the Notice of Recommended

Award posting date. All bidders who bid will be sent a Notice of Recommended Award, unless only one bid is received. A copy of the bid protest procedures may be obtained from the City of Bartow’s website: https://www.cityofbartow.net/431/Protest-Procedures.

“Failure to Follow Bid Protest Procedure Requirements Within the Time Frames Prescribed Herein as Established by the City of Bartow, Florida Shall Constitute a Waiver of Your Protest and Any Resulting Claim.”

2.32. Code of Ethics

If any bidder violates or is a party to a violation of the code of ethics of the City of Bartow or the State of Florida, with respect to this bid, such bidder may be disqualified from performing the work described in this bid or from furnishing the goods or services for which the bid is submitted and shall be further disqualified from bidding on any future bids for work, goods, or services for the City.

2.33. Attorney's-in-fact

Attorneys-in-fact who sign bonds or other surety instruments must attach with each bond or surety instrument an effective and certified power of attorney.

2.34. Bonds

The Bid Bond and Public Construction or Performance Bond & Payment Bond shall be executed by a surety authorized to do business in the State of Florida and as named in the current list of “Companies Holding Certificates of Authority as Acceptable Sureties on

Federal Bonds and as Acceptable Reinsuring Companies” as published in Circular 570 (amended) by the Audit Staff, Bureau of

Government Financial Operations, U.S. Treasury Department and A.M. Best rated A VIII or better. All bonds signed by an agent must be accompanied by a certified copy of authority to act and indicate that they are licensed to do business in the State of Florida.

• Bid Bond: A Bid Bond is required to be submitted with all construction bids in excess of $150,000.00 in an amount not exceed five percent (5%) of the preliminary estimate of the cost of the work (amount bid). Unsuccessful bidders will be entitled to return of surety. A successful bidder may forfeit any surety required upon failure on their part to enter into a contract within the specified time after the award. (NOT APPLICABLE FOR THIS PROJECT)

• Performance Bond & Payment Bond: A Public Construction or Performance and Payment Bond will be required on all construction contracts when the price exceeds $250,000. A surety bond shall be required of the successful bidder in an amount equal to the awarded contract price and, if called out in the contract, the allowance amount; and shall be submitted to Procurement along with the executed contract documents as outlined under Instructions to Bidders, Approval of Contract. (WILL BE

REQUIRED ON A PER PROJECT BASIS BASED ON THE ABOVE LANGUAGE)

https://www.cityofbartow.net/431/Protest-Procedures

The City may choose, in its discretion and applicable only to multiyear maintenance contracts, to allow for incremental annual contract bonds that cumulatively total the full, awarded, multiyear contract price.

2.35. Coordination

The Contractor shall notify all utilities, transportation department, etc., in writing, with a copy to the Public Works Department before construction is started and shall coordinate his Work with them. The Contractor shall cooperate with the owners of any underground or overhead utility lines in their removal, construction and rearrangement operations in order that services rendered by these parties will not be unnecessarily interrupted.

The Contractor shall arrange his Work and dispose of his materials so as to not interfere with the operation of other Contractors engaged upon adjacent work and to join his Work to that of others in a proper manner and to perform his Work in the proper sequence in relation to that of other Contractors all as may be directed by the Public Works Department Head. Each Contractor shall be responsible for any damage done by him or his agents to the work performed by another Contractor.

The Contractor shall contact the City of Bartow Public Works and the Florida Department of Transportation, as applicable, to verify and obtain the location of any and all traffic conduits, loops, and street light underground services.

2.36. Compliance with Federal Laws, Regulations and Executive Orders

Bidders are required to comply with all provisions of federal, state, county and city local laws, ordinances, rules and regulations that are applicable to the services being offered in the bid. Lack of knowledge of the Bidder shall in no way be a cause for relief from responsibility.

The Bidder shall familiarize itself and comply with all Federal, State, County and City laws, codes, ordinances or regulations controlling the action or operation of those engaged in the Work, or affecting materials or methods used, and govern itself in accordance with them. If the Bidder observes that there are conflicts between the Drawings and Specifications or between any other documents, they shall promptly notify the City in writing. Failure of the Bidder to notify the City of these variances shall not provide relief for compliance to the document as may be interpreted by the City. The Bidder shall hold harmless, to the fullest extent permitted by Florida Law, the City and all of its officers, agents or servants against any claims or liability arising from, or based upon the violations of any such laws, by-laws, ordinances, regulations, orders or decrees, whether by itself or their employees.

2.37. Debarred or Suspended

The bidder or proposer certifies, by submission of a response to this solicitation, that neither it nor its principals and subcontractors are presently debarred or suspended by any Federal department or agency.

2.38. Employees of Contractor

Employees of the Contractor shall at all times be under its sole direction and not be an employee or agent of the City. The Contractor shall supply competent employees. The City may require the Contractor to remove an employee or subcontractor it deems careless, incompetent, insubordinate or otherwise objectionable without any cost to the City or without any increase in Contract Price.

Contractor shall be responsible to the City for the acts and omissions of all employees working under its directions whether or not the actions taken go beyond the normal scope of employment.

2.39. Examination of Bid Documents and Site

The Contractor assumes responsibility to examine the site of the Work and become familiar with the form of Submittal, Drawings, Specifications, any Addenda issued thereto and all other forms of Contractual Documents pertaining to the proposed Work. The submission of the bid shall be sufficient to establish the presumption that the Contractor has investigated the site of the Work and is satisfied as to all conditions to be encountered, the character, quantity and quality of the work to be performed and materials furnished in the completion thereof. No pleas of ignorance of conditions or difficulties that may be encountered in the execution of the Work pursuant to this bid package as a result of failure to make necessary and reasonable examinations and investigations will be accepted as an excuse for any failure or omission on the part of the successful Bidder to fulfill, in every detail, all of the requirements of the

Contract Documents; nor will they be accepted as a basis for any claims whatsoever for extra compensation or for any extension of time. Prior to the time specified for receiving bid submittals any interpretation or modifications of the proposed Contract documents will be made only by Addendum. The City will send a courtesy notification when addenda are issued to each person to whom attended a mandatory or non-mandatory pre-bid meeting, if applicable; and/or submitted Bidder Registration. It is the sole responsibility of the

Bidders to check the City’s website at https://www.cityofbartow.net/bids.aspx and/or OpenGov to ensure that all available information, addenda, has been received prior to submitting a bid. The City shall not be responsible for oral instructions.

2.40. Expenses

Neither the City nor its representatives shall be liable for any expenses incurred in connection with the preparation of a response to this bid. All expenses in the preparation of this bid are the sole responsibility of the Proposer. All Submittals should be prepared to provide a straightforward and concise description of the respondents’ qualifications and ability to meet the requirements of the bid.

2.41. Materials and Construction

All material, equipment and construction furnished shall be new and shall be of good quality, workmanship and material. If silent in specifications, then the most acceptable industry-standard product shall be furnished and installed.

2.42. Florida Trench Safety Act Compliance

In the event this contract requires trench excavation, the requirement of Fla. Stat. 553.60, et seq., shall be adhered to by all

Contractors. Every Contractor shall provide a certification on the form provided and other required documentation.

2.43. Women/Minority Business Enterprises Outreach (W/MBEs)

The City hereby notifies all Bidders that W/MBE’s are to be afforded a full opportunity to participate in any bid by the City and will not be subject to discrimination on the basis of race, color, sex or national origin. The City asks that Bidders make good faith efforts to use qualified W/MBE subcontractors in preparing their bid. The W/MBE’s must be identified as such on the subcontractors list. If a

Bidder makes a good faith effort to find and utilize qualified W/MBE subcontractors, but is not successful, they have fulfilled the

Good Faith Effort required. Good Faith Effort shall be described as the effort put forth by bidders on construction bids to solicit prices from women/ minority contractors.

2.44. Non-Exclusivity Contract

Contractor agrees and understands that the contract shall not be construed as an exclusive arrangement and further agrees that the City may, at any time, secure similar or identical services from another vendor at the City’s sole option.

2.45. Unit Prices

Unless otherwise stated in this document unit prices will be utilized to adjust the total compensation due the successful Bidder based on actual quantities provided as part of the Work and verified by the City. Significant changes in quantities, including deletion of any particular item are possible. Negotiation of unit prices shall not be allowed except under conditions of Force Majeure, where those conditions are sufficiently documented to the full satisfaction of the City. No other claim to negotiate unit prices will be considered.

2.46. Substitution of Personnel

It is the intention of the City that the Contractor’s personnel proposed for the contract will be available for the contract term. In the event the Contractor wishes to substitute personnel, he shall propose personnel of equal or higher qualifications and all replacement personnel are subject to City approval. In the event substitute personnel are not satisfactory to the City and the matter cannot be resolved to the satisfaction of the City, the City reserves the right to cancel the Contract for cause.

2.47. Use of Florida Lumber, Timber and Other Forest Products

In accordance with Florida Statute 255.20 (3), the City specifies that lumber, timber, and other forest products used for this project shall be produced and manufactured in the state of Florida if such products are available and their price, fitness, and quality are equal.

This requirement does not apply to plywood specified for monolithic concrete forms, if the structural or service requirements for timber for a particular job cannot be supplied by native species, or if the construction is financed in whole or in part from federal funds with the requirement that there be no restrictions as to species or place of manufacture. The Bidder affirms by submitting a bid response to this solicitation that they will comply with section 255.20 (3) Florida Statutes.

2.48. Preconstruction Conference

https://www.cityofbartow.net/bids.aspx

After the Commission Board and/or City Manager has approved the Bidder’s executed contract and prior to the start of construction, a joint meeting may be held with representatives of the successful Bidder, the City and other invited parties or government agencies which may be affected by or have jurisdiction over the Work.

2.49. Placing of Orders

The award of this bid does not constitute an order. Before shipments or service is provided, the contractor shall receive a signed

Purchase Order or Purchase Order number. In some cases, contractors shall be issued blanket orders. In this case shipments shall be specified on the order.

SECTION 3: FOR SEALED HARD COPY SUBMISSION ONLY: ADDRESS LABELS

All bids shall be securely sealed in an envelope and clearly marked on the outside with:

• Company/ Bidder’s Name,

• Company Address,

• The Bid Number & Title,

• Due Date & Time, and

• Attention: Procurement Department

“An address label has been provided for your use below. The City of Bartow will not be responsible for bids opened prior to the specified time due to envelopes that are improperly addressed or not marked as instructed in this notice.”

NAME OF COMPANY: ___________________________________________________

COMPANY ADDRESS: _______________________________________________

CITY: _____________________________ STATE: ____________ ZIP CODE: _____________

BID NUMBER & TITLE: ITB 26-28, Manhole & Structures Coatings - Cementitious / Polyurethane

BIDS ARE DUE PRIOR BY 2:00 PM (EDT) ON, Wednesday, September 9, 2026

DELIVER TO: CITY OF BARTOW, PROCUREMENT DEPARTMENT

450 N. WILSON AVE.

BARTOW, FL 33830

It is recommended that the above label is taped onto the outside of the envelope that contains the bid documents.

Note: Be sure to label the envelope containing the bid documents or if the envelope is placed inside another envelope or shipping container (e.g., UPS envelope/box or FedEx envelope/box), then the label shall be affixed to the outside of that outer envelope or box.

SECTION 4: SCOPE OF WORK

4.1. Overview

The City of Bartow is seeking bids from qualified and experienced contractors to provide all necessary labor, materials, equipment, supplies, and supervision to complete manhole lining and structural rehabilitation for gravity sewer and stormwater collection systems throughout the City. This work includes the application of cementitious and polyurethane lining technologies to address deficiencies and structural issues commonly found in existing brick and concrete manhole structures.

4.2. Project Background & Site Conditions

The City of Bartow owns and maintains a large network of sanitary sewer and stormwater collection systems that include brick, concrete, and precast manhole structures of varying ages and conditions. Many of these structures exhibit deterioration such as corrosion, infiltration, cracking, structural deficiencies, and coating failures due to long-term exposure to wastewater, hydrogen sulfide gas, groundwater pressure, and environmental conditions. The purpose of this project is to rehabilitate these manholes and structures through cleaning, surface preparation, patching, leak sealing, and application of approved cementitious, polyurethane, epoxy, or geopolymer lining systems to restore structural integrity, prevent infiltration, and extend the useful life of the City’s collection system assets.

Site conditions will vary across the City and may include active sanitary sewer flow, backyard easements, roadway locations with traffic control requirements, confined-space entry conditions, and areas requiring bypass pumping. Contractors must be prepared to work in environments with limited access, varying manhole depths, active infiltration, and deteriorated substrates. All work must be performed in accordance with OSHA confined-space entry requirements, FDOT traffic control standards, and manufacturer installation guidelines.

4.3. Qualifications

Bidders must meet the following minimum qualifications to be considered responsive and responsible:

• The Contractor submitting a bid must have been in business under the same name & TIN/FEIN number for the past three (3) years.

• The Contractor shall hold valid Underground Utility and excavation Contractor license or a valid General Contractor license or otherwise be legally authorized under Florida law to perform the scope of work.

• The Contractor shall provide three (3) references from State, County, or City clients for whom the bidder has successfully completed at least three (3) similar jobs within the past three (3) years.

4.4. How The City Will Award Each Project

The City plans to issue bid agreements to the two (2) lowest responsive contractors per Section 2. Instruction to Bidders -

Construction.

Additionally, post bid award the City will award on a per project basis based on the follow:

• Overall Project Cost - in accordance with Section 6. Pricing Table

• Vendor’s evaluation – quality of performance on previous projects.

• The ability, capacity, equipment and skill of the bidder to fulfill the services of the project.

• Whether or not the bidder can fulfill the project within the time specified, without delay or interference.

• The previous and existing compliance by the bidder with laws and ordinances relating to the contract and projects awarded.

• The quality, availability and adaptability of the suppliers or contractual services to the particular use required.

4.5. Minimum Required Services

To be considered responsive, the contractor must be capable of performing the following minimum services required for manhole lining and structural rehabilitation:

• Cleaning, debris removal, root removal, and surface preparation of manholes and structures.

• Sealing leaks, repairing defects, patching, and infiltration control using approved cementitious or chemical grout materials.

• Applying cementitious, polyurethane, epoxy, or geopolymer coating systems in accordance with manufacturer specifications and project technical requirements.

• Completing manhole bench, invert, rim, cover, and chimney repairs or replacements as required.

• Providing bypass pumping, confined-space entry compliance, and all safety procedures necessary for work within active sanitary sewer systems.

• Conducting testing and inspection activities including coating thickness verification, visual inspection, and third-party holiday or adhesion testing when required.

• Providing all labor, materials, equipment, safety measures, and supervision necessary to execute the manhole rehabilitation work outlined in this bid.

4.6. Detailed Scope of Services

MANHOLE AND STRUCTURES REHABILITATION

DESCRIPTION OF REQUIREMENTS

A. Work under this section includes furnishing all labor, materials, accessories, equipment, and tools and performing all operations required to furnish and install manhole and structures repairs and interior coatings for corrosion protection and infiltration elimination, in accordance with the Contract Documents, Work Assignments, and as directed by the City.

B. Work also includes providing all necessary labor, equipment, and tools for the proper removal and disposal of the existing deteriorated and failed lining and coating systems, as applicable.

C. Items of work covered under this section include cleaning, surface preparation, and repair of manhole and structures interiors, including, sealing leaks and defects with approved cementitious or chemical grout, and applying an approved interior coating, where directed.

D. Work also includes the repair of manhole benches and inverts; removal of roots; manhole chimney repairs and/or replacements; and manhole rim and cover replacements; all as specified below, described in the Work Assignment, and directed by the City.

E. The Contractor shall observe all standards of safety for confined space entry and chemical usage as stipulated by OSHA, and other federal, state and local agencies. These include, but are not limited to, air quality monitoring, safety harnesses and equipment, air/oxygen breathing apparatus, the wearing of chemical resistant safety suits where applicable, and minimum number of workers on the job site.

The Contractor shall comply with the manufacturer’s Materials Safety Data Sheet (MSDS) for the products used under this section.

F. When required by coating manufacturer, the concrete must be fully hydrated, prior to application of the coating to the concrete, masonry, or brick surfaces. Contractor shall assure that the hydration process for newly installed structures has reached its completion prior to application of coating.

SUBMITTALS

A. The Contractor shall submit complete sets of Product Data and Material Safety Data Sheets for the repair systems and interior coating system to the City for review and approval, prior to scheduling any repair and coating work.

B. The Contractor shall submit manufacturer’s application and installation instructions to the City for all products used.

C. The Contractor shall provide documentation to the City that the manufacturer has a minimum of five (5) years’ experience in producing the proposed coating system, and that this proposed system produced successful protection and rehabilitation of manholes and structure.

WARRANTY

A. The coating manufacturer shall supply the City a minimum five (5) year manufacturer’s written warranty of the selected coating system against failure to adhere to the manhole and structures, failure against abrasion, acid, hydrogen sulfide attack, chemical attack, microbiologically induced corrosion, pinhole development, or any other defect which would lead to deterioration or infiltration.

B. Any dispute between the Contractor and the manufacturer regarding fault of defects shall not affect this warranty to the City. If failure is detected by the City within this five (5) year period, the coatings shall be repaired or replaced to the satisfaction of and at no cost to the City.

PRODUCTS GENERAL

A. Interior manhole and structures coating systems specified herein shall be resistant to abrasion, acid, hydrogen sulfide attack, chemical and corrosion attack; and prevent infiltration.

B. This specification provides for four (4) basic coating system alternates, as follows:

1) Spray applied cementitious material composed of a one component, high strength, fiber reinforced, pure fused calcium aluminate cement, and calcium aluminate aggregate. The coating shall be a minimum of 1/2” thick for new construction and up to 1” thick for rehab construction, applied in one or two coats. The product shall be SewperCoat®PG, Strong Seal High-

Performance Mix, or Quadex Aluminaliner PF.

2) Spray applied factory blended geopolymer mortar composed of a one component fiber reinforced geopolymer synthesized from pozzolanic materials of industrial byproducts, enhanced with monocrystalline quartz aggregate. The coating shall be a minimum of 1/2” thick as designated on the bid form and applied in one or two coats on top of a cementitious buildup. The product shall be GeoKrete by Quadex.

3) Spray applied self-priming polyurethane resin-based coating system containing 100% solids, and volatile organic compound

(VOC) free. The coating shall be a 1/8”, 1/4” or 1/2” thick as designated on the bid form and applied in one or two coats on top of a cementitious buildup. The product shall be SprayWall®, as manufactured by SprayRoq Protective Lining Systems, Birmingham, AL.

4) Spray applied self-priming ultra-high build epoxy resin-based coatingsystem containing 100% solids, and volatile organic compound (VOC) free. The coating shall be 1/8”, 1/4” or 1/2” thick as designated on the bid form and applied on top of a cementitious buildup. The high build epoxy product shall be Raven®405, as manufactured by Raven Lining Systems, Tulsa, OK or Structure Guard as manufactured by Quadex LLC, Houston, TX.

C. The materials used shall be designed, manufactured, and intended for use in sanitary sewer system manholes protection and rehabilitation. The materials shall have been successfully used in manhole and structures construction and rehabilitation projects as determined by the City, based on information provided by the Contractor.

D. The selected product or system must bear the manufacturer’s certification that it will fulfill the requirements described herein when applied in accordance with the manufacturer’s written instructions. The Contractor shall be certified by the manufacturer to install the approved repair and coating system; and shall supply a list of locations and references for at least three (3) projects, in which the product was successfully installed and operational for the past 5 years.

PATCHING MIX

A. A quick setting, fiber reinforced, cementitious compound, shall be used as a patching and profiling mix. It shall be mixed and applied per manufacturer’s recommendation and meet the following minimum requirements:

Compressive Strength ASTM C109 1,400 psi @ 6 Hour 5,000 psi

Flexural Strength ASTM C293 550 psi @ 28

Shrinkage ASTM C596 0 % @ 90% R.H.

Bond Strength ASTM C321 145 psi @ 28

INFILTRATION CONTROL MIX

A. A rapid setting Cementous or chemical product (Strong-Plug, DeNeef AC400, Avanti AV-1 18, or equal), specifically formulated for leak control shall be used to stop minor water infiltration. The product shall be mixed and applied according to manufacturer’s recommendations, and capable of stopping visible leaks.

HIGH INFILTRATION GROUTING MIX

A. A rapid setting cementious grout (Strong-Plug, or equal), shall be used for stopping very active infiltration, and…