M67861-16-T-0060_Plainville_CT_solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

M67861-16-T-0060 01-Sep-2016

b. TELEPHONE NUMBER

(504) 697-8348

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 22 Sep 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE

NO.

M678619. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SAMSON WODAJO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF

AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

M2638116RC00870

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MARFORRES REGIONAL CONTRACTING OFFICE

MARCORSPTFAC

2000 OPELOUSAS AVE

NEW ORLEANS LA 70114

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

2BN 25TH MAR REGIMENT FOX CO

SSGT HAYNES JOHN

1 LINSLEY DR

PLAINVILLE CT 060602

TEL: 860-747-1644 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE

SMALL BUSINESS

SIZE STANDARD:

NAICS:

334210

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE

WOMEN-OWNED SMALL BUSINESS

PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

ITEMS (CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M67861-16-T-0060

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each IP Telephone System

FFP

Contractor to provide and install IP Telephone System for U.S. Marine Corps located in Plainville, CT, in accordance with Performance Work Statement (PWS) herein. The Government will consider Avaya brand or equal.

FOB: Destination

MILSTRIP: M2638116RC00870

PURCHASE REQUEST NUMBER: M2638116RC00870

NET AMT

0002 1 Each OPTION Option Year 1

FFP

Annual (recurring) cost associated with the software, switch and telephone licensing (if applicable). If no cost is provided, the Government will apply a price of $0.00 for this CLIN. Please reference Performance Work Statement (PWS) herein.

FOB: Destination

0003 1 Each OPTION Option Year 2

FFP

Annual (recurring) cost associated with the software, switch and telephone licensing (if applicable). If no cost is provided, the Government will apply a price of $0.00 for this CLIN. Please reference Performance Work Statement (PWS) herein.

FOB: Destination

0004 1 Each OPTION Option Year 3

FFP

Annual (recurring) cost associated with the software, switch and telephone licensing (if applicable). If no cost is provided, the Government will apply a price of $0.00 for this CLIN. Please reference Performance Work Statement (PWS) herein.

FOB: Destination

0005 1 Each OPTION Option Year 4

FFP

Annual (recurring) cost associated with the software, switch and telephone licensing (if applicable). If no cost is provided, the Government will apply a price of $0.00 for this CLIN. Please reference Performance Work Statement (PWS) herein.

FOB: Destination

PERFORMANCE WORK STATEMENT

Marine Forces Reserve Communication Standards Based on Building Industry & National Electric Codes

Revised 8/19/15

Reference to BICSI Telecommunications Distribution Methods Manual Ninth Edition Year 2000 All material will be installed according to manufacture recommendations unless otherwise instructed by G6.

PERFORMANCE WORK STATEMENT (PWS)

PROJECT: (PLAINVILLE CT )

1. Scope:

a. This Performance Work Statement (PWS) establishes and defines the requirements for the contractor to engineer, furnish, install, secure, test (EFIST), and the installation of an IP based voice solution. Contractor is to provide IP/digital voice capabilities for Engineer Service Company that is compatible with current infrastructure and fulfills the present and future telephony requirements.

INSPECTOR-INSTRUCTOR

2BN 25TH MAR REGIMENT FOX CO

1 LINSLEY DR

PLAINVILLE, CT 060602

SSGT HAYNES JOHN V 860-747-1644)

b. Company will install an Avaya IP Office telephone system or similar. The Telephone system MUST include the following attributes:

1) Auto Attendant

2) Expandability for future increase of users

3) Capability of multiple voicemail boxes

4) Storage capacity for voice mails

5) Support digital phones

6) Capability of remote access

7) Capability of internal and external paging

8) Support a PRI, T1, or analog lines

2. Project Manager: All required actions will come through the Government Project Manager. The Government Project Manager will be Gunnery Sergeant Brandon Widener 504-697-9797 brandon.widener@usmc.mil.

3. Contractor Project Manager: Company will provide a Project Manager (PM) within 5 days of award. PM duties shall include:

Project plan and Milestone schedule 5 days after contract is awarded.

Coordination for installation, hardware delivery, and inventory control with Government Project Manager.

Project status meeting within 5 days of award and then every 5 days until completion.

Project closure meeting once project is complete will be coordinated with Government Project Manager.

Manage change request.

Performance of work is executed within normal business practices.

Contractor Project Manager will coordinate all changes with Government Project Manager.

Contractor Project Manager will provide training on site.

Pictures will be taken of scope once all work has been completed and emailed to Government Project

Manager.

Once scope of work has been completed, Contractor Project Manager is required to contact Government

Project Manager to inform scope of work status is complete.

4. Schedule:

a. Installation date and scope of work should be completed no later than 30 days after the contract has been awarded. Cutover will be decided with the Government Project Manager and local site Government Representative’s input and will not impede mission accomplishment. However on a case by case basis, if an adjustment to the installation schedule needs to be arranged; coordination with the Government Project Manager is required and can only be approved by the Government Project Manager.

A. Solicitation Date – 01 September 2016 B. Site Visit Date : 13 September 2016 @ 1600

(Call Site POC for access and or GySgt Widener at 858-349-0220) C. Installation – Completed No Later Than 30 Days from Contract Award Date.

5. Meetings:

A. The contractor shall participate in scheduled on-site meetings, conference calls, present briefings, and provide progress overviews as indicated below. The contractor shall provide project documents and weekly project photos electronically to the Government.

6. Hardware installation requirements in accordance to normal business practices:

A. For ALL locations, the hardware (provided by vendor) installation includes:

1) Placement and testing of parts and connectivity.

2) Installation of all required wiring.

3) If telephone switch programming is being programmed or engineered offsite, during the test and tone requirement, the vendor will work directly with site POC in order to complete the required database workbook entries within four days of awarded.

4) The contractor shall test and Tone all voice terminal lines prior to installing the Telephone system, if terminals fail repair and/or replace any nonfunctional voice terminal jacks and or wiring.

5) All voice terminals must be in working order for the contract to be complete

6) Installation of the Telephone Switch (new equipment, not refurbished) from an Authorized Dealer with latest software and voicemail

7) Capability of remote access

8) Must include a Laptop computer; awardee shall install software prior to installation.

9) Remove old Telephone Switch and ALL obsolete wiring/blocks pack up for shipment with a listed inventory and give to the site point of contact

B. For Site Location:

1) 23 mail boxes with 15 minutes of voicemail storage per user

2) UPS with 4 hours of backup power

3) 23 1416 Avaya Digital Telephones or equal (must be compatible with new telephone system provided by awardee). This quantity is for future expansion.

4) Support 10 or less POTS

5) Support 4 LOOP start Lines

6) Provide the gear and the capability for 1 Conference room with or similar to the AVAYA B159 and

B100 Expansion Micro phones.

7) Contractor, COR and Local customer will work with local exchange carrier (LEC) and ensure that the

LOOP start lines are operational with the Telephone system as an out route for local and long distance telephone system capabilities, contract awardee will ensure that the hunt group is operational with the new Telephone System prior to telephone system changeover.

7. Site Specific requirements: The contractor shall test and tone prior to installation, Contractor will test and tone each and all extensions and Central office wiring with the results provided to the Government in a final engineering report due upon completion of the installation. All jacks in the field will be labeled to their corresponding port with in the room and on the patch panel within the communication closet. Pictures of every jack labeled in the field will be submitted as part of the closing documents and is a requirement of this performance work statement. The contractor will be responsible for using existing wiring. The New system will tie into a patch panel from the switch module and everything will be extended to the 66 OR 110 blocks ensuring that everything is labeled, Reroute wiring to patch panels so that the wiring and connections can be easily identified and better organized. ALL obsolete wiring/blocks shall be packed up by the awardee for shipment with a listed inventory and given to the site point of contact During the Solicitation Site Survey (SSS), the contractor shall evaluate the AC and DC power systems at all locations where work is being performed ensuring system will have ample power to operate the new telephone system.

A. THE CONTRACTOR SHALL REPAIR AND/OR REPLACE ANY

NONFUNCTIONAL VOICE TERMINAL JACKS AND OR WIRING. ALL

VOICE TERMINALS MUST BE IN WORKING ORDER FOR THE CONTRACT

TO BE COMPLETE.

B. The contractor shall use the existing main AC power service panel or sub-panels to the maximum extent possible. All new main telecommunication service panels shall be 120/208 VAC, three-phase system, dedicated feeder line, 5-wire, protective “green” wire ground from the main disconnect with a capacity to support all requirements with 25% spare breaker positions. Sub-panels shall be approved by the Government and shall be 120/240 VAC, single phase panels or 120/208 VAC, three-phase panels. A surge protection device shall be provided at the main telecommunications power panel to suppress lightning-induced voltage and current surges within the AC electrical distribution system. The surge suppressor shall be mounted directly beside its serving breaker.

C. The contractor shall provide formal training for all new systems provided under this PWS. The contractor shall prepare and provide a final Training Plan to include course descriptions, syllabuses, and training schedules NLT fifteen (15) calendar days prior to the planned commencement of training. The contractor shall provide manufacturer certified courses for all operation and maintenance. On-site training is preferred.

The contractor shall provide all necessary materials, documentation, manuals, and training aids. Training material shall be provided in hard and soft copies at the commencement of the training. At least one person shall be fully trained prior to cutover, and all training shall complete prior to project close out.

D. The contractor shall provide a detailed list of materials (including type and amount) of inside cable plant

MATERIALS USED (E.G., RACKS, CABLE LADDERS, JHOOKS, JACKS,

FACEPLATES, AND FEET OF CABLE) INSURING THAT IT IS WITHIN THE

PROVIDED REPORT. The final Engineering Report shall include a complete building floor plan with all station locations, to include red line drawing of cable pathways.

E. The contractor shall provide a full, unlimited Three year warranty for all contractor provided hardware/software, materials, and workmanship, which shall not begin until final Government acceptance of all items delivered under this PWS. The warranty period shall begin after all discrepancies have been cleared and the continuous thirty (30) day Break-in of all systems delivered under this PWS. All discrepancies shall be corrected before the break-in period can begin or be restarted. The warranty shall include emergency off-site technical assistance for remote diagnostics and troubleshooting for the first full year. The contractor shall track and resolve the problem(s) in accordance with standard commercial practices. The contractor shall provide a Warranty Procedure Guide that includes phone numbers and addresses for repair and return, phone numbers for requesting remote diagnostics, and specific procedures for obtaining these services. The contractor shall also provide phone numbers, addresses and procedures for obtaining emergency replacement parts and an address for returning the defective items. It is expected that this information will be valid during the warranty and for life cycle support after the warranty has expired the contractor shall provide the Warranty Procedure Guide on each system delivered under this PWS before commencement of the thirty (30) day break-in.

F. (FOR CISCO PRODUCTS) Contractor shall complete Option CLINs 0002 through 0005 with any annual (recurring) costs associated with the software, switch and Telephone licensing. In order to minimize the risk of the Government purchasing counterfeit products or unauthorized secondary market equipment, which would not be supported by the Original Equipment Manufacturer (OEM), and to ensure that the Government purchases only equipment that is genuine (i.e., not counterfeit or gray market), authorized (e.g., including appropriate licenses), and supported (e.g., warranty and support services) by the OEM, Offeror shall certify that it is a Manufacturer Authorized Partner as of the date of the submission of their offer, and that it has the certification/specialization level required by the Manufacturer to support both the product sale and product pricing, in accordance with the applicable Manufacturer certification/specialization requirements. Unless otherwise specified, Offeror shall warrant that the products are new, in their original box. By submitting a response to an Request for Quote (RFQ), Request for Proposal (RFP), the Offeror confirms to have sourced all Manufacturer products submitted in this offer from Manufacturer or through Manufacturer Authorized Partners only, in accordance with Manufacturer's applicable policies in effect at the time of purchase. Offeror shall provide Buyer with a copy of the End User license agreement, and shall warrant that all Manufacturer software is licensed originally to Buyer as the original licensee authorized to use the Manufacturer Software.

G. (FOR AVAYA PRODUCTS) Company must be authorized by Avaya to market and sell to the Federal Government.

8. Final Systems Acceptance:

A. The contractor shall notify the Government upon completion of all tasks under this PWS. Final inspection and acceptance is the responsibility of the Contracting Officer’s Representative (COR). Acceptable performance is achieved when all hardware, software, components, and equipment have been provided;

installation, integration, testing, demonstration, and preventative maintenance is completed; the system has run successfully and consecutively for thirty (30) calendar days without interruption, faults or downtime;

and all training is completed. Inspection or testing of services rendered which are conducted by the COR and the local site coordinator prior to final delivery and that does not uncover defects or other failures, this does not relieve the contractor from the responsibility for correcting those defects or other failures to meet contract requirements. The Government will provide formal acknowledgement that all terms of the task order have been accepted.

9. Discrepancies:

A. The Government reserves the right to refuse final acceptance until all discrepancies have been satisfactorily resolved. The contractor shall prepare a project discrepancy list, report detected issues during meetings, and track all discrepancies until resolved. The Government shall review and monitor all discrepancies and deliverables. The discrepancy list shall include any problem(s) detected or identified during system testing or inspections that were conducted by either the contractor or Government, or both. The contractor shall retain a history of discrepancies. Problems identified at any time during the course of this project shall be documented, provided to the Government, and corrected prior to final acceptance.

10. Software Engineering:

A. Provide basic system translations for trunking, network routing and video endpoint translation.

B. Software or switch access shall be provided on-site, only; no outside access will be permitted.

C. Ensure unit has passwords to change settings, and annotate the password on the outside of the telephone switch.

D. Ensure Government Project Managers have unit passwords to change settings.

E. Ensure attendant greetings do not contain spoken names, only billets.

11. Quality Assurance:

A. This section identifies the method of the Government’s Quality Assurance Personnel (QAP) will use to verify the quality of the contractor’s performance.

B. Re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate.

C. If adverse conditions or other factors beyond the Contractor’s control are the cause for failure to meet contract specifications, no remedy will be assessed against the Contractor for failure to perform provided each incidence is documented by the Contractor and submitted to the Contracting Officer Representative (COR) for approval by the Contracting Officer. If the parties do not agree that the cause is due to factors beyond the Contractor’s control, the Contractor may proceed with a dispute under the contract’s FAR Clause 52.212-4.

D. Government COR shall be notified on progress of installation/repairs in order to allow COR to schedule to witness work at the site.

E. FAILURE TO INSPECT. If the Contractor fails to notify the COR that the work is ready for inspection, or the Contractor fails to attend an inspection after notification, then the COR may conduct an inspection at his/her own convenience, and his/her findings shall be considered as if they had been mutually agreed upon in a joint inspection, and the Contractor will be considered to have chosen not to correct any deficiencies.

See the paragraph entitled “Government Remedies” below for the consequences of this situation.

F. GOVERNMENT REMEDIES. The Contracting Officer will follow the Service Delivery Summary below, FAR 52.212-4, Contract Terms and Conditions-Commercial Items and 52.246-4 Inspection of Services, for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

G. Service Delivery Summary. The Contractor service requirements are summarized into performance objectives that relate directly to required performance items in the table below. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

12. Payment:

Payment shall be made via WAWF (Wide Area Work Flow) electronic invoicing system.

13. Site Survey & Questioning:

Performance Objective PBWS Reference

Performance Threshold

Remedy for Failure to Achieve Performance Threshold

All installations are performed in accordance with the Performance Work Statement.

6 Zero tolerance threshold for failure perform.

Re-performance of service at no additional cost to the Government.

Contact number for the day of the site survey is 504-697-9797 or 858-349-0220. AFTER THE SITE SURVEY, ALL QUESTIONS ARE TO BE DIRECTED TO THE REGIONAL CONTRACTING OFFICE AT THE

FOLLOWING EMAIL ADDRESS: tammy.crump@usmc.mil .

14. SAFETY GUIDANCE

Contractors shall adhere to all relevant safety guidance, including (but not limited to):

(a) EM 385-1-1 – U.S. Army Corps of Engineers Safety and Health Requirements Manual

(b) OPNAVINST 5100.23 (series), Navy Occupational Health and Safety Program Manual

(c) MCO 5100.29 (series), Marine Corps Safety Program

(d) MCO 5100.8, Marine Corps Occupational Safety and Health (OSH) Policy Order

(e) NAVMC DIR 5100.8, MARCOR OSH Program Manual

Contracting Officer’s Representatives shall immediately report accidents/injuries sustained during contract performance to the Contracting Officer so that the Contracting Officer may report said accidents/injuries to responsible agency safety officials.

15. CONTRACTOR REPORTING OF LABOR HOURS

Pursuant to NMCARS 5237.102(90), the contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Technology Services Organization via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

INSTRUCTIONS TO OFFERORS

This is a Brand Name or Equal solicitation under FAR subparts 12 and 13 for a firm-fixed price contract.

This solicitation will be awarded on an all-or-none basis.

This procurement is a 100% Small Business Set-aside.

Offeror must qualify as a Small Business Concern under NAICS Code 334210 (Business Size Standard; 1250 Employees).

Market research conducted via SAM advance search, GSA Advantage, World Wide Web and Previous Acquisitions revealed there is a reasonable expectation of obtaining offers from two or more responsible small business concerns that are competitive in terms of market prices, quality, and delivery.

FAR Part 19.502-2 (a) Each acquisition of supplies or services that has an anticipated dollar value exceeding $3,000 but not over $150,000 is automatically reserved exclusively for small business concerns and shall be set aside for small business unless the contracting officer determines there is not a reasonable expectation of obtaining offers from two or more responsible small business concerns that are competitive in terms of market prices, quality, and delivery.

Marine Forces Reserve Small Business Program Deputy Director concurs with this action.

All responsible sources may submit a quotation which, if received in a timely manner, shall be considered by the agency.

BASIS OF AWARD - Vendor shall refer to FAR clause 52.212-2 herein for evaluation factors.

Contractor shall complete Option CLINs 0002 through 0005 with any annual costs associated with the software, switch and Telephone licensing. If no cost is provided, the Government will evaluate CLINs 0002 through 0005 priced at $0.00 each.

Proposals should document their responsiveness to the Section 508 requirements by either completing the Government Product Accessibility Template (GPAT) herein , submitting a Voluntary Product Accessibility Template (VPAT), or Equivalent and Supporting Documentation herein.

The Contracting Officer will review Past Performance Information Retrieval System (PPIRS) for responsibility determination purposes.

Government to publish photographs of the location post-site visit to include existing telephone system; demarc area;

and computer switches.

All responses to this solicitation should indicate whether the firm is offering a 'brand name manufacturer's products' or ‘equal products.' Firms offering equal products must submit sufficient descriptive literature to permit the contracting agency to assess whether the equal product meets all the salient characteristics specified in the solicitation. Firms offering "equal" items must provide the make, model, description of the items, and provide their own product literature/brochures (not the manufacturer's product literature/brochures nor a reiteration of the salient characteristics provided in the solicitation). This agency will not be responsible for locating or obtaining any information not included as a hardcopy attachment in a response to this solicitation.

It is the offerors responsibility to furnish sufficient information and detailed specifications to the government to determine acceptability of the offered item(s). Failure to provide product quotes that meet the salient characteristics may result in quote being considered non-responsive.

All Government software contracts are required to include warranty provisions from authorized sellers/resellers of all commercial and non-commercial publisher software products. The Government shall not accept any seller/reseller disclaimers of implied publisher standard commercial warranty. As a minimum software warranties shall cover the performance of all required product capabilities, free from defects/bugs, for all intended authorized users, process for reporting/fixing defects remedied at no charge to the Government, effective after Government tests of delivered software product(s), and include the seller/reseller's return policy and procedures. Bidders must include End User Licensing Agreement (EULA)/ Warranty with all bids consistent with terms of the Federal Acquisition Regulation (FAR) 52.232.39 Unenforceability of Unauthorized Obligations clause herein to be considered responsive to this solicitation. If any of these conditions are not included in the EULA/warranty provided by sellers/reseller in response to this solicitation, the Government shall not award until these terms have been incorporated and agreed.

Method of Invoicing/Payment: Wide Area Workflow (WAWF).

NO PHONE CALLS will be accepted regarding this solicitation. ALL QUESTIONS shall be sent in writing via email to tammy.crump@usmc.mil.

Completely fill out this SOLICITATION AND ALL AMENDMENT documents if issued (including applicable clauses). (a) Return documents along with quote to Marine Forces Reserve Regional Contracting Office POC Only.

Provide a quote on company letterhead with following information for all vendors associated with the quote.

(a) Cage Code and or DUNS Number.

(b) Address.

(c) Point of contact (email and telephone number

Provide estimated delivery time after receipt of order for supplies and period of performance for services for each line item or for entire quote (if applicable). This should be visible on the face of the quote and not incorporated as a link or other attachment.

Prompt payment/discount terms (if offered). This shall not be used to evaluate offers.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 30 dys. ADC 1 2BN 25TH MAR REGIMENT FOX CO

SSGT HAYNES JOHN

1 LINSLEY DR

PLAINVILLE CT 060602

860-747-1644 FOB: Destination

0002 1 yr. ADC 1 (SAME AS PREVIOUS LOCATION)

0003 2 yrs. ADC 1 (SAME AS PREVIOUS LOCATION)

0004 3 yrs. ADC 1 (SAME AS PREVIOUS LOCATION)

0005 4 yrs. ADC 1 (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.204-2 Security Requirements AUG 1996 52.204-7 System for Award Management JUL 2013 52.204-13 System for Award Management Maintenance JUL 2013 52.204-16 Commercial and Government Entity Code Reporting JUL 2015 52.204-18 Commercial and Government Entity Code Maintenance JUL 2015 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.211-6 Brand Name or Equal AUG 1999 52.211-17 Delivery of Excess Quantities SEP 1989 52.212-1 Instructions to Offerors--Commercial Items OCT 2015 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.223-11 Ozone-Depleting Substances and High Global Warming

Potential Hydrofluorocarbons.

JUN 2016

52.227-19 Commercial Computer Software License DEC 2007 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-1 Site Visit APR 1984 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.247-34 F.O.B. Destination NOV 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.203-7996 (Dev) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements - Representation (Deviation 2016-O0003)

OCT 2015

252.203-7997 (Dev) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (Deviation 2016-O0003)

OCT 2015

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.204-7005 Oral Attestation of Security Responsibilities NOV 2001

252.204-7008 Compliance With Safeguarding Covered Defense Information Controls

DEC 2015

252.204-7011 Alternative Line Item Structure SEP 2011 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting.

DEC 2015

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System--Statistical Reporting in Past Performance Evaluations

JUN 2015

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.239-7009 Representation of Use of Cloud Computing SEP 2015 252.239-7010 Cloud Computing Services AUG 2015 252.239-7017 Notice of Supply Chain Risk NOV 2013 252.239-7018 Supply Chain Risk OCT 2015 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 252.246-7008

Subcontracts for Commercial Items Sources of Electronic Parts

JUN 2013

AUG 2016

252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Lowest Price Technically Acceptable - Offers will be ranked lowest to highest according to price. The lowest price offer will be forwarded to the requiring activity for technical evaluation (offer will be deemed either technically acceptable or technically unacceptable). If the lowest price offer is found technically acceptable and its price is determined fair and reasonable by the Contracting Officer, evaluation will be deemed complete and award will be made based on the lowest price offer. If the lowest price offer is determined technically unacceptable, the next lowest price offer will be sent for technical evaluation and price analysis. This process is repeated in order of price until an offer is deemed technically acceptable and price is determined fair and reasonable.

The Government will utilize the below Evaluation Worksheet for Lowest Price Technically Acceptable Determination to evaluate proposals.

EVALUATION WORKSHEET FOR LOWEST PRICE TECHNICALLY ACCEPTABLE DETERMINATION

PWS Criteria Technically Acceptable

Not Technically Acceptable

Explain in Detail Why Not Technically Acceptable

Salient Characteristics:

Section 1b.

Company will install a Avaya IP Office telephone system or similar. The Telephone system MUST include the following attributes:

Auto Attendant Expandability for future increase of users Capability of multiple voicemail boxes Storage capacity for voice mails Support digital phones Capability of remote access Capability of internal and external paging Support a PRI, T1, or analog lines

Section 3.

Contractor Project Manager: Company will provide a Project Manager (PM) within 5 days of award. PM duties shall include:

Project plan and Milestone schedule 5 days after contract is awarded.

Coordination for installation, hardware delivery, and inventory control with Government Project Manager.

Project status meeting within 5 days of award and then every 5 days until completion.

Project closure meeting once project is complete will be coordinated with Government Project Manager.

Manage change request.

Performance of work is executed within normal business practices.

Contractor Project Manager will coordinate all changes with Government Project Manager.

Contractor Project Manager will provide training on site.

Pictures will be taken of scope once all work has been completed and emailed to Government Project Manager.

Once scope of work has been completed, Contractor Project Manager is required to contact Government Project Manager to inform scope of work status is complete.

Section 4a.

Installation date and scope of work should be completed no later than 30 days after the contract has been awarded.

Section 5A.

Meetings:

The contractor shall participate in scheduled on-site meetings, conference calls, present briefings, and provide progress overviews as indicated below. The contractor shall provide project documents and weekly project photos electronically to the Government.

Section 6A.

Hardware installation requirements in accordance to normal business practices:

A. For ALL locations, the hardware (provided by vendor) installation includes:

Placement and testing of parts and connectivity.

Installation of all required wiring.

If telephone switch programming is being programmed or engineered offsite, during the test and tone requirement, the vendor will work directly with site POC in order to complete the required database workbook entries within four days of awarded.

The contractor shall test and Tone all voice terminal lines prior to installing the Telephone system, if terminals fail repair and/or replace any nonfunctional voice terminal jacks and or wiring.

All voice terminals must be in working order for the contract to be complete

Installation of the Telephone Switch (new equipment, not refurbished) from an Authorized Dealer with latest software and voicemail

Capability of remote access Must include a Laptop computer; awardee shall install software prior to installation.

Remove old Telephone Switch and ALL obsolete wiring/blocks pack up for shipment with a listed inventory and give to the site point of contact

Section 6B.

For Site Location:

23 mail boxes with 15 minutes of voicemail storage per user

UPS with 4 hours of backup power 23 1416 Avaya Digital Telephones or equal

(must be compatible with new telephone system provided by awardee). This quantity is for future expansion.

Support 10 or less POTS Support 4 LOOP start Lines Provide the gear and the capability for 1

Conference room with or similar to the AVAYA B159 and B100 Expansion Micro phones.

operational with the new Telephone System prior to telephone system changeover

Contractor, COR and Local customer will work with local exchange carrier (LEC) and ensure that the LOOP start lines are operational with the Telephone system as an out route for local and long distance telephone system capabilities, contact awardee will ensure that the hunt group is operational with the new Telephone System prior to telephone system changeover.

Section 7.

Site Specific requirements: The contractor shall test and tone prior to installation, Contractor will test and tone each and all extensions and Central office wiring with the results provided to the Government in a final engineering report due upon completion of the installation. All jacks in the field will be labeled to their corresponding port with in the room and on the patch panel within the communication closet.

Pictures of every jack labeled in the field will be submitted as part of the closing documents and is a requirement of this performance work statement. The contractor will be responsible for using existing wiring. The New system will tie into a patch panel from the switch module and everything will be extended to the 66 OR 110 blocks ensuring that everything is labeled, Reroute wiring to patch panels so that the wiring and connections can be easily identified and better organized. ALL obsolete wiring/blocks shall be packed up by the awardee for shipment with a listed inventory and given to the site point of contact During the Solicitation Site Survey (SSS), the contractor shall evaluate the AC and DC power systems at all locations where work is being performed ensuring system will have ample power to operate the new telephone system.

SECTION 7A.

THE CONTRACTOR SHALL REPAIR AND/OR

REPLACE ANY NONFUNCTIONAL VOICE

TERMINAL JACKS AND OR WIRING. ALL VOICE

TERMINALS MUST BE IN WORKING ORDER FOR

THE CONTRACT TO BE COMPLETE.

Section 7B.

The contractor shall use the existing main AC power service panel or sub-panels to the maximum extent possible. All new main telecommunication service panels shall be 120/208 VAC, three-phase system, dedicated feeder line, 5-wire, protective “green” wire ground from the main disconnect with a capacity to support all requirements with 25% spare breaker positions. Sub-panels shall be approved by the Government and shall be 120/240 VAC, single phase panels or 120/208 VAC, three-phase panels. A surge protection device shall be provided at the main telecommunications power panel to suppress lightning-induced voltage and current surges within the AC electrical distribution system.

The surge suppressor shall be mounted directly beside its serving breaker.

Section 7C.

The contractor shall provide formal training for all new systems provided under this PWS. The contractor shall prepare and provide a final Training Plan to include course descriptions, syllabuses, and training schedules NLT fifteen

(15) calendar days prior to the planned commencement of training. The contractor shall provide manufacturer certified courses for all operation and maintenance. On-site training is preferred. The contractor shall provide all necessary materials, documentation, manuals, and training aids.

Training material shall be provided in hard and soft copies at the commencement of the training. At least one person shall be fully trained prior to cutover, and all training shall complete prior to project close out.

Section 7D.

The contractor shall provide a detailed list of materials (including type and amount) of inside cable plant

MATERIALS USED (E.G., RACKS, CABLE

LADDERS, JHOOKS, JACKS, FACEPLATES, AND

FEET OF CABLE) INSURING THAT IT IS WITHIN

THE PROVIDED REPORT. The final Engineering Report shall include a complete building floor plan with all station locations, to include red line drawing of cable pathways.

Section 7E.

The contractor shall provide a full, unlimited Three year warranty for all contractor provided hardware/software, materials, and workmanship, which shall not begin until final Government acceptance of all items delivered under this PWS. The warranty period shall begin after all discrepancies have been cleared and the continuous thirty (30) day Break-in of all systems delivered under this PWS. All discrepancies shall be corrected before the break-in period can begin or be restarted. The warranty shall include emergency off-site technical assistance for remote diagnostics and troubleshooting for the first full year. The contractor shall track and resolve the problem(s) in accordance with standard commercial practices. The contractor shall provide a Warranty Procedure Guide that includes phone numbers and addresses for repair and return, phone numbers for requesting remote diagnostics, and specific procedures for obtaining these services. The contractor shall also provide phone numbers, addresses and procedures for obtaining emergency replacement parts and an address for returning the defective items. It is expected that this information will be valid during the warranty and for life cycle support after the warranty has expired the contractor shall provide the Warranty Procedure Guide on each system delivered under this PWS before commencement of the thirty (30) day break-in.

Section 7F.

(FOR CISCO PRODUCTS) Contractor shall complete Option CLINs 0002 through 0005 with any annual costs associated with the software, switch and Telephone licensing. In order to minimize the risk of the Government purchasing counterfeit products or unauthorized secondary market equipment, which would not be supported by the Original Equipment Manufacturer (OEM), and to ensure that the Government purchases only equipment that is genuine (i.e., not counterfeit or gray market), authorized (e.g., including appropriate licenses), and supported (e.g., warranty and support services) by the OEM, Offeror shall certify that it is a Manufacturer Authorized Partner as of the date of the submission of their offer, and that it has the certification/specialization level required by the Manufacturer to support both the product sale and product pricing, in accordance with the applicable Manufacturer certification/specialization requirements. Unless otherwise specified, Offeror shall warrant that the products are new, in their original box. By submitting a response to an Request for Quote (RFQ), Request for Proposal (RFP), the Offeror confirms to have sourced all Manufacturer products submitted in this offer from Manufacturer or through Manufacturer Authorized Partners only, in accordance with Manufacturer's applicable policies in effect at the time of purchase. Offeror shall provide Buyer with a copy of the End User license agreement, and shall warrant that all Manufacturer software is licensed originally to Buyer as the original licensee authorized to use the Manufacturer Software.

Section 7G.

(FOR AVAYA PRODUCTS) Company must be authorized by Avaya to market and sell to the Federal Government.

Section 8A.

Final Systems Acceptance:

The contractor shall notify the Government upon completion of all tasks under this PWS. Final inspection and acceptance is the responsibility of the Contracting Officer’s Representative (COR). Acceptable performance is achieved when all hardware, software, components, and equipment have been provided; installation, integration, testing, demonstration, and preventative maintenance is completed;

the system has run successfully and consecutively for thirty

(30) calendar days without interruption, faults or downtime;

and all training is completed. Inspection or testing of services rendered which are conducted by the COR and the local site coordinator prior to final delivery and that does not uncover defects or other failures, this does not relieve the contractor from the responsibility for correcting those defects or other failures to meet contract requirements. The Government will provide formal acknowledgement that all terms of the task order have been accepted.

Section 10 Software Engineering:

Provide basic system translations for trunking, network routing and video endpoint translation.

Software or switch access will be provided by company either on-site.

Ensure unit has passwords to change settings, and annotate the password on the outside of the telephone switch

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (APR 2016)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (r) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or…