16R0001_Inquiries Answers_rv1.pdf

RFP: M67400-16-R-0001

Title: INFRASTRUCTURE AND ENTERPRISE PLANNING SERVICES, MARINE CORPS AIR STATION

IWAKUNI, JAPAN

The following is a list of the potential offeror’s questions and the government’s response to those questions.

Question

Or Answer

# RFP TOPIC OR

SECTION APPLICABLE CITATION / QUESTION / COMMENT

Question 1 Past Performance Questionnaire (PPQ) Direction

• Page 90/99

• The RFP does not include instruction for offerors to have the Past

Performance Questionnaire (PPQ) completed and submitted (either by the offeror or by the offeror’s references).

• Please confirm that the Offeror is -or is not- responsible for providing the PPQ to the designated references.

Answer 1 • “Questionnaire for Offeror’s Past Performance” is the reference format for the Government use to the Offeror’s references.

Question 2

5.7.2 Program Analyst Requirement Clarification

• Page 26/99

• Please clarify whether “Continuous” versus “Contiguous”

Improvement is desired – assumption is typo in this instance?

Answer 2

• “Continuous” is the correct wording. Please refer section 5.7.2 under revised Performance Work Statement (PWS) in the Amendment 0001.

Question 3

7.7 Security Clearance Requirement for CLINs 0014 and Clarification

• Page 37/99 – States: “All personnel (except CLINs 0014 and 0016) directly supporting this contract shall have at least a SECRET security clearance prior to starting work and shall maintain the security clearance throughout the period of performance.”

• Please confirm that the Engineering Consulting Services (Arch - CLIN 0014), and the Scheduling Program Managers (CLIN 0016) do not require SECRET Clearances, and will not for the respective Option Year CLINs as well.

Answer 3 • Please refer section 7.4.1.8 and 7.7 under revised PWS in the Amendment 0001.

Question 4 Submission of Offers Page Limit

• Page 88/99

• Will the government consider excluding a cross-reference matrix

(also referred to as a “Traceability Matrix”) from the page limits?

Answer 4 • The Government excludes a Traceability Matrix from the page limits.

Question 5 Submission of Offers

SF1449

• Page 84/99 does not include direction for desired location of the completed/signed SF1449 in the Proposal Response

• We assume Volume II, but the cover page isn’t described in the instructions since this could only be submitted in MSWord or PDF (see requirement for MS Excel in Table 1 on Page 88)

• What volume should the completed SF1449 be included in?

Answer 5 • Please include the completed SF1449 Solicitation in Volume II.

Question 6 Submission of Offers

SF30

• Page 84/99 does not include direction for desired location of the signed SF30 in the Proposal Response

• What volume should the signed SF30 amendments be included in?

Question Or

Answer

# RFP TOPIC OR

SECTION APPLICABLE CITATION / QUESTION / COMMENT

Answer 6 • Please include the signed SF30 Amendment(s) in Volume II.

Question 7

Submission of Offers Table 1 – Required Format for RFQ /

VOL I

• Page 88/99

• Volume I: Will the Government accept MS Word or PDF formats for the Past Performance Information section since it is included in the same volume?

Answer 7

• The required format for “Past Performance Information List” in

Volume I remains the same. It shall be prepared and submitted as set forth in Table 1 – Required Format for RFQ.

Question 8

Submission of Offers Table 1 – Required Format for RFQ /

VOL II

• Page 88/99

• Volume II: the required format for this volume is “MS Excel spreadsheet”, however there are other documents requested in Volume II (Balance Sheet/Income Statements, for example).

• Will the Government accept a combination of MS Word/PDF and MS Excel file formats in this VOL?

Answer 8

• Please refer SUBMISSION OF OFFERS in the Amendment 0001. The

Government accepts a combination of PDF and MS Excel file formats in Volume II.

Question 9 PWS Section 5.10 Numbering Error

• PWS Section 5.10 (Physical Security Specialist Support) includes a repeat of Section # 5.10.6.

• Will the gov’t renumber and amend the RFP to correct this error?

Answer 9 • Please refer section 5.10 under revised PWS in the Amendment 0001.

Question 10 Page 86

• Please confirm that the government is not seeking Labor Category Descriptions in the Pricing Proposal (VOL II) monthly basic charge summary breakdown, but rather, only wants to see the proposed Labor Category names?

Answer 10 • The Government confirmed.

Question 11 Page 3-21

• CLINS 0001, 1001, and 2001 have a quantity of 96 months each.

Should this be 12 months and then the Offeror will propose the associated LOE for these CLINS??

Answer 11 • Please refer description under CLINS 0001, 1001, and 2001 in Amendment 0001.

Question 12 Page 3-21

• CLINS 0011, 1001, and 2011 have a quantity of 24 months. Should that be 12 months and then the Offeror will propose the associated LOE for these CLINS?

Answer 12 • Please refer description under CLINS 0011, 1011, and 2011 in Amendment 0001.

Question 13 Page 3-21

• CLINS 1015 and 2015 have a quantity of 24 months. Should this be 12 months and then the Offeror will propose the associated LOE for these CLINS?

Answer 13 • Please refer description under CLINS 1015 and 2015 in Amendment 0001.

Question 14

Submission of Offer s - Volume II Pricing Instructions

• The Scheduling and Program Management Support CLINS appear to be out of alignment with the SF1449. Please explain or clarify.

Answer

# RFP TOPIC OR

SECTION APPLICABLE CITATION / QUESTION / COMMENT

(SF1449) Pages 87-

Answer 14 • Please refer description under CLINS 0016, 1015, and 2015 in Amendment 0001.

Question 15

The Past Performance Questionnaire Template (SF1449) Page 91-99

• The date for Past Performance has May XX, 2016? Should this date be 31 May to coincide with the CONUS time differential for the 1 JUN proposal due date Japan Standard Time? Please clarify.

Answer 15 • “Questionnaire for Offeror’s Past Performance” is the reference format for the Government use to the Offeror’s references.

Question 16 Section 7 (SF1449) page 31 through 35

• Section 7.4 clearly describes most of the CLINS descriptions and requirements. However, it does not include the following known match-ups to current personnel positions – Was this intentional by the government to omit these from the current solicitation? Please clarify.

1) CLIN 006 Facilitation Support Services

2) CLIN 008 IT Analyst Management Services

3) CLIN 010 Reach-back Support Services (yet we did find a CLIN 002

Program Management Facilities Dev. Reach-back)

Answer 16

• Please refer section 5.8 of PWS for CLIN 0006 Facilitation Support

• Please refer section 5.9.2 of PWS for CLIN 0008 IT Analyst

Management Support Services

• CLIN 0010 is IT reach back support, and CLIN 0002 is Project

Management reach back support.

Question 17

• In the RFP relative to instructions for Past Performance Proposal Content, the government asked for identification of any KEY STAFF involved. Given that the government desires to evaluate redacted editions from offerors, please clarify what the government means by the term “key staff involved” and how to deal with this information in the redacted edition.

Answer 17

• Please refer 4) “Past Performance Information List” of Volume I _

(Technical & Past Performance Information) under “SUBMISSION OF OFFERS” in Amendment 0001.

Question 18

Incumbent Staff Qualifications

• Will the government accept current incumbent employees supporting the DPRI IPMO contract as meeting all required qualifications and specialized experience since they are in the position and doing the job already?

Answer 18 • The Government will accept current incumbent employees.

Question 19

1.2.1

PPIRS

• Page 50/99 States: “PPIRS shall serve as a mandatory source of information when evaluating each offeror’s relevant past performance.”

• If an offeror does not have past performance records in PPIRS, will this be evaluated unfavorably or as neutral rating worse case?

Answer 19 • Please refer section 1.2.3 “Evaluation Process” under FAR 52.212-2

EVALUATION-COMMERCIAL ITEMS (OCT 2014).

Question 20 Submission of Offers Authorization to

• Page 86/99 States: “The Contractor is required to be authorized to perform/operate in the country of Japan in accordance with DFARS 252.225-7042 entitled, “Authorization to Perform.”

Answer

# RFP TOPIC OR

SECTION APPLICABLE CITATION / QUESTION / COMMENT

Perform • Please confirm the requirement to have a Japanese business license to prime and/or perform this contract.

Answer 20

• Yes, the Contractor is required to have a Japanese business license to prime and/or perform this contract.

• Yes, the Contractor is required to have a Japanese business license if not eligible for the Status of Forces Agreement (SOFA) status.

Question 21

Redaction Clarification Past Performance References

• We are unsure how to provide Past Performance Information reference POC information without names and/or email addresses.

• Please confirm that Past Performance Reference/Information List is to be redacted?

Answer 21

• Please refer 4) “Past Performance Information List” of Volume I -

(Technical & Past Performance Information) under “SUBMISSION OF OFFERS” in Amendment 0001.

Question 22

Redaction Clarification Past Performance Evaluation

• If the Past Performance Information List portion of the Tech Vol (Redacted Ver) is redacted – how will it be evaluated and how will references be contacted and checked?

Answer 22

• Please refer 4) “Past Performance Information List” of Volume I –

(Technical & Past Performance information) under “SUBMISSION OF OFFERS” in Amendment 0001.

Question 23 PWS Section 5.10 Numbering Error

• PWS Section 5.10 (Physical Security Specialist Support) includes a repeat of Section # 5.10.6.

• Will the gov’t renumber and amend the RFP to correct this error?

Answer 23 • Please refer section 5.10 under revised PWS in the Amendment 0001.

Question 24

Additional Insurance

• PWS Page 81/99 STATES: All vehicles must be properly inspected/Insured in accordance with Japanese Compulsory Insurance (JCI). The Contractor shall procure and maintain during the entire period of performance under this contract the following minimum insurance on each vehicle used by the Contactor at the work site:

Type:

(b) Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less that thirty (30) days after written notice thereof to the Contracting Officer.

(c) The Contractor agrees to insert the substance of this clause, including this Paragraph (c), in all subcontracts hereunder.

• If Contractor does not foresee having a company vehicle on Japan, are we still required to procure this additional insurance for Automobile Property Damage and Bodily Injury?

Answer 24

• No, this ADDITIONAL INSURANCE FOR JAPAN is not required without vehicles, but this requirement applys to the Contractor’s personal vehicle.

Question 25 DBA • We were unable to locate requirements for the coverage limits for

Answer

# RFP TOPIC OR

SECTION APPLICABLE CITATION / QUESTION / COMMENT

Commercial liability/DBA insurance requirements.

• What are the specific coverage limits for Commercial Liability and/or

DBA Insurance?

Answer 25 • Please refer Amendment 0001.

Question 26

Letters of Commitment Exclusion from Page Count

• For incumbent employees that wish to remain in their positons, will the government consider allowing space within the proposal volumes for signed incumbent Letters of Intent?

o 10 additional pages would be sufficient.

Answer 26 • The Government allows space within the proposal volumes for signed incumbent Letters of Intent.

Question 27

Redaction Clarification Identifying Marks Clarification

• Can the government please provide a list or example of what it means by “identifying marks” so that we can be sure to meet compliance requirements?

Answer 27

• “Identifying marks” is such as license products, trademarks, etc.

Anything identifying a Company (Offeror) included company logo, name, and above shall be redacted for redacted version.

Question 28 7.4.1.8

• Since there is an exception for the clearance requirement for CLIN

0014 and 0016, the Architect and Scheduler. Does this also apply to the ME (CLIN 0012) and EE (CLIN 0013) positions?

Answer 28 • Please refer section 7.4.1.8 and 7.7 under revised PWS in the Amendment 0001.

Question 29 Submission of Offer (Note to Offerors)

• Will the Government be agreeable to us submitting multiple emails and attached in order to meet file size limits?

Answer 29

• The Government is agreeable to the Offerors submitting multiple emails and attachments due to no e-mail number restriction on RFP.

However, please refer 3) under “Note to Offerors” of Conformed version Solicitation.

Question 30 Submission of Offer (Not to Offerors)

• Please confirm that the max file size for each e-mail submittal/attachment is 8MB.

Answer 30 • The maximum file size for each e-mail is 5MB.