Amendment_0004_for_M67400-19-Q-0005.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this solicitation amendment is as follow s:

1) The follow ing condition w as added on the CLIN Extended Description of CLIN 0002, 0004, 1002, 1004, 2002, and 2004.

C. Government's Not to Exceed Amount for this CLIN is $20,000.00.

2) Added DFARS 252.225-7048 - Export-Controlled Items as incorporated by reference.

3) Added Attachment 4 - List of Potential Offeror's Questions and Government's Answ ers (Volume 2).

4) Modified Attachment 3 - List of Potential Offeror's Questions and Government's Answ ers.

5) Updated the Performance Work Statement (PWS), Section 1..2.1, Section 1.3.1.2, Section 1.4.1, Section 1.4.2, Section 1.6.6.4, Section 4.3.1, Section 4.5.1, Section 4.5.2, and Section V (Removed).

See the Summary of Changes. All other terms and conditions remain unchanged.

Point of Contact: Manabu Mitomi / Phone: 011-81-98-970-1504 (from U.S.) / 098-970-1504 (local) / 315-645-1504 (DSN) / e-mail:

manabu.mitomi.ja@usmc.mil

1. CONTRACT ID CODE PAGE OF PAGES

S 1 29

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Jun-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M6740019Q0005

X 9B. DATED (SEE ITEM 11)

16-Apr-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Jun-2019

CODE

MARINE CORPS REGIONAL CONTRACTING OFFICE

MARINE CORPS BASE

CAMP S.D. BUTLER

PSC 557 BOX 2000

FPO AP CA 96379-2000

M67400 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M6740019Q0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The CLIN extended description has changed from:

A. The Contractor shall provide Travel as specified.

(1) Travel arrangements shall be in accordance with Federal Travel Regulations (FTR), PACOM direction, and as approved by the Contracting Officer's Representative (COR) prior to travel.

(2) All travel must be in direct support of contracted efforts.

(3) No profit shall be paid under this CLIN.

(4) Travel shall not exceed the amount specified in this CLIN.

(5) Subject to other limitation as specified in the Performance Work Statement.

B. Description: 3D MAR DIV Support Services; Camp Courtney

To:

A. The Contractor shall provide Travel as specified.

(1) Travel arrangements shall be in accordance with Federal Travel Regulations (FTR), PACOM direction, and as approved by the Contracting Officer's Representative (COR) prior to travel.

(2) All travel must be in direct support of contracted efforts.

(3) No profit shall be paid under this CLIN.

(4) Travel shall not exceed the amount specified in this CLIN.

(5) Subject to other limitation as specified in the Performance Work Statement.

C. Government's Not to Exceed Amount for this CLIN is $20,000.00.

CLIN 0004

A. The Contractor shall provide Travel as specified.

(1) Travel arrangements shall be in accordance with Federal Travel Regulations (FTR), PACOM direction, and as approved by the Contracting Officer's Representative (COR) prior to travel.

(2) All travel must be in direct support of contracted efforts.

(3) No profit shall be paid under this CLIN.

(4) Travel shall not exceed the amount specified in this CLIN.

B. Description: 1st MAW Support Services; Camp Foster.

(1) Travel arrangements shall be in accordance with Federal Travel Regulations (FTR), PACOM direction, and as approved by the Contracting Officer's Representative (COR) prior to travel.

(2) All travel must be in direct support of contracted efforts.

(3) No profit shall be paid under this CLIN.

(4) Travel shall not exceed the amount specified in this CLIN.

(5) Subject to other limitation as specified in the Performance Work Statement.

CLIN 1002

A. The Contractor shall provide Travel as specified.

(1) Travel arrangements shall be in accordance with Federal Travel Regulations (FTR), PACOM direction, and as approved by the Contracting Officer's Representative (COR) prior to travel.

(2) All travel must be in direct support of contracted efforts.

(3) No profit shall be paid under this CLIN.

(4) Travel shall not exceed the amount specified in this CLIN.

(1) Travel arrangements shall be in accordance with Federal Travel Regulations (FTR), PACOM direction, and as approved by the Contracting Officer's Representative (COR) prior to travel.

(2) All travel must be in direct support of contracted efforts.

(3) No profit shall be paid under this CLIN.

(4) Travel shall not exceed the amount specified in this CLIN.

(5) Subject to other limitation as specified in the Performance Work Statement.

CLIN 1004

A. The Contractor shall provide Travel as specified.

(1) Travel arrangements shall be in accordance with Federal Travel Regulations (FTR), PACOM direction, and as approved by the Contracting Officer's Representative (COR) prior to travel.

(2) All travel must be in direct support of contracted efforts.

(3) No profit shall be paid under this CLIN.

(4) Travel shall not exceed the amount specified in this CLIN.

(1) Travel arrangements shall be in accordance with Federal Travel Regulations (FTR), PACOM direction, and as approved by the Contracting Officer's Representative (COR) prior to travel.

(2) All travel must be in direct support of contracted efforts.

(3) No profit shall be paid under this CLIN.

(4) Travel shall not exceed the amount specified in this CLIN.

(5) Subject to other limitation as specified in the Performance Work Statement.

CLIN 2002

A. The Contractor shall provide Travel as specified.

(1) Travel arrangements shall be in accordance with Federal Travel Regulations (FTR), PACOM direction, and as approved by the Contracting Officer's Representative (COR) prior to travel.

(2) All travel must be in direct support of contracted efforts.

(3) No profit shall be paid under this CLIN.

(4) Travel shall not exceed the amount specified in this CLIN.

(1) Travel arrangements shall be in accordance with Federal Travel Regulations (FTR), PACOM direction, and as approved by the Contracting Officer's Representative (COR) prior to travel.

(2) All travel must be in direct support of contracted efforts.

(3) No profit shall be paid under this CLIN.

(4) Travel shall not exceed the amount specified in this CLIN.

(5) Subject to other limitation as specified in the Performance Work Statement.

CLIN 2004

A. The Contractor shall provide Travel as specified.

(1) Travel arrangements shall be in accordance with Federal Travel Regulations (FTR), PACOM direction, and as approved by the Contracting Officer's Representative (COR) prior to travel.

(2) All travel must be in direct support of contracted efforts.

(3) No profit shall be paid under this CLIN.

(4) Travel shall not exceed the amount specified in this CLIN.

(5) Subject to other limitation as specified in the Performance Work Statement.

B. Description: 1st MAW Support Services; Camp Foster.

To:

A. The Contractor shall provide Travel as specified.

(1) Travel arrangements shall be in accordance with Federal Travel Regulations (FTR), PACOM direction, and as approved by the Contracting Officer's Representative (COR) prior to travel.

(2) All travel must be in direct support of contracted efforts.

(3) No profit shall be paid under this CLIN.

(4) Travel shall not exceed the amount specified in this CLIN.

(5) Subject to other limitation as specified in the Performance Work Statement.

The following have been added by reference:

252.225-7048 Export-Controlled Items JUN 2013

The following have been added by full text:

Attachment 4:

List of Potential Offeror’s Questions and Government’s Answers (Volume 2) for

Solicitation M67400-19-Q-0005 (Web Development Services)

Page CLIN No. / SLIN No.

Attachment # / Appendix # / Paragraph #

Questions / Answers

13, 16 Section 1.2.1 and Section 1.4.2

Regarding the services required for the performance of this contract, the PWS 1.2.1 states “[c]ontractor shall provide concurrent support to each command to include distinct and separate on site administration and consultation for each” and as stated in PWS 1.4.2, “[g]iven current conditions, onsite support is estimated at 40 hours/week per command.

During exercises and deployments, the hours may increase and/or occur in international offsite locations. Under these conditions, the contractor shall provide concurrent support to both garrison (home) and deployed locations in order to meet enclosed deliverables.” Furthermore, PWS 1.4.2 states that “Current planning projections for FY-19 exercise schedule would require deployed/offsite support in the regional area (eg. Philippines, Thailand, etc.) for up to 15 events per year, per command, each averaging approximately 5-10 days in duration.”

Question 41):

With the assumption that employee[s] under this effort will be traveling to support exercises 15 times a year (offsite / deployed), will both camps (Courtney and Foster) each require BCD Web Development support onsite at the estimated 40 hours per week, even during exercises / deployments?

Question 42):

Is it possible for web developers to provide remote support to the onsite campsites while deployed on exercise?

Question 43):

Just to clarify, the PWS states this effort will “require deployed/offsite support in the regional area (eg. Philippines, Thailand, etc.) for up to 15 events per year, per command,”. Does this mean both “commands” (3d MARDIV and 1st MAW) will each require their own web developer to support these exercises?

Answer 41):

It is acceptable for offerors to support both the deployed and garrison sites while deployed. Offerors may provide their own solutions, or alternate solutions with separate pricing.

Answer 42):

See answer above

Answer 43):

See answer above

21 Section 4.5.1

Question 44):

Is Top Secret access required for onsite support or deployed support, or both?

Answer 44):

Top Secret clearance is required for contractor personnel providing SharePoint services on the classified networks.

22 Section 4.5.2

PWS provides qualification requirements specifically for “On-Site” personnel. We find this a bit ambiguous as the PWS calls for deployed support as well (15 events).

Question 45):

Is the term “on-site” only used to reflect the nature of the employment of personnel on Camp Courtney and Camp Foster?

Question 46):

Is this an indication that the on-site personnel are responsible for deploying to exercises?

Question 47):

Is the activity of traveling to exercises (15 events) not part of the Key Personnel duties?

Answer 45):

On-site refers to both garrison and deployed support.

Answer 46):

Per answers to questions 41-43, deployed personnel may support both garrison and deployed sites.

Answer 47):

Per paragraph 4.5.2, key personnel reference is removed from solicitation.

25 - 27

ADDENDUM TO

FAR 52.212-1

Question 48):

What do we need to submit for Technical and Price?

Answer 48):

See solicitation Addendum to FAR 52.212-1 paragraphs (1)(e) and (b)(2).

25 - 27

ADDENDUM TO

FAR 52.212-1

Question 49):

Do we need to submit any Past Performance?

Answer 49):

Yes, the submission of past performance is required. See solicitation Addendum to FAR 52.212-1 paragraph (b)(5) and Attachment 1 of the solicitation.

25 - 27 ADDENDUM TO

FAR 52.212-1

Question 50):

What will be the page limit for proposal?

Answer 50):

No Page limit is specified.

25 - 27 ADDENDUM TO

FAR 52.212-1

Question 51):

Is there a format that is required for the quote?

Answer 51):

See ADDENDUM TO FAR 52.212-1 paragraph (b) (Page 25 – 27) for the submission of quotes.

24 of 79 PWS, Section V For the following item:

“ADDITIONAL TOPICS – Add an Other Direct Charge (ODC) CLIN for each Command for:

Required subscriptions to government approved commercial services required for the execution of their duties such as MSDN, Azure, AWS, or other DOD approved commercial cloud based support systems.

Required conference fees in support of command directed requirements.”

Question 52):

Will the Government re-issue a new Cost CLIN for each Command or should the offeror create their own CLINs?

Question 53): What is the estimated annual NTE amount for each of these CLINs?

Please confirm that, as with the Travel costs, the additional ODC CLINS will not be evaluated for award purposes.

Answer 52):

The contractor will submit pricing for their services only. Travel CLINs are provided in the solicitation (CLINs X002 and X004. X = contract year i.e, X = 0 in base year). Travel cost is reimbursed as described in the CLIN description. Section V of the PWS is removed. Offerors will account for these costs in their monthly service price CLIN X001 and X003.

Answer 53):

Dollar values are now placed in the solicitation and will be included in the total evaluated price.

Clauses Incorporated by Reference

Question 54):

Will Clause 252.225-7048 Export-Controlled Items be Incorporated by Reference in this contract?

Answer 54):

DFARS 252.225-7048, Export-Controlled Items is added as incorporated by reference to the solicitation.

Also see addendums to previously asked questions in Attachment 3.

Q&A #3), 5) , 8), 9), 11), 15), 23), 34), 35) and 40)

The following have been modified:

Attachment 3:

List of Potential Offeror’s Questions and Government’s Answers for

Solicitation M67400-19-Q-0005 (Web Development Services)

Page CLIN No. / SLIN No.

Attachment # / Appendix # / Paragraph #

Questions / Answers

16 (Conformed Copy)

0002, 0004, 1002, 1004, 2002, 2004

Paragraph 1.4.2 Question 1):

Beyond stating that we will bill travel in accordance with the specified DoD guidelines and not add profit, I am not sure we can quantify the costs for these CLINs given the description in 1.4.2 (up to 15 per year, per commend, 5-10 days each, TBD locations) What is expected in the cost estimate for these CLINS?

Answer 1):

COST CLINs for travel will be evaluated at the Not To Exceed (NTE) amount.

16 (Conformed Copy)

0002, 0004, 1002, 1004, 2002, 2004

Paragraph 1.6

Question 2):

We assume that personnel in Japan would not be considered on long term travel living there in support of this contract. The only travel that would be paid for would be supporting the trips from Japan as described in paragraph 1.4.2 – is this correct?

Answer 2):

Yes, the cost of travel reimbursed to the Contractor is only for exercises and deployments as described in paragraph 1.4.2.

Paragraph 1.6.6.4 also states that Travel in and around Marine Corps bases on Okinawa associated with this contract will not be reimbursed by the Government.

21 4.5.1

Question 3):

This paragraph lists TOP SECRET is required but later says Non-Key personnel can have Secret with an interim TOP Secret. Which of these requirements apply to the two engineers working in Japan? Are they Non-Key Personnel?

Answer 3):

Addendum: Reference to key personnel has been removed. Please see PWS change to 4.5.1.

21 4.5.1

Question 4):

Our staff and our facility currently is only setup for Secret level clearances. To get Top Secret, we would need a sponsor – which we would have if we were to win this. My concern is that getting our facility cleared for TOP SECRET can take many months. Would we be able to start working with SECRET level clearances?

Answer 4) :

A Top Secret FCL will be required at time of award.

n/a n/a n/a Question 5):

The solicitation cover sheet (SF1449), box 10, indicates this is a full & Open Competition. However the description of services indicates this is a Small Business Set-Aside. Please clarify.

Answer 5):

Addendum: Full and open competition applies.

n/a n/a n/a Question 6):

Please advise if an incumbent contractor is currently performing these services. If so, please provide the name of the contractor and current contract number.

Answer 6):

Yes, an incumbent Contractor, CACI Inc Federal is currently performing these services under GSA GWAC Task Order M67400-16-F-0023.

n/a n/a n/a Question 7):

Could the government inform industry the name of the company/companies who are currently performing any of the services that will be covered by the new contract?

Answer 7):

See Q&A #6).

n/a n/a n/a Question 8):

How many staff are currently performing the services called for in the solicitation?

Answer 8):

Addendum: No answer will be provided. Each Offeror’s shall submit its independentcompetitive solution to perform the services.

n/a n/a n/a Question 9):

Does the government have a notion as to the number/amount of each labor category staff that may be required to accomplish the work?

Answer 9):

Addendum: Each Offeror should present its independent solution to meet the government’s requirement, to include number of personnel and which labor category of contractor’s personnel will be provided to each site.

Page No.26 Section v (b)

SUBMISSION

OF QUOTES:

(4) Licenses/Certific ations

Question 10):

License/certification: Licenses/Certifications.to do business in the country of Japan, if applicable and copies of other necessary licenses, certifications, permits, resumes, as applicable.

Is it mandatory to have this license prior to submission or we need to have once we get awarded. Please clarify.

Answer 10):

1. A U.S. Company using U.S. personnel who qualify for SOFA status under DFARS 252.225-7976 do not need to submit a Japanese business license.

2. Other offerors that require a Japanese business license must have the license prior to award.

22 - 4.5.2 Contractor On-site Key Personnel Qualification Requirements

Question: 11) How many Key Personnel are expected for this project?

Answer 11):

Addendum: The term key has been removed from the solicitation. At least one (1) employee on each site. However, each Offeror shall submit its independent solution.

15 (Conformed Copy)

- 1.4 SPECIFIC

TASKS AND

DELIVERABLE

S

Question 12):

What is the due dates for the deliverables?

Answer 12):

See para 1.4. Due dates are task specific and based on the requiring units’ schedules.

25 - Addendum to

FAR 52.212-1—

INSTRUCTION

S TO

OFFERORS-

COMMERCIAL

ITEMS (OCT

2015)

Question 13):

What is the page limit for the response?

Answer 13):

No page limit is specified. However, the Government does have a 10MB limit per email received. As stated in the addendum to FAR 52.212-1, it is the responsibility of quoter’s to ensure that the Contracting Office receives all required documents.

26 Past performance information. Past performance information, to include identification of recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information)

Question 14):

Would the government count the past performance for subcontractors or only the prime?

Answer 14):

Government will only consider past performance as the prime contractor.

- - N/A Question 15):

If any, how many incumbent resources qualify to support the new contract.

Answer 15):

Addendum: The Government will not tell the contractor what specific resources are required. Award decision will be made in accordance with the evaluation criteria.

16 (Conformed Copy)

- 1.6.1. Travel will be required in support of this contract. All travel by Contractor employees must be authorized by the COR prior to travel being performed.

Question 16):

Please define the travel requirements and frequency.

Answer 16):

See Paragraph 1.4.2.

13-14 (Conformed Copy)

- 1.3. Execute the transition of SP and other web services to and from the garrison and tactical environments in accordance with unit requirements.

Question 17):

Does the command own any 3rd party development tools designed for expanding SP, web, and mobility capabilities? If so, please share.

Answer 17):

No third party tools are provided; Share-Point (SP) geo-sync features are utilized to move garrison data to the field environment and back. See para 1.4.1

- N/A Question 18):

Is there a planned SP migration to unify at SP-2016 or SP-2019?

Answer 18):

SP 2016 migration is tentatively planned for FY20. Offeror should not assume all SP instances will be migrated and some will remain on SP 2013 for an indeterminate period.

- N/A Question 19):

If any, what data reporting tools are used by the command for securely sharing and reporting data?

Answer 19):

Data tools vary between organization and customers.

13-14 (Conformed Copy)

- 1.3. Perform administration and maintenance of role-based user access and permissions to web applications.

Question 20):

Does SP currently have active data connectivity and sharing permissions with Marine systems mentioned in PWS? If not, please explain if possible?

Answer 20):

SP uses active directory based PKI authentication. Once authenticated, individual users are granted permissions based on mission requirements.

- N/A Question 21):

Do all current systems meet DOD security and version level requirements for hardware, O/S and software?

Answer 21):

Yes; all requirements meet DOD and USMC guidelines with associated ATOs.

22 - 4.5.2 Proficiency in VMWare capabilities.

Question 22):

What version of VM Ware is actively supporting the infrastructure?

Answer 22):

VMware vSphere/ESXi 6.7 Update 1 with vCenter Server Appliance 6.7

16 - 1.6.4. Contracted personnel may be required to be transported via military aircraft /vehicles.

Question 23):

Is the contractor responsible for any insurance? If so, please specify.

Answer 23):

Addendum: FAR 52.228-3, Worker's Compensation Insurance (Defense Base Act) is incoporated by reference.

13 Section 1.1 Question 24):

Contract states collaboration efforts between 3D MARDIV and 1st MAW, but which group/command would be our direct report for contractual requirements and standards for success (e.g. USMC HQ)?

Answer 24):

Each command will have their own Contracting Officer’s Representative (COR) and any unresolved issues will be addressed with the Contracting Officer for resolution.

- - N/A Question 25):

Do we have an overarching direct report for both 3D MARDIV and 1st MAW or our the initiatives listed in the SOW delegated respectively to both 3D and 1st MAW and governed accordingly with the contractual vendor?

Answer 25):

No, overarching direct report. Monthly reports will be provided in accordance with paragraph 1.4.1.1.5.

- - N/A Question 26):

Would the awarded contractor be responsible for work and maintenance on all four stated separate networks, including the public Marines.mil?

If requirements outlined in the PWS are not specific to one or more of the networks, please define.

Answer 26):

Some administration is completed by other commands and use Software as a Service (SAAS) and Platform as a Service (PAAS) business models to administer these systems in a GOGO private cloud. Information Assurance Vulnerability Alert (IAVA) and Microsoft patching is conducted by the respective data center hosting the service. Tactical instances do require the contractor to work and complete maintenance of the servers in support of these operations.

18 2.1 Section 1.4.1.1.3 Question 27):

Are they any exceptions to the deliverables charted in the SLA outlined of the PWS? Particularly, updated or new information applied to both 3D Mar DIV and 1st MAW equally?

Answer 27):

Exceptions being weekends, U.S. federal holidays, and events that restrict base access to mission essential personnel (i.e. a typhoon).

N/A N/A N/A Question 28):

Is there an incumbent on this contract? If so, please provide the incumbent name, current contract number, period of performance, number of personnel and value of the contract.

Answer 28):

Yes, an incumbent Contractor, CACI Inc Federal is currently performing these services under GSA GWAC Task Order M67400-16-F-0023 for the period from 01 April 2016 to 31 March 2019 with 3 month extension. The value of this Task Order not including the 3 month extension was $1,283,314.84.

13 Section 1.2.1 Question 29):

Section 1.2.1. (PERSONNEL) states that the "Contractor shall provide concurrent support to each command to include distinct and separate on site administration and consultation for each." Is there a minimum number of personnel required to support both onsite (Camp Courtney and Camp Foster) and offsite

(eg. Philippines, Thailand, etc.) locations?

Answer 29):

As a performance based contract, the contractor is expected to determine the best means to support both commands in garrison and the field.

26 (b) (4) Question 30):

Licenses/Certifications states "License/certification to do business in the country of Japan, if applicable and copies of other necessary licenses, certifications, permits, resumes, as applicable." Is a Japanese Business License a requirement to perform work on this task?

Answer 30):

See Q&A #10.

25-26 (Conformed Copy)

N/A (b)(2) (Staffing Approach)

Question 31):

The solicitation requires bidders to identify total hours by labor category.

The task descriptions in the Performance Work Statement (PWS do not provide enough detail to estimate the number of hours. For example, there is no information on frequency of reviews and assessments, number or quantities of applications and procedures, number of facilities, etc. Please provide additional information on numbers, quantities, deadlines, frequency of occurrence for all task activities in the

PWS.

Answer 31):

This is a performance based requirement. The Government does not intend to specify required labor hours and labor category. The labor category of web developers and the number of personnel will depend on each offeror’s judgement. Each Offeror shall develop their staffing approach based on their estimated number of hours for their proposed labor category.

Note:

PWS 1.4.2 Time Estimates: Given current conditions, onsite support is estimated at 40 hours/week per command. During exercises and deployments, the hours may increase and/or occur in international offsite locations. Under these conditions, the contractor shall provide concurrent support to both garrison (home) and deployed locations in order to meet enclosed deliverables. Current planning projections for FY-19 exercise schedule would require deployed/offsite support in the regional area (eg. Philippines, Thailand, etc.) for up to 15 events per year, per command, each averaging approximately 5-10 days in duration.

PWS 4.3 HOURS OF OPERATION: The Contractor shall perform required services under this Contract under a flexible schedule that should not exceed 40 hours per week; however, operational requirements like exercises or real world operations shall take precedence to time.

PWS 4.3.2 Recognized Holidays.

N/A Question 32):

There is uncertainty regarding whether these activities identified within this PWS will be required or not, making it impossible to develop a firm fixed price. We respectfully request the government confirm that the pricing requirement is firm fixed price, level of effort to account for these uncertain work activities.

Answer 32):

Yes, the government will make a firm fixed price award.

22 N/A Paragraph 4.5.2 Question 33):

The PWS provides key qualification requirements for personnel to perform work for this contract. However, identification of specific key and support personnel titles and responsibilities, as well as required number of said individuals are not available. Can the government identify both key and support personnel (on and off-site) by title and position responsibility?

Answer 33):

No. This is a performance-based contract. Each offeror should provide their best approach, including the number of personnel required to provide deliverables.

13 N/A Paragraph 1.2.1 Question 34):

The PWS indicates that contractors shall provide concurrent support to each command to include distinct and separate on site administration and consultation for each. The contractor shall designate a primary representative for the Contracting Officer Representative(s) to coordinate projects and requirements. As required, the contractor shall provide personnel to support geographically separated locations with onsite technical management. Can the government indicate whether or not any of the positions will be split between the two headquarters locations?

Answer 34):

Addendum: Please refer to other related questions and the changes made to the PWS.

Question 35):

Can the Government confirm if there’s an incumbent currently Supporting this effort? If so, please provide us with the contract # associated with this requirement and value.

Answer 35):

See Q&A #6) & 28).

26 (b)(4) Question 36):

Licenses/Certifications. What documentation is required to be submitted with the proposal for licenses/certifications?

Answer 36):

See Q&A #10).

25 (2) Question 37):

Is there a page limit for technical approach and staffing approach?

Answer 37):

No Page limit is specified.

26 (b)(4) Question 38):

Licenses/Certifications. Do we need to provide evidence of appropriate facility security clearance?

Answer 38):

See Q&A #4).

Question 39):

Is there an incumbent currently providing these services? If so, then who is that incumbent? Also, when does the current contract (period of performance) end?

Answer 39):

See Q&A #6) & 28).

Question 40):

Would you please advise all of the web development services need to be provided on-site or can some or all of it be performed remotely?

Answer 40):

Addendum: On-site services will be required at two different locations, Camp Foster and Camp Courtney, Okinawa, Japan and the deployed location. Remote support may be provided to Camp Foster and Camp Courtney when deployed site is operational.

PERFORMANCE WORK STATEMENT (PWS)

Battle Command Display (BCD) Web Development Services for

Information Management Sections:

3D Marine Division and 1st Marine Aircraft Wing Okinawa, Japan

SECTION I DESCRIPTION OF SERVICES

1.1 OBJECTIVE: 3d Marine Division (3D MARDIV) and 1st Marine Air Wing (1st MAW) require web development expertise, focused on information sharing and collaboration portals at the two headquarters locations to significantly improve Command and Control (C2) and situational awareness capabilities. Both organizations require a collection of standardized, extensible, reusable site definitions, functional templates, and web parts, providing a graphical Battle Command Display (BCD) or “dashboard” of information which enables effective information management, shared battle space awareness, tactical planning template, and informed decision-making/assessment processes in collaboration “centers” that support the Commands. Collaboration between 3D MARDIV and 1stMAW will be required as needed in the maintenance of content management for public facing Internet websites.

1.2 BACKGROUND: Third Marine Expeditionary Force (III MEF), 3D MARDIV, and 1st MAW are implementing web applications and services to share information and collaborate between and within units. This provides information services on four separate networks, Non-Secure Internet Protocol Router Network (NIPRNet), Secret Internet Protocol Router Network (SIPRNet), and several Coalition Wide Area Networks (COWAN) to work with other countries [to include Combined Enterprise Regional Information Exchange System (CENTRIXS) Four Eyes (CFE), CENTRIXS-J (Japan), CENTRIXS-K (Korea)]. Integral to these networks are the Microsoft Office SharePoint (SP) Server 2013 and SharePoint Server 2016 web portals and the Tactical Service Oriented Architecture (TSOA) operating on these three networks. The fourth network consists of the publicly accessible “Marines.mil” internet websites that are hosted on the American Forces Public Information Management System (AFPIMS) which is a DotNetNuke based content management and web development system.

In the garrison environment, the III MEF G-6 section and the Marine Corps Installations Pacific (MCIPAC) Marine Corps Information Technology Support Center (MITSC) share server maintenance manager responsible for security patches, upgrades, and etc. on the server farms that host the SP and TSOA applications while 3D MARDIV and 1st MAW Information Management (IM) sections are responsible for administration of the SP application and front-facing content customizations and management. During exercises or deployments that require hosting systems in a tactical environment, 3D MARDIV and 1st MAW IM sections assume primary responsibility for server maintenance, with III MEF G-6 or other entities supporting as necessary.

Due to the limited amount of IM training, server training, and web development available to Marines, these web applications and portals are basically operational and functional, but is limited as the C2 execution and information hub. As technology has progressed to fuse relevant, accurate, and timely information, commanders and staff increasingly depend on the SP web portals to share and exchange information. The increasing Marine Corps wide usage, ability to tailor operational “pictures” and improve collaboration, coupled with enhanced security protection and capabilities have resulted in an increased need in SP expertise and maintenance requirements. The manning constraints of the IM sections, limited technical training available to IM Marines, and no IM primary military occupational specialty (MOS) designation leave 3D MARDIV and 1st MAW with an inherently inadequate level of expertise; therefore, a large capability gap presently exists and drives the requirement for contracted support services that can focus on information management and web-design.

1.2.1. PERSONNEL: Contractor shall provide concurrent support to each command to include distinct and separate on site administration and consultation for each command. The contractor shall designate a primary representative for the Contracting Officer Representative(s) to coordinate projects and requirements. As required, the contractor personnel shall support geographically separated locations with onsite technical management.

1.3 SCOPE OF WORK / CONTRACTOR REQUIREMENTS: The Contractor shall be responsible for:

<Primary Contractor Requirements>

Providing input and guidance to Information Management Officer (IMO) and Staff regarding emerging technologies.

Advising and assisting in the administration of web servers including, but not limited to

SharePoint, Apache, Internet Information Services (IIS), and other Marine Corps approved systems.

Assisting with technical guidance on maintaining the document management SOP for web portals.

Recommending improvements and updates to local processes and procedures for web content and information management and administration in accordance with industry best practices.

Maintaining and improving the Battle Command Display on local web portals and other operational environments in accordance with unit requirements.

Developing functionality that will enable web applications to query Marine Corps enterprise systems enterprise data sources in order to develop custom reports for data analysis.

Supporting any transition or integration with SharePoint and other web applications in accordance with unit requirements.

Perform administration and maintenance of the TSOA web applications such as the BCD, Chat Management System (CMS), and Battle Rhythm Visualization Tool (BRVT), and additional as required..

Execute the transition of SP and other web services to and from the garrison and tactical environments in accordance with unit requirements.

Incorporating records management policies into underlying web platforms, processes and procedures.

Automating document and process workflows with headquarters staff and subordinate commands.

Perform maintenance on the low-bandwidth environment web applications in accordance with unit requirements.

Perform guidance and maintain significant enhancement for the marines.mil site.

Perform administration and maintenance of role-based user access and permissions to web applications.

Develop, administer, and maintain command custom web applications.

1.3.1 Detailed Analysis: Through detailed analysis, the Contractor supporting these efforts shall understand and apply appropriate database technology to solve emerging user needs; understand user requirements and develop effective web-based solutions for them and interface with the applicable G6 division, the III MEF IMO and the MAGTF Network Operations Center (MNOC), and other Major Subordinate Commands (MSC), Major Subordinate Elements (MSE) and staff sections to solve common problems. Current web applications include multiple databases to manage user information on the SIPRNet, COWAN (CENTRIX-K, CENTRIX-J, etc.) and NIPRNet (intranet and internet), but SP and other web application usage is expected to increase exponentially over time to improve collaborative capabilities. The marines.mil site is a publicly available, Communications Strategy and Operations website to provide users an overview of the organization. Since content is to be posted by numerous technical and professional personnel as well as beginners, the Contractor shall be the go-to source and verifier for information posting, electronic process flow development, and maintenance. Further, the Contractor must be able to develop tools and procedures that simplify web posting.

1.3.1.1 Technical Approach: The current web products utilized by the USMC are based on approved commercial and government off-the-shelf software running on Microsoft or RedHat Linux operating systems.

Additional tools and software used are Microsoft Office, Microsoft Visual Studio, Eclipse IDE, SharePoint, JavaScript and open source JavaScript frameworks and libraries, HTML, cascading style sheets (CSS), SharePoint Framework, PostgreSQL, SQL Server and PKI certificate authentication. Any and all solutions and recommendations should include and account for upgrades to the utilized systems.

1.3.1.2 Managerial Approach: The Contractor shall be responsible for monitoring and reporting performance of services under this contract to the Contracting Officers Representatives (COR) using written monthly formal reports. Employees working with the BCD Web Application Development shall be responsible for reporting to the COR task completions to ensure the contracted work is adequately performed in accordance with the Contractor’s Quality Control Plan (QCP) and Government Quality Assurance Surveillance Plan (QASP). While daily tasks and direction are not provided in this non-personal services contract, the Contractor shall work in conjunction with the IMOs, who typically work directly for the Chief of Staff.

1.4 SPECIFIC TASKS AND DELIVERABLES

1.4.1 Operation and Maintenance Requirements. The Contractor shall assist 3d Mar Div and 1st MAW in the operation and exercise/deployment maintenance of the websites through:

1.4.1.1 Content Management: The Contractor shall provide continuous content management support to all networks which shall include:

1.4.1.1.1 Populate data elements into the 3d Mar Div and 1st MAW websites, shared document libraries, and lists.

1.4.1.1.2 Develop and maintain interactive graphics that dynamically display information in "hot-spots" based on user input from different geographic locations within the Area of Responsibility (AOR).

1.4.1.1.3 Complete integration of content within 4 hours of being provided updated or new information.

1.4.1.1.4 Ensure all PII and classified information (on NIPR) is removed or restricted immediately when noticed and report findings to the IMO.

1.4.1.1.5 Provide a summary report of all completed content management tasks by the 10th of every month

1.4.1.2 Engineering Support: The Contractor shall provide limited system or software engineering support which shall include:

1.4.1.2.1 Coordinate the installation and maintenance of Commercial off the Shelf (COTS) or Government off the Shelf (GOTS) software, which provides the foundation of the SP sites and related websites functionality.

1.4.1.2.2 Limited customization of scripts and/or graphical interfaces to enhance the overall function or performance of the SP websites.

1.4.1.2.3 Provide desktop procedures on SP for any updates and at the completion of the contract.

1.4.1.2.4 Provide a summary report of all completed and in-progress engineering support tasks by the 10th of every month.

1.4.1.3 Maintenance Support: The Contractor shall provide maintenance support to the SP websites and related websites which shall include:

1.4.1.3.1 Conduct a monthly review of content within the SP and related websites for compliance with industry best practice and USMC policy and guidance.

1.4.1.3.2 Identify and recommend removal of content that is 36 months old from the last time that the file was posted, and remove content upon receipt of concurrence by the IMO.

1.4.1.3.3 For servers under administrative management responsibility of the IMO, ensure server backups occur on a regular schedule (minimally weekly) and system patches are updated within three days of release.

1.4.1.3.4 Provide troubleshooting support in the form of incident and problem resolution as required.

1.4.1.3.5 Provide a summary report of all completed maintenance support tasks by the 10th of every month

1.4.2 Time Estimates: Given current conditions, onsite support is estimated at 40 hours/week per command.

During exercises and deployments, the hours may increase and/or occur in international offsite locations. Under these conditions, the contractor shall provide concurrent support to both garrison (home) and deployed locations in order to meet contract deliverables. During times when deployed support is required, contractor may elect to provide garrison support and deliverables from the deployed location or from the adjacent command (3dMarDiv to 1st MAW, or vice versa) to meet requirements. Current planning projections for FY-19 exercise schedule would require deployed/offsite support in the regional area (eg. Philippines, Thailand, etc.) for up to 15 events per year, per command, each averaging approximately 5-10 days in duration.

1.5 PLACE OF PERFORMANCE

1.5.1 It is anticipated that the majority of the work performed under this PWS will be conducted on site, at the following locations:

3D MAR DIV - On-Site at Bldg 4328, Camp Courtney, Marine Corps Bases, Okinawa, Japan.

1st MAW - On-site at 1st MAW Building 1, Camp Foster on Okinawa, Japan.

1.6 TRAVEL

1.6.1. Travel will be required in support of this contract. All travel by Contractor employees must be authorized by the COR prior to travel being performed.

1.6.2. Contractor travel required in support of this contract shall be accomplished only at the specific request and approval of the Government.

1.6.3. Profit is unallowable on travel-related costs. Allowable travel costs reimbursable are limited to direct travel costs, including transportation, lodging, and per diem, as defined and limited in the Federal Travel Regulation (FTR). For the FTR, refer to website: https://www.gsa.gov/policy‐regulations/regulations/federal‐travel‐ regulation‐ftr

1.6.4. Contracted personnel may be required to be transported via military aircraft/vehicles, and/or billet/lodge in government-provided facilities at the government’s discretion. For travel or lodging by military methods, the command shall provide lodging comparable to that which is available to senior battle staff of field grade Officers.

Arrangement for Military transportation, lodging and per diem shall be the responsibility of the supporting unit and coordinated with the Contractor.

1.6.5. Upon approval by the Contracting Officer’s Representative (COR) and Contracting Officer (KO), the Contactor may deploy to other sites as required for the purpose of maintaining and/or repair of the SP as related to the 3d Mar Div and the 1st MAW.

1.6.6. Other travel requirements

1.6.6.1. Compliance with DoD Foreign Clearance Guide (FCG). Personnel performing under this contract who may be required to travel to other countries during performance, shall comply with the (FCG) prescriptions for each country to be visited. Access to the DoD FCG can be found here: https://www.fcg.pentagon.mil/fcg.cfm.

Contractors unable to access the site, or otherwise requiring assistance, shall contact the contracting officer, or appointed Contracting Officer Representative (COR) for assistance.

1.6.6.2. Compliance with PACOM and other directives. Contractor personnel traveling within the PACOM Area of Responsibility (AOR) are subject to, and shall comply with, any PACOM directives related to travel within the PACOM AOR. Additionally, contractor personnel traveling in support of exercises or other directed events shall comply with applicable travel instructions for the designated event.

1.6.6.3. Registration with U.S. Embassy or consulate. All personnel who are U.S. citizens shall be registered with the U.S. Embassy or Consulate on-line at http://www.travel.state.gov.

1.6.6.4. Travel in and around Marine Corps bases on Okinawa associated with this contract will not be reimbursed by the Government.

1.6.7. Technical Data.

• The Contractor is not required to provide the Government any Contractor data and data rights under this requirement.

• SharePoint is physically on a government owned server. All applications and services referenced in the PWS are government owned, contractor operated (GOCO).

• The ownership of the intellectual property on the classified servers (to include SharePoint data, TSOA, and any other software) are treated in accordance with Federal law covering classified material. The data on the government owned unclassified servers, to include but not limited to SharePoint and TSOA, and its content, is For Official Use Only and is owned by the government. Other unclassified applications and their corresponding intellectual property covered under this contract, such as public marines.mil web services, are owned by the government.

Custom applications developed during the execution of this contract are the intellectual property of the government.

• Contractor employees shall use the government furnished I.T. hardware provided by the government to maintain all data during the execution of this contract. No privately owned, to include contractor owned, I.T. hardware shall be used to store, maintain, or work on government systems.

SECTION II

PERFORMANCE REQUIREMENT SUMMARY (PRS)

2.1 The Contractor’s performance requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that Contractor Quality Control is unacceptable.

Stakeholder Outcome Provide SharePoint Web administration for 3d Mar Div and 1st MAW IMO support in Okinawa, Japan

Tasks Performance Objective

PWS

Section

Performance Standard

Acceptable Quality Level

(AQL)

Surveillance Method

Remedy Incentive

Content Management

Update content on information systems when provided with updated/new information

1.4.1.1.3 Complete within 4

hours of being provided updated/new information

95% within 4 work hours 100% within 2 working days 98% Accuracy / Quality of Data

Random inspection

Immediately correct errors.

CPARS

Report (Positive or Negative) Exercise Option

Engineering Support

Provide system anor or software engin Engineering Services

1.4.1.2.4 Provide a

summary report of engineering support provided by the 10th of each month.

80% of reports submitted on time.

100% within 5 working days of the due date.

Reports Immediately correct errors.

Maintenance Support

Provide maintenance support to the share point and related websites.

1.4.1.3.5 Provide a

summary report of maintenance support provided by the 10th of each month.

80% of reports submitted on time.

100% within 5 working of the due date.

Reports Immediately correct errors.

SECTION III

GOVERNMENT PROVIDED PROPERTY, INFORMATION, AND SERVICES

3.1 FACILITIES: The Government will provide sufficient office space to include a desk, chair, filing…