Amendment_M67400-15-R-0002-0001_GIS_Onsite_Support.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purposes of this amendment are to publicize the Questions and the Answ ers for this solicitation and to correct clerical errors under “Volume II-(Price)” of Submission Requirements on page 31 , and under “4.4 Contingency Plan” of Performance Work Statement on page 55 of the solicitation.

FAR 52.228-4 “Workers Compensation and War-Hazard Insurance Overseas” and FAR 52.228-5 “Insurance—Work on Government Installation” are added.

Any other terms and conditions on this solicitation remain unchanged.

POC: Minako Chinen Phone: 81-98-970-8608 E-mail: minako.chinen.ja@usmc.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Aug-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M67400-15-R-0002

X 9B. DATED (SEE ITEM 11)

14-Jul-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Aug-2015

CODE

MARINE CORPS REGIONAL CONTRACTING OFFICE

MARINE CORPS BASE

CAMP S.D. BUTLER

PSC 557 BOX 2000

FPO AP CA 96379-2000

M67400 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M67400-15-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by reference:

52.228-4 Workers' Compensation and War-Hazard Insurance Overseas APR 1984 52.228-5 Insurance - Work On A Government Installation JAN 1997

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT (PWS)

MARINE CORPS INSTALLATIONS PACIFIC (MCI PAC)

GEOSPATIAL INFORMATION SYSTEM (GIS) SUPPORT

1. GENERAL DESCRIPTION

1.0 BACKGROUND INFORMATION: Marine Corps Installations Pacific (MCIPAC) operates command over and provides support for Marine Corps Installations in Japan, Korea and Hawaii to include Marine Corps Base (MCB), Camp Smedley D. Butler (MCB Camp Butler); MCB Hawaii; Marine Corps Air Station (MCAS) Iwakuni;

MCAS Futenma; Combined Arms Training Center(CATC) Camp Fuji; Camp Mujuk, Pohang Airfield and, Yechon Airfield, Marine Corps Base Camp Smedley D. Butler (MCB Butler) is the base support command for United State Marine Corps (USMC) ground forces on Okinawa Japan and the Combined Arms Training Center (CATC) Camp Fuji, Japan. The total acreage of the MCB Butler facilities is 45,276 acres and is occupied by approximately 14,000 military personnel and 6,000 civilian workers. MCB Butler maintains over 1,500 buildings on the islands of Okinawa, Ie Shima, and Honshu (Camp Fuji).

Geospatial Information System (GIS) is used to develop, enhance, maintain, and support the Marine Corps Installations Pacific (MCIPAC) Geospatial Information Systems (GIS) program and also address the unique aspects throughout the region. The result will be an integrated approach to installation management within MCIPAC.

1.1 OBJECTIVE: The key objective of this contract is to provide functional and technical GIS programmatic support to Marine Corps Installations Pacific (MCIPAC). The GIS support services shall include but not limited to:

1) program management support; 2) program planning and analysis support; 3) transition planning support; 4) data management and data collection; 5), geospatial technical and spatial analysis; 6) and geospatial visualization services.

1.2 SCOPE OF WORK: The Contractor shall provide fully qualified personnel, supervision, administrative support, transportation, and training necessary to perform GIS On-Site Support Services. The support services shall include:

programmatic support, geospatial data management, data collection and update, planning, field surveys, spatial analysis, visualization and technical support.

1.2.1. Plan of Actions and Milestones (POA&M): The Contractor shall submit a plan of action & milestone (POA&M) that specifies the tasks and timeline to accomplish all tasks. The POA&M shall be submitted to the COR for review and approval within 60 days after contract award.

1.3 SPECIFIC TASKS:

1.3.1 Geospatial Program Management and Planning Support: The Contractor shall provide installation GIS expertise and program management support services. The services shall include program management, analysis, consultation, and planning support to ensure MCIPAC obtains and maintains geospatial data that adheres to USMC GEOFidelis/MCIPAC installation data standards and procedures in support of all installation management activities.

The Contractor shall specifically:

1.3.1.1 Serve as the GIS subject matter expert (SME) by providing continuous planning, technical, programmactic support with internal and external organizations.

1.3.1.2 Participate in working groups by providing subject matter expertise and meeting coordination.

1.3.1.3 Perform consultation and provide recommendations to working groups concerning installation management and geospatial technology.

1.3.1.4 Provide GIS marketing and outreach assistance in support of integration and product development.

1.3.1.5 Participate in discussions, review and provide input and recommendations for draft USMC GEOFidelis policies and processes.

1.3.1.6 Provide quality assurance support for procedures in the program.

1.3.1.7 Monthly Status Report for Geospatial Program Management and Planning Support: The Contractor shall prepare a monthly status report outlining the Program Management and Planning Support Services. All program management, analysis and planning activities shall be documented in a monthly status report showing a summary of efforts, initiatives, and projects including current and on-going tasks, outstanding issues or concerns, and financial status information. The report shall be submitted to the Government no later than the 15th of each month.

1.3.2 Organizational Support

1.3.2.1 Post-Award Meeting: The Contractor shall participate in a post-award orientation meeting within ten (10) workdays of contract award. The Government will schedule the meeting and all Contractor key personnel shall attend. The Government shall prepare an agenda for the meeting that includes, at a minimum, an overview of project tasks, transition issues, security requirements, and other logistics issues. The Government will send the Contractor a draft so that the additional comments, topics, and concerns can be added before the meeting.

1.3.2.2 The Contractor shall attend Integrated Product Team (IPT) meetings. The purpose of these meetings is to maintain a collective effort, prevent duplication, and stove-piped solutions. The IPT meets weekly to support preserving the existing solution, encourage robust design, automation, and the way ahead. (IPT reference is DoD Integrated Product and Process Development Handbook dtd 6 July 1998)

1.3.2.3 Bi-weekly phone call: Contractor (PM) shall attend a bi-weekly call with the Government required for the communication and issue resolution. Phone calls shall include issues, concerns, team member performance and outstanding issues. The Contractor shall provide meeting minutes via email to capture the discussion on the phone call.

1.3.2.4 Monthly Status Report for Organizational Support: The Contractor shall conduct and attend meetings required for the accomplishment of this contract. Meetings shall include those required for information gathering from Marine Corps installations, briefings, and activity commands, and with other Contractor’s supporting activities.

The Contractor shall prepare and present oral briefings on progress of work, unique or interesting technical findings, results of research, and presentation of draft conclusions or reports to support the data presented during meetings.

The Contractor shall provide meeting minutes of all meetings attended within three (3) days after the meeting.

These minutes shall include all participants and a summary of all relevant actions and/or recommendations.

1.3.2.5 Provide an after action report for all meetings as well as document the meetings in the monthly status report.

All products delivered under this contract will conform to current Department of Defense (DoD), Department of Navy (DON), and United States Marine Corps (USMC) standards and guidelines further defined in this document.

The USMC will maintain full data rights to all products and deliverables.

1.3.3 Geospatial Data Management Support: The Contractor shall provide data management support for the upkeep, maintenance, and handling of geospatial data. The Contractor shall specifically:

1.3.3.1 Perform integrated geospatial data management consisting of data collection, development, updates, analysis, quality control, quality assurance and use of installation geospatial data. Conduct a site visit and field survey within MCIPAC installations for data management requirements as needed.

1.3.3.2 Perform and upkeep the installation geospatial data inventory and the data dictionaries.

1.3.3.3 Collect, document, standardize, acquire, maintain, convert, integrate, quality control, utilize geospatial data and quality assurance of the data management process.

1.3.3.4 Develop and maintain standard data definitions, data content, data quality, data delivery and metadata.

1.3.3.5 Provide and upkeep metadata including feature level metadata.

1.3.3.6 Ensure functional requirements for data content and quality are incorporated in the local adaptation of the GEOFidelis data model.

1.3.3.7 Provide data quality assurance and quality control for geospatial data in accordance with programmatic standards. This includes completion of a quality review of the geospatial data and providing recommendations to improve data quality and fill data gaps as well as supporting data loads/updates.

1.3.3.8 Provide development, analysis and use of installation geospatial data.

1.3.3.9 Collect, document, standardize, acquire, maintain and utilize geospatial data; providing geospatial analytical subject matter expertise to users.

1.3.3.10 Acquire field data utilizing Global Positioning System (GPS) equipment; data shall be verified against existing datasets and loaded into the MCIPAC GIS. Data may include wildlife surveys, water features, landmarks, tourist areas, residences, off limits areas, buildings, roads, utilities, structures, paving, boundary, etc. The purpose of acquiring the field data is to assist various operations in MCIPAC including a distressed 911 caller in a foreign country and supporting emergency management (described in 1.3.6).

1.3.3.11 Collect documents/files and digitize features. Digitization may include: utilities, transportation, buildings other facilities, off base landmarks, wild fire events, vegetation, tsunami, typhoon, earthquake, water features, etc.

1.3.3.12 Create, support and maintain environment for emergency management command and coordination. This includes obtaining and maintaining data for US citizens in order to support first responders and emergency managers.

1.3.4.13 Create site specific drawings of HAZMAT storage areas with features such as drains, doors, spill equipment, chemicals and predicted flow direction to support Environmental Affairs Branch (EAB) along with plan of use in SSSP/SPCC project.

1.3.3.14 Monthly Status Report for Geospatial Data Management Support: The Contractor shall document all data management related activities in the Monthly Status Report. These activities include updating installation authoritative database consisting of updated spatial features, attributes and metadata; data standards compliance;

updated data management plans and process models; user data needs analysis and data quality reviews.

1.3.4 Visualization Support: The Contractor shall provide visualization support for the installation management mission. The Contractor shall specifically:

1.3.4.1 Develop and review maps and other geospatial products through the use of data manipulation, analysis, classification, symbolization and cartographic rules.

1.3.4.2 Develop .MXD files (map services) for use as viewing or cartographic templates, and/or for use as web map services.

1.3.4.3 Consult and Provide visualization and product support to the program and coordinate with the functional data set leads for each business area.

1.3.4.4 Create, process, and manage cartographic requests from functional data set leads. Develop and maintain cartographic standards and products. Submit for review and receive feedback from members for IGI&S office.

1.3.4.5 Provide spatial analysis and both 2D and 3D modeling services for the planning and management of various installation business areas including natural resources, energy, planning, facility maintenance, utilities, information technology, cultural resources, airfields, airspace/imaginary surface, live-fire ranges, line of sight features, building and facilities, air traffic corridors, training and maneuver areas, etc.

1.3.4.6 Create and provide various professional look hard and soft copy products. Products may include: posters, atlases, shaded relief maps, fire department run books, etc. All products shall comply with GEOFidelis standards.

1.3.4.7 Continuously collect and keep up with information technology and communications infrastructure/spectrum and visualize.

1.3.4.8 Monthly Status Report for Visualization Support: The Contractor shall document all visualization related activities in the Monthly Status Report. These activities include development of standard map products, data catalog and .MXD files for use as viewing, cartographic templates and/or map services.

1.3.5 Geospatial Analysis Support

1.3.5.1 The Contractor shall provide geospatial analysis support to research, develop, implement and maintain geospatial services in support of the installation management mission and related capabilities. The Contractor shall specifically:

1.3.5.2 Provide technical geospatial information systems expertise to Government users and customers internal and external to the Government.

1.3.5.3 Perform specialized queries and spatial analysis from existing or newly created data. Analysis results may be presented in a written report or a map format depending upon the projected audience.

1.3.5.4 Assist in developing and documenting the geospatial analysis requirements for the assigned operations and location at MCIPAC.

1.3.5.5 Perform and manage geospatial analysis projects to support installation management and a short-term and long-term decision making.

1.3.5.6 Research and develop an analysis project to improve the current procedures and resolve issues.

1.3.5.7 The Contractor shall document all geospatial analysis activities in the Monthly Status Report.

1.3.6 Emergency Management Command and Coordination

1.3.6.1 The Contractor shall prepare, submit and gain acceptance and coordinate GIS support of critical functions for the emergency management and first responder community. This action shall satisfy the command and coordination capability for the receipt, processing and management of calls for service. This capability is required to enable and support the first responders and emergency managers which allow them to coordinate the rapid deployment of emergency response services to normal incidents, emergencies, crisis or recovery operations such as Mutual Aid support operations and Mission Assurance/All-Hazards missions. The Contractor shall specifically:

1.3.6.2 Provide support stated in 1.3.3 Geospatial Data Management Support, 1.3.4 Visualization Support and 1.3.5 Geospatial Analysis Support when needed for regional/installation emergency management programs, EMC2 including Consolidated Emergency Response System (CERS) and Land Mobil Radio (LMR).

1.3.6.3 Collect and update the emergency dispatch data and mobile computers on an agreed upon schedule coordinated with the 911 Dispatch Director. Updates will only be for GIS data that would benefit first responders or emergency managers.

1.3.6.4 Conduct surveys in order to assist distressed callers identify their location to the dispatch center. One third of the personnel on Okinawa rotate each year and the 911 caller typically gives a landmark to dispatch. Personnel will be required to survey/search the island and continuously enhance this data. Contractors will use their own equipment that is interoperable and compatible with the existing government solution.

1.3.6.5 Provide support to create and maintain the Master Street Address Guide (MSAG). The MSAG and associated E911 dispatch systems will be unique and deviate from true definition due to the OCONUS environment.

1.3.6.6 Create, obtain, maintain, and manage a repository of information that will assist first responders in finding distressed callers. Currently, MCB Butler E911 Dispatch Center continues to collect and maintain off base landmark data that must be maintained and validated to create a useable feature class. Also, MCB coordinates and receives a spreadsheet for residents that must be maintained and validated to create a useable feature class. This data is used by the first responders to respond to distressed callers.

1.3.6.7 Provide basic GPS, GIS, and MCIPAC Map Viewer with E911 tool training sessions to all users in the emergency management program. In the event of natural disasters/contingencies, the Contractor shall provide real-time mapping/modeling for the Emergency Operations Center and/or the Incident Command Post as needed.

1.3.6.8. Provide support to the data integration and verification for the Naval Justice Information System (NJIS) which will replace the current Consolidated Law Enforcement Operations Center System (CLEOC). Visualize vehicle and pedestrian accidents and perform crime analysis for the Provost Marshal’s office (PMO). Analyze and map crime data every quarter for CID, PMO, PM and CG or upon request as needed.

1.3.6.9. Manage and input blotter data into the crime tracking application. This also involves training users on how to enter crimes into the application system.

1.3.6.10 Facilitate, manage and execute project activities for a variety of data development, data maintenance, data services, and migration projects for the Consolidated Emergency Response System (CERS) stakeholders throughout the Command. This involves assessments and workflow analysis, data development, business process migration, analysis/map production and training users on geospatial concepts, software and data collection.

1.3.6.11 The Contractor shall perform as a liaison between MCIPAC E911 Dispatch Center and Japanese local government offices and emergency services.

1.3.6.12 Update and maintain GIS maps and geospatial data for Adashi and Monaco's D-21 Force Protection Management System as needed.

1.3.6.13 The Contractor shall perform Geospatial System Management Support required to manage applications which are mandated and enforced by Marine Corps Installation Command (MCICOM) under programs of the EMC2, and other emergency management systems. The GIS analyst shall specifically:

1.3.6.14 Perform software installation, trouble shooting, 3rd party script/application evaluation and installation and evaluate patches as needed for operations under EMC2. Any updates or enhancements shall be tested before release into a live environment.

1.3.6.15 Provide automation scripts using Python, SQL, and other programming languages when and where appropriate.

1.3.6.16 Provide onsite quality assurance and continuously review tools and products for inclusion into MCIPAC.

1.3.6.17 Coordinate with IGI&S office and provide GIS expert consultation to Government users and customers.

1.3.6.18 Provide geodatabase administration required for applications under the EMC2 Program.

1.3.6.19 Recommend and enforce security settings.

1.3.6.20 Troubleshoot errors and work with a technical help desk liaison of the systems deployed for the EMC2 program.

1.3.6.21 Provide data definitions, business processes, and system requirements in the EMC2 program.

1.3.6.1.22 The Contractor shall document all emergency management command and coordination activities in the Monthly Status Report showing a summary of efforts, initiatives, and projects including current and on-going tasks, and outstanding issues or concerns.

1.4 TASK ORDER (TO): A Task Order (TO) will be issued to the Contractor to identify the number of required GIS Specialists along with the Government's requirements.

1.4.1 Number of Required GIS Specialists and Relocation of Contractor Personnel: The Contractor shall provide a number of qualified GIS Specialist(s) for each section (Ref: paragraph 1.4.2) and per paragraph 1.6, each GIS Specialist shall be approved by the CORto ensure each applicant meets the qualifications in paragraph 1.7. The TO will provide the Contractor with the number of required GIS Specialist(s) along with the type of support requirements, the projected performance start date, and work location(s) for each GIS Specialist. The Contractor shall have all required personnel physically present at the work location no later than the date in the Task Order (No Later Than 30 days after effective date of TO). The Contractor shall be responsible for all costs of performance not identified as Government provided equipment or materials.

1.4.2 Type of Support Requirement and Supporting Branch (Work Location) The Contractor shall provide estimated numbers of GIS Specialist(s) for multiple work locations (division/branch).

The estimated number of GIS Specialist(s), assigned work location (division/branch), and type of support requirements are specified below:

Location Division/Branch # of Required

GIS Analyst/ Specialist a year

Type of Support Requirement 1.3.1 Geospatial Program Management and Planning Support

1.3.3 Geospatial Data Management Support

1.3.4 Visualization

1.3.5 Geospatial Analysis

1.3.6 Emergency Management Command and Coordination

Butler G-F FSMB 5 ○ ○ ○ ○ ○

G-F EAB 2 ○ ○ ○ ○

G-3/5 PMO 3 ○ ○ ○ ○

Butler, Futenma, Mujuk, Iwakuni

Special Project (12~24 month)

1-3 ○ ○ ○ ○ ○

1.5 SPECIAL PROJECT T/Os: If issued, the Contractor shall provide a GIS analyst/specialist for a special project.

The schedule and location will be determined by the Government and the Government will provide the contractor with a minimum of four weeks’ notice of desired dates for scheduling purposes. The anticipated work schedule and location(s) for a special project are identified below:

Estimate: 4 Projects up to six months each Location: Camp Butler including Camp Fuji, Marine Corps Air Station (MCAS)

Iwakuni, and Camp Mujuk

1.6 KEY PERSONNEL AND PROGRAM/CONTRACT MANAGER

1.6.1 Submission and Approval of Resume(s): The Contractor shall submit a resume for each of the proposed GIS analyst/specialist to the COR for approval. The qualifications of the Contractor’s on-site personnel shall be screened and a resume must be approved by the Government before any Contractor employee is sent to the assigned work location (division/branch). If there are any changes in on-site personnel, the Contractor shall submit a resume for new on-site personnel for Government’s approval, prior to the new individual arriving to the assigned work location (division/branch). Prior to a contract-start and during contract period of performance, the Contractor shall provide the COR with resumes of all perspective Contractor personnel. These resumes will demonstrate the employee’s qualifications to perform the required services under this contract. The Contracting Officer has final determination whether an applicant meets all qualifications. No Contractor personnel will be approved unless they fully meet the required qualifications based on the resumes.

1.6.2 Replacement of Personnel: When replacing any GIS analyst/specialist, the Contractor shall submit a written notice including reasons for a selection along with the resume of new GIS analyst/specialist to the COR within one week of notification of the resignation of the current GIS analyst/specialist. The Contractor shall also provide the Government at least two weeks (or 24 hours on emergency terminations) written notice with its intent to replace any of the personnel (Program Manager, Onsite Team Lead, Mid-Level and Junior-Level GIS analyst/specialist) along with the resume of new personnel. The Government will have five (5) business days to review the resume(s) for substitute/replacement personnel and if approved, the approved individual(s) shall be on site and continue contract performance within fourteen (14) calendar days. If the Government again determines any of these individuals do not meet the requirements stipulated herein, the above process shall be repeated until a suitable candidate is selected.

1.6.2.1. Termination: Immediately upon a resignation, the contractor shall return CAC card, SOFA driver’s license and physical and intellectual properties used and generated under this contact.

1.6.2.2. Each task order will establish the number of contractor personnel expected to perform on site. To receive full payment for each month of performance, the number of contractor personnel requested must be working on the contract. The contractor will decrement the invoice amount for any periods of personnel shortages. For instance, if a task order CLIN calls for 3 personnel for a month and only 2 personnel were on-site, the contractor shall invoice for two-thirds the unit price for that CLIN.

1.6.3 Program Manager and Onsite Team Lead: The Contractor shall provide a Program Manager (PM) and an on-site team lead. The PM shall oversee the overall performance of GIS On-Site Support Services at CONUS while a Team Lead is required to be onsite.

1.6.3.1 Program Manager (PM): The PM shall have at least 10 years of experience in Program or Contract Management, a Bachelor’s degree in Geography, GIS, Cartography, Computer Science or a Business related field, experience with USMC GEOFidelis program operation, technical and business experience with GIS and ESRI software suits. The PM shall oversee and direct the project team. The PM shall be responsible for overall project governance and direction, and implementing course corrections as required. The PM is required to conduct PM site visits by traveling to Okinawa, Japan and each PM visit shall consist of 5 business days three times per year in reference to Table for Travel (Ref: 1.8.1). The Contractor shall include the schedule of PM site visits in the POA&M (Ref: 1.2.1) and shall provide a minimum of three weeks’ notice to the Government before conducting each PM visit.

1.6.3.2 Onsite Team Lead: The team lead shall have experience in project management and knowledge in geospatial data management, planning, surveys, spatial analysis, geospatial system administration and technical support. The team lead shall also be responsible for overseeing the performance of other GIS analyst/specialist(s), providing technical support to other GIS analysts/specialists and communicating with the COR.

1.6.3.2.1 The team lead shall have full authority to act on behalf of the Contractor on all contract matters relating to daily and emergency operations of this contract.

1.6.3.2.2 The team lead shall be available within two (2) hours, during normal duty hours, to meet on the installation with Government personnel to discuss situations. After normal duty hours, the team lead or alternate shall be available within four (4) hours.

1.6.4 The Contractor shall provide, at a minimum, a team lead and one Mid-Level GIS analyst/ specialist as key personnel. These key personnel will be identified and substitution of these key personnel will not be made without prior authorization of the Government.

1.6.5 Security Clearance Requirement: The Contractor will be required to hold a Secret Facility Clearance (FCL) at time of award. The Government will provide a DoD Contract Security Classification Specification form DD254 which outlines security guidance for this contract.

1.6.5.1 GIS analysts/specialists assigned to work for PMO/EMC2 (Ref: paragraph 1.4.2) and other Emergency Management Programs (G3/5) will be required to attend meetings up to the SECRET level. The Contractor shall assure that PMO/G-3/5 and the key personal are eligible to possess a secret clearance and be able to retain the clearance throughout the contract period of performance.

1.7 QUALIFICATIONS/EXPERIENCE

1.7.1 Minimum requirements:

All the Contractor personnel directly support this contract shall possess the following minimum qualifications:

A Bachelor’s degree in Geography, Geographic Information Systems (GIS), Cartography, Computer Science or related discipline.

Understanding and Knowledge in geography, scientific methods and GIS principles.

Experienced and knowledge in the implementation of the Spatial Data Standards for Facilities, infrastructure, and Environment (SDSFIE).

Experience with ESRI Software Applications and spatial analysis including;

network analysis, spatial analysis, and 3D analysis.

United States citizen and have U. S. driver’s license Effective Communication both orally and in writing

Preferred Qualifications (with the exception of the program manager) include:

Preferred experience with emergency management and first responders.

Preferred Japanese Language Proficiency: Intermediate.

Preferred Certification: ESRI Desktop Associate.

Contractor/corporate experience requirements:

Understanding of the mission and operation of the Installation Geospatial Information and Services (IGI&S) in USMC.

Experience with GEOFidelis program, Marine Corps Base (MCB) Camp Butler and other Marine Corps Installations Pacific (MCIPAC) installations.

Understanding of the unique OCONUS environment/culture and MCB Butler and MCIPAC roles/responsibilities.

1.7.2 Senior GIS Analyst/Specialist: The minimum qualifications outlined in 1.7.1 above AND:

A Bachelor’s degree in Geography, Geographic Information Systems (GIS), Cartography, Computer Science or related discipline.

At least 7-9 years of experience in GIS with cartography, spatial analysis, data preparation and edit or similar duties.

Required experiences with project management. Able to manage, train and provide technical direction to less experienced personnel.

Required GIS Professional GISP Certification Experience with Global Positioning System (GPS) data collection process; field data collection methods, survey techniques and knowledge of accuracy standards.

Expert user of ESRI’s ArcGIS software suite. Able to provide expert analytical skills and mentor and train MCIPAC staff.

Knowledge and experience with ESRI Server side software products: particularly version with ArcSDE and ArcGIS Server.

Preferred administrator-level experience using ArcSDE with Oracle RDBMS for data collection, maintenance, and editing processes to provide expert opinion and make effective recommendation.

Preferred Certification: CompTIA Security+ Perform database design and maintain existing solutions – work with database team to meet requirements.

Develop and work with relational and spatial databases.

Assist in basic IT functions when required, including the Defense Connect Online

(DCO) setup, the File Transfer Protocol (FTP) setup, Rich Site Summary (RSS) feeds, software maintenance, and basic troubleshooting.

Able to provide GIS technical, consultant support and project management.

Inclusive knowledge of GIS data development, data review, editing and quality control procedures.

Experiences with web-application (Net, Java, Python, PHP, HTML, JavaScript and Flex) are a plus.

Able and willing to perform limited fieldwork and travel via military transportation.

Excellent written and verbal communication skills required.

Required experiences with multinational office environment.

Required experience with MS office products.

1.7.3 Mid-level GIS Analyst/Specialist: The minimum qualifications outlined in 1.6.1 above AND:

A Bachelor’s degree in Geography, GIS, Cartography, Computer Science or related discipline.

At least 4-6 years of experience in GIS with cartographic, analyst, editor, database or similar duties.

Experience with GPS data collection process; field data collection methods, survey techniques and knowledge of accuracy standards.

Experiences with data management, technical writing, and geodatabases.

Proficient user of ESRI’s ArcGIS software suite.

Preferred experiences with image process and raster analysis Preferred GIS Professional (GISP) Certification.

Experiences with web-application development (Net, Java, Python, PHP, HTML, JavaScript and Flex.) are preferred.

Preferred experiences with project management. Able to train and provide technical direction to less experienced personnel.

Detailed oriented with an eye towards quality and strong communication skills are required.

Able and willing to perform fieldwork and travel via military transportation.

Experience with GIS data and CAD data integration.

Develop and work with relational and spatial databases.

Shall be able to perform fieldwork in tropical environments and travel via military transportation Able to develop maps for visualization and analysis.

Excellent written and verbal communication skills required.

Preferred experiences with multinational office environment.

Required experience with MS office products.

1.7.4 Junior GIS Analyst/Specialist (s): The minimum qualifications outlined 1.6.1 above AND:

A Bachelor’s degree in Geography, GIS, Cartography, Computer Science or related discipline or the equivalent combination of education and experience which provides the required knowledge, skills and abilities.

At least 2-3 years of experience with ESRI’s ArcGIS software suite.

Basic understanding of geodatabases.

Knowledge of cartographic principles.

Familiar with GPS data collection.

Shall be able to perform fieldwork in tropical environments and travel via military transportation Able to develop maps for visualization and analysis.

Excellent written and verbal communication skills required.

Experience with MS office products.

1.7.5 Program/Contract Manager: The minimum qualifications are:

At least 8-10 years as Program or Contract Manager (Experience with GEOFidelis PM preferred).

A Bachelor’s degree in Geography, GIS, Cartography, Computer Science or a Business related field Knowledge and experience with USMC GEOFidelis operations in OCONUS.

Understanding of multinational working environment.

Experience with GIS and ESRI software suites.

1.7.6 Onsite Team Lead: The minimum qualifications are:

At least 5 years as Program or Project Management.

A Bachelor’s degree in Geography, GIS, Cartography, Computer Science or a Business related field Knowledge and experience with USMC GEOFidelis operations.

Understanding of multinational working environment.

Expert knowledge of GIS and ESRI software suites.

1.8 TRAVEL: Travel is anticipated throughout the MCIPAC area of responsibility (AOR) to support various GIS initiatives and requirements. The COR will recommend and approve all related travel in writing prior to travel being performed. The costs of travel shall be priced within the price for GIS On-Site Support Services and traveling within 50 miles radius of normal work location shall not be considered as travel.

Travel Locations: MCIPAC AOR, Japan and the U.S.

Duration of Travel: 7-14 days (each travel) Frequency of Travel:1~4 times a year Purposes of Travel: USMC Organizational Meeting, Technical Meeting in

CONUS, and field collection trip/site visit to MCIPAC AOR outside of Okinawa

1.8.1 Table for Travel

Organization Required

Individual Purposes Travel Location Duration of

Travel (Days) Frequency/ # of GIS Analyst

FSMB Program Manager (PM)

PM site visit to

MCIPAC

Okinawa

CONUS to Japan 5 business days 3 times / year

FSMB GIS Analyst USMC Organizational Meeting, Technical Meeting in CONUS, and field collection

Japan to

OCONUS (TBD)

5 business days 1~2 times / year

FSMB GIS Analyst USMC Organizational Meeting, Technical Meeting in Japan and field collection

Camp Fuji, Japan Mujuk, South Korea

5 business days 2 times / year

EAB GIS Analyst USMC Organizational Meeting, Technical Meeting in CONUS, and field collection

Japan to MCBH 10 business days

4 times / year

1.8.2 Unplanned Travel: The Contractor on-site personnel directly supporting this contract may require unplanned traveling at a maximum of 2 trips per year within the location and duration of travel identified in the Table 1.8.1.

The COR will recommend unplanned travel in writing prior to travel being performed. Each unplanned travel period will be funded with a FFP task order issued prior to travel, calculated in accordance with the Federal Travel Regulations. Travel expenses in excess of the task order amount will not be reimbursed unless directed by the Contracting Officer’s Representative.

1.8.1.2 The Contractor shall include a summary for all travel and/or conferences in the monthly status report.

1.9 CONTRACTOR FURNISHED EQUIPMENT: Upon a request by the Government, the Contractor shall provide a company computer per a location (FSMB, PMO, EAB) for on-site GIS analysts who directly support this contract. After the award, the Contractor shall be notified a number of USMC compliant computers required. The Contractor’s computers shall be authorized by the HQMC C4 DAA. The latest information on the minimum system specification for the computers to access NGEN shall be provided by the Government after the award.

SECTION II

PERFORMANCE REQUIREMENT SUMMARY (PRS)

The Contractor service deliverables requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objectives to be met, service deliverables must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service deliverables required for acceptable quality control.

Failure to meet these Performance Thresholds means that Contractor Quality Control is unacceptable.

Task Performance

Objective

PWS

Reference Performance

Standard Acceptable Quality

Level Surveillance

Method

GIS Program Management and Planning Support

(PRS 1)

Attend all meetings and working groups.

Provide agendas and present oral briefs when required by deadline prescribed.

Provide meeting minutes and monthly reports by deadline prescribed.

Section 1.3.1

Schedule and Technical:

Provide monthly status reports and after action reports in a timely, accurate and professional manner.

95% accuracy and within the timeframe specified for first review. Second review is 100% accuracy and 98% within the timeframe specified.

Monthly Status Report, After Action reports and customer feedback.

Geospatial Data Management Support (PRS 2)

Provide geospatial data management support services to include the tasks specified in the PWS.

1.3.3~ 1.3.3.14

Schedule and Technical:

Provide monthly status reports and after action reports in a timely, accurate and professional manner.

95% accuracy and within the timeframe specified for first review. Second review is 100% accuracy and 98% within the timeframe specified.

Monthly Status Report, after action reports and customer feedback.

Random sampling, internal quality assurance checks and feedback from SMEs.

GIS Visualization Support (PRS 3) Provide GIS visualization support to include the tasks specified in the

PWS.

Section 1.3.4.1~ 1.3.4.7

Schedule and Technical:

Provide expert support

Provide 100% accurate product.

Monthly Status Report, after action reports and customer feedback.

Provide a monthly status report and deliverables specified in 1.3.4.8.

Section 1.3.4.8

Document activities in after action report (as required) and the monthly status report in an accurate and professional manner.

95% accuracy and within the timeframe specified for first review. Second review is 100% accuracy and 98% within the timeframe specified.

Task Performance Objective

PWS

Reference Performance

Standard Acceptable

Quality Level Surveillance

Method

GIS Analysis Support (PRS 4)

Provide GIS analysis support to include the tasks specified in the

PWS.

Section 1.3.5.1~ 1.3.5.5

Schedule and Technical: Provide expert support

Provide 99% accurate product.

Monthly Status Report, after action reports and customer feedback.

Provide a monthly status report and deliverables specified in 1.3.5.6.

Section 1.3.5.6

Document activities in after action report (as required) and the monthly status report in an accurate and professional manner.

95% accuracy and within the timeframe specified for first review. Second review is 100% accuracy and 98% within the timeframe specified.

GIS Emergency Management and Coordination

(PRS 5)

Provide GIS emergency management and coordination services to include tasks specified in the PWS.

Section 1.3.6.1~ 1.3.6.11

Schedule and Technical: Provide expert support

Provide 100% accurate product.

Monthly Status Report, after action reports and customer feedback.

Random sampling, quality assurance checks and feedback from SMEs. Provide a monthly status report and deliverables specified in 1.3.6.6.

Section 1.3.6.12

Document activities in after action report (as required) and the monthly status report in an accurate and professional manner.

-Monthly Status Report: 95% accuracy and within the timeframe specified for first review. Second review is 100% accuracy and 98% within the timeframe specified

Quality Control

(PRS 6)

The Contractor shall develop and maintain a quality control plan in accordance with 4.3.

4.3 Schedule: Within 15

days of start of contract.

95% accuracy and within the timeframe specified for first review. Second review is 100% accuracy and 98% within the timeframe specified.

Zero major and 2 minor defects or less per period.

COR review.

Semiannual audit of government and contractor records.

Continuation of Essential DoD Contractor Services During Crisis IAW DoDI 3020.37

(PRS 7)

The Contractor shall develop and provide a contingency plan in accordance with 4.4.

4.4 Within 15 days of start

of contract.

95% accuracy and within the timeframe specified for first review. Second review is 100% accuracy and 98% within the timeframe specified.

COR review.

2.1.1 All products delivered under this PWS shall conform to current DoD, Department of the Navy (DON) and USMC standards and guidelines.

2.1.2 The Contractor shall submit deliverable reports in both hard copy and electronic format via Microsoft Word format. The Contractor shall include a transmittal letter to the Government each time it conveys a deliverable.

The letter shall specify the deliverable(s) and the task(s), of which it is a part, as specified in the PWS. The transmittal letter shall be delivered to the Contracting Officer’s Representative (COR).

SECTION III

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Property and Services: The Government will provide materials, and services as listed in this section.

3.1.1 Government Furnished Materials: The Government will provide a furnished workspace, furnishings, office machines and supplies, and reference materials for onsite work requirements.

3.1.1.1 Government Furnished Equipment (GFE): The following equipment, in performance of specific projects, shall be made available for use by the Contractor. The Contractor will be authorized to use all administrative support available. This will include, but is not limited to, copy machines, fax machines, scanners, installation distribution channels, scanner, fax and telephone services, computer, printer, software, and network resources, access and use of Class “A” telephone lines and Defense Switching Network (DSN) lines. (A computer may be assigned to the Contractor or the Contractor may be required to provide computer(s) to the office locations.)

3.1 ACCESS TO SYSTEMS AND DOCUMENT: Access to the systems required for the Contractor to perform their duties in accordance with the PWS and MCIPAC GIS system environment.

3.1.2 Access to documents required to support execution of this PWS, to include the GEOFidelis Data Model (MCB Butler Data Dictionary, Camp Mujuk Data Dictionary), the GEOFidelis Metadata Standards Document, the GEOFidelis Data Management Guide, the GEOFidelis Data Security and Classification Guide, the GEOFidelis Central Repository Database Design Document, and all GEOFidelis Portal Information Assurance documentation.

3.2 INTELLECTUAL PROPERTY

3.2.1 All intellectual property generated and/or delivered pursuant to this PWS shall be subject to appropriate federal acquisition regulations which, entitle the U.S. Government to unlimited license rights in technical data and computer software developed exclusively with U.S. Government funds, a nonexclusive "paid-up" license to practice any patentable invention or discovery made during the performance of this contract, and a "paid-up" nonexclusive and irrevocable worldwide license to reproduce all works (including technical and scientific articles) produced during this contract.

3.2.2 All programming code, instructions, reports, studies, etc. developed during this project are the property of the U.S. Government, and may not be reused without the written permission of the U.S. Government. Likewise, presentation of this application to the general public is prohibited without written permission of the Government.

3.3 COMMON ACCESS CARD (CAC): The Contractor may apply for a Common Access Card (CAC), United States Department of Defense (DoD) integrated circuit card issued as standard identification for access to the MCB Butler LAN providing Internet connection and an e-mail account (s) for business purposes as an unclassified user.

3.3.1 Requirements for Issuance of a CAC The following conditions must be met prior to issuance of a CAC to any Contractor employees for limited privilege/non privileged access:

- The SOFA status of the employee shall be verified, and approved by the office of Staff Judge Advocate

(SJA).

- The Contractor shall be registered in the Contractor Verification System (CVS) with a valid record of security clearance (background check) on Joint Personnel Adjudication System (JPAS). The CVS is conducted at MCB Installation Personnel Administration Center (IPAC) USMC S.D. Butler, Tel No.

098-970-0875, Bldg #5699.

- The Contractor shall obtain proof of security clearance (background check) on JPAS at Security Management Office, USMC S.D. Butler, Tel No. 098-970-7892/8412, Bldg #1.

- When applying for a CAC at MCB IPAC, the Contractor shall show two original forms of Identification and submit 1) contract document, 2) passport [reviewed by SJA office and SOFA stamp required], 3) letter of employment, 4) letter of authorization from the Contracting Officer [as applicable], and 5) a valid record of JPAS (proof of background check).

- All Contractor employees who will be assigned to work in Okinawa must have an active clearance/background check or must have initiated a background check before coming to Okinawa.

NOTE: Prior to applying for CVS, the Contractor’s personnel must initiate a background check on JPAS at the Security Management Office and a record of JPAS enrollment verification (e-mail) must be submitted to a Trusted Agent (TA) of IPAC.

3.4 SERVICES AND UTILITIES: The Government will provide the following services:

3.4.1 Utilities: Water, sewage service, air, and electricity.

3.4.2 Conservation of Utilities: Lights shall be used only in areas when and where work is actually being performed. Water faucets or valves shall be turned off after the required usage has been accomplished.

3.4.2 Refuse Collection: The Government will provide the contractor with refuse collection services, as well as approved refuse collection containers and receptacles for garbage, debris, and recyclable materials that will be located in or near the facility.

3.4.3 Police and Fire Protection: The following telephone numbers are provided to the Contractor in the event of an emergency:

Camp Emergency Provost Marshall Fire…