SOW_-Attachment_1_12062012.pdf

Statement of Work Lightweight Water Purification System Attachment 1

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Statement of Work

Lightweight Water Purification System

(LWPS)

Prepared by

Product Manager - Expeditionary Power Systems

Marine Corps Systems Command

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1.0 SCOPE

1.1 The purpose of this program is to acquire systems, technical data, training packages, warranty and logistics support for the Lightweight Water Purification System (LWPS).

1.2 This Statement of Work (SOW) provides tasks to be performed by the Contractor in conjunction with the manufacture, test and delivery of the LWPS as described in the Performance Specification (PS). The Contractor shall also provide program management and logistics support to ensure that delivery schedules, performance requirements and overall supportability of the LWPS is accomplished as set forth in the contract. The contractor is responsible for providing all materials, services and necessary support documentation needed to complete the tasks identified in this SOW.

2.0 APPLICABLE DOCUMENTS

The following documents specified form a part of this SOW to the extent specified herein. The most recent revision of the referenced document at the time of contract shall be used unless otherwise specified. In the event of conflict between the applicable documents and this SOW, the SOW shall take precedence. All second tier and below references cited in mandatory compliance documents shall be considered as guidance only. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained

2.1 Military Standards and Specifications – Mandatory Compliance

GEIA-STD-0007 Logistics Product Data GEIA-HB-0007 Logistics Product Data Handbook MCO P440.162B Marine Corps Policy on Government Furnished Equipment MCO P5215.17 The Marine Corps Technical Publications System MIL-STD-129 Military Marking for Shipment and Storage MIL-STD-130 Identification Marking of U.S. Military Property MIL-STD-882 Standard Practice for System Safety MIL-STD-2073-1 DoD Standard Practice for Military Packaging MIL-PRF-32216 Evaluation of Commercial Off-the-Shelf (COTS) Manuals and Preparation of Supplemental Data MIL-PRF-49506 Logistics Management Information

NAVMC 1553.1 Systems Approach to Training (SAT) Users Guide

2.2 Military Standards and Specifications – Guidance Only

MIL-PRF-29612 Training Data Products

2.3 Federal Standards – Mandatory Compliance

None

2.4 Handbooks – Guidance Only

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MIL-HDBK-781 Reliability Test Methods, Plans, and Environments for

Engineering Development, Qualification, and Production MIL-HDBK-61 Configuration Management Guidance MIL-HDBK-129 DoD Handbook Military Marking MIL-HDBK-502 Acquisition Logistics MIL-HDBK-512 Parts Management

2.5 Other Government Documents

MCSCO 5400.5 Naval Systems Engineering Policy (available from MCSC)

- Enclosure 2 Naval Systems Engineering Technical Review Handbook

- Enclosure 4 Land Systems Specific SETR Guidance invoking the

MARCORSYSCOM Technical Review Handbook (series).

FED-STD-313 Material Safety Data, Transportation Data and Disposal Data for Hazardous Materials Furnished to Government Activities

2.6 Non-Government Documents

ASTM D3951 Standard Practice for Commercial Packaging ASTM D4169-01e1 Standard Practice for Performance Testing of Shipping Containers and Systems

2.7 Forms

None

3.0 REQUIREMENTS

The contractor’s technical proposal, as negotiated and accepted by the Government, may be incorporated by reference into the resultant contract. Any changes in these arrangements are to be submitted to the contracting officer in advance for approval. In the event of conflict or ambiguity between the contractor’s technical proposal and the Government SOW, the SOW shall take precedence.

The contractor shall accomplish delivery of the specified number of LWPS as set forth in the contract and each delivery order.

The contractor shall ensure that stated performance capabilities of the LWPS and components are certified and warranted. Limited government acceptance and/or user’s testing (e.g., operator/maintainer and safety/environmental) may also be accomplished upon commencement of production.

The contractor shall propose and deliver LWPS and support items which are compliant with the performance capabilities stated in the attached Performance Specification (PS).

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Technical compliance shall be based upon evidence of said items to meet the performance standards set forth in the specification, as well as conformance to the delivery schedule.

The Government reserves the right to perform, at its own expense, Production Acceptance Testing on production units to ensure conformance to the PS. Failure of any production unit to meet the requirements contained in the PS shall be cause for rejection of all units of the lot until corrections are made. In the event of a failure, and within 30 days, the Contracting Officer will notify the Contractor of the failure. The Contractor shall provide a Corrective Action Report to the Contracting Officer no later than 30 days after receipt of notice.

3.1 Program Management

3.1.1 Program Management. The contractor shall establish a management structure that ensures overall quality of the LWPS Program, as well as compliance with delivery schedules. A designated Program Manager (PM) shall be identified to serve as the principal representative of the contractor throughout the warranty periods. This individual shall coordinate with the Government Program Management Office on all activities related to successful performance of the contract, including coordination of training schedules, interface with Marine Corps logistics activities, and conduct appropriate meetings and reviews with Government personnel. At all times, the PM shall have the responsibility for ensuring program integrity and overall contract performance.

As appropriate, the contractor shall ensure that administration, logistics, financial and other task requirements pertinent to contract performance are adequately addressed (e.g., dedicated Service Manager, etc.). Program documentation shall be readily available to Government representative(s) during planned visits.

3.1.2 Schedule Planning. The Contractor shall maintain an accurate schedule of program events and recommend program schedules, including review and evaluation techniques, which provide for the earliest delivery schedule while at the same time satisfying all requirements in a cost effective manner. This schedule shall be approved by the Government at Post Award Conference/Provisioning Guidance Conference. The Contractor shall notify the Government in writing of any anticipated or projected work stoppages or delays that will impact schedules.

3.1.3 Logistics Support. The contractor shall establish and maintain a logistics support program that ensures support for the platforms to comply with operational requirements and mission scenarios. The contractor shall describe their approach to logistics support for the platform throughout a service life of 10 years beyond receipt of final delivery quantities. The contractor shall address the ability to provide parts and warranty service to platforms operating at installations and activities throughout the world (as set forth in delivery instructions), as well as provisions for supporting operations during wartime.

3.1.4 Product Quality. The contractor shall supply quality parts and ensure parts warranty.

Quality standards will be maintained through the use of the current International Organization for Standardization quality system or equivalent standards. If the normal

Version 20121206 Page 5 commercial practice uses remanufactured parts, they may be added to your parts catalog and may be purchased by the Government in accordance with (IAW) normal approval processes. Remanufactured parts must be easily identified and have different part numbers assigned than the new parts. Appropriate price discounts/core credits shall be applied to differentiate remanufactured from the new parts.

3.1.5 System Safety. The contractor shall consider and implement safety engineering principles in the system design and fabrication. System design and operational procedures developed by the contractor shall identify hazards associated with the system by conducting safety analyses and hazard evaluations. Analysis shall include both operational and maintenance aspects of the system along with potential interface problems with planned subsystems.

3.1.6 Configuration Management. All products provided shall conform to the producer’s own drawings, specifications, standards, and quality assurance practices and be the same product if offered for sale in the commercial market. The Government reserves the right to require proof of such conformance prior to first delivery and thereafter as may be otherwise provided for under the provisions of the contract. The Contractor shall not change configuration of deliverable items without Government approval. The Contractor shall implement and follow for the life of the contract a configuration control system, to include a notification process and Government approval for configuration changes.

3.1.7 Reporting. For the life of the contract, the contractor shall provide monthly progress updates detailing technical progress and delivery throughout all contract efforts. This shall be via email transmission to the Contracting Officers Representative no later than 7 days after the end of each month. Reporting shall begin 90 days after contract award.

3.2 Lightweight Water Purification System (LWPS)

3.2.1 Delivery. Equipment shall not be delivered until the manual(s) and supplementation, if required, are approved by the Government and over packed with each end item.

3.2.2 Production Run-In Testing. The Contractor , upon each Production Acceptance Test (PAT), shall perform run-in testing that, at a minimum, includes the following:

• Visual inspection of all subsystems

• 1 hour pump test of main fluid components

• 1 hour run test of all diesel engines (can be combined with above)

• 1 hour full power electrical test of non-rotating, separate electronics

• Preparation for shipment and storage

• Proof of Testing of each unit provided to DCMA prior to inspection

3.3 Enhanced Pump Module (EPM)

3.3.1 Delivery. Equipment shall not be delivered until the manual(s) and supplementation, if required, are approved by the Government and over packed with each end item.

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3.3.2 Production Run-In Testing. The Contractor, upon each PAT, shall perform run-in testing that, at a minimum, includes the following:

• Visual inspection of all subsystems

• 1 hour pump test of main fluid components

• 1 hour run test of all diesel engines (can be combined with above)

• 1 hour full power electrical test of non-rotating, separate electronics

• Preparation for shipment and storage

• Proof of Testing of each unit provided to DCMA prior to inspection

3.4 Warranty

3.4.1 LWPS Warranty Period. The contractor shall provide a 12 month standard warranty and a 48 month extended warranty covering workmanship and materials for all items furnished under this contract. The warranty cost proposed shall be inclusive to include all costs such as time, travel, parts, labor, shipping, and support tools. The standard warranty shall commence on the date the kit is delivered to the Government. The extended warranty shall commence 365 days after the date the system is delivered to the Government.

3.4.2 EPM Warranty Period. The contractor shall provide a 12 month standard warranty and a 48 month extended warranty covering workmanship and materials for all items furnished under this contract. The warranty cost proposed shall be inclusive to include all costs such as time, travel, parts, labor, shipping, and support tools. The standard warranty shall commence on the date the kit is delivered to the Government. The extended warranty shall commence 365 days after the date the system is delivered to the Government.

3.4.3 Execution. A copy of the Warranty Agreement will be provided at the Post Award Conference (PAC). All items under warranty will be loaded in the Warranty Service and Support Claims Tool (WSSCT). The contractor shall not perform on-site warranty repairs in contingency areas; however, they shall provide parts and shipping. Contractors shall conduct repairs on-site at all non-contingency areas. The user may request to conduct repairs and only require the contractor to provide the warranted parts. The contractor shall not void the warranty if the user conducts repairs. Contingency area warranty parts may be shipped by air, or to a designated CONUS float location, as determined appropriate by the Government.

3.4.4 Warranty Management. The contractor shall use the WSSCT to manage all warranty claims under this contract.

The contractor shall establish an account in the WSSCT using the website link below.

Local vendors, whom conduct warranty repairs and repair consult, shall also establish accounts in the WSSCT to support the LWPS.

URL: http://www.marcorsyscom.usmc.mil/sites/warranty/ http://www.marcorsyscom.usmc.mil/sites/warranty/

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The contractor shall accept or reject all claims within 48 hours of claim being initiated.

The contractor shall provide status to the User, Warranty Coordinator, and Project Officer using a combination of the “Comments Log”, located within WSSCT, and email on all warranty claims.

The contractor shall order and ship all parts under warranty.

The contractor shall perform repairs on all claims under warranty.

The contractor shall adhere to the following repair cycle times:

• Continental United States (CONUS): 7 Days – Parts and repair.

• Outside Continental United States (OCONUS): 14 Days – Parts and repair.

• Contingency Operations: 14 Days – Parts only.

The contractor shall provide labor hours and the following cost data associated to the warranty services:

• Labor

• Time and travel

• Parts

• Shipping and other

3.5 Reserved

3.6 Technical Publications

3.6.1 Contractor Format Manuals. The contractor shall provide English language Military

Operations and Maintenance manual for the LWPS in accordance with MIL-PRF-32216, to include supplemental data as necessary with each LWPS under this contract. The manual shall contain at a minimum the following: setup, operation, component list, preventive maintenance checks and services, disassembly and reassembly, troubleshooting and maintenance instructions, schematics, complete repair parts lists (including exploded views of all assemblies and subassemblies) and special tools lists.

Parts list shall include part number, complete item nomenclature, quantity, NSN, CAGE, and source of supply. Repair parts list will include Original Equipment Manufacturers (OEM) part numbers. The Government will provide a Publication Control Number (PCN) for the cover of the final version of the manual. Sample manuals will be provided upon contractor request.

The contractor shall provide all safety precautions required to install, operate, and maintain the LWPS and insure they are listed in “Warnings and Cautions” part of the manual.

3.6.2 Job Aid. The Contractor shall develop a job aid, coincided with manual development, to provide performance support for safety concerns, operation, and preventative maintenance checks and service on the LWPS. The Government shall approve the job aid prior to production. The job aid shall be legibly printed on subdued colored medium

Version 20121206 Page 8 weight and weatherized (example: threaded paper or laminated) card stock paper able to withstand the detrimental effects of the outdoor environment (direct sunlight, water, humidity, etc). The Contractor shall deliver to the Government the approved job aid paper format and in an editable commercial electronic format compatible with the Government’s Microsoft software suite. Examples of relevant job aids include a hard card, pocket checklist, or procedural guides and can be provided upon written request.

3.6.3 Draft Manuals. The contractor shall submit two paper copies of the combined Operations and Maintenance Manual, Provisional Parts List and two copies of the Job Aid to support the government review within 120 days after contract line item award.

3.6.4 Final Draft Manuals. The contractor shall provide two paper copies of the combined

Operations and Maintenance Manual, Final Parts List and two copies of the Job Aid within 30 days after the government’s review.

3.6.5 Validation. The contractor shall develop and deliver a Validation Plan to the

Government at the PAC. The plan shall reflect the requirements of this contract and reflect compatibility with the overall maintenance and support plan and indicate the scope of the validation effort. The plan shall consist of the following elements:

• Manuals and changes shall be identified in sufficient detail to permit rapid identification of material to be validated.

• Procedural methods of validation shall be identified in sufficient detail to assure the delivery of complete and accurate technical manuals.

• These procedures shall permit the performance of validating tasks in an environment which closely duplicates service conditions.

• A planned program shall be scheduled that will ensure timely completion of validation to meet scheduled manual deliveries.

• Validation shall be conducted concurrently with manual development wherever possible to reduce cycle time and shall be coordinated with the Program Management Office to permit coordination of final validation/verification.

• The plan shall identify the appropriate preparing activity organization and personnel responsible for accomplishing the validation effort.

• The plan shall identify site locations, kit requirements, facilities, and equipment required during validation effort.

• The plan shall show a system of record keeping to be established which will fully document the validation effort, including method to be used to correct errors.

• Validation is a contractor quality assurance (QA) responsibility accomplished on all

Version 20121206 Page 9 manuals, job aids, changes, and revisions thereto.

• The contractor and government will complete a joint validation/verification of the final draft manuals and job aid.

• A Validation Report shall be delivered to Government 30 days after the completion of the contractor validation. The Validation Report shall certify that validation has been completed, shall list in detail the effort undertaken during validation (processes, corrections, etc.), and shall show the manual deliverable has had QA review.

• The Validation Report shall include a signature of an individual authorized to represent the Contractor.

• The Contractor’s complete validation records shall be made available to the

Government upon request.

3.6.6 Verification. The Government will complete verification of the manual and job aid in conjunction with the contractor’s validation. The Government will verify that all manuals and supplemental data are accurate. The contractor shall incorporate all Government comments resulting from the validation/verification.

3.6.7 Final Reproducible Copy (FRC). The contractor shall submit two paper copies of the combined Operations and Maintenance Manual, validated Parts List and two copies of the Job Aid within 30 days after the validation/verification. Additionally, an electronic, editable copy (Microsoft WORD compatible) of the combined Operations and Maintenance Manual, Parts List and Job Aid shall be provided to the Government.

3.6.8 Manual Sustainment. The contractor shall provide change pages/modification instructions to the manuals as a result of approved changes to the baseline system. The Government requires notification of all changes and revisions to the manuals for the duration of this contract. Notice of new models/equipment, when they are available, is also required for Government information.

3.6.9 Copyright. The contractor shall identify any copyrighted material, if any, and shall obtain the written approval of the copyright owner. The contractor shall furnish appropriate copyright release giving the Government permission to reproduce and use copyrighted information for any delivered documents. Copyright release shall be on company letterhead and signed by an authorized company representative. When the contractor uses a manual, which covers a vendor’s component(s) or a portion thereof, and the vendor’s manual contains copyrighted material, the contractor shall be responsible for obtaining a copyright release from the vendor and providing the copyright release to the

3.7 Technical Data

3.7.1 Product Specification. The contractor shall develop, maintain, update (as required), and

Version 20121206 Page 10 deliver a Product Specification that describes the technical and functional performance of the LWPS. The Final Product Specification shall be delivered at 60 days after contract line item award and maintained/updated upon any changes in configuration or performance. The Product Specification shall follow the general layout of the Government Performance Specification.

3.7.2 Engineering Data. The contractor shall make available to the Government for review technical data used to describe parts and equipment that consists of data such as specifications, standards, drawings, photographs, sketches and descriptions, necessary assembly and general arrangement drawings, schematic drawings, schematic diagrams, wiring, and cable diagrams necessary to indicate the physical characteristics, location, and/or function of the item.

3.7.3 Material Safety Data Sheets. The contractor shall make available Material Safety Data Sheets (MSDS) to the Government for review.

3.7.4 Safety Assessment Report. The contractor shall provide a Safety Assessment Report (SAR) that documents the Safety Assessment and clearly identifies any residual risks of the LWPS. The SAR shall include a signed statement that all identified hazards have been eliminated, or their associated risks controlled to acceptable levels and that the LWPS is ready to test, field or operate. A SAR shall be delivered 60 days after contract line item award.

3.7.5 Environmental, Safety, and Occupational Health (ESOH). The contractor shall provide ESOH hazard data as a result of a system safety analysis conducted on the LWPS based on the current Department of Defense (DOD) Standard Practice for System Safety. As a minimum, the data shall include all identified ESOH hazards (including but not limited to system design, toxic chemicals, hazardous materials with associated Material Safety Data Sheets, ozone depleting substances, excessive noise, and intended operational use), probability and severity of the hazard, and the proposed or accomplished fix/procedure to mitigate the risk along with expected residual risks once the mitigation factors are implemented. The system safety analysis shall include the development, operation, maintenance, and disposal of the LWPS. The requested data shall be provided to the Government no later than 60 days prior to delivery of the first kit. This analysis shall include a statement from the contractor identifying the level to which identified hazards have been eliminated or their associated risks controlled. A final version shall be provided to the Government 30 Days after Government comments received by the Contractor.

3.8 Provisioning Support

3.8.1.1 Provisioning Guidance Conference. The contractor shall attend and support the

Provisioning Guidance Conference (PGC) in accordance with Appendices A and B.

3.8.1.2 Provisioning Conference. The contractor shall host and support a Provisioning

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Conference(s) in accordance with Appendices A and B.

3.8.1.3 Provisioning Plan. The contractor shall establish, manage, and execute a Logistics Management Information (LMI) program and develop and deliver a Provisioning Plan in accordance with Appendix A.

3.8.1.4 Provisioning Technical Documentation. The contractor shall develop/document and deliver Provisioning Technical Documentation in accordance with Appendix A.

3.8.1.5 Provisioning Parts List. The contractor shall provide a Provisioning Parts List (PPL) in accordance with Appendix A.

3.8.1.6 Long Lead Time Items List. The contractor shall provide a Long Lead Time Items List

(LLTIL) in accordance with Appendix A.

3.8.1.7 Design Change Notice. The contractor shall provide all Design Change Notices (DCN) in accordance with Appendix A.

3.8.2 Provisioning Data

3.8.2.1 Provisioning Data Delivery. The contractor shall provide Provisioning Data Delivery in

3.8.2.2 Parts Provisioning Support. The contractor shall provide Parts Provisioning Support in

3.8.2.3 Parts Support. The contractor shall maintain the capability to provide spare parts to the

3.8.2.4 Engineering Data For Provisioning (EDFP). The contractor shall provide EDFP in

3.8.2.5 Technical Data Package (TDP) Updates. The contractor shall provide updates and corrections to the listed elements of the TDP, as changes to the configuration baseline are approved, or as other circumstances require for the safe and effective operation, maintenance, or support of the LWPS. The contractor shall provide updates to the following documentation:

• Technical Manual

• Job Aid

• Training Package

• Engineering Data For Provisioning

• Parts Provisioning List

• Configuration Baseline Documentation

3.9 Technical Reviews

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3.9.1 As defined in Appendix B, the contractor shall plan, host, attend, coordinate, support and conduct the meetings, reviews, and conferences (hereinafter called "reviews"). The reviews shall be conducted at Government and contractor facilities. Reviews requiring demonstration and/or examination of equipment shall be conducted at the contractor's facility. All such reviews shall be included in the program schedule and shall be coordinated with the Government. The contractor shall prepare agendas and conference presentation materials, and provide minutes and reports following each review. The potential agenda items may include: The contractor’s overall program progress, current program status, technical issues affecting the program, engineering, quality assurance, configuration management, manufacturing and reliability, maintainability and producability, safety, management, technical support services (if any), integrated logistics support, warranty, administrative, assurance of compliance with contract requirements, funding, problem identification and resolutions. The Government reserves the right to cancel any review or to require any review to be scheduled at critical points during the period of performance. Action item documentation, assignment of responsibility for completion and due dates shall be determined prior to adjournment of all reviews. The contractor shall provide minutes to all meetings to the Government and shall include:

purpose and objective; attendees to include: name, position, organization, phone number, and email; location; summary of discussion items and decisions made; action items, responsible parties and estimated completion dates; agreements reached; and follow-on actions.

Purpose Duration Location

Post Award / Provisioning Guidance Conference 1 Day Quantico, VA In-Process Review at 3 months 1 Day Quantico, VA Production Readiness Review (PRR)/System Verification Review (SVR)

2 Days Contractor’s Facility

In-Process Review at 9 months 1 Day Contractor’s Facility Provisioning Conference 5 Days Contractor’s Facility Provisioning Conference Clean Up 5 Days Contractor’s Facility Technical Publications Validation/Verification 5 Days Contractor’s Facility Start of Test Meeting 1 Day Aberdeen, MD

3.10 Operations and Maintenance Training

3.10.1 Operator Training Courseware Development. Courseware (lesson plans, instructional support material, and student handouts) and any additional instructional materials shall be developed and delivered for Marine Corps operators. At least 50% of the course shall be practical application time. The contractor shall utilize NAVMC 1553.1, Systems Approach to Training (SAT) Users Guide for the development and formatting of operator instructional courseware. The primary audience for the operator courseware is USMC incidental operators.

3.10.1.1 First Draft: No later than 150 Days after contract line item award.

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3.10.1.2 Final: 30 Days after receipt of Government comments.

3.10.1.3 Operator Training Courseware Electronic Delivery. Training courseware material will be provided to the Government in electronic copy in original source format (MS Word, PowerPoint) at each delivery point.

3.10.1.4 Operator Training Courseware Copyright Release. The contractor shall furnish copyright release giving the Government permission to reproduce and use copyrighted training information.

3.10.2 Maintainer Training Courseware Development. Courseware (lesson plans, instructional support material, and student handouts) and any additional instructional materials shall be developed and delivered for Marine Corps maintainers. At least 50% of the course shall be practical application time. The contractor shall utilize NAVMC 1553.1, Systems Approach to Training (SAT) Users Guide for the development and formatting of maintainer instructional courseware. The primary audience for the maintainer courseware is personnel trained to levels of proficiency established for the Water Support Technician (MOS 1171).

3.10.2.1 First Draft: No later than 180 Days after contract line item award.

3.10.2.2 Final: 30 Days after receipt of Government comments.

3.10.2.3 Maintainer Training Courseware Electronic Delivery. Training courseware material will be provided to the Government in electronic copy in original source format (MS Word, PowerPoint) at each delivery point.

3.10.2.4 Maintainer Training Courseware Copyright Release. The contractor shall furnish copyright release giving the Government permission to reproduce and use copyrighted training information.

3.10.3 Operator Training Delivery - West. The Contractor shall provide a training class that utilizes material from paragraphs 3.6.1, 3.6.2 and 3.10.1, not to exceed 8 hours on the ground. Curricula and training materials for students shall support up to 10 students.

Training can be provided to any point within 500 miles radius of Camp Pendleton, CA.

3.10.4 Operator Training Delivery - East. The Contractor shall provide a training class that

Training can be provided to any point within 500 miles radius of Camp Lejeune, NC.

3.10.5 Operator Training Delivery - North. The Contractor shall provide a training class that

Training can be provided to any point within 500 miles radius of Quantico, VA.

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3.10.6 Maintainer Training Delivery - West. The Contractor shall provide a training class that utilizes material from paragraphs 3.6.1, 3.6.2 and 3.10.2, not to exceed 8 hours on the

Training can be provided to any point within 500 miles radius of Camp Pendleton, CA.

3.10.7 Maintainer Training Delivery - East. The Contractor shall provide a training class that utilizes material from paragraphs 3.6.1, 3.6.2 and 3.10.2, not to exceed 8 hours on the

Training can be provided to any point within 500 miles radius of Camp Lejeune, NC.

3.10.8 Maintainer Training Delivery - North. The Contractor shall provide a training class that utilizes material from paragraphs 3.6.1, 3.6.2 and 3.10.2, not to exceed 8 hours on the

Training can be provided to any point within 500 miles radius of Quantico, VA.

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4.0 NOTES

4.1 Government Furnished Information. None

4.2 Government Furnished Equipment. None

4.3 United States Marine Corps Maintenance Concept. The maintenance concept for the LWPS is defined below.

Operator/Crew Level Maintenance. Operator/Crew level maintenance intent is to perform Preventative Maintenance Checks and Services (PMCS) from the applicable Manuals. This insures that equipment is fully mission capable and in most cases is the first source of identifying equipment problems. This may include limited diagnosis, fault isolation and repair/replacement authorized by applicable manuals. No special purpose tools or test equipment shall be required at the operator/crew maintenance level.

The intent of Operator/Crew level maintenance is sustaining equipment in a mission capable status and is both preventative and corrective in nature. Operator/Crew level maintenance includes expeditious assessment and maintenance conducted under battlefield conditions.

Operator/Crew level maintenance normally entails inventory, cleaning, inspecting, preserving, lubricating, adjusting and testing as well as replacing parts and components with common shop tools per Individual Training Standards (ITS) and/or training and readiness events (TRE) and technical publications.

Operator/Crew level maintenance shall consist of the following:

a. Preventive maintenance includes before, during and after operation checks and services, visual inspection, testing, cleaning, tightening, and other minor adjustments, making external adjustments on equipment and perform operational checks using authorized tools, manuals and test equipment.

b. Corrective maintenance includes the performance of minor cable and cable connector repair, isolating the cause of equipment malfunction to the defective Line Replaceable Unit (LRU) by the use of Built-in test (BIT), removing and replacing LRUs, and returning equipment to full operational capability with minimum downtime if feasible in the front lines of the battle space or as part of Battle Damage Assessment and Repair (BDAR).

Field Level Maintenance. Field level maintenance is focused on returning a system to an operational status. Field level accomplishes this mission by fault isolating and replacing the failed component, assembly or module on the system. On system and replace forward are terms used to describe field level maintenance activities that quickly return equipment to the supported unit.

The field level maintenance resources consist of all maintainers/trained technicians within organizational, direct support (DS) and general support (GS) units.

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Field level maintenance shall return equipment to a mission capable status and is both preventative and corrective in nature. Field level maintenance actions include inspection, diagnosis (in-depth), modification, replacement, adjustment, and limited repair or evacuation/disposal of principal end items and their selected repairables and components/sub-components. Field level maintenance also includes fabrication of items, precision machining, and various methods of welding. Specially trained mechanics and technicians in accordance with Individual Training Standards (ITSs) and/or training and readiness events (TRE) and Military Occupational Specialty (MOS), and technical publications perform field level maintenance. Field level maintenance also includes BDAR tasks.

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APPENDIX A

SUPPLY SUPPORT & ENGINEERING DATA

1.0 Supply Support.

1.1 Provisioning Guidance Conference (PGC). The provisioning guidance conference will be held in conjunction with the PAC.

1.2 Provisioning Conference(s). The contractor shall host a Provisioning Conference(s) at the contractor's facility. The contractor shall provide and disassemble production grade equipment, as deemed necessary by the Government, during this conference to validate and verify all provisioning documentation. The contractor shall provide appropriate workspace and technical personnel necessary to refine and finalize the contractor-provided Provisioning data.

1.3 Provisioning Plan. The Contractor shall develop and deliver a plan to describe the provisioning strategy for the equipment’s maintenance and sustainment requirements. This work effort shall be, to source parts using the OEM or their contracted suppliers, part number and CAGE code. Provisioning documents shall be prepared in accordance with MIL-PRF-49506;

Government preferred method of delivery in Microsoft Excel format. The Contractor shall establish, manage, and execute a Logistics Management Information (LMI) program in accordance with MIL-PRF-49506. MIL-HDBK-502 may be used for additional guidance. The LMI program shall be the basis for the integration of the logistics support element, and provide the interface between the engineering and integrated logistics effort used in the systems engineering effort. The objectives of the LMI program are to provide optimum material readiness, economical logistics support, and identify/evaluate resources required to develop and manage an effective support system. All design, modification/alteration, and engineering activity shall require LMI. Provisioning status, identification of problem area(s), and necessary resolutions to problems addressed shall be discussed at each IPR.

1.4 Provisioning Technical Documentation. The Contractor shall develop/document and deliver Provisioning Technical Documentation to include, but not be limited to a Provisioning Parts List (PPL), Long Lead Time Items List (LLTIL), and any Design Change Notices (DCN).

The Contractor shall identify all provisioning items and other supply sources needed during their review and validation of respective parts data; it shall be submitted for Government screening in accordance with the schedule as established at PGC, to include revisions to schedule as needed.

These lists shall contain the Data Products selection list. The frequency for submission of such lists shall be designated at the PGC.

1.4.1 Provisioning Parts List. The PPL is a tool used to determine the range of support items required to maintain the end item for an initial period of service. This period of service is also known as the "demand/development period", during which time usage data is tracked and used to determine future sustainment requirements.

The PPL shall contain the end item, component or assembly and all support items which can be

Version 20121206 Page 18 disassembled, reassembled, or replaced, and which, when combined, constitute the end item, component or assembly. The PPL shall include items such as components, parts, spare/repair parts, materials, connecting cabling, piping, and fittings required for the operation and maintenance of the end item/equipment, component, or assembly. This includes all repairable Commercial items unless excluded by the provisioning requirements. It does not include a breakdown of Government Furnished Equipment (GFE). The PPL shall contain repair parts and repair parts sets required to maintain the end item, components, or assembly equipment.

Prime part numbers and Commercial and Government Entity (CAGE) Codes will reflect the original equipment manufacturers information unless that part is modified, changing form, fit, and function.

The Contractor shall include the following data elements within the PPL format:

Provisioning Contract Control Number (PCCN) Provisioning Line Item Sequence Number (PLISN) Next Higher Assembly (NHA) PLISN Indenture Code Essentiality Code Source, Maintenance, and Recoverability (SMR) Code Demilitarization Code Quantities per assembly Quantity per equipment OEM Part Number OEM Commercial and Government Entity (CAGE) Code National Stock Number (NSN) Item Nomenclature Unit Price Unit of Issue Unit of Measure

The PPL shall be prepared and submitted IAW GEIA-STD-0007. The Contractor shall present all provisioning data in a top-down-breakdown sequence, using an LSA-036 or Microsoft Excel Spreadsheet format. The LSA-036 or Microsoft Excel Spreadsheet shall be submitted electronically to the Government 30 days prior to the provisioning conference.

1.4.2 Long Lead Time Items List. The Contractor shall provide a Long Lead Time Items List (LLTIL) that shall contain those items which, because of their complexity of design, complicated manufacturing process or limited production capacity, may cause production or procurement cycles which would preclude timely and adequate delivery, if not ordered in advance of normal provisioning.

1.4.3 Design Change Notice. The Contractor shall provide all Design Change Notices (DCN) to identify changes to Provisioning Technical Documentation which add to, delete, supersede, or modify items previously listed which are approved for incorporation into the end item.

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1.5 Engineering Data for Provisioning. The Contractor shall provide technical information and Engineering Data For Provisioning (EDFP) sufficient to allow the Government to catalog each identified repair part and consumable item and assign a National Stock Number (NSN).

The contactor shall provide all technical information and EDFP in a Microsoft compatible format, 30 days prior to each provisioning conference.

EDFP is technical data used to describe parts and equipment. EDFP consists of data such as specifications, standards, drawings, photographs, sketches and descriptions, necessary assembly and general arrangement drawings, schematic drawings, schematic diagrams, wiring, and cable diagrams necessary to indicate the physical characteristics, location, and/or function of the item.

EDFP will be submitted in electronic format. The Contractor shall provide EDFP that, at a minimum, must provide:

a. Technical information of items for maintenance support considerations.

b. Item identification/descriptions necessary for:

1. Cataloging actions and assignment of a National Stock Number

2. Item management coding

3. Identification/procurement of initial spares

The Contractor shall furnish EDFP in the following order of precedence:

a. Government or industry recognized specifications or standards.

b. Engineering drawings.

c. Commercial catalogs or catalog descriptions.

d. Sketches or photographs with brief descriptions of dimensional, material, mechanical, electrical, or other descriptive characteristics.

1.6 Parts Support. The government’s goal is to provide parts support throughout the service life of the LWPS. The contractor shall maintain the capability to provide parts and provisioning data to the Government throughout the service life of the LWPS. The contractor agrees to become a supplier of these parts via DoD EMALL by posting the parts list/catalog data on the DoD EMALL. Information and instructions for the DoD EMALL are available at:

http://www.dscc.dla.mil/programs/EMALL/ or https://dod-emall.dla.mil/acct/

The DLA will solicit parts support contract(s) considering other contract vehicles available on common items. The goal of the parts support contract(s) is to issue Direct Vendor Delivery (DVD) orders, wherever feasible, price and other factors considered with inspection/acceptance and FOB point at destination (unless otherwise designated on specific items) and Fast Pay payment procedures applying to each order less than the simplified acquisition threshold. The vendor may also be required to list parts via the GSA schedule, at the discretion of the Government.

http://www.dscc.dla.mil/programs/EMALL/ https://dod-emall.dla.mil/acct/

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APPENDIX B

REVIEWS

Technical reviews will be conducted in accordance with:

• Marine Corps Systems Command Order MCSCO 5400.5, Naval Systems Engineering Policy and its Enclosure 2,

• Naval Systems Engineering Technical Review Handbook and its Enclosure 4, Land Systems Specific SETR Guidance invoking the MARCORSYSCOM Technical Review Handbook (series).

Post Award Conference (PAC). The purpose of the PAC shall be held within 30 days of contract award. The purpose is for the Contractor to review and demonstrate to the Government the management procedures, progress assessments, technical and specialty area status, and to establish schedule dates for near-term critical meetings or actions. The Contractor shall introduce and present management, key personnel, and program implementation processes.

Provisioning Guidance Conference (PGC). The provisioning guidance conference shall be held in conjunction with the PAC to address the provisioning process. The contractor shall furnish provisioning data as one product of the PGC at mutually agreed upon intervals prior to the provisioning conference(s). The Government will further clarify any provisioning issues during the evolution of the data cleansing process.

Provisioning Conference(s) & Clean Up. A provisioning conference(s) shall be held at the Contractor’s facility within 180 days after contract award. The Contractor will facilitate line-by-line review of the PPL, with access to hardware as needed, and internet access for up to 4 Government provisioners. All changes deemed necessary by the Government provisioners shall be incorporated into the PPL prior to final submission. Final submission shall be 30 days after the provisioning conference (s).

Technical Publication Validation and Verification. (As stated in SOW Section 3.6.5 & 3.6.6) Contractor shall provide Validation Plan at PAC and Report with final delivery. Upon completion of Government Verification of manuals and supplemental data the Contractor shall incorporate all Government comments.

Start of Test Meeting (SOTM). The contractor shall conduct a SOTM in Aberdeen, MD prior to the start of Government testing. The SOTM is a review of the readiness to begin testing the LWPS. The SOTM determines the completeness of test procedures and their compliance with test plans and descriptions. The contractor shall provide LWPS operation and maintenance training to the Government testers.

Production Readiness Review (PRR). The PRR is performed to determine the readiness for production prior to requesting a full rate production decision. It evaluates the producibility of the production design, control over the projected production processes, and adequacy of resources

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System Verification Review. The System Verification Review (SVR) will be conducted in conjunction with the PRR. It shall be a presentation by the contractor of a summary of all studies, estimates, analyses, designs, audits, test results, and reports. These efforts shall be available for the Government to review at least 30 days prior to the SVR. The SVR is a multi-disciplined product and process assessment to ensure that the LWPS can proceed into full-rate production within cost, schedule, risk, and other system constraints.

In-Process Review. In Process Reviews (IPR) will be held three months and nine months after contract award or on an as needed basis. The three month review will be held at Quantico, VA and the nine month review will be held at the contractor’s facility. The potential agenda items may include: the contractor’s overall program progress, current program status, technical issues affecting the program, engineering, quality assurance, configuration management, manufacturing and reliability and maintainability, management, technical support services (if any), integrated logistics support, administrative, assurance of compliance with contract requirements, funding, problem identification and resolutions. Agenda shall be agreed upon 14 days prior to the review.

The contractor shall prepare presentation materials providing an overview of all agenda items.

The contractor will also be responsible for documenting meeting notes/action items and producing an IPR report within 14 days of review completion.