M67400-14-T-0010-0001.doc

M67400-14-T-0010

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by reference:

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

DEFENSE POLICY REVIEW INITIATIVE PLANNING GROUP

INFRASTRUCTURE AND ENTERPRISE PLANNING SERVICES

Marine Corps Air Station Iwakuni

1.0 INTRODUCTION. This is a requirement for technical and advisory support services in the Infrastructure and Enterprise Support Services Domains.

2.0 BACKGROUND. The Commander, Marine Corps Installations Pacific (MCIPAC) requires on-site contract consultants to provide technical and advisory support to the staff of the Defense Policy Review Initiative (DPRI) Integrated Program Management Office (IPMO) located at Marine Corps Air Station (MCAS) Iwakuni, Japan. MCAS Iwakuni DPRI IPMO reports directly to the Commanding Officer MCAS Iwakuni and is operationally controlled by DPRI Planning Group Marine Corps Forces Pacific. The MCAS Iwakuni DPRI IPMO is responsible for the management and oversight of present and future Marine Corps structures located in MCAS Iwakuni, Japan, including support for tenant commands and transient forces. The readiness of MCAS Iwakuni basing facilities is integral to the acceptance of the VMGR-152, CVW-5 Fixed Wing Aircraft, Fleet Readiness Center Western Pacific (FRCWP), and Commercial Aviation Operations as specified in Agreed Implementation Plans (AIPs) reached with the Government of Japan (GOJ) in support of Department of Defense (DoD) DPRI program initiatives.

3.0 SCOPE. The Contractor shall provide all labor, materials, supplies, and transportation except those specifically stated as Government furnished for the following tasks.

3.1 MCAS Iwakuni. The contractor is to provide personnel for scheduling management support and Oracle Primavera specialist support for MCAS Iwakuni DPRI IPMO in the assistance/advisement role with the Program Manager of the DPRI Program.

3.2 The Contractor is responsible for providing support services in each requirement area during the period of performance.

3.3 Associate areas of Government lead tasking and contractor support would be inclusive of the areas related to establishment of logistics, program management, project management, administrative, IT, facilities, utilities and physical security technical support related to DPRI as pertaining to the movement of U.S. Marine Corps personnel and equipment from Okinawa and Atsugi to Iwakuni and the necessary facilities and infrastructure on Iwakuni to support this move.

4.0 APPLICABLE DOCUMENTS.

4.1 DoD Joint Travel Regulation (JTR).

4.2 U.S. – Japan Alliance Transformation and Realignment for the Future, 29 Oct 2005

4.3 U.S. – Japan Roadmap for Realignment Implementation, 1 May 2006

4.4 U.S. – Japan Alliance Transformation and Realignment Oversight Panel (ATOP) 20: CVW-5 Relocation, 16 Oct 2006

4.5 U.S. – Japan Alliance Transformation and Realignment Oversight Panel (ATOP) 21: Iwakuni Master Plan, 25 Dec 2006

4.6 U.S. – Japan Alliance Transformation and Realignment Oversight Panel (ATOP) 22: Atsugi Master Plan, 16 Oct 2006

4.7 Alliance Transformation Implementation Panel (ATIP) Terms of Reference, 24 Apr 2007

4.8 United States Forces Japan (USFJ) Guidance for Alliance Transformation Projects, 29 Feb 2012

4.9 DPRI IPMO Program Management Plan (PgMP)

4.10 All security and installation regulations.

5.0 TECHNICAL REQUIREMENTS. The Contractor shall:

5.1 Assist the Government with coordination and participation in program Operational Planning Team (OPT) as required.

5.2 Provide input/recommendations on initiative composition for review and subsequent submission to Headquarters, Marine Corps (HQMC), Marine Corps Installations (MCIs), Marine Forces Pacific (MARFORPAC) Bases and Stations, and Commander, U.S. Naval Forces Japan (CNFJ) as required.

5.3 Participate in meetings, conferences and workshops, including but not limited to:

· Conception Development Conferences

· Scenario Development Workshops

· Technical Working Groups (TWG)

· Joint Strike Fighter (JSF) Site Activation Task Force (SATAF) Conferences

· Interim Progress Reviews (IPR)

· Integrated Product Team (IPT)

· Operational Planning Team (OPT)

· Initial, Midterm, and Final Planning Conferences

5.4 Perform the following for each of the above, including but not limited to:

· Provide recommendations to the overall assessment and conceptual detail of the event.

· Assist in proposing a Plan of Action and Milestones.

· Generate recommended courses of action (COAs).

· Review the action plans, briefs, and other support documentation, and provide opinions on each.

· Support the complete turnover of the project from the contractor to DPRI IPMO, including a detailed standard operating procedures (SOP) and guidance that will help institutionalize MARFORPAC DPRI, MARFORPAC, and HQMC policies and other Governmental regulations.

· Identify, document, and track issues until they are resolved, adjudicated, or transferred to another party.

5.5 Scheduling Management Support

5.5.1 Maintain a master program schedule for 160+ interrelated facility construction projects of varying complexity.

5.5.2 Perform all tasks related to the creation and maintenance of the master schedule to include: planning and documenting schedule management, define activities, sequence activities, identify activity resources, estimate or define activity durations, create dependencies between and among various activities and/or whole projects within the overall program, determine type of dependencies, define critical path of each project and overall program as a whole, perform resource leveling, identify leads and lags, and identify float (free float and total float) within individual projects and overall program.

5.5.3 Work with project managers to identify various schedule parameters of their individual projects.

5.5.4 Relate Marine Corps and Navy operational objectives regarding Initial Operational Capability (IOC) and Full Operational Capability (FOC) to management and analysis of the program schedule.

5.5.5 Analyze externally generated project and program schedules provided by both US Government and Government of Japan (GOJ) and incorporate data as necessary into the master program schedule.

5.5.6 Analyze and control master program schedule and develop various reports such as: earned value management (EVM) metrics, Variance analysis, resource loading, what-if scenario analysis, and schedule compression techniques.

5.5.7 Collect project schedule information from various sources in order to maintain an accurate program schedule, provide detailed analysis of the project schedule to assess real and/or estimated impacts to timeline and prepare reports and presentations on the program schedule.

5.5.8 Assist the program managers in leveraging the program schedule to coordinate program activities.

5.6 Oracle Primavera Specialist Support

5.6.1 Assist Scheduling Program Manager in performing all tasks related to maintaining the master program schedule.

5.6.2 Perform data collection, entry and analysis using Oracle Primavera software.

5.6.3 Collection and entry of actual (start/finish) schedule information into the master program schedule to assist in analyzing planned versus actual EVM metrics.

6.0 DELIVERABLES

6.1 Ensure deliverables meet professional standards and the requirements as set forth in the Performance Work Statement (PWS).

6.2 Submit written deliverables in hardcopy and electronic form in Microsoft Office compliant format (e.g. Word, Excel, PowerPoint, etc.).

6.3 Provide weekly status report by 0800 Monday (Tuesday if Monday is a holiday). The Contractor shall update the weekly status report of the accomplishments, plans of actions, outstanding tasks, problems encountered, solutions, recommendations for process improvements regarding assigned tasks, and future or projected tasks or issues via the DPRI IPMO SharePoint website. The contractor shall be responsible for all content contained in the status report and for the quality and accuracy of the information.

6.4 Provide weekly input/briefings at the DPRI IPMO staff meetings. Briefing input shall include, but not be limited to, program dashboards, upcoming events based on the program schedule and issue log, as well as overdue/critical issues from the issue log.

6.5 Generate and provide analysis, reports, and briefings as required.

6.6 Trip Reports (electronic) shall be in sufficient detail to identify dates, locations, points of contact, attendees, directions received, and areas of concern and salient items of interest identified at meetings for all trips. All minutes or trip reports shall be submitted to the Contracting Officer’s Representative (COR) within three (3) working days of completing the Government approved trip.

6.7 Prepare a work plan no later than 30 days after contract award. The work plan shall include a schedule of all activities for all tasks: the content, format and suspense for products to be delivered to the Government. The Contractor shall update the work plan to reflect current Government requirements, products, and effort as required or upon request of the COR. The Contractor shall submit updated work plans to the COR.

6.8 All data, minutes, memorandums, reports, miscellaneous correspondence generated as a result of this contract shall be turned over to MCASI DPRI IPMO Program Director upon completion of this requirement. The deliverables are the sole property of the Government and are not subject to disclosure.

6.9 The Government reserves the right to request updates on all deliverables on an as needed basis.

6.10 Monthly Status Reports

6.10.1 The Contractor shall produce Monthly Status Reports (MSRs) to the COR. Reports shall include at a minimum, an executive summary, identify team personnel, skill levels, schedule tracking, any issues, recommendations, and updates/changes. The MSR shall provide information on work completed, work in progress, work outstanding, as well as highlighting problems encountered and anticipated. It shall also include a complete and accurate master program schedule as an appendix to the report and posted on DPRI IPMO SharePoint.

6.10.2 Draft deliverables for the MSR shall be submitted five (5) working days following the beginning of each month. The Government shall respond within five (5) working days with comments. The Contractor shall incorporate the comments within five (5) working days. For final deliverables, the Government shall either accept or reject them within five (5) working days of submission.

6.10.3 In the event of rejection, the Government shall notify the Contractor in writing of the reasons for such rejection. Absence of notification shall be construed as an acceptance.

6.11 Deliverables shall be marked in accordance with the Navy and Marine Corps Acquisition Regulation Supplement (NMCARS) 5237.203-90.

7.0 SUPPORTING INFORMATION

7.1 PERIOD OF PERFORMANCE. The Period of Performance (POP) will begin one month after award announcement. The anticipated POP is 1 April 2014 to 31 March 2015, with two (2) 12 month options periods.

7.2 PLACE OF PERFORMANCE. MCAS Iwakuni, Japan.

7.3 HOURS OF OPERATION. The Contractor shall be expected to provide services during normal Government work hours. Normal Government work hours are between 0730-1630 Monday through Friday. The COR shall address the specific working hours after award of the contract. There may be the need for occasional work outside of normal Government working hours.

7.4 Contractor Qualifications and Specialized Experience. Each position shall have:

7.4.1 General Knowledge:

7.4.1.1 Detailed knowledge of, and skill related to the drafting of executive level correspondence following SECNAVINST 5216.5D Navy Correspondence Manual and the management of programs involving executive level participants.

7.4.1.2 Knowledge of the overall mission, organization, functions, capabilities, administration, and operations of the Marine Corps.

7.4.1.3 Knowledge and skill in program assessment techniques related to resource allocation, risk management, performance metrics and project execution.

7.4.1.4 Advanced skills in all types of effective communication. Shall have excellent communication skills, both written and oral, as well as customer service skills due to daily interaction with various levels of rank, authority, positions, both military and civilians.

7.4.1.5 Shall be computer literate, skilled in Microsoft Office applications such as Microsoft Word, Excel, and PowerPoint. Able to develop business correspondence such as memos, letters, and email. Able to develop spreadsheets, slides and various presentations in a highly professional format when needed.

7.4.1.6 Thorough understanding of Japanese Host Nation Funded Construction (HNFC) processes in the execution of the DPRI Program as described in the PWS references.

7.4.1.7 Experience in bilateral negotiation with Government of Japan representatives is preferred.

7.4.2 Specific Requirements for the Scheduling Program Manager (PWS 5.5)

7.4.2.1 Extensive knowledge and experience using Oracle Primavera Enterprise Project Portfolio Management (EPPM) software.

7.4.2.2 Extensive knowledge of project and program management principles, especially as they apply to program scheduling.

7.4.2.3 Extensive previous experience in the creation and management of project and program schedules.

7.4.2.4 Experience working with senior level executive stakeholders for the purpose of communicating program schedule and developing enterprise solutions relevant to program synchronization.

7.4.3 Specific Requirements for Oracle Primavera Specialist (PWS 5.6.5)

7.4.3.1 Extensive knowledge and experience using Oracle Primavera EPPM software.

7.4.3.2 Ability to expertly perform data collection, entry and analysis of program schedule metrics using Primavera.

7.5 GOVERNMENT FURNISHED PROPERTY. The Government shall provide the following:

7.5.1 Work area including a desk, computer equipment, phone, and office supplies as required for each Contractor position. The Government networks are not authorized to load software that has not been approved. The approved software package provided on the Government computers are standard office software such as Microsoft Office Word, Excel, PowerPoint, Outlook, Roxio Digital Media, and Adobe.

7.5.2 Local and long distance telephone service for official business only.

7.5.3 Internet access, network access, and access to web-based applications and databases used routinely in the performance of the position.

7.5.4 Common Access Card (CAC): The Contractor may apply for a Common Access Card (CAC), United States Department of Defense (DoD) integrated circuit card issued as standard identification for access to the MCAS-I LAN providing Internet connection and an e-mail account (s) for business purposes as an unclassified user. Government CAC’s issues in support of this Task Order shall be returned to the Government upon competition of the period of performance.

7.5.4.1 Requirements for Issuance of a CAC The following conditions must be met prior to issuance of a CAC to any contractor employees for limited privilege/non privileged access:

-The SOFA status of the employee shall be verified, and approved by the office of Staff Judge Advocate (SJA).

-The Contractor shall be registered in the Contractor Verification System (CVS) with a valid record of security clearance (background check) on Joint Personnel Adjudication System (JPAS). The CVS is conducted at the Command Suite in the Protocol office, Tel No. DSN 315-253-4211, Bldg #1.

-The Contractor shall obtain proof of security clearance (background check) on JPAS at Command Suite in the Protocol office, Tel No. DSN 315-253-4211, Bldg #1.

-When applying for a CAC, the Contractor shall show two original forms of Identification and submit 1) contract document, 2) passport [reviewed by SJA office and SOFA stamp required], 3) letter of employment, 4) letter of authorization from the Contracting Officer [as applicable], and 5) a valid record of JPAS (proof of background check).

All Contractor employees assigned to work in Iwakuni shall have an active clearance/background check or must have initiated a background check before coming to Iwakuni.

NOTE: Prior to applying for CVS, the Contractor’s personnel must initiate a background check on JPAS at the Security Management Office and a record of JPAS enrollment verification (e-mail) must be submitted to a Trusted Agent (TA) at dave.garber@usmc.mil

7.6 TRAVEL COSTS. The Contractor shall be required to travel. This shall be a cost-reimbursable contract line item number. All travel costs shall be in accordance with the Joint Travel Regulations. The only travel reimbursed on this contract is the travel performed by the contractor’s employees assigned to work directly on this contract. All travel shall be pre-approved by the COR. Any travel performed and not pre-approved by the COR, shall not be reimbursed. Any travel performed by the Contractor’s management team, for any purpose, will not be reimbursed.

7.7 SECURITY CLEARANCES. Access to classified data/information up to and including SECRET shall be required in the performance of this work. All personnel directly supporting this contract shall have at least a SECRET security clearance prior to starting work and shall maintain the security clearance throught the period of peroformance. A DOD Contract Security Classification Specification, form DD 254, shall be issued with this contract.

7.8 RESUMES. After contract award the contractor shall submit resumes for personnel identified to support this contract. These resumes shall be approved by the Government prior to the contractor’s employees deploying to Iwakuni. This applies to the initial start of the contract as well as contractor employee turnover experienced during the contract period of performance.

7.9 HOLIDAYS. All or a portion of the effort under this contract shall be performed on a Government installation. For purposes of scheduling personnel, the Contractor is hereby advised that the Government installation shall observe the following holidays. The Contractor is further advised that access to the Government installation may be restricted on these holidays:

HOLIDAY

OBSERVANCE

New Year’s Day

1 January

Martin Luther King Jr. Birthday

3rd Monday in January

President’s Day

3rd Monday in February

Memorial Day

Last Monday in May

Independence Day

4 July

Labor Day

1st Monday in September

Columbus Day

2nd Monday in October

Veteran's Day

11 November

Thanksgiving Day

4th Thursday in November

Christmas Day

25 December

7.10 PERFORMANCE EVALUATION. The Contractor shall be evaluated in accordance with the Government’s Quality Assurance Surveillance Plan (QASP) (See Attachment 1).

7.11 DEFINITION AND ACRONYMS

7.11.1 Contracting Officer (KO). The KO is the only person who can bind, limited to the extent of the authority delegated by the head of the agency, the United States Government to a contract that is greater than the Micro-Purchase threshold. The KO enters into, administers, or terminates contracts and makes related determinations and findings.

7.11.2 Contracting Officer’s Representative (COR). The COR is an individual who is designated and authorized in writing by the contracting officer to perform specific technical or administrative functions on contracts or orders.

7.11.3 Acronyms.

QUALITY ASSURANCE SURVEILLANC PLAN

FOR

DEFENSE POLICY REVIEW INITIATIVE PLANNING GROUP

INFRASTRUCTURE AND ENTERPRISE PLANNING SERVICES

MCAS Iwakuni

INTRODUCTION

This Quality Assurance Surveillance Plan (QASP) has been developed to evaluate contractor actions while implementing this Performance Work Statement (PWS). It is designed to provide an effective surveillance method of monitoring contractor performance for each listed objective in the PWS in the contract.

The QASP provides a systematic method to evaluate the services the contractor is required to furnish.

This QASP is based on the premise the Government desires to maintain a quality standard in supporting, providing recommendations, addressing planning and budgetary needs, and that a service contract to provide the service is the best means of achieving that objective.

The contractor, and not the Government, is responsible for management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved.

In this contract the work plan and the monthly status report is the driver for quality product. The contractor is required to develop a comprehensive program of activities for all tasks for each management area. The first major step to ensuring a “self-correcting” contract is to ensure that the work plan approved at the beginning of the contract provides the measures needed to lead the contractor to success.

Once the work plan is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

Table 1: PERFORMANCE REQUIREMENTS SUMMARY (PRS)

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract;

<10% rejection rate of draft submissions.

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract;

<10% rejection rate of draft submissions.

CPARS report (positive or negative)

SURVEILLANCE: The Government Contracting Officer’s Representatives (CORs) will monitor the contractor’s work or will receive complaints directly from the designated Government Point of Contact (POC) for that specific management area.

STANDARD: Timeliness of the reports and plans shall not exceed the thresholds cited above for each performance standard. The COR shall notify the Contracting Officer for appropriate action in accordance with FAR 52.212-4, Contract Terms and Conditions-Commercial Items (May 1997) or the appropriate Inspection of Services clause, if any of the above service areas exceed the thresholds.

QUOTE SUBMISSION INSTRUCTIONS

1 The Offeror is required to submit as its proposal the following:

(X) SF1449 (Solicitation M67400-14-T-0010) completed to include filling out the CLIN unit price and total price.

(X) Offeror shall submit three separate volumes: Volume I – Technical Approach Proposal and Volume II – Price Proposal, and Volume III – Offeror’s Representations and Certifications.

Volume I shall contain all the required technical information to include past performance. The Offeror shall submit one (1) original copy and one (1) redacted copy.

2. Technical Approach

Subfactor (a): Technical Approach (Task Understanding) The Offeror shall provide the methodology and detail as to how the Offeror intends to perform the tasks as specified in the Performance Work Statement (PWS). In particular, the Offeror shall provide specific details of how the Offeror will fulfill all the required tasks of the PWS.

Subfactor (b): Staffing Approach and Labor Mix Qualifications/Certifications/Experience

1) The Offeror shall provide a Staffing Approach that details its plans to staff, recruit, and screen qualified personnel in order to satisfy the Government’s performance requirement. The approach must be definitive enough to provide the Government a clear understanding of how the Offeror intends to staff this contract in order to meet all the PWS requirements. This includes a detailed discussion of the roles of the support team, substantiated performance, and appropriate use of staff resources to accomplish the intended work set forth in the PWS.

2) The Offeror shall list, in detail, the minimum qualifications, certifications, experience and specialized experience that the individuals will possess for the proposed support areas identified in the PWS. The Offeror shall certify that all the individuals to perform services throughout the life of the contract. No employee’s name shall be mentioned in this section.

Subfactor (c): Processes and Procedures/ Quality Control The Offeror shall detail what processes, procedures, or systems the Offeror intends to use in the performance of this contract to ensure timely and effective performance of services.

3. Past Performance

Past Performance Information List, to include relevant and recent contracts and subcontracts over the past three (3) years but limited to the most recent 5 contracts, for the same or similar services. (See Past Performance List .)

Subfactor (a): Quality Control

Subfactor (b): Timely Performance

Subfactor (c): Business Relations

Subfactor (d): Management Effectiveness

Subfactor (e): Compliance with Environmental, Safety, Health & Security Requirements

Subfactor (f): Contractual Considerations

Offerors shall provide no more than five (5) past performances references for the prime and any sub contractor. Emphasis should be placed on professional Technical and Advisory Support Services related to DPRI, reflecting relevant experience within the last three (3) years. Include the following fields:

- Customer;

- Contract/Task Order number;

- Contract type;

- Program name;

- Total contract value;

- Identification of any Key Staff involved;

- Description of work performed / relevance to this task, provided in ‘bullet’ format;

- Names / telephone numbers / e-mail for the PCO and COR

The government may also use other information such as CPAR/PPRIS data available from Government sources to evaluate an Offeror’s past performance. The government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror. Offerors demonstrating significant, relevant experience with specific requirements set forth in the PWS will be evaluated most favorably. Offerors demonstrating less significant and less relevant experience with the requirements in the PWS will be evaluated less favorably.

Offerors are directed to provide references on the Past Performance Information List for no more than 5 of the Offeror’s most recently completed, or currently on-going, Federal Government or Commercial contracts, not to exceed 3 years since completion for like or similar services to those to be provided under this RFP. Offerors may submit performance data regarding current contract performance as long as a minimum of 1 year of performance has been completed as of the closing date of this RFQ.

The offeror has both the duty and discretion to determine which of its prior contracts are most relevant to the currently described requirements. However, the offeror should consider that the Government shall give special attention to past performance relating to the United States Federal Government. Commercial contracts will be considered.

If the offeror is unable to provide 5 relevant contracts for the past performance evaluation, a lesser number may be submitted.

The offeror may also submit relevant contracts performed by subcontractors that will perform under this contract, but under no circumstances may an offeror submit more than 5 contracts for review, regardless of whether the contracts were performed by the offeror, subcontractor(s), or any combination thereof. Any submission(s) in excess of this stated limit will be excluded by the Government. The Government will choose the excluded contract(s) at random, or in any manner that the Government, in their absolute discretion, deems appropriate, without any consideration for the best interests of the offeror. If subcontractor contracts are submitted, the offeror must also clearly indicate the percentage of work that the subcontractor(s) performed under each task/category of effort throughout the course of the contract.

If the offeror possesses no relevant past performance, it should affirmatively state this fact in the Past Performance Information List. Failure to submit the completed Past Performance Information List shall be considered certification (by signature on the proposal) that the offeror has no past performance for like or similar items for the Government to evaluate.

Volume II shall contain all the pricing information, to include a copy of the Offeror’s Balance Sheet and Income Statement. Only one (1) original copy shall be submitted for Volume II.

This Volume shall contain the information requested below and shall include a copy of Section SF1449 – CONTINUATION SHEET with the Contract Line Item (CLIN) Unit Prices and for evaluation purposes, the Total Prices filled in (Supplies and/or Services and Prices and/or Costs) using the estimated quantities value in the solicitation and the instructions below. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

Pricing/Cost Proposal consisting of a Monthly Basic Charge to include a summary breakdown of the proposed labor categories and rates and the estimated labor hours based on the technical approach, materials and other estimated costs for the effort.

All price/cost and price/cost supporting information shall be contained in Volume II and the price/cost proposal. No price or pricing information shall be included in any other technical volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their price/cost proposal.

i. All prices contained in the pricing schedule reflect total compensation for the services detailed therein and are fully inclusive of all costs including labor (workers, management, aids, assistants, operators), overhead, general and administrative (G&A) expenses, and profit.

ii. All items covered under option years may be ordered and performed during the scheduled period of performance of this contract. Offerors are required to provide prices for these items under option years. The prices for all option items will be evaluated in accordance with FAR 52.217-5. The U.S. Government makes no guarantee that the option years will be exercised. It will be the U.S. Government’s unilateral right to exercise the option years. Once the option is exercised, the offeror is required to perform the work when ordered during the scheduled period of performance of this contract. The six-month option to extend services will be calculated using the last option year pricing proposed by the Offeror. The Government will use the unit (monthly) prices proposed for CLINs 2001 through 2002, multiply each by six to obtain the combined total for the six month period.

iii. Proposed prices shall be entered on the spreadsheet file, Schedule of Supplies/Services, readable in Microsoft Office Excel format. Offerors shall not alter the format of the spreadsheets except that column(s) may be widened.

iv. Price proposals shall be evaluated for the presence of ‘unbalanced pricing’ based on a contractor’s attempt to ‘buy in’ to the acquisition. The Contracting Officer shall perform a price proposal analysis to determine fair and reasonable pricing. The Contracting Officer reserves the right to reject an offer if it is determined that the lack of balanced pricing poses an unacceptable risk to the Government.

v. The following table is provided for informational purposes only and contains the Government’s estimate with regard to the labor categories and hours required for successful performance. Although the Solicitation CLIN Structure mirrors these labor categories, the Offeror shall outline any modified title(s) and number(s) for each labor category and hours proposed to support this requirement in its proposal.

year 1

One copy of Offeror’s current Balance Sheet and Income Statement.

Volume III shall contain all information regarding Offeror’s Representations and Certifications or a validation that System for Award Management (SAM) registration Online Representations and Certifications Application (ORCA) information is up to date and includes all the necessary representations and certifications . Only one (1) original copy shall be submitted for Volume III.

Offeror’s Representations and Certifications FAR 52.209-5, FAR 52.212-3, DFARS 252.209-7001, and DFARS 252.209-7002 completed.

Proposal Format. Offerors shall prepare and submit their proposals as set forth in Table 1. The titles and contents of the sections are defined in Table 1 of this document, all of which shall be within the required page limits (including all attachments, figures, etc.) and with the number of copies specified in the table. An electronic copy of all documents (technical, past performance information list and price) shall be submitted. Proposals shall be prepared using “Arial” or “Times New Roman” 11-point font style on 8½ x 11 inch. Tables and illustrations may use a reduced font style, not less than 8 point. Margins shall be one (1) inch on all sides. All material submitted may be single-spaced. Offerors should ensure that each page provides identification of the submitting Offeror in the header or footer.

Table 1 – Required Format for RFP

4. Note to Offerors:

4.1 All and any communications/questions pertaining to this solicitation must be submitted in writing to the responsible Contracting Specialist, Renee Kale, no later than 28 January 2014 @ 0800 AM Japanese Standard Time. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contract Specialist in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

Point of Contact:

Regional Contracting Office

Attn: Renee Kale

PSC 557 Box 2000

FPO AP 96379-2000

Phone: 011-81-98-970-7140 (from U.S.) / 098-970-7140 (Local)

Fax: 011-81-98-970-0969 (from U.S) / 098-970-0969 (Local)

E-mail: renee.kale@usmc.mil

4.2 Offerors may be submitted by mail, courier, or facsimile. Facsimile proposals are subject to the same rules as paper proposals. The Government reserves the right to make award solely on the proposals received or enter into “discussions”. Offerors bear the burden of ensuring that proposals (and any authorized modifications) reach the designated office on time and should allow a reasonable time for facsimile transmissions to be completed.

4.3 Offerors may be submitted electronically (emailed); however, due to Government computer firewall security, please be advised that it is the Offeror’s responsibility to ensure that the Contracting Office receives all required documents.

4.4 All pages of the proposal must reach the office before the deadline specified on the solicitation. Pages of a facsimile transmission that arrive in the office after the specified deadline will be marked as late. The Offeror bears the risk of non-receipt of facsimile transmissions and should confirm by telephone that any facsimile was received. Any facsimile transmission must clearly state the solicitation number and the name of the Contract Specialist on the first page, to ensure proper receipt.

4.5 Offeror’s expenses incurred as a result of proposal preparation shall not be reimbursed by the U.S. Government.

(End of Summary of Changes)