M67400-15-R-0002_GIS_On-Site_Support.pdf

PDF 465 KB Posted Jul 14, 2015

Attached to: GIS On-Site Support Services
Solicitation number: M67400-15-R-0002
Issued by: United States Marine Corps

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Other files

File	Type	Posted
Workstation_Minimum_Requirements_NGEN.pdf	PDF	Aug 5, 2015
Amendment_M67400-15-R-0002-0001_GIS_Onsite_Support.pdf	PDF	Aug 5, 2015
Q A_for_Amendment_M67400-15-R-0002-0001_GIS_Support.pdf	PDF	Aug 5, 2015
PP_INFO_LIST_GIS_Support.doc	DOC document	Aug 5, 2015

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MARINE CORPS REGIONAL CONTRACTING OFFICE

MARINE CORPS BASE

CAMP S.D. BUTLER

PSC 557 BOX 2000

FPO AP CA 96379-2000

011816117458531

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

CODE

M67400-15-R-0002 14-Jul-2015

b. TELEPHONE NUMBER

011-81-611-745-8612

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 11 Aug 2015

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

M67400

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MINAKO CHINEN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

541370

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

HUBZONE SB

SET ASIDE: % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

2 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

M67400-15-R-0002

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

GIS On Site Support Service

FFP

The Contractor shall provide fully qualified personnel, supervision, administrative support, and training necessary to perform Geospatial Information System (GIS) On-Site Support Services in accordance with the Performance Work Statement (PWS). Price shall be provided for ITEM NO 0001AA, 0001AB, and 0001AC.

Work Location: Facilities Systems Information Branch (FSMB), G-F Facilities

MCIPAC

FOB: Destination

ESTIMATED

NET AMT

UNIT UNIT PRICE ESTIMATED AMOUNT

0001AA 12 Months GIS Analyst (FSMB)

FFP

The Contractor shall provide fully qualified GIS Analyst/Specialist to perform Geospatial Information System (GIS) On-Site Support Services in accordance with the Performance Work Statement (PWS).

(1) Senior GIS Analyst x 12 months: 12 months

Work Location: Facilities Systems Information Branch (FSMB), G-F Facilities

MCIPAC

Base Year Period: 25 Sep 2015 ~ 24 Sep 2016

UNIT UNIT PRICE ESTIMATED AMOUNT

0001AB 36 Months GIS Analyst (FSMB)

FFP

The Contractor shall provide fully qualified GIS Analyst/Specialist to perform Geospatial Information System (GIS) On-Site Support Services in accordance with the Performance Work Statement (PWS).

(3) Mid GIS Analyst x 12 months: 36 months

Work Location: Facilities Systems Information Branch (FSMB), G-F Facilities

MCIPAC

Base Year: 25 Sep 2015 ~ 24 Sep 2016

UNIT UNIT PRICE ESTIMATED AMOUNT

0001AC 12 Months GIS Analyst (FSMB)

FFP

The Contractor shall provide fully qualified GIS Analyst/Specialist to perform Geospatial Information System (GIS) On-Site Support Services in accordance with the Performance Work Statement (PWS).

(1) Junior GIS Analyst x 12 months: 12 months

Work Location: Facilities Systems Information Branch (FSMB), G-F Facilities

MCIPAC

UNIT UNIT PRICE ESTIMATED AMOUNT

GIS On Site Support Service

FFP

Work Location: Provost Marshal Office (PMO)

UNIT UNIT PRICE ESTIMATED AMOUNT

0002AA 24 Months GIS Analyst (PMO)

FFP

The Contractor shall provide fully qualified GIS Analyst/Specialist to perform Geospatial Information System (GIS) On-Site Support Services in accordance with the Performance Work Statement (PWS).

(2) Mid GIS Analyst x 12 months: 24 months

Work Location: Provost Marshal Office (PMO)

UNIT UNIT PRICE ESTIMATED AMOUNT

0002AB 12 Months GIS Analyst (PMO)

FFP

The Contractor shall provide fully qualified GIS Analyst/Specialist to perform Geospatial Information System (GIS) On-Site Support Services in accordance with the Performance Work Statement (PWS).

(1) Junior GIS Analyst x 12 months: 12 months

Work Location: Provost Marshal Office (PMO)

UNIT UNIT PRICE ESTIMATED AMOUNT

0003 24 Months GIS Analyst (EAB)

FFP

The Contractor shall provide fully qualified GIS Analyst/Specialist to perform Geospatial Information System (GIS) On-Site Support Services in accordance with the Performance Work Statement (PWS).

(2) Mid GIS Analyst x 12 months: 24 months

Work Location: Environmental Affairs Branch (EAB), G-F Facilities MCIPAC

UNIT UNIT PRICE ESTIMATED AMOUNT

0004 4 Each GIS Analyst for Special Project

FFP

The Contractor shall provide a GIS analyst/specialist for a special project when a FFP task order is issued. The schedule and location will be determined by the Government and the Government will provide the contractor a minimum of four weeks’ notice of desired dates for scheduling purposes. The anticipated work schedule and location(s) for a special project are identified below:

Estimate: 4 Projects up to six months each Work Location: Camp Butler, Marine Corps Air Station (MCAS) Iwakuni, and Camp Mujuk

UNIT UNIT PRICE ESTIMATED AMOUNT

0005 2 Each Unplanned Travel

FFP

The Contractor on-site personnel directly supporting this contract may require unplanned traveling at a maximum of 2 trips per year within the location and duration of travel identified in Table 1.8.1. Each unplanned travel period will be funded with a FFP task order issued prior to travel, calculated in accordance with the Federal Travel Regulations. Travel expenses in excess of the task order amount will not be reimbursed.

*Travel expenses shall be in accordance with Federal Travel Regulations (FTR) for the location in which the work is performed. Travel, Lodging & Per Diem rates shall not exceed authorized allowances in accordance with Joint Travel Regulations. http://www.defensetravel.dod.mil/site/perdiemCalc.cfm

UNIT UNIT PRICE ESTIMATED AMOUNT

GIS On Site Support Service

FFP

Work Location: Facilities Systems Information Branch (FSMB), G-F Facilities

UNIT UNIT PRICE ESTIMATED AMOUNT

1001AA 12 Months OPTION GIS Analyst (FSMB)

FFP

(PWS).

(1) Senior GIS Analyst x 12 months: 12 months

Work Location: Facilities Systems Information Branch (FSMB), G-F Facilities

MCIPAC

Option Year One: 25 Sep 2016 ~ 24 Sep 2017

UNIT UNIT PRICE ESTIMATED AMOUNT

1001AB 36 Months OPTION GIS Analyst (FSMB)

FFP

(PWS).

(3) Mid GIS Analyst x 12 months: 36 months

Work Location: Facilities Systems Information Branch (FSMB), G-F Facilities

MCIPAC

UNIT UNIT PRICE ESTIMATED AMOUNT

1001AC 12 Months OPTION GIS Analyst (FSMB)

FFP

(PWS).

(1) Junior GIS Analyst x 12 months: 12 months

Work Location: Facilities Systems Information Branch (FSMB), G-F Facilities

MCIPAC

UNIT UNIT PRICE ESTIMATED AMOUNT

GIS On Site Support Service

FFP

UNIT UNIT PRICE ESTIMATED AMOUNT

1002AA 24 Months OPTION GIS Analyst (PMO)

FFP

(PWS).

(2) Mid GIS Analyst x 12 months: 24 months

Work Location: Provost Marshal Office (PMO)

UNIT UNIT PRICE ESTIMATED AMOUNT

1002AB 12 Months OPTION GIS Analyst (PMO)

FFP

(PWS).

(1) Junior GIS Analyst x 12 months: 12 months

Work Location: Provost Marshal Office (PMO)

UNIT UNIT PRICE ESTIMATED AMOUNT

1003 24 Months OPTION GIS Analyst (EAB)

FFP

(PWS).

(2) Mid GIS Analyst x 24 months: 24 months

Work Location: Environmental Affairs Branch (EAB), G-F Facilities MCIPAC

UNIT UNIT PRICE ESTIMATED AMOUNT

1004 4 Each OPTION GIS Analyst for Special Project

FFP

Estimate: 4 Projects up to six months each Work Location: Camp Butler, Marine Corps Air Station (MCAS) Iwakuni, and Camp Mujuk

UNIT UNIT PRICE ESTIMATED AMOUNT

1005 2 Each OPTION Unplanned Travel

FFP

UNIT UNIT PRICE ESTIMATED AMOUNT

GIS On Site Support Service

FFP

Work Location: Facilities Systems Information Branch (FSMB), G-F Facilities

UNIT UNIT PRICE ESTIMATED AMOUNT

2001AA 12 Months OPTION GIS Analyst (FSMB)

FFP

(PWS).

(1) Senior GIS Analyst x 12 months: 12 months

Work Location: Facilities Systems Information Branch (FSMB), G-F Facilities

MCIPAC

Option Year One: 25 Sep 2017 ~ 24 Sep 2018

UNIT UNIT PRICE ESTIMATED AMOUNT

2001AB 36 Months OPTION GIS Analyst (FSMB)

FFP

(PWS).

(3) Mid GIS Analyst x 12 months: 36 months

Work Location: Facilities Systems Information Branch (FSMB), G-F Facilities

MCIPAC

Option Year Two: 25 Sep 2017 ~ 24 Sep 2018

UNIT UNIT PRICE ESTIMATED AMOUNT

2001AC 12 Months OPTION GIS Analyst (FSMB)

FFP

(PWS).

(1) Junior GIS Analyst x 12 months: 12 months

Work Location: Facilities Systems Information Branch (FSMB), G-F Facilities

MCIPAC

UNIT UNIT PRICE ESTIMATED AMOUNT

GIS On Site Support Service

FFP

UNIT UNIT PRICE ESTIMATED AMOUNT

2002AA 24 Months OPTION GIS Analyst (PMO)

FFP

(PWS).

(2) Mid GIS Analyst x 12 months: 24 months

Work Location: Provost Marshal Office (PMO)

UNIT UNIT PRICE ESTIMATED AMOUNT

2002AB 12 Months OPTION GIS Analyst (PMO)

FFP

(PWS).

(1) Junior GIS Analyst x 12 months: 12 months

Work Location: Provost Marshal Office (PMO)

UNIT UNIT PRICE ESTIMATED AMOUNT

2003 24 Months OPTION GIS Analyst (EAB)

FFP

(PWS).

(1) Mid GIS Analyst x 12 months: 24 months

Work Location: Environmental Affairs Branch (EAB), G-F Facilities MCIPAC

UNIT UNIT PRICE ESTIMATED AMOUNT

2004 4 Each OPTION GIS Analyst for Special Project

FFP

Estimate: 4 Projects up to six months each Work Location: Camp Butler, Marine Corps Air Station (MCAS) Iwakuni, and Camp Mujuk

UNIT UNIT PRICE ESTIMATED AMOUNT

2005 2 Each OPTION Unplanned Travel

FFP

SUBMISSION REQUIREMENTS

The Offerors are required to submit the following as part of their Quote:

(X) SF1449 (Solicitation M67400-15-R-0002) completed.

(X) Offerors shall submit three separate volumes: (Volume I, II, and III)

Offerors shall submit each Volume in accordance with the instructions below:

Volume I – (Technical Approach & Past Performance Information): The Offerors shall submit one original copy and one redacted version (The redacted version is used during the technical evaluation and therefore; it should be without company logo, identifying marks and names of company/organization/individuals. Failure to provide a redacted copy may result in a non-responsive determination. The Government will validate Offeror’s redacted company information but will not make changes to the Offeror’s provided redacted proposal either to add or delete redacted text/graphics/etc.).

1) Service Performance Plan:

The Offeror shall submit a Service Performance Plan to include methodology and details as to how the Offeror intends to execute performance as specified in the PWS and it shall contain sufficient details that reflect fulfillment of all the required tasks of the PWS. The Service Performance Plan shall not be a repeat or mere summary of the materials provided in the Performance Work Statement (PWS), but rather the Offeror’s statement of understanding of the Government’s requirements and proposing effective methods and techniques of performing the required services.

2) Program Management and Staffing Plan:

The Offeror shall submit a Program Management Plan, which identifies the roles and responsibilities of the Program Manager, and/or alternate(s), that will manage and direct operations to ensure timely and effective performance of services.

The Offeror shall submit its Staffing Plan, to include recruiting and screening techniques for obtaining and retaining qualified personnel in order to satisfy the Government’s PWS.

The Offeror shall list, in detail, the minimum qualifications, experience, specialized experience, and certifications that the individuals will possess for the proposed support areas identified in the PWS. The contractor shall certify that the individuals that fulfill these positions will meet all the characteristics proposed.

3) Quality Control Plan:

The Offeror shall submit a quality control approach outlining and summarizing the methods of identifying and preventing deficiencies in the quality of services performed.

4) Accuracy of Offers: The Offeror shall prepare a technical offer with their best efforts to demonstrate their abilities to satisfy or exceed the Government’s technical requirements. Technical offers shall be free from typographical and grammatical errors and contain accurate information.

5) Past Performance Information List:

Offerors shall provide no more than five (5) past performances references for the prime and any sub contractor. Emphasis should be placed on Geospatial On-Site Support services within the last three (3) years but limited to the most recent five (5) contracts, for the same or similar services (See Attachment I).

Include the following fields:

- Contracting Agency;

- Contract Number;

- Period of Performance;

- Contract Value (Including Options);

- Brief Description Contract Effort;

- POC Information (Mandatory Information): Names / telephone, fax numbers / e-mail

If the offeror is unable to provide five (5) relevant contracts for the past performance evaluation, a lesser number may be submitted.

The offeror may also submit relevant contracts performed by subcontractors that will perform under this contract, but under no circumstances may an offeror submit more than five (5) contracts for review, regardless of whether the contracts were performed by the offeror, subcontractor(s), or any combination thereof. Any submission(s) in excess of this stated limit will be excluded by the Government. The Government will choose the excluded contract(s) at random, or in any manner that the Government, in their absolute discretion, deems appropriate, without any consideration for the best interests of the offeror.

If subcontractor contracts are submitted, the offeror must also clearly indicate the percentage of work that the subcontractor(s) performed under each task/category of effort throughout the course of the contract.

If the offeror possesses no relevant past performance, it should affirmatively state this fact in the Past Performance Information List (Attachment I). In assessing past performance, Present and Past Performance Questionnaire(s) will be sent to the individuals identified in the Past Performance Information List completed by the Offeror. Failure to submit the completed Past Performance Information List shall be considered certification (by signature on the offer) that the offeror has no past performance for like or similar items for the Government to evaluate

Volume II- (Price): shall contain all the pricing information. Only one (1) original copy shall be submitted. This Volume shall contain the information requested below and shall include a copy of Section SF1449 – CONTINUATION SHEET with the Contract Line Item (CLIN) Unit Prices and for evaluation purposes, the Total Prices filled in (Supplies and/or Services and Prices and/or Costs) using the estimated quantities value in the solicitation and the instructions below. CLINs 0004, 0005, 1004,1005, 2004, and 2005 will be funded and priced separately as they occur. Therefore the pricing for these CLINs will not be evaluated for offers on this solicitation.

Example of SF1449 continuation sheet that requires information:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001AA GIS Analyst 12 Months ******* ******* The Contractor shall provide fully qualified personnel, supervision, administrative support, and training necessary to perform Geospatial Information System (GIS) On-Site Support Services in accordance with the Performance Work Statement (PWS).

(1) Senior GIS Analyst x 12 months: 12 months Work Location: Facilities Systems Information Branch (FSMB), G-F

0001AB GIS Analyst 36 Months ******* ******* The Contractor shall provide fully qualified personnel, supervision, administrative support, and training necessary to perform Geospatial Information System (GIS) On-Site Support Services in accordance with the Performance Work Statement (PWS).

(3) Mid GIS Analyst x 12 months: 36 months

0001AC GIS Analyst 12 Months ******* ******* The Contractor shall provide fully qualified personnel, supervision, administrative support, and training necessary to perform Geospatial Information System (GIS) On-Site Support Services in accordance with the Performance Work Statement (PWS).

(1) Junior GIS Analyst x 12 months: 12 months

0002AA GIS Analyst 24 Months ******* ******* The Contractor shall provide fully qualified personnel, supervision, administrative support, and training necessary to perform Geospatial Information System (GIS) On-Site Support Services in accordance with the Performance Work Statement (PWS).

(2) Mid GIS Analyst x 12 months: 24 months

0002AB GIS Analyst 12 Months ******* ******* The Contractor shall provide fully qualified personnel, supervision, administrative support, and training necessary to perform Geospatial Information System (GIS) On-Site Support Services in accordance with the Performance Work Statement (PWS).

(1) Junior GIS Analyst x 12 months: 12 months

0003 GIS Analyst 24 Months ******* ******* The Contractor shall provide fully qualified personnel, supervision, administrative support, and training necessary to perform Geospatial Information System (GIS) On-Site Support Services in accordance with the Performance Work Statement (PWS).

(2) Mid GIS Analyst x 12 months: 12 months Work Location: Environmental Affairs Branch (EAB), G-F

Base Year: 25 Sep 2015 ~ 24 Sep 2014

0004 GIS Analyst for Special Project 4 Each ******* ******* Upon a request by the Government, the Contractor shall provide a GIS analyst/specialist for a special project. The schedule and location will be determined by the Government and the Government will provide the contractor a minimum of four weeks’ notice of desired dates for scheduling purposes. The anticipated work schedule and location(s) for a special project are identified below:

Estimate: 4 Projects up to six months each Work Location: Camp Butler, Marine Corps Air Station (MCAS) Iwakuni, and Camp Mujuk

0005 Unplanned Travel 2 Each ******* *******

FFP

The Contractor on-site personnel directly supporting this contract may require traveling in accordance with paragraph 1.8 of the Performance Work Statement (PWS). The Contractor shall be reimbursed for travel costs incurred and other travel expenses deemed necessary and approved during contract performance to support providing GIS On-Site Support Services. Such costs shall be approved by the Contracting Officers Representative (COR) prior to incurring expenses.

******* These are items that are to be filled in on the SF1449 continuation sheets for all CLINS.

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

All price/cost and price/cost supporting information shall be contained in Volume II and the price/cost proposal. No price or pricing information shall be included in any other technical volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their price/cost proposal.

i. The offeror shall at least include the following information in the price proposal:

a. Total cost of GIS On-Site Support services

b. Breakdown cost of GIS On-Site Support services to include relocation expenses of GIS analysts to Japan

c. Labor Cost, Overhead, G&A, and other administrative expenses

d. Breakdown Travel Costs (to provide services in accordance with 1.8 of the PWS): The travel costs include airfares, transportation, lodging, and per diem. *Travel expenses shall not include profit, overhead, and G&A expense.

Note: Travel, Lodging & Per Diem rates shall not exceed authorized allowances in accordance with Joint Travel Regulations. http://www.defensetravel.dod.mil/perdiem/perdiemrates.html

ii. All prices contained in the pricing schedule reflect total compensation for the services detailed therein and are fully inclusive of all costs including labor (workers, management, aids, assistants, and operators), overhead, and general and administrative (G&A) expenses, and profit.

iii. Proposed prices shall be entered on the spreadsheet file, Schedule of Supplies/Services, readable in Microsoft Office Excel format.

iv. Price proposals shall be evaluated for the presence of ‘unbalanced pricing’ based on a offeror’s attempt to ‘buy in’ to the acquisition. The Contracting Officer shall perform a price proposal analysis to determine fair and reasonable pricing. The Contracting Officer reserves the right to reject an offer if it is determined that the lack of balanced pricing poses an unacceptable risk to the Government.

Volume III- (Offeror’s Representations and Certifications) shall contain all information regarding Offeror’s Representations and Certifications or a validation that System for Award Management (SAM) registration Online Representations and Certifications Application (ORCA) information is up to date and includes all the necessary representations and certifications to include Commercial And Government Entity Code (CAGE), and Data Universal Numbering System (DUNS). Only one (1) original copy shall be submitted for Volume III.

(X) Offeror Representations and Certifications FAR 52.212-3 completed.

Proposal Format The Offerors shall prepare and submit their proposals as set forth in Table 1. The titles and contents of the sections are defined in Table 1 of this document, all of which shall be within the required page limits (including all attachments, figures, etc.) and with the number of copies specified in the table. An electronic copy of all documents (technical, past performance information list and price) shall be submitted. Proposals shall be prepared using “Arial” or “Times New Roman” 11-point or larger font style on 8½ x 11 inch. Tables and illustrations may use a reduced font style, not less than 8 points. Margins shall be one (1) inch on all sides. All material submitted may be single-spaced. Offerors should ensure that each page provides identification of the submitting Offeror in the header or footer.

Table 1 – Required Format for RFQ

Volume Title Maximum Number of pages Format for document

I 1 Original / 1 Redacted Technical Proposal 40 MS Word or pdf

Past Performance Information List/ 1 Redacted Copy As required

Attachment I “Past Performance Information List”

II Price Proposal As required Excel spreadsheet format

III

Offeror’s Representations and Certifications As required MS Word or pdf

Communications/Questions:

All and any communications/questions (with the exception of the proposal/quote) pertaining to this solicitation must be submitted in writing to the responsible Contracting Specialist, Minako Chinen (minako.chinen.ja@usmc.mil), no later than 5 Aug 2015 @1300 Japanese Standard Time. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contract Specialist in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without discussions.

Submission of Offers:

The Offerors shall submit the original and one redacted copy of Volume I (Technical Information & Past Performance Information), the original copy of Volume II ( Price), and Volume III (Offerors’ Representations and Certifications) of their proposals to:

MCIPAC Regional Contracting Office Butler Attn: Minako Chinen PSC 557 Box 2000

FPO AP 96379-2000

Phone: 81-98-970-8608 (from U.S.) / 098-970-8608 (Local) Fax: 81-98-970-0969 (from U.S) / 098-970-0969 (Local) E-mail: minako.chinen.ja@usmc.mil

Offers may be submitted by mail, courier, or facsimile. Facsimile offers are subject to the same rules as paper offers. The Government reserves the right to make award solely on the offers received or enter into “discussions”.

Offerors bear the burden of ensuring that offers (and any authorized modifications) reach the designated office on time and should allow a reasonable time for facsimile transmissions to be completed.

Offers may be submitted electronically (emailed); however, due to government computer firewall security, please be advised that it is the Offeror’s responsibility to ensure that the Contracting Office receives all required documents. After submitting quote(s), it is Offerors’ responsibility to receive acknowledgment from the Government.

All pages of the offer must reach the office before the deadline specified on the solicitation. Pages of a facsimile transmission that arrive in the office after the specified deadline will be marked as late. The Offeror bears the risk of non-receipt of facsimile transmissions and should confirm by telephone that any facsimile was received. Any facsimile transmission must clearly state the solicitation number and the name of the Contract Specialist on the first page, to ensure proper receipt. *Offeror’s expenses incurred as a result of proposal preparation and/or site visit attendance shall not be reimbursed by the U.S. Government.

PWS

PERFORMANCE WORK STATEMENT (PWS)

MARINE CORPS INSTALLATIONS PACIFIC (MCI PAC)

GEOSPATIAL INFORMATION SYSTEM (GIS) SUPPORT

1. GENERAL DESCRIPTION

1.0 BACKGROUND INFORMATION: Marine Corps Installations Pacific (MCIPAC) operates command over and provides support for Marine Corps Installations in Japan, Korea and Hawaii to include Marine Corps Base (MCB), Camp Smedley D. Butler (MCB Camp Butler); MCB Hawaii; Marine Corps Air Station (MCAS) Iwakuni;

MCAS Futenma; Combined Arms Training Center(CATC) Camp Fuji; Camp Mujuk, Pohang Airfield and, Yechon Airfield, Marine Corps Base Camp Smedley D. Butler (MCB Butler) is the base support command for United State Marine Corps (USMC) ground forces on Okinawa Japan and the Combined Arms Training Center (CATC) Camp Fuji, Japan. The total acreage of the MCB Butler facilities is 45,276 acres and is occupied by approximately 14,000 military personnel and 6,000 civilian workers. MCB Butler maintains over 1,500 buildings on the islands of Okinawa, Ie Shima, and Honshu (Camp Fuji).

Geospatial Information System (GIS) is used to develop, enhance, maintain, and support the Marine Corps Installations Pacific (MCIPAC) Geospatial Information Systems (GIS) program and also address the unique aspects throughout the region. The result will be an integrated approach to installation management within MCIPAC.

1.1 OBJECTIVE: The key objective of this contract is to provide functional and technical GIS programmatic support to Marine Corps Installations Pacific (MCIPAC). The GIS support services shall include but not limited to:

1) program management support; 2) program planning and analysis support; 3) transition planning support; 4) data management and data collection; 5), geospatial technical and spatial analysis; 6) and geospatial visualization services.

1.2 SCOPE OF WORK: The Contractor shall provide fully qualified personnel, supervision, administrative support, transportation, and training necessary to perform GIS On-Site Support Services. The support services shall include: programmatic support, geospatial data management, data collection and update, planning, field surveys, spatial analysis, visualization and technical support.

1.2.1. Plan of Actions and Milestones (POA&M): The Contractor shall submit a plan of action & milestone (POA&M) that specifies the tasks and timeline to accomplish all tasks. The POA&M shall be submitted to the COR for review and approval within 60 days after contract award.

1.3 SPECIFIC TASKS:

1.3.1 Geospatial Program Management and Planning Support: The Contractor shall provide installation GIS expertise and program management support services. The services shall include program management, analysis, consultation, and planning support to ensure MCIPAC obtains and maintains geospatial data that adheres to USMC GEOFidelis/MCIPAC installation data standards and procedures in support of all installation management activities.

The Contractor shall specifically:

1.3.1.1 Serve as the GIS subject matter expert (SME) by providing continuous planning, technical, programmactic support with internal and external organizations.

1.3.1.2 Participate in working groups by providing subject matter expertise and meeting coordination.

1.3.1.3 Perform consultation and provide recommendations to working groups concerning installation management and geospatial technology.

1.3.1.4 Provide GIS marketing and outreach assistance in support of integration and product development.

1.3.1.5 Participate in discussions, review and provide input and recommendations for draft USMC GEOFidelis policies and processes.

1.3.1.6 Provide quality assurance support for procedures in the program.

1.3.1.7 Monthly Status Report for Geospatial Program Management and Planning Support: The Contractor shall prepare a monthly status report outlining the Program Management and Planning Support Services. All program management, analysis and planning activities shall be documented in a monthly status report showing a summary of efforts, initiatives, and projects including current and on-going tasks, outstanding issues or concerns, and financial status information. The report shall be submitted to the Government no later than the 15th of each month.

1.3.2 Organizational Support

1.3.2.1 Post-Award Meeting: The Contractor shall participate in a post-award orientation meeting within ten (10) workdays of contract award. The Government will schedule the meeting and all Contractor key personnel shall attend. The Government shall prepare an agenda for the meeting that includes, at a minimum, an overview of project tasks, transition issues, security requirements, and other logistics issues. The Government will send the Contractor a draft so that the additional comments, topics, and concerns can be added before the meeting.

1.3.2.2 The Contractor shall attend Integrated Product Team (IPT) meetings. The purpose of these meetings is to maintain a collective effort, prevent duplication, and stove-piped solutions. The IPT meets weekly to support preserving the existing solution, encourage robust design, automation, and the way ahead. (IPT reference is DoD Integrated Product and Process Development Handbook dtd 6 July 1998)

1.3.2.3 Bi-weekly phone call: Contractor (PM) shall attend a bi-weekly call with the Government required for the communication and issue resolution. Phone calls shall include issues, concerns, team member performance and outstanding issues. The Contractor shall provide meeting minutes via email to capture the discussion on the phone call.

1.3.2.4 Monthly Status Report for Organizational Support: The Contractor shall conduct and attend meetings required for the accomplishment of this contract. Meetings shall include those required for information gathering from Marine Corps installations, briefings, and activity commands, and with other Contractor’s supporting activities. The Contractor shall prepare and present oral briefings on progress of work, unique or interesting technical findings, results of research, and presentation of draft conclusions or reports to support the data presented during meetings. The Contractor shall provide meeting minutes of all meetings attended within three (3) days after the meeting. These minutes shall include all participants and a summary of all relevant actions and/or recommendations.

1.3.2.5 Provide an after action report for all meetings as well as document the meetings in the monthly status report.

All products delivered under this contract will conform to current Department of Defense (DoD), Department of Navy (DON), and United States Marine Corps (USMC) standards and guidelines further defined in this document.

The USMC will maintain full data rights to all products and deliverables.

1.3.3 Geospatial Data Management Support: The Contractor shall provide data management support for the upkeep, maintenance, and handling of geospatial data. The Contractor shall specifically:

1.3.3.1 Perform integrated geospatial data management consisting of data collection, development, updates, analysis, quality control, quality assurance and use of installation geospatial data. Conduct a site visit and field survey within MCIPAC installations for data management requirements as needed.

1.3.3.2 Perform and upkeep the installation geospatial data inventory and the data dictionaries.

1.3.3.3 Collect, document, standardize, acquire, maintain, convert, integrate, quality control, utilize geospatial data and quality assurance of the data management process.

1.3.3.4 Develop and maintain standard data definitions, data content, data quality, data delivery and metadata.

1.3.3.5 Provide and upkeep metadata including feature level metadata.

1.3.3.6 Ensure functional requirements for data content and quality are incorporated in the local adaptation of the GEOFidelis data model.

1.3.3.7 Provide data quality assurance and quality control for geospatial data in accordance with programmatic standards. This includes completion of a quality review of the geospatial data and providing recommendations to improve data quality and fill data gaps as well as supporting data loads/updates.

1.3.3.8 Provide development, analysis and use of installation geospatial data.

1.3.3.9 Collect, document, standardize, acquire, maintain and utilize geospatial data; providing geospatial analytical subject matter expertise to users.

1.3.3.10 Acquire field data utilizing Global Positioning System (GPS) equipment; data shall be verified against existing datasets and loaded into the MCIPAC GIS. Data may include wildlife surveys, water features, landmarks, tourist areas, residences, off limits areas, buildings, roads, utilities, structures, paving, boundary, etc. The purpose of acquiring the field data is to assist various operations in MCIPAC including a distressed 911 caller in a foreign country and supporting emergency management (described in 1.3.6).

1.3.3.11 Collect documents/files and digitize features. Digitization may include: utilities, transportation, buildings other facilities, off base landmarks, wild fire events, vegetation, tsunami, typhoon, earthquake, water features, etc.

1.3.3.12 Create, support and maintain environment for emergency management command and coordination. This includes obtaining and maintaining data for US citizens in order to support first responders and emergency managers.

1.3.4.13 Create site specific drawings of HAZMAT storage areas with features such as drains, doors, spill equipment, chemicals and predicted flow direction to support Environmental Affairs Branch (EAB) along with plan of use in SSSP/SPCC project.

1.3.3.14 Monthly Status Report for Geospatial Data Management Support: The Contractor shall document all data management related activities in the Monthly Status Report. These activities include updating installation authoritative database consisting of updated spatial features, attributes and metadata; data standards compliance;

updated data management plans and process models; user data needs analysis and data quality reviews.

1.3.4 Visualization Support: The Contractor shall provide visualization support for the installation management mission. The Contractor shall specifically:

1.3.4.1 Develop and review maps and other geospatial products through the use of data manipulation, analysis, classification, symbolization and cartographic rules.

1.3.4.2 Develop .MXD files (map services) for use as viewing or cartographic templates, and/or for use as web map services.

1.3.4.3 Consult and Provide visualization and product support to the program and coordinate with the functional data set leads for each business area.

1.3.4.4 Create, process, and manage cartographic requests from functional data set leads. Develop and maintain cartographic standards and products. Submit for review and receive feedback from members for IGI&S office.

1.3.4.5 Provide spatial analysis and both 2D and 3D modeling services for the planning and management of various installation business areas including natural resources, energy, planning, facility maintenance, utilities, information technology, cultural resources, airfields, airspace/imaginary surface, live-fire ranges, line of sight features, building and facilities, air traffic corridors, training and maneuver areas, etc.

1.3.4.6 Create and provide various professional look hard and soft copy products. Products may include: posters, atlases, shaded relief maps, fire department run books, etc. All products shall comply with GEOFidelis standards.

1.3.4.7 Continuously collect and keep up with information technology and communications infrastructure/spectrum and visualize.

1.3.4.8 Monthly Status Report for Visualization Support: The Contractor shall document all visualization related activities in the Monthly Status Report. These activities include development of standard map products, data catalog and .MXD files for use as viewing, cartographic templates and/or map services.

1.3.5 Geospatial Analysis Support

1.3.5.1 The Contractor shall provide geospatial analysis support to research, develop, implement and maintain geospatial services in support of the installation management mission and related capabilities. The Contractor shall specifically:

1.3.5.2 Provide technical geospatial information systems expertise to Government users and customers internal and external to the Government.

1.3.5.3 Perform specialized queries and spatial analysis from existing or newly created data. Analysis results may be presented in a written report or a map format depending upon the projected audience.

1.3.5.4 Assist in developing and documenting the geospatial analysis requirements for the assigned operations and location at MCIPAC.

1.3.5.5 Perform and manage geospatial analysis projects to support installation management and a short-term and long-term decision making.

1.3.5.6 Research and develop an analysis project to improve the current procedures and resolve issues.

1.3.5.7 The Contractor shall document all geospatial analysis activities in the Monthly Status Report.

1.3.6 Emergency Management Command and Coordination

1.3.6.1 The Contractor shall prepare, submit and gain acceptance and coordinate GIS support of critical functions for the emergency management and first responder community. This action shall satisfy the command and coordination capability for the receipt, processing and management of calls for service. This capability is required to enable and support the first responders and emergency managers which allow them to coordinate the rapid deployment of emergency response services to normal incidents, emergencies, crisis or recovery operations such as Mutual Aid support operations and Mission Assurance/All-Hazards missions. The Contractor shall specifically:

1.3.6.2 Provide support stated in 1.3.3 Geospatial Data Management Support, 1.3.4 Visualization Support and 1.3.5 Geospatial Analysis Support when needed for regional/installation emergency management programs, EMC2 including Consolidated Emergency Response System (CERS) and Land Mobil Radio (LMR).

1.3.6.3 Collect and update the emergency dispatch data and mobile computers on an agreed upon schedule coordinated with the 911 Dispatch Director. Updates will only be for GIS data that would benefit first responders or emergency managers.

1.3.6.4 Conduct surveys in order to assist distressed callers identify their location to the dispatch center. One third of the personnel on Okinawa rotate each year and the 911 caller typically gives a landmark to dispatch. Personnel will be required to survey/search the island and continuously enhance this data. Contractors will use their own equipment that is interoperable and compatible with the existing government solution.

1.3.6.5 Provide support to create and maintain the Master Street Address Guide (MSAG). The MSAG and associated E911 dispatch systems will be unique and deviate from true definition due to the OCONUS environment.

1.3.6.6 Create, obtain, maintain, and manage a repository of information that will assist first responders in finding distressed callers. Currently, MCB Butler E911 Dispatch Center continues to collect and maintain off base landmark data that must be maintained and validated to create a useable feature class. Also, MCB coordinates and receives a spreadsheet for residents that must be maintained and validated to create a useable feature class. This data is used by the first responders to respond to distressed callers.

1.3.6.7 Provide basic GPS, GIS, and MCIPAC Map Viewer with E911 tool training sessions to all users in the emergency management program. In the event of natural disasters/contingencies, the Contractor shall provide real-time mapping/modeling for the Emergency Operations Center and/or the Incident Command Post as needed.

1.3.6.8. Provide support to the data integration and verification for the Naval Justice Information System (NJIS) which will replace the current Consolidated Law Enforcement Operations Center System (CLEOC). Visualize vehicle and pedestrian accidents and perform crime analysis for the Provost Marshal’s office (PMO). Analyze and map crime data every quarter for CID, PMO, PM and CG or upon request as needed.

1.3.6.9. Manage and input blotter data into the crime tracking application. This also involves training users on how to enter crimes into the application system.

1.3.6.10 Facilitate, manage and execute project activities for a variety of data development, data maintenance, data services, and migration projects for the Consolidated Emergency Response System (CERS) stakeholders throughout the Command.

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Nov 14, 2017.