OPTIONS:

CONTRACT

END DATE:

CONTRACTING AGENCY:

BUILDING NAME and

NUMBER:

BUILDING ADDRESS:

IS LOCATION ON CRO

“SET ASIDE”?

SCHEDULED TO BE IN

FUTURE?

PROSPERITY REGION and

COUNTY:

CONTACT

DTMB BUYER:

AGENCY BUYER:

PROGRAM MANAGER:

WORKING DAYS of BUILDING

OCCUPANTS:

M/T/TH/F 9

am-5 pm

WED 11a - 7p

NUMBER of EMPLOYEES:

DAYS of CLEANING SERVICE:

M/T/Th/F 7p -

7a WED

9:00pm - 7am

TOTAL SQ. FT. to be CLEANED: 1

SQ. FT. CARPET:

SQ. FT. HIGH TRAFFIC

CARPET:

SQ. FT. VINYL:

SQ. FT. CERAMIC:

SQ. FT. CONCRETE:

SQ. FT. TERRAZO:

SQ. FT. RUBBER FLOORING:

NUMBER of RESTROOMS in

BUILDING:

Daily

(Each time scheduled to clean; 247 per year)

Weekly

(Once per week;

52 times per year)

Monthly

(Once per month; 12 times per year)

Quarterly

(Once per

Quarter;

4 times per year)

Semi (or) Bi-

Annual

(3 (or) 2 times per year)

Annual

(Once Per

Year) a.) Vacuum carpet, sweep & damp mop hard surface floor if applicable. Remove spots/stains from carpet.

1x/day b.) Empty waste receptacles 1x/day c.) Dust high and low, including all surfaces which gather dust. Do not dust desk surfaces or adjacent work surfaces.

1x/month a.) Close restroom b.) Empty waste receptacles 1x/day c.) Fill dispensers ** See

Replenishable Supplies 1x/day d.) Dust 1x/day e.) Clean and sanitize waste receptacles 1x/week f.) Dust mop 1x/day g.) Clean and sanitize sinks 1x/day h.) Clean glass and mirrors 1x/day i.) Clean and sanitize toilets and urinals 1x/day j.) Empty and sanitize all sanitary napkins receptacles 1x/day k.) Clean and sanitize wall around toilets and urinals, stall and entry doors, and partitions between toilets, urinals and sinks. Also perform any obvious spot cleaning.

1x/day l.) Damp mop (Note: Damp mops used in restrooms are not to be used for non-restroom areas.)

1x/day m.) Vacuum carpet if applicable 1x/day n.) Maintain floor drain(s)/traps free of odors 1x/day o.) Service restrooms as requested by Facility

Supervisor

1x/day a.) Clean, sanitize and wipe dry 1x/day a.) Empty trash/ recyclable paper pick up 1x/day b.) Pickup for miscellaneous recyclable materials

*Highlighted areas, frequencies and Replenishable Items Table to be completed by Agency /Program Area

Lisa Spitzley spitzleyL4@michigan.gov 517-249-0440

Department of State

Branch #164 Shelby Township

50640 Shoenherr Rd, Shelby Township, MI, 48315

Yes No X ., Yes No X .

Prosperity Region: #10 Detroit Metro Prosperity County: Macomb

DAILY CLEANING TO

INCLUDE ALL HIGHTOUCH

POINTS (IE. DOOR KNOBS,

PUSH/PULL BARS, DOOR

HANDLES) WITH

APPROVED INFECTIOUS

DISEASE CLEANING

CHEMICAL WITH NO

ADDITIONAL CHARGES

FOR COVID CLEANING

PLEASE NOTE;

BUILDING LOCATION INFORMATION

M-F OFFICIAL WORKING HOURS of BUILDING

OCCUPANTS:

APPROXIMATE DAILY VISITORS:

Janitorial contract awards are subject to the Sheltered Workshop Sections of P.A. 431 of 1984 (MCL 18.1293 – 18.1297). In order to receive further award consideration, a bidder’s work plan and location pricing MUST indicate that you make a profit. Bids submitted indicating a loss will be considered non-responsive.

A. Contract and Program Manager Information

CONTRACT INFORMATION

Note Service Begin Date: Two, 1-Year - See Contract

9/1/2022 8/31/2025

PROCUREMENT CONTACT INFORMATION

NAME EMAIL PHONE

M-F IDENTIFY HOURS of CLEANING SERVICE:

Ross Anderson AndersonR36@michigan.gov 517-241-1513

April Van Oast vanoasta@michigan.gov 586-532-6548

250 VCT - Breakroom (Strip, seal, wax, buff) AREA(S): Break Rooms

196 - no wax AREA(S): Common areas, entrance way, Locker rooms

AREA(S): Courtyard & Kitchen

5,500 NUMBER of STORIES in BUILDING:

5,054 AREA(S): Offices, Hallways

AREA(S): Offices

NUMBER of DESIGNATED BREAK ROOMS in BUILDING:

● 1

Is window cleaning required? (Specify if Interior and / or Exterior and Number of Floors – typically 1st Floor for Exterior.)

●Yes, wash all interior & exterior windows inside and outside (weather permitting).

Does location have child play area(s), gymnasium, locker room, etc.? If so, please identify along with cleaning standard.

● No

AREA(S): Courtyard

AREA(S): Gyms, fun area

NUMBER of TOTAL UNITS for BUILDING RESTROOM(S):

*see Additional Information

C. Description of Service Needs TASK AND FREQUENCIES

Services Frequency

Basic Services - Agency Complete Frequencies Below

1. Office Cleaning

(Note : The days office cleaning is to occur will be determined by the Facility Supervisor.)

Does location have a cafeteria/café/snack bar?

● No

What is the RECOMMENDED Level of Insurance Risk for this Contract? [EXAMPLE: LOW, MODERATE OR HIGH] DTMB-OAS &

AGENCY to determine

● Moderate

ADDITIONAL INFORMATION: (Note additional building information, including, but not limited to, particular security requirements {keys, etc.} or known building environmental issues that Bidder should be aware of in performing janitorial services for this location):

***Removal of salt stains from the carpeting is considered part of daily spot cleaning - extremely important the carpet is spot cleaned daily***. A. Salt stains may require the use of carpet cleaning equipment(extractors). Vendor must have equipment available to clean salt stains completely on a weekly basis. B. Cleaning of salt stains is not condiderd part of the semi-annual cleaning.

2. Restrooms

3. Drinking Fountains

4. Lobbies and Corridors

Schedule B - Location Specification Sheet (LSS)

SERVICE BEGIN DATE:

mailto:spitzleyL4@michigan.gov mailto:AndersonR36@michigan.gov mailto:vanoasta@michigan.gov mailto:spitzleyL4@michigan.gov mailto:AndersonR36@michigan.gov mailto:vanoasta@michigan.gov c.) Remove carpet runners, clean floor underneath and replace runners

1x/day d.) Vacuum carpet and runners 1x/day e.) Dust mop 1x/day f.) Damp mop or machine scrub 1x/day g.) Maintain clean glass -includes entrance doors 1x/day h.) Completely dust all fixtures - includes ledges, edges, shelves, exposed pipe, furniture, partitions, door-frames, etc.

1x/week i.) Damp wipe all non-upholstered furniture, tables

& counter areas including visitor/breakout rooms.

1x/day j.) Vacuum upholstered lobby furniture N/A a.) Spot cleaning - including light switches 1x/day a.) Vacuum/dust mop/sweep N/A b.) Vacuum/dust mop/sweep - Winter

(November 1 - April 1) for designated areas.

N/A c.) Dust N/A d.) Clean w/ sanitizer & wipe dry handrails & doorknobs N/A e.) Damp mop N/A f.) Damp mop - Winter

(November 1 - April 1) for designated areas.

N/A g.) Spot clean walls and glass N/A a.) Clean door guide tracks N/A b.) Dust, damp wipe and wipe dry handrails, cab walls, doors

N/A c.) Vacuum carpet/damp mop N/A a.) Organize, tidy, and clean 1x/month a.) Empty food barrels/waste receptacles and clean receptacle covers

1x/week b.) Sweep/dust mop/vacuum floors 1x/week c.) Refill paper towel dispensers 1x/week d.) Damp mop e.) Clean, scour and sanitize sinks 1x/week f.) Damp wipe cabinetry, counter tops, table tops and outer surfaces of refrigerators

1x/day g.) Clean under small counter top appliances 1x/week h.) Clean top of paper towel dispensers 1x/week i.) Damp mop spills j.) Damp mop and shine vinyl floors a.) Cafeterias and cafes/snack bars N/A b.) Clean tables and counter tops except for food serving and prep areas

N/A c.) Vending machine areas, concession stands, lounges and recreation areas

N/A d.) Empty food barrels N/A e.) Conference rooms N/A f.) Clean drawing boards in conference rooms N/A a.) Emergency stain/gum removal from carpet N/A b.) Empty exterior ashtrays/trash receptacles & clean all general areas including entrances, during

Winter months of November

1 - April 1.

N/A c.) Empty exterior ashtrays / trash receptacles & clean all general areas including entrances, during Summer months of April 1 - October

31.

N/A d.) Wash all waste receptacles (inside & out) which present a soiled or odorous condition & sanitize

N/A e.) Replace waste receptacle liner when soiled or worn

N/A f.) Assist in snow removal operations around main building entrances, staffing changes may be needed

N/A g.) Entry leaf removal/sweeping fall season

N/A

*Any additional service items specific to this facility, add in Section 12. Special - Building Specific Tasks a.) Task

Daily

(Each time scheduled to clean; 247 per year)

Weekly

(Once per week;

52 times per year)

Monthly

(Once per month; 12 times per year)

Quarterly

(Once per

Quarter;

4 times per year)

Semi (or) Bi-

Annual

(3 (or) 2 times per year)

Annual

(Once Per

Year)

8. Thoroughly Clean Store Rooms/Janitor Closets

9. Designated Breakroom Cleaning

10. High Use Areas

Special attention must be given to the areas listed below. Both schedules & duties will be conducted as indicated. The facility supervisor reserves the right to schedule the activities listed in this section.

Cleaning to include: vacuum carpet, sweep & damp mop hard surface floors, remove spots/stains from carpet, empty waste receptacles and clean waste receptacle covers as applicable.

11. Variable Procedures

12. Special – Building Specific Tasks

5. Wall /Partition Cleaning / Washing

6. Stairway Cleaning, including those in parking ramps

7. Elevator Cleaning

Building Name:

Services Frequency a.) Wash exterior-facing windows (interior and exterior of windows)

4x year b.) Dust walls high and low 4x year c.) Clean air bars and vents 4x year d.) Dust/clean baseboards 4x year e.) Dust/clean blinds, curtains, window treatments 4x year f.) Vacuum fabric upholstered furniture g.) Light fixture/lens cleaning 2x year h.) Thorough wall / partition vacuuming and washing, after renovations or modifications as required i.) Additional/ Emergency services a.) Spray buff finished hard surface floors - removing scuff marks included

N/A b.) Power scrub restroom floors 4x year c.) Clean carpet runners / mats 2x year d.) Clean carpet in high traffic areas, includes main hallways, cubicle/ office hallways, elevators, lobbies and cafeteria/cafes

N/A e.) Carpet Cleaning - entire floor including inside cubicles and offices

2x year f.) Scrub and refinish stairwell floors 4x year g.) Top strip & refinish floors (Breakroom) N/A h.) Strip & refinish all hard surface floors N/A

Daily

(Each time scheduled to clean; XX per year)

Weekly

(Once per week;

52 times per year)

Monthly

(Once per month; 12 times per year)

Quarterly

(Once per

Quarter;

4 times per year)

Semi (or) Bi-

Annual

(3 (or) 2 times per year)

Annual

(Once Per

Year) a.) Thoroughly disinfect all interior and exterior entry door hardware. This includes all push/panic bars, door knobs, door levers and handicap entry buttons.

1/day b.) Thoroughly disinfect all handrails in building entries or other common areas.

1/day c.) Thoroughly disinfect all lobby mounted and cab mounted elevator call buttons. To avoid damage to elevator controls systems and other electrical components, the appropriate disinfectant must not be sprayed directly onto elevator call buttons or panels. The disinfectant should first be applied to a cloth then wiped on the surface to be disinfected.

d.) Thoroughly disinfect all push/panic bars, door knobs, door levers or other door opening devices

1/day e.) Thoroughly disinfect all push/ panic bars, door knobs, door levers or other door opening devices on restroom doors.

1/day f.) Check hand sanitizer levels in all lobby and entrance dispensers. Report empty or nearly empty dispensers to the Facility

Supervisor. Hand sanitizer refills will be supplied by

DTMB and the dispensers will be stocked by DTMB staff.

n/a

NOTE :

SUPPLEMENTARY TASKS*

Special – Additional Cleaning Procedures in Response to Infectious Disease – For Quotation Purposes Only

Services

Quote for Additional

Cleaning Procedures in

Response to Infectious

Disease (daily high touchpoint cleaning with infectious disease cleaner

Frequency

Services requested by the Facility Supervisor and performed by the contractor, which are beyond the scope of this service contract, shall be billed separately at the hourly rate quoted by the contractor for additional / emergency services.

- To be determined by Program Manager.

NOTES AND ADDITIONAL INFORMATION

Periodic Services (the program manager’s prior approval is required for these services.)

13. General Tasks

14. Intensive Floor Care

In order to minimize the impact of infectious diseases in Michigan Department of State (MDOS) branch offices or any other

MDOS office, the following procedures, at the designated frequencies, may be requested and/or discontinued at the discretion of MDOS. The contractor will be required to have sufficient staff in place to accomplish these additional tasks at the start of the contracted dates, or within five (5) working days of notification of the need for implementation by the Program Manager if not requested at contract start.

Disinfectants used for these procedures must meet the minimum standards set forth by the U. S. Government, Center for

Disease Control and must be approved by the MDOS Program Manager. The disinfectants used must not damage paint, metal finishes, electrical controllers, electronics or any other materials or surfaces. The contractor will be responsible for all costs associated with the repair of any damage resulting from the improper use of disinfectants which result in damage to paint, metal finishes or other surfaces

These cleaning procedures must be performed nightly at the same time of the regular cleaning. These tasks will be performed on each regularly scheduled State of Michigan work day. Any adjustments or changes to the cleaning times must be approved by the Program Manager for that location.

● All cleaning schedules are to be established with and approved by the Program Manager (PM) at the beginning of the contract period. Service delivery begin date will be determined by PM. Any deviation from the established schedule must be pre‑approved by the PM.

● All periodic services must be priced and invoiced separately from the basic services. Delivery and performance of all periodic services must be pre-approved by the PM or their designee pursuant to the schedule as approved by the PM.

(Agencies should edit, add, delete, as needed to describe location needs):

* For each replenishable item, indicate who will be responsible for purchasing these items, Agency or Contractor;

if not applicable, list N/A

Air Fresheners Agency

*** ALL CLEANING SUPPLIES ARE TO BE PROVIDED BY THE CONTRACTOR ***

Toilet tissue Agency

Plastic Trash Can Liners Agency

Hand sanitizer dispensers & refills Agency

Paper towels Agency

Hand soap Agency

Feminine Sanitary vending supplies & Disposal bags Agency

**RESPONSIBILITY FOR REPLENISHABLE SUPPLIES**

Replenishable Item Provided by

To be completed by Agency

To be complete by Vendor

Employees Hours Rate Days

Daytime Cleaners x x x =

Nighttime Cleaners 1 x 1.2 x 9.9 x 247 =

Supervisor Cleaning 1 x 0.5 x 10 x 24 =

Other x x x =

Other x x x =

Annual = 1

Semi = 2

Tri = 3

Qrtly = 4

Price Per

Service

ANNUAL

PRICE

4 x $ 75.00 = $ 300.00

4 x $ 25.00 = $ 100.00

4 x $ 20.00 = $ 80.00

4 x $ 10.00 = $ 40.00

4 x $ 10.00 = $ 40.00 x = $ -

2 x $ 10.00 = $ 20.00 x = $ -

4 x $ 75.00 = $ 300.00

2 x = $ -x = $ -

2 x $ 150.00 = $ 300.00 x = $ -

4 x $ 75.00 = $ 300.00 x = $ -

Square Feet of Area to be cleaned: $ TOTAL AVERAGE cost per square foot per month: 0.70$

TOTAL AVERAGE cost per square foot per year:

TOTAL AVERAGE cost per square foot per month:

TOTAL AVERAGE cost per square foot per year:

g) Light fixture/lens cleaning

All Services

SUBCONTRACTORS(Bidder Complete)

$ 6,747.40

TOTAL ANNUAL PERIODIC SERVICES (D)

14. Intensive Floor Care a.) Spray buff finished hard surface floors - removing scuff marks included

TOTAL QUOTE FOR CONTRACT (F)

Basic Janitorial

Basic Janitorial

13. General Tasks

Total(Bidder Complete)

Contract End Date:

Contract # 220000001529

8/31/2025

$ 1,500.04

$2,213.04

PERIODIC SERVICES

ANNUAL BUSINESS COSTS

Annual Cost for Cleaning Supplies and Equipment

Replenishment Supplies (not applicable for DHS locations)

Insurance (General Liability and Worker’s Compensation)

$ 100.00

$ 25.00

$ 588.00

BASIC JANITORIAL WAGES – Enter hourly PAY rate. Do not include taxes or insurance.

PRICE

MDOS Branch #164 Shelby Township; 50640 Schoenherr Road, Shelby Twp, MI, 48315

$ 3,054.36 BASIC ANNUAL JANITORIAL WAGES (A)

$ 438.95

Anticipated Service Start Date: 9/1/2022

$2,213.04

$ 5,267.40

Total

$ 2,934.36

$ 120.00

Option Years: Two, 1-Year - See Contract

All Services

TOTAL ANNUAL JANITORIAL BASE RATE (C)

+ TOTAL ANNUAL PERIODIC SERVICES (D)

TOTAL QUOTE FOR ONE YEAR (E)

$ 5,267.40

$ 1,480.00

$ 1,480.00 g.) Top strip & refinish floors (Breakroom) h.) Strip & refinish all hard surface floors e.) Carpet Cleaning - entire floor including inside cubicles and offices f.) Scrub and refinish stairwell floors c.) Clean carpet runners / mats d.) Clean carpet in high traffic areas, includes main hallways, cubicle/office hallways, elevators, lobbies and cafeteria/cafes b.) Power scrub restroom floors

Wage Overhead - (A) Basic Annual Janitorial Wages x 19.26%

Other – (Provide detailed list. Insert rows as needed)

Profit

+ TOTAL ANNUAL BUSINESS COSTS (B)

TOTAL ANNUAL JANITORIAL BASE RATE (C)

C ÷ 12 = TOTAL MONTHLY INVOICE AMOUNT

TOTAL ANNUAL BUSINESS COST (B)

BASIC ANNUAL JANITORIAL WAGES (A) $ 3,054.36

a.) Wash exterior-facing windows (interior and exterior of windows)” b.) Dust walls high and low c.) Clean air bars and vents d.) Dust/clean baseboards e.)Dust/clean blinds, curtains, window treatments f.) Vacuum fabric upholstered furniture

ADDITIONAL SERVICES – FOR QUOTATION PURPOSES ONLY – Do not include in the total price of the bid

27-0877614

SONDRA MILLER-PEARSON

5/12/2026

586-388-0605

Company

Vendor ID

Vendor Signature

Date

Telephone Number

Cell Phone Number

Sub-contractor Total Costs $0.00

Email ABLEANDWILLINGLLC@HOTMAIL.COM

Quote Per Chair

$ 6.00

Quote Per Hour

$ 65.00

Quick payment terms: ________ % discount off invoice if paid within ________ days after receipt of invoice.

Quote Per Hour

$ 100.00

Quote Per Hour

$ 100.00

Quote Per Square Foot

$ 0.15

Miscellaneous facility maintenance services:

(Includes light maintenance such as hanging paper towel dispensers or hanging storage shelves)

Description

Description

Description

Description

Emergency Services:

(Includes cleaning services for emergency situations such as restrooms overflow, etc.)

Description

Infectious Disease Control:

(Refer to Attachment A SOW for a complete description)

Additional Carpet Cleaning:

Carpet shampooing of tenant areas upon request, per square foot

Requested Chair Cleaning:

Shampooing/cleaning/stain removal of upholstered fabric chairs upon request

ABLE & WILLING JANITORIAL SERVICES

mailto:ABLEANDWILLINGLLC@HOTMAIL.COM mailto:ABLEANDWILLINGLLC@HOTMAIL.COM mailto:ABLEANDWILLINGLLC@HOTMAIL.COM mailto:ABLEANDWILLINGLLC@HOTMAIL.COM mailto:ABLEANDWILLINGLLC@HOTMAIL.COM mailto:ABLEANDWILLINGLLC@HOTMAIL.COM mailto:ABLEANDWILLINGLLC@HOTMAIL.COM mailto:ABLEANDWILLINGLLC@HOTMAIL.COM mailto:ABLEANDWILLINGLLC@HOTMAIL.COM

Revised 2/2019

CONTRACT CHANGE NOTICE

Change Notice Number 231 220000001529 .

to

Contract Number 002.

C O

N T

R A

C T

O R

Able and Willing Janitorial

S T

A T

E P ro g ra m M a n a g e r

April Van Oast MDOS

PO BOX 361232 586-532-6548

Grosse Pointe Farms, MI, 48236 VanOastA@michigan.gov

Sondra Miller llc

C o n tr a c t

A d m in is tr a to r Ross Anderson MDOS

586-601-7246, 313-516-5298 517-241-1513

Ableandwillingllc@hotmail.com AndersonR36@michigan.gov

CV0011119

STATE OF MICHIGAN PROCUREMENT

Michigan Department of State

430 W. Allegan Lansing, MI, 48133

CONTRACT SUMMARY

DESCRIPTION: Three-year Janitorial contract at MDOS Branch 164, Shelby Township office (50640 Schoenherr Road, Shelby Township, MI, 48315), two, one-year options available.

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE

INITIAL AVAILABLE

OPTIONS

EXPIRATION DATE BEFORE

CHANGE(S) NOTED BELOW

09/01/2022 08/31/2025 2, One-Year 08/31/2025

PAYMENT TERMS DELIVERY TIMEFRAME

Net 45 Per Schedule A

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-card ☐ Payment Request (PRC) ☒ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

Per Schedule A and B of Contract

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION

LENGTH OF

EXTENSION

REVISED EXP. DATE

☒ 1 year ☐ 08/31/2026

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$15,583.59 $10,405.85 $25,989.44

DESCRIPTION: Correcting incorrect Change Notice 001 and Notice of Contract which had incorrect figures for Contract Value.

Notice of Contract should have been $19,492.08. CN001 should have added $6,497.36.

No other changes to pricing or terms.

Revised 2/2019

CHANGE NOTICE NO. 002 TO CONTRACT NO. 231 220000001529

FOR THE CONTRACTOR:

Company Name

Authorized Agent Signature

Authorized Agent (Print or Type)

Date

FOR THE STATE:

Signature

Name & Title

Agency

Date

OPTIONS:

CONTRACT

END DATE:

CONTRACTING AGENCY:

BUILDING NAME and

NUMBER:

BUILDING ADDRESS:

IS LOCATION ON CRO “SET

ASIDE”?

SCHEDULED TO BE IN

FUTURE?

PROSPERITY REGION and

COUNTY:

CONTACT

DTMB BUYER:

AGENCY BUYER:

PROGRAM MANAGER:

WORKING DAYS of BUILDING

OCCUPANTS:

M/T/TH/F 9

am-5 pm WED

11a - 7p

NUMBER of EMPLOYEES:

DAYS of CLEANING SERVICE:

M/T/Th/F 7p -

7a WED 9:00pm - 7am

TOTAL SQ. FT. to be CLEANED: 1

SQ. FT. CARPET:

SQ. FT. HIGH TRAFFIC

CARPET:

SQ. FT. VINYL:

SQ. FT. CERAMIC:

SQ. FT. CONCRETE:

SQ. FT. TERRAZO:

SQ. FT. RUBBER FLOORING:

NUMBER of RESTROOMS in

BUILDING:

Daily (Each time scheduled to clean; 247 per year)

Weekly (Once per week;

52 times per year)

Monthly (Once per month; 12 times per year)

Quarterly (Once per Quarter;

4 times per year)

Semi (or) Bi- Annual

(3 (or) 2 times per year)

Annual (Once Per

Year) a.) Vacuum carpet, sweep & damp mop hard surface floor if applicable. Remove spots/stains from carpet.

1x/day b.) Empty waste receptacles

1x/day

*Highlighted areas, frequencies and Replenishable Items Table to be completed by Agency /Program Area

Lisa Spitzley spitzleyL4@michigan.gov 517-249-0440

Department of State

Branch #164 Shelby Township

50640 Shoenherr Rd, Shelby Township, MI, 48315

Yes No X ., Yes No X .

Prosperity Region: #10 Detroit Metro Prosperity County: Macomb

DAILY CLEANING TO

INCLUDE ALL HIGHTOUCH

POINTS (IE. DOOR KNOBS,

PUSH/PULL BARS, DOOR

HANDLES) WITH

APPROVED INFECTIOUS

DISEASE CLEANING

CHEMICAL WITH NO

ADDITIONAL CHARGES FOR

COVID CLEANING

PLEASE NOTE;

Janitorial contract awards are subject to the Sheltered Workshop Sections of P.A. 431 of 1984 (MCL 18.1293 – 18.1297). In order to receive further award consideration, a bidder’s work plan and location pricing MUST indicate that you make a profit. Bids submitted indicating a loss will be considered non-responsive.

A. Contract and Program Manager Information

CONTRACT INFORMATION

Note Service Begin Date: Two, 1-Year - See Contract

9/1/2022 8/31/2025

PROCUREMENT CONTACT INFORMATION

NAME EMAIL PHONE

BUILDING LOCATION INFORMATION

M-F OFFICIAL WORKING HOURS of BUILDING

OCCUPANTS:

APPROXIMATE DAILY VISITORS:

M-F IDENTIFY HOURS of CLEANING SERVICE:

Ross Anderson AndersonR36@michigan.gov 517-241-1513

April Van Oast vanoasta@michigan.gov 586-532-6548

250 VCT - Breakroom (Strip, seal, wax, buff)

AREA(S): Break Rooms

196 - no wax AREA(S): Common areas, entrance way, Locker rooms

AREA(S): Courtyard & Kitchen

5,500 NUMBER of STORIES in BUILDING:

5,054 AREA(S): Offices, Hallways

AREA(S): Offices

NUMBER of DESIGNATED BREAK ROOMS in BUILDING:

● 1

Is window cleaning required? (Specify if Interior and / or Exterior and Number of Floors – typically 1st Floor for Exterior.)

●Yes, wash all interior & exterior windows inside and outside (weather permitting).

Does location have child play area(s), gymnasium, locker room, etc.? If so, please identify along with cleaning standard.

● No

AREA(S): Courtyard

AREA(S): Gyms, fun area

NUMBER of TOTAL UNITS for BUILDING RESTROOM(S):

*see Additional Information

C. Description of Service Needs TASK AND FREQUENCIES

Services Frequency

Basic Services - Agency Complete Frequencies Below

1. Office Cleaning

(Note : The days office cleaning is to occur will be determined by the Facility Supervisor.)

Does location have a cafeteria/café/snack bar?

● No

What is the RECOMMENDED Level of Insurance Risk for this Contract? [EXAMPLE: LOW, MODERATE OR HIGH] DTMB-OAS & AGENCY to determine

● Moderate

ADDITIONAL INFORMATION: (Note additional building information, including, but not limited to, particular security requirements {keys, etc.} or known building environmental issues that Bidder should be aware of in performing janitorial services for this location):

***Removal of salt stains from the carpeting is considered part of daily spot cleaning - extremely important the carpet is spot cleaned daily***. A. Salt stains may require the use of carpet cleaning equipment(extractors). Vendor must have equipment available to clean salt stains completely on a weekly basis. B. Cleaning of salt stains is not condiderd part of the semi-annual cleaning.

Schedule B - Location Specification Sheet (LSS)

SERVICE BEGIN DATE:

c.) Dust high and low, including all surfaces which gather dust. Do not dust desk surfaces or adjacent work surfaces.

1x/month a.) Close restroom b.) Empty waste receptacles

1x/day c.) Fill dispensers ** See Replenishable Supplies

1x/day d.) Dust 1x/day e.) Clean and sanitize waste receptacles

1x/week f.) Dust mop 1x/day g.) Clean and sanitize sinks 1x/day h.) Clean glass and mirrors 1x/day i.) Clean and sanitize toilets and urinals

1x/day j.) Empty and sanitize all sanitary napkins receptacles

1x/day k.) Clean and sanitize wall around toilets and urinals, stall and entry doors, and partitions between toilets, urinals and sinks. Also perform any obvious spot cleaning.

1x/day l.) Damp mop (Note: Damp mops used in restrooms are not to be used for non-restroom areas.)

1x/day m.) Vacuum carpet if applicable

1x/day n.) Maintain floor drain(s)/traps free of odors

1x/day o.) Service restrooms as requested by Facility Supervisor

1x/day a.) Clean, sanitize and wipe dry

1x/day a.) Empty trash/ recyclable paper pick up

1x/day b.) Pickup for miscellaneous recyclable materials c.) Remove carpet runners, clean floor underneath and replace runners

1x/day d.) Vacuum carpet and runners

1x/day e.) Dust mop 1x/day f.) Damp mop or machine scrub

1x/day g.) Maintain clean glass -includes entrance doors

1x/day h.) Completely dust all fixtures - includes ledges, edges, shelves, exposed pipe, furniture, partitions, door-frames, etc.

1x/week i.) Damp wipe all non-upholstered furniture, tables & counter areas including visitor/breakout rooms.

1x/day j.) Vacuum upholstered lobby furniture

N/A a.) Spot cleaning -including light switches

1x/day a.) Vacuum/dust mop/sweep

N/A b.) Vacuum/dust mop/sweep - Winter (November 1 - April 1) for designated areas.

N/A c.) Dust N/A d.) Clean w/ sanitizer & wipe dry handrails & doorknobs

N/A

2. Restrooms

3. Drinking Fountains

4. Lobbies and Corridors

5. Wall /Partition Cleaning / Washing

6. Stairway Cleaning, including those in parking ramps e.) Damp mop N/A f.) Damp mop - Winter (November 1 - April 1) for designated areas.

N/A g.) Spot clean walls and glass

N/A a.) Clean door guide tracks N/A b.) Dust, damp wipe and wipe dry handrails, cab walls, doors

N/A c.) Vacuum carpet/damp mop

N/A a.) Organize, tidy, and clean

1x/month a.) Empty food barrels/waste receptacles and clean receptacle covers

1x/week b.) Sweep/dust mop/vacuum floors

1x/week c.) Refill paper towel dispensers

1x/week d.) Damp mop e.) Clean, scour and sanitize sinks

1x/week f.) Damp wipe cabinetry, counter tops, table tops and outer surfaces of refrigerators

1x/day g.) Clean under small counter top appliances

1x/week h.) Clean top of paper towel dispensers

1x/week i.) Damp mop spills j.) Damp mop and shine vinyl floors a.) Cafeterias and cafes/snack bars

N/A b.) Clean tables and counter tops except for food serving and prep areas

N/A c.) Vending machine areas, concession stands, lounges and recreation areas

N/A d.) Empty food barrels N/A e.) Conference rooms N/A f.) Clean drawing boards in conference rooms

N/A a.) Emergency stain/gum removal from carpet

N/A b.) Empty exterior ashtrays/trash receptacles & clean all general areas including entrances, during Winter months of November 1 - April 1.

N/A c.) Empty exterior ashtrays / trash receptacles & clean all general areas including entrances, during Summer months of April 1 - October 31.

N/A d.) Wash all waste receptacles (inside & out) which present a soiled or odorous condition & sanitize

N/A e.) Replace waste receptacle liner when soiled or worn

N/A f.) Assist in snow removal operations around main building entrances, staffing changes may be needed

N/A

8. Thoroughly Clean Store Rooms/Janitor Closets

9. Designated Breakroom Cleaning

10. High Use Areas

Special attention must be given to the areas listed below. Both schedules & duties will be conducted as indicated. The facility supervisor reserves the right to schedule the activities listed in this section.

Cleaning to include: vacuum carpet, sweep & damp mop hard surface floors, remove spots/stains from carpet, empty waste receptacles and clean waste receptacle covers as applicable.

11. Variable Procedures

7. Elevator Cleaning g.) Entry leaf removal/sweeping fall season

N/A a.) Task

Daily (Each time scheduled to clean; 247 per year)

Weekly (Once per week;

52 times per year)

Monthly (Once per month; 12 times per year)

Quarterly (Once per Quarter;

4 times per year)

Semi (or) Bi- Annual

(3 (or) 2 times per year)

Annual (Once Per

Year) a.) Wash exterior-facing windows (interior and exterior of windows)

4x year b.) Dust walls high and low 4x year c.) Clean air bars and vents 4x year d.) Dust/clean baseboards 4x year e.) Dust/clean blinds, curtains, window treatments

4x year f.) Vacuum fabric upholstered furniture g.) Light fixture/lens cleaning

2x year h.) Thorough wall / partition vacuuming and washing, after renovations or modifications as required i.) Additional/ Emergency services a.) Spray buff finished hard surface floors - removing scuff marks included

N/A b.) Power scrub restroom floors

4x year c.) Clean carpet runners / mats

2x year d.) Clean carpet in high traffic areas, includes main hallways, cubicle/ office hallways, elevators, lobbies and cafeteria/cafes

N/A e.) Carpet Cleaning - entire floor including inside cubicles and offices

2x year f.) Scrub and refinish stairwell floors

4x year g.) Top strip & refinish floors (Breakroom)

N/A h.) Strip & refinish all hard surface floors

N/A

Daily (Each time scheduled to clean; XX per year)

Weekly (Once per week;

52 times per year)

Monthly (Once per month; 12 times per year)

Quarterly (Once per Quarter;

4 times per year)

Semi (or) Bi- Annual

(3 (or) 2 times per year)

Annual (Once Per

Year)

*Any additional service items specific to this facility, add in Section 12. Special - Building Specific Tasks

12. Special – Building Specific Tasks

Special – Additional Cleaning Procedures in Response to Infectious Disease – For Quotation Purposes Only

Services Quote for Additional Cleaning Procedures in Response to Infectious Disease (daily high touchpoint cleaning with infectious disease cleaner is

Frequency

Building Name:

Services Frequency

Periodic Services (the program manager’s prior approval is required for these services.)

13. General Tasks

14. Intensive Floor Care

In order to minimize the impact of infectious diseases in Michigan Department of State (MDOS) branch offices or any other MDOS office, the following procedures, at the designated frequencies, may be requested and/or discontinued at the discretion of MDOS. The contractor will be required to have sufficient staff in place to accomplish these additional tasks at the start of the contracted dates, or within five (5) working days of notification of the need for implementation by the Program Manager if not requested at contract start.

Disinfectants used for these procedures must meet the minimum standards set forth by the U. S. Government, Center for Disease Control and must be approved by the MDOS Program Manager. The disinfectants used must not damage paint, metal finishes, electrical controllers, electronics or any other materials or surfaces. The contractor will be responsible for all costs associated with the repair of any damage resulting from the improper use of disinfectants which result in damage to paint, metal finishes or other surfaces

These cleaning procedures must be performed nightly at the same time of the regular cleaning. These tasks will be performed on each regularly scheduled State of Michigan work day. Any adjustments or changes to the cleaning times must be approved by the Program Manager for that location.

a.) Thoroughly disinfect all interior and exterior entry door hardware. This includes all push/panic bars, door knobs, door levers and handicap entry buttons.

1/day b.) Thoroughly disinfect all handrails in building entries or other common areas.

1/day c.) Thoroughly disinfect all lobby mounted and cab mounted elevator call buttons. To avoid damage to elevator controls systems and other electrical components, the appropriate disinfectant must not be sprayed directly onto elevator call buttons or panels. The disinfectant should first be applied to a cloth then wiped on the surface to be disinfected.

d.) Thoroughly disinfect all push/panic bars, door knobs, door levers or other door opening devices

1/day e.) Thoroughly disinfect all push/ panic bars, door knobs, door levers or other door opening devices on restroom doors.

1/day f.) Check hand sanitizer levels in all lobby and entrance dispensers.

Report empty or nearly empty dispensers to the Facility Supervisor. Hand sanitizer refills will be supplied by DTMB and the dispensers will be stocked by DTMB staff.

n/a

NOTE :

SUPPLEMENTARY TASKS*

* For each replenishable item, indicate who will be responsible for purchasing these items, Agency or Contractor;

Services requested by the Facility Supervisor and performed by the contractor, which are beyond the scope of this service contract, shall be billed separately at the hourly rate quoted by the contractor for additional / emergency services.

- To be determined by Program Manager.

NOTES AND ADDITIONAL INFORMATION

Air Fresheners Agency

*** ALL CLEANING SUPPLIES ARE TO BE PROVIDED BY THE CONTRACTOR ***

Toilet tissue Agency Plastic Trash Can Liners Agency

Hand sanitizer dispensers & refills Agency

Paper towels Agency Hand soap Agency

Feminine Sanitary vending supplies & Disposal bags

Agency

● All cleaning schedules are to be established with and approved by the Program Manager (PM) at the beginning of the contract period. Service delivery begin date will be determined by PM.

Any deviation from the established schedule must be pre‑approved by the PM.

● All periodic services must be priced and invoiced separately from the basic services. Delivery and performance of all periodic services must be pre-approved by the PM or their designee pursuant to the schedule as approved by the PM.

(Agencies should edit, add, delete, as needed to describe location needs):

**RESPONSIBILITY FOR REPLENISHABLE SUPPLIES**

Replenishable Item Provided by

To be completed by Agency

To be complete by Vendor

Employees Hours Rate Days

Daytime Cleaners x x x =

Nighttime Cleaners 1 x 1.2 x 9.9 x 247 =

Supervisor Cleaning 1 x 0.5 x 10 x 24 =

Other x x x =

Other x x x =

Annual = 1 Semi = 2 Tri = 3

Qrtly = 4

Price Per Service

ANNUAL

PRICE

4 x $ 50.00 = $ 200.00

4 x $ 25.00 = $ 100.00

4 x $ 20.00 = $ 80.00

4 x $ 10.00 = $ 40.00

4 x $ 10.00 = $ 40.00 x = $ -

2 x $ 10.00 = $ 20.00 x $ - = $ -

4 x $ 75.00 = $ 300.00

2 x $ - = $ -x = $ -

2 x $ 75.00 = $ 150.00 x = $ -

4 x $ 75.00 = $ 300.00 x = $ -

Square Feet of Area to be cleaned: $ TOTAL AVERAGE cost per square foot per month: 0.70$ TOTAL AVERAGE cost per square foot per year:

TOTAL AVERAGE cost per square foot per month:

TOTAL AVERAGE cost per square foot per year:

e.) Carpet Cleaning - entire floor including inside cubicles and offices f.) Scrub and refinish stairwell floors c.) Clean carpet runners / mats d.) Clean carpet in high traffic areas, includes main hallways, cubicle/office hallways, elevators, lobbies and cafeteria/cafes b.) Power scrub restroom floors

Wage Overhead - (A) Basic Annual Janitorial Wages x 19.26%

Other – (Provide detailed list. Insert rows as needed)

Profit

+ TOTAL ANNUAL BUSINESS COSTS (B)

TOTAL ANNUAL JANITORIAL BASE RATE (C)

C ÷ 12 = TOTAL MONTHLY INVOICE AMOUNT

TOTAL ANNUAL BUSINESS COST (B)

BASIC ANNUAL JANITORIAL WAGES (A) $ 3,054.36

a.) Wash exterior-facing windows (interior and exterior of windows)” b.) Dust walls high and low c.) Clean air bars and vents d.) Dust/clean baseboards e.)Dust/clean blinds, curtains, window treatments f.) Vacuum fabric upholstered furniture

All Services

TOTAL ANNUAL JANITORIAL BASE RATE (C)

+ TOTAL ANNUAL PERIODIC SERVICES (D)

TOTAL QUOTE FOR ONE YEAR (E )

$ 5,267.36

$ 1,230.00

$ 1,230.00 g.) Top strip & refinish floors (Breakroom) h.) Strip & refinish all hard surface floors

PRICE

MDOS Branch #164 Shelby Township; 50640 Schoenherr Road, Shelby Twp, MI, 48315

$ 3,054.36 BASIC ANNUAL JANITORIAL WAGES (A)

$ 438.95

Anticipated Service Start Date: 9/1/2022

$2,213.00

$ 5,267.36

Total

$ 2,934.36

$ 120.00

Option Years: Two, 1-Year - See Contract

13. General Tasks

Total(Bidder Complete)

Contract End Date:

Contract # TBD

8/31/2025

$ 1,500.00

$2,213.00

PERIODIC SERVICES

ANNUAL BUSINESS COSTS

Annual Cost for Cleaning Supplies and Equipment

Replenishment Supplies (not applicable for DHS locations)

Insurance (General Liability and Worker’s Compensation)

$ 100.00

$ 25.00

$ 588.00

BASIC JANITORIAL WAGES – Enter hourly PAY rate. Do not include taxes or insurance.

g) Light fixture/lens cleaning

All Services

$ 6,497.36

TOTAL ANNUAL PERIODIC SERVICES (D)

14. Intensive Floor Care a.) Spray buff finished hard surface floors - removing scuff marks included

TOTAL QUOTE FOR CONTRACT (F)

Basic Janitorial

Basic Janitorial

ADDITIONAL SERVICES – FOR QUOTATION PURPOSES ONLY – Do not include in the total price of the bid

Email

Quote Per Chair

$ 6.00

Quote Per Hour

$65.00

Quick payment terms: ________ % discount off invoice if paid within ________ days after receipt of invoice.

Quote Per Hour

$ 100.00

Quote Per Hour

$ 100.00

Quote Per Square Foot

$ .15

Miscellaneous facility maintenance services:

(Includes light maintenance such as hanging paper towel dispensers or hanging storage shelves)

Description

Description

Description

Description

Emergency Services:

(Includes cleaning services for emergency situations such as restrooms overflow, etc.)

Description

Infectious Disease Control:

(Refer to Attachment A SOW for a complete description)

Additional Carpet Cleaning:

Carpet shampooing of tenant areas upon request, per square foot

Requested Chair Cleaning:

Shampooing/cleaning/stain removal of upholstered fabric chairs upon request

Company

Vendor ID

Vendor Signature

Date

Telephone Number

Cell Phone Number

Sub-contractor Total Costs $0.00

SUBCONTRACTORS(Bidder Complete)

MA 220000001529

SCHEDULE A – STATEMENT OF WORK

CONTRACT ACTIVITIES

Request for Quote

Janitorial Services – Branch 164 Shelby Township

BACKGROUND

This RFQ is for Janitorial Services at our Shelby Township, Michigan Secretary of State branch office.

Janitorial contract awards are subject to the Sheltered Workshop Sections of P.A. 431 of 1984 (MCL 18.1293

– 18.1297). In order to receive further award consideration, a bidder’s work plan and location pricing MUST indicate that you make a profit. Bids submitted indicating a loss will be considered non-responsive.

Schedule A

Janitorial Services

STATEMENT OF WORK

CONTRACT ACTIVITIES

SCOPE

This contract is for Janitorial Services located at our Shelby Township Secretary of State office.

1. GENERAL REQUIREMENTS

A. The Contractor must provide all personnel, equipment, tools, materials, supervision, and other items and/or services necessary to perform the Contract Activities as described in Section 1.1 Specifications, and the Location Specification Sheets. The required objective is to maintain the facilities in such a manner that the location provides a clean, healthy, and safe work environment for occupants and visitors of State-owned or leased facilities.

B. The State reserves the right to modify the services required under this contract to meet the State of Michigan’s future needs.

C. Refer to Location Specification Sheets for hours of basic janitorial cleaning.

D. Refer to Location Specification Sheets for days and hours of periodic services.

E. The State of Michigan will not pay for unperformed service as determined by its applicable Program Manager.

F. The Contractor will not be paid for services performed on State Holidays unless pre-approved in writing (email acceptable) by Program Manager or designee.

G. State Holidays include:

New Year’s Day Martin Luther King, Jr. Birthday Presidents Day

Memorial Day Juneteenth Day Independence Day Labor Day Veteran’s Day Election Day Thanksgiving Day (Thursday and Friday) Christmas Eve Christmas Day New Year’s Eve

1.1. SPECIFICATIONS - Following is a list of general areas and general cleaning specifications. Refer to Location Specification Sheets detailing site-specific requirements, not every location requires all general clean specifications.

A. Office Areas, Conference Rooms, Offices, Workstations, Etc.

1. All Floors

a. For routine cleaning, all floors are to be thoroughly cleaned, including under all easily moveable objects such as chairs, waste receptacles, floor mats, etc. After cleaning, replace all items moved.

b. Moved objects are not to be stacked on desks, tables or windowsills, nor used in place of a step ladder, etc.

c. For intense floor cleaning, all furniture readily moveable by one person, and intended to be moved frequently, must be moved during cleaning, then replaced in original position upon completion.

d. Leave no dirt, trash or foreign matter under desks, tables, or chairs.

e. All vinyl / hard surface floors must be maintained to provide safe, anti-slip conditions.

2. Carpeted Floors

a. All carpets and rugs shall be clean, free of spots, gum, crusted material, spillage, and removable stains.

There shall be no evidence of fuzzing caused by harsh rubbing or brushing of carpet.

b. As part of the vacuuming process, and in addition to requested spot cleaning, spot cleaning is required on an ongoing basis to remove traces of spilled drinks, food, dirt, etc.

c. Thoroughly vacuum all carpeted areas, including carpeted floor mats, using commercial grade equipment with HEPA filtered exhaust where water and / or snow does not present a problem.

d. Commercial grade equipment can include standard upright or canister vacuums (whichever provides the best value to the State).

e. Remove all floor mats and vacuum underneath, as required.

f. Broom and vacuum all edges and areas not reachable by vacuum.

g. After vacuuming, carpet should be clean with no trace of dust balls, dirt, or other debris. Leave nap on carpet in one direction, if applicable.

3. Periodic Carpet Cleaning

a. Remove all moveable items and thoroughly vacuum area to be cleaned. Cleaning can be done by steam cleaning or agitation.

b. Pre-treat carpet with approved chemical at approved dilution. Solution must be applied so fibers remain damp until cleaned. Chemical should remain on carpet 10 – 15 minutes before beginning steam cleaning.

c. Steam clean carpet using truck-mounted and portable units which provide heat, pressure and extraction and approved chemicals at proper dilution must be used.

d. Agitate using an approved motor driven brush.

e. A minimum of three cleaning passes and two vacuuming passes must be used.

f. Ensure all dirt and stains have been removed during the extraction process.

g. Thoroughly spray all cleaned carpet with approved carpet fiber protector at approved dilution.

h. Replace all items removed for cleaning. Block or tab any metal in contact with carpet fiber until dry. All blocks or tabs should be removed during the next scheduled regular area cleaning, provided the carpet is thoroughly dry.

4. Non-Carpeted Floors

a. Sweep floors with a broom / dustpan to remove trash, foreign matter, dirt and debris. Leave no dirt in corners, behind radiators, under furniture, behind doors or on stairs or landing. Leave no dirt where sweepings were picked up.

b. Dust mop non-carpeted floors with a clean dust mop, treated with an approved water based dust control chemical.

c. Damp mop using a clean cotton mop head in good condition. Use clean water at all times, change water frequently. Mop head must be damp only and leave no excess water on floors.

d. Use only approved chemicals at proper dilution at all times.

e. Finished floor must be clean, streak free, and free from strings, bristles, or dust streaks.

f. Damp mop all spills.

g. Damp mop and shine all high traffic vinyl floors.

5. Scrub and Reseal Hard Surface Floors

a. Remove all moveable items and carpet runners. All objects readily moveable by one person and intended to be moved frequently must be moved during all floor cleaning operations and replaced in original positions upon completion. This includes chairs, waste receptacles, tables on wheels, typing stands, boxes, etc.

b. Chairs, wastebaskets, and other items must not be stacked on desks, tables or windowsills, nor used in place of a stepladder.

c. Completely remove all dirt, was and other foreign substances in returning the floor to its original surface.

If top stripping, only remove the top layer of wax before reapplying.

d. Apply a thin coat of sealer with caution to prevent streaking or bleaching of floor surface. This application in preparation for waxing must be according to manufacturer’s recommendations.

e. The stripper, sealer and wax products used must be compatible for this activity.

f. Apply wax in a thin, even coat and machine buff with a high-speed buffer immediately after drying.

g. The number of coats applied will depend on the type and condition of the floor.

h. All waxed surfaced must be maintained so as to provide a safe ANTI-SLIP walking condition.

i. Baseboards, walls, furniture, and equipment must in no way be splashed, disfigured or damaged during these operations, but rather left in a clean condition.

j. Replace all moved items and carpet runners.

6. Wet Mop Areas

a. Sweep floor and remove visible dirt and debris, gum, tar, or foreign substances from floor surface.

b. Scrub floor with approved chemicals at proper dilution. Mop head must be thoroughly wet with solution during mopping / scrubbing process.

c. Rinse with clean water.

d. Apply approved floor shine product unless cleaning solution contains floor shine.

e. Ensure baseboards, walls, furniture, and equipment are clean when wet mopping is complete. Do not leave baseboards, walls, furniture, or equipment in splashed, disfigured, or damaged condition.

f. Dry mop floor to remove any residue, water streaks, mop marks, strings, etc.

g. All surfaces must be dry with corners and cracks clean.

7. Walls / Doors / Windows

a. Remove all cobwebs.

b. Spot clean walls.

c. Clean and polish entrance glass and pass-through glass at reception area, and security desk.

d. Clean and polish any glass panels or door glass in entries, lobbies, cubicles, in or next to office or conference room doors. Remove all handprints, smudges, and soil. If necessary, clean the entire door or window to accomplish this task.

e. Clean and polish any interior and exterior entryway windows.

f. Clean switches, kick plates, and dust baseboards / radiators.

g. Dust window hangings or blinds with a vacuum tool.

h. Wash and sterilize with approved sanitizer all surfaces on public water fountains.

8. All Dusting / Spot Cleaning

a. Dust surfaces with the most effective method, either a treated dust cloth or vacuum tools. Do not move dust from spot-to-spot.

b. Leave no dust streaks.

c. Corners, crevices, molding, and ledges should be free of dust and cobwebs.

d. Leave no oil spots or smudges on dusted surfaces.

e. Horizontal surfaces requiring dusting include, but are not limited to, counter tops, file cabinets, tables, coat racks, partition tops, window ledges, door, and window frame trim, etc.

9. Furniture

a. Dust surfaces with the most effective method, either a treated dust cloth or vacuum tools. Do not move dust from spot-to-spot.

b. Clean all lobby furniture and counters by the most appropriate means.

c. Sanitize all table surfaces and countertops.

d. Clean all cleared desk surfaces with approved desk / counter cleaner.

e. Dust all furniture, high and low, including flipper tops in cubicles and hallway file cabinets.

10. Trash

a. Waste containers in general office space must be emptied during each regular service day.

b. Waste containers in restrooms, break rooms and conference rooms must be inspected daily and changed as needed.

c. Empty waste receptacles into plastic bags, tie off and remove to designated location.

d. Dispose of items in waste containers only. If not in waste container, only dispose of items clearly marked for disposal. When in doubt do not remove.

e. Liners must be used in all waste receptacles and changed as needed, not less than once per month.

f. Wash, inside and out, any waste receptacles presenting a soiled or odorous condition.

g. Replace torn or soiled liners.

11. Recyclables

a. Pick up recyclables from recycling containers and remove to designated containers in the loading dock area. This does not include individual boxes on desks or in cubicles. Recyclables are not to be mixed included white and colored paper.

12. Air Bars and Vents

a. Vacuum dust and dirt from air bars and vents.

b. Damp wipe clean with approved sanitizer solution.

c. Wipe dry.

B. Restrooms

1. Signage

a. During regular tenant hours, an approved sign must be placed in the restroom entrance warning tenants that restroom is closed for cleaning. Refer to Location Specification Sheets for regular tenant hours.

b. A schedule for closing restrooms must be established in advance with the Program Manager or designee.

c. Any changes in schedule must be pre-approved in writing (email is acceptable) by Program Manager or designee.

2. Routine and Monthly Deep Cleaning of Toilets and Urinals

a. Routine Toilet Cleaning – Acid free toilet bowl cleaner must be used for routine daily cleaning.

b. Monthly Deep Cleaning – Acid toilet bowl cleaner (10% acid or less) may be used once a month for deep cleaning toilets and urinals.

i. Acid may be applied only on the interior of porcelain toilet or urinal.

ii. Take great care to ensure acid cleaner does not come in contact with any surface other than inside porcelain toilet bowls or water based urinals.

3. Cleaning and Sanitizing Toilets, Urinals and Partitions

a. Thoroughly clean toilets, toilet seats, and urinals with approved acid free bowl cleaner, and rinse thoroughly.

b. Completely wipe entire exterior of toilet, seat, urinal, and all associated plumbing connections with approved sanitizer solution. Buff dry to a streak, smear, and smudge free shine.

c. Leave seats in upright position.

d. Clean toilet and urinal partitions, walls and doors with approved germicidal solution and rinse thoroughly with…