MAC012_CSP020622-2_Contract_REV.pdf

Index No.: MAC012

Eff. Date: 10/01/24

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: LEAD SERVICE INVENTORY AND REPLACEMENT PLANNING

CONTRACT NUMBER: CSP020662-2 EFFECTIVE DATES: 05/08/24 TO 12/31/26

The Department of Administrative Services has accepted Proposals submitted in response to Request for Proposal (RFP) No.

SRC0000013913 that opened on 03/06/24. The evaluation of the Proposal responses has been completed. The Offeror listed herein has been determined to be the highest ranking Offeror and has been awarded a Contract for the services listed. The respective Proposal response including, Contract Terms & Conditions, any Proposal amendment, special Contract Terms & Conditions, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Services Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated, or cancelled in accordance with the Contract Terms and Conditions.

* This Requirements Contract is available to the Ohio Environmental Protection Agency and Ohio Water Development Authority as applicable.

The agency is eligible to make purchases of the contracted services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that department will purchase the volume of services as advertised in the Request for Proposal.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

https://procure.ohio.gov/

*Indicates the addition of Ohio Water Development Authority as a using entity.

Index No: MAC012

Page No. 2

MUTUALLY AGREED UPON CHANGES

* COOPERATIVE PURCHASING CONTRACT

This Contract may be utilized by Ohio Water Development Authority (OWDA), under the State’s cooperative purchasing program under Section 125.04 of the Ohio Revised Code (“ORC”). OWDA has completed the steps necessary to participate in that program.

If the OWDA relies upon this Contract to issue a purchase order or other ordering document, the OWDA “steps into the shoes” of the State under this Contract. The OWDA’s order and this Contract are between the Contractor and the OWDA. DAS may cancel this Contract and may seek remedies if the Contractor fails to honor its obligations under an order from a OWDA.

*Indicates the addition of cooperative purchasing language by mutual agreement.

*Page No. 3

COST SUMMARY FORM

UNSPSC CATEGORY CODE: 77101500

Service Group A - Develop or Update Service Line Inventory (SLI) Description Unit of Measure Cost Per Unit of Measure

Project Manager Hour $240.00

Engineer 1 Hour $125.00

Administrative Assistant Hour $80.00

GIS Technician Hour $125.00

Field Technician Hour $115.00

Stakeholder Outreach Specialist Hour $245.00

Final Report Each $2,500.00

Service Group B – Develop a Lead Service Line Replacement Plan

Project Manager Hour $240.00

Engineer 1 Hour $125.00

Administrative Assistant Hour $80.00

GIS Technician Hour $125.00

Field Technician Hour $115.00

Final Report Each $2,500.00

*Indicates repagination.

*Page No. 4

COST SUMMARY FORM CONT’D

Service Group C – Identifying Unknowns

Project Manager Hour $240.00

Engineer 1 Hour $125.00

Administrative Assistant Hour $80.00

GIS Technician Hour $125.00

Field Technician Hour $115.00

Stakeholder Outreach Specialist Hour $245.00

Final Report Each $2,500.00

Sub-contract services, equipment rental, and supply cost Markup over Contractor Supplier Cost (Markup may not exceed 10%)

Percentage Plus 10%

All costs must be in U.S. Dollars.

The State will not be responsible for any costs not identified.

There will be no additional reimbursement for travel or other related expenses.

SPECIAL PROVISIONS

For all work under this Contract requiring less than two hours working time at the location of the response action, the Contractor shall be compensated for all personnel and equipment mobilized as if said working time had been two hours. Items billable as daily rates, only, will be billed at the daily rate.

The State of Ohio is exempt from federal excise and all Ohio state and local taxes. The State does not agree to pay any taxes on commodities or services acquired from any Vendor. However, the State may reimburse the Vendor for taxes incurred from a third party.

Brand names, trade names, manufacturer’s names, and/or catalog numbers listed in this price schedule are used only for the purpose of description and to establish a base level of quality. Items considered to be of equal or better quality may be offered and/or utilized.

Notes:

1. The maximum charge for any equipment for any duration (daily, weekly or monthly), shall not exceed the invoiced costs plus listed markup as proposed on the Cost Summary Form, Attachment Nine.

2. Equipment rates shall not exceed the rate provided in the secondary quote process without prior written approval from the State.

3. The maximum charge for equipment in any day of operation or use shall be the daily rate.

4. The maximum charge for equipment in any calendar week of operation or use shall be the weekly rate.

5. The maximum charge for equipment in any calendar month of operation or use shall be the monthly rate.

6. A period following a full calendar week will be billed at the daily rate until the maximum weekly rate is exceeded.

7. A period following a full calendar month will be billed at the daily rate until the maximum weekly rate is exceeded, and then the weekly rate until the maximum monthly rate is exceeded.

8. Equipment may be billed only when in use. Equipment operation time must be referenced in the daily log.

*Page No. 5

COST SUMMARY FORM CONT’D

9. The total charge for a specific equipment item for a specific project shall not exceed the item’s purchase price.

10. Charges for non-site-specific travel (e.g., off-site meetings with OEPA) shall use current mileage rates, as stated in the Ohio Administrative code 126-1-02. All reimbursable travel will require the advance written approval of the State's Agency Project Representative.

11. All vehicle rental rates are inclusive of, and no separate charges shall be made for fuel, operating fluids, parts, maintenance or repairs.

12. All equipment rates are inclusive of, and no separate charges shall be made for ancillary equipment or supplies, e.g., batteries, fuel, calibration standards, filters, fittings, hoses, auxiliary attachments, etc.

13. Outside of identifying unknown service lines no equipment time shall be charged except when the equipment is being used on location.

14. All equipment operators shall be qualified, properly trained and if applicable, certified or licensed.

15. No time may be charged for any period during which the equipment is inoperable due to mechanical failure.

16. The Contractor shall be responsible for maintaining security of their equipment.

17. Charges for equipment and personnel shall terminate upon cessation of use. When personnel or equipment are no longer required for actions under the Scope of Work they shall be removed from the site or dropped from listing as chargeable items. Items required are to remain on site because of regulation or foreseeable use under the Scope of Work may retain an active charge status.

18. Equipment required to perform a subcontracted task shall not have the applicable unit price applied. Subcontracted work will be inclusive of all costs and all equipment utilized by a subcontractor shall be incorporated into their respective price quote and/or invoice.

19. All expendable/disposable material. that is purchased and used by the Contractor while identifying unknown service lines under this contract will be billed at a rate of cost plus a markup of not more than specified on the Cost Summary Form. Copies of all applicable receipts and/or invoices shall be included with the applicable invoice.

Eff. Date: 07/14/25 Page No. 6

CONTRACTOR INDEX

CONTRACTOR AND TERMS: BID CONTRACT NO.: CSP020622-2

0000051445 DELIVERY: Per Contract Mannik & Smith Group Inc 1800 Indian Wood Cir TERMS: Per Contract Maumee, OH 43537

CONTRACTOR REMIT TO

0000051445 The Mannik & Smith Group Inc PO Box 717 Toledo, OH 43697

CONTRACTOR'S CONTACT:

Matt Pesci Telephone: 419-891-2222

E-Mail: MPesci@MannikSmithGroup.com

*SUBCONTRACTOR INDEX

Kendrick Excavating Inc Telephone: 740-319-4095 5797 Eco Parkway Frazeysburg, Ohio 43822

*Indicates the addition of Kendrick Excavating Inc, as subcontractors effective on all orders on or after 07/14/25.

mailto:MPesci@MannikSmithGroup.com

Eff. Date: 07/14/25 Page No. 7

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

2 07/14/25

This amendment is issued to add sub-contractor Kendrick Excavating, Inc, effective with all orders issued on or after 07/14/25.

All other prices, terms and conditions remain unchanged.

1 10/01/24

This amendment is issued to add cooperative purchasing language and add Ohio Water Development Authority (ODWA) as a using entity by mutual agreement between the Contractor and the State of Ohio effective on all orders on or after 10/01/2024.

Additionally, this amendment is issued to repaginate.

CONTRACT FOR: LEAD SERVICE INVENTORY AND REPLACEMENT PLANNING