PWS SECREP Draft 7 Feb 2020.pdf

Logistics Integration Support

(LIS)

Program

Performance Work Statement

(PWS)

7 February 2020

Part /Para

Table of

Contents

Page

1.0 General 3

1.1 Description of Services 3

1.2 Background 3

1.3 Program Objectives 3

1.4 Scope 3

1.5 Stakeholders and Desired Outcomes 4

2.0 Definitions 6

3.0 Government Furnished Items and Services 11

4.0 Contractor Furnished Items and Responsibilities 12

5.0 Specific Instructions 15

5.1 Shipping 15

5.2 Configuration Checklists 15

5.3 Over and Above Work 15

5.4 Contract Turnaround Time 16

5.5 Defense Contracting Management Agency 16

5.6 Performance Assessment Plan 16

5.7 Status Update 16

5.8 5.97.05.

95.10

Adding New NSNs 17

5.9 Remove NSNs and NSN Change 17

5.10 Directed Scope of Work 18

5.11 Asset Visibility 18

5.12 Additional Instructions 18

6.0 Applicable Publications 20

7.0 Appendix Listing and Descriptions 21

PERFORMANCE WORK STATEMENT (PWS)

SECREP LOGISTICS INTEGRATION SUPPORT PERFORMANCE WORK STATEMENT

Part 1

General Information

1.0 General: This is a non-personal services contract to acquire the services of an Integrator who will develop and manage a vendor base to perform remanufacture, overhaul or repair (ROR) for Marine Corps Ground Equipment Secondary Reparable (SECREP)

Items. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Integrator serving as the prime contractor, who, in turn, is responsible to the Government.

1.1 Description of Services: The Integrator shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform ROR for SECREP items as defined in this Performance Work Statement (PWS). The Integrator shall perform to the standards in this contract.

1.2 Background: The SECREP 4th Echelon of Maintenance (4EOM)

Program was developed in 2001 with a pilot program implemented with Federal Prison Industries designed to evaluate the Marine

Corps Logistics Command’s (LOGCOM) ability to effectively source and manage SECREP rebuild. During 2002, LOGCOM developed a statement of objectives (SOO) and solicited a management plan and concept of operations from six major Corporations through an existing contract vehicle under the GSA/LOGWORLD Schedule. It was re-competed as a Marine Corps performance-based contract in

2010 and has expanded to full capability at every major

Repairable Issue Point (RIP) across the enterprise and has executed ROR of over 84,800+ SECREPs.

1.3 Program Objectives: This program is intended to provide a single source for contracted SECREP ROR at fixed unit prices, with consistent contractual turn-around times (TATs) and at

Original Equipment Manufacturer (OEM) specifications.

1.4 Scope: The scope of this contract covers the ROR and/or tear down and evaluation (TD&E) of Marine Corps Ground Equipment

SECREP items turned in at designated Government locations (CONUS and OCONUS). When new items are fielded by the Marine Corps to replace similar items currently included in this contract, those replacement items shall be considered within the scope of this contract. When new Marine Corps Ground Equipment SECREP items of a type included on this contract other than replacements for items currently included in this contract require ROR, the contracting officer will make a determination as to whether the items are within the original scope of this contract based on their similarity to existing items in type, purpose, estimated

ROR price, and complexity.

1.5 Stakeholders and Desired Outcomes:

1.5.1 This program supports two primary stakeholders: ROR

customers and Information customers.

1.5.1.1 ROR customers include the retail level RIPs, the

wholesale activity (MPB), and the Maintenance Depots. RIPs maintain retail SECREP inventories in order to conduct single transaction one-for-one exchanges of SECREPs for their customers.

RIPs and wholesale activities determine their own inventory levels and sourcing strategies, relying on organic repair capability, purchases from sources of supply (item managers), and contracted purchase or repair (including this SECREP Logistics

Integration Support (LIS) contract). Maintenance Depots rebuild major end items on industrial production lines. In order to effectively manage their inventory, ensure they have items on the shelf for exchange, and/or maintain production schedules, ROR customers desire a reliable (warranted), fixed unit price, fixed

TAT, SECREP ROR source and accountability of Government Furnished

Property (GFP).

1.5.1.2 Information customers include the Contracting Officer, Program Manager, COR, and COTR for contract administration and management. RIPs, Wholesale Activities and Maintenance Depots finance personnel obligate and de-obligate funds to meet requirements. Information customers also include potential ROR customers considering the LIS program for their maintenance needs and who are inquiring about the program.

1.5.2 Desired Outcomes

Stakeholder Desired Outcome Performance Objective Maintain SECREP Inventory and/or

Stay on Schedule (Depot)

ROR/Exchange and return of

Government-owned SECREPs in accordance with OEM/Mil specifications in compliance with GGovernment needs at

Government Location within contractual turnaround times and/or actual turnaround times.

Account for Government

Property

Report GFP possessed by the contractor.

Flexibility Add new SECREPs to the contract.

The attached Performance Requirements Summary (PRS) (Appendix 1) identifies the specific performance standards, acceptable quality levels and surveillance measurement techniques required for each performance objective. The NSN Detail list (Appendix 2). The individual configuration checklists are located at website http://www.logcom.marines.mil/Centers/GeneralStaff/LSMC/RID/chec klistnsn. These checklists indicate the level of work

(remanufacture, overhaul or repair) and configuration required for each item submitted. The work standards by NSN are located at website http://www.logcom.marines.mil/Centers/GeneralStaff/LSMC/RID/work standards.

Part 2 http://www.logcom.marines.mil/Centers/GeneralStaff/LSMC/RID/checklistnsn http://www.logcom.marines.mil/Centers/GeneralStaff/LSMC/RID/checklistnsn http://www.logcom.marines.mil/Centers/GeneralStaff/LSMC/RID/workstandards

DEFINITIONS

2.0 Definitions:

2.1 General Definitions:

Contract Data Requirement List (CDRLs): Required data that must be provided by the contractor to the contracting officer (KO) as identified in the contract or Performance Work Statement.

Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime or the Integrator.

Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note:

The only individual who can legally bind the Government.

Contracting Officer’s Representative (COR)/Contracting Officer’s

Technical Representative (COTR): An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Performance Requirements Summary (PRS): identifies the performance objectives and performance thresholds (acceptable quality allowances AQLs) for mission-critical service tasks.

Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. This is a Government owned living document to be changed and updated as the

Government deems necessary.

Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor: One that enters into a contract with a prime contractor or integrator. The Government does not have privity of contract with the Subcontractor.

2.2 Technical Definitions: (specific to this contract)

Beyond Economical Repair (BER): Only the Government is authorized to determine when/if an item is BER. This is considered during the O&A and Warranty Processes. All SECREPS declared to be BER will be returned to their respective customers.

Beyond Physical Repair (BPR): If the Vendor cannot repair the item because it is BPR, the Vendor will make notification to the

Government via the Integrator. All SECREPs declared BPR will be returned to their respective customers.

Configuration Checklist: The configuration checklist will identify the item being turned in, components to be turned in with the item, the primary end item, model number, part number, modifications, and special instructions. The configuration checklist is used by the Government and contractor for conducting joint inspection at the time of induction and upon receipt from repair. Also, when adding new NSNs to contract, the configuration checklist is submitted to the contractor with the request for proposal.

Contractual Turn Around Time (KTAT): The number of calendar days between when the contractor accepts an item for ROR (date/time on configuration checklist or when an induction is posted via file transfer protocol (FTP), whichever is latest) and when the

Government accepts an item back from ROR (date/time on DD 1348).

The contract requires a specific TAT for each NSN as listed in

Appendix 2 – NSN Detail list. Advanced Traceability and Control

(ATAC) shipping time for Okinawa and Hawaii averages 12 days

(above the specified TAT), however the contractor is not responsible for ATAC delay which is out of its control. TAT extensions will be negotiated/definitized for items requiring

O&As, warranties or approved requests for relief.

Core Items: Core Items are components of an item that the contractor can expect to reuse during the ROR process. Any items designated as Core Items in the NSN configuration checklist which cannot be reused (e.g. out of tolerance, damaged or missing) in the ROR process shall be submitted as over and above (O&A) charges.

Directed Scope of Work (DSW): Any work requested and authorized by the Government for repairs or services outside of the scope of work originally negotiated firm fixed price and contractual turnaround time for ROR.

Exchange: Exchange means transferring custody of a SECREP carcass from the Government to the Contractor and then subsequently transferring custody of an OEM spec SECREP back to the Government within a specified TAT. This exchange can be the return of the actual SECREP originally turned in as GFP, or a like item, at the Integrator’s option. Although the Government anticipates that exchanges will generally involve the acceptance, ROR and subsequent return of the same actual SECREP, the

Integrator may choose to maintain a production line or inventory of items and return a like SECREP within the specified

TAT for each item turned in. As this is primarily expected to be an ROR contract, the Government will not purchase or otherwise provide “seed stock” or inventory for the contractor, nor will the Government own any excess inventory in the Contractor’s possession.

Fair and Reasonable Wear: Any components of an item that are not designated Core Items or Mandatory Replacement Items are subject to O&A charges if they are missing or unserviceable due to damage above what would result from fair and reasonable wear.

Global Combat Service Support-Marine Corps (GCSS-MC): GCSS-MC is the primary technology enabler for the Marine Corps Logistics

Modernization strategy and provides the backbone for all logistics information required by the Marine Air Ground Task

Force (MAGTF). The core is modern, commercial-off-the-shelf enterprise resource planning software (Oracle 11i e-Business

Suite). GCSS-MCs design is focused on enabling the warfighter to operate while deployed with reach-back from the battlefield.

Government Furnished Equipment (GFE): is equipment that is owned by the Government and delivered to, or made available to a contractor.

Government Furnished Property (GFP): GFP is Government property in the possession of the contractor for performance of a contract. For this contract, GFP is SECREP items (carcasses) furnished for repair, overhaul, or remanufacture.

Mandatory Replacement Items: Any items designated as mandatory replacement items in the authorized maintenance publications or in the NSN configuration checklist shall be replaced by the

Contractor during ROR and shall not be submitted as O&A in the case that they are missing or unserviceable.

NSN Work Standards: Each NSN has a performance standard located at website http://www.logcom.marines.mil/Centers/GeneralStaff/LSMC/RID/work standards (link will be active at the time of solicitation)

Original Equipment Manufacturer (OEM): Specifications: For the purposes of this contract, OEM specifications means that an item meets or conforms to a current set of published specifications as defined by the OEM.

Over and Above (O&A)Charges: O&A charges are additional charges incurred by the Government when conditions are encountered that are beyond what was intended and reasonable when assigning the fixed price unit for each SECREP. Typically these charges relate to missing components, damage not due to fair and reasonable wear, and unit requests such as special packaging. O&A pricing is offered by the Integrator and are subject to the acceptance of the Government. Once accepted, the O&A price and new TAT (if applicable) become contractual.

Overhaul: Overhaul is the complete disassembly, cleaning, evaluating, and reassembly of an item/assembly (to include all of its components and sub-components) for the purpose of replacing any parts that are out of tolerance for serviceability.

Component parts that are within acceptable tolerance are reused.

Overhauled items/assemblies must meet OEM specifications.

Remanufacture: Remanufacturing is the process of returning a used, worn out, or otherwise unserviceable item/assembly to a condition that is as close to new as possible. The item/assembly is completely disassembled, cleaned, inspected, re-machined, reassembled, aligned/calibrated, and tested to ensure functional operation and conformance to quality standards. All core items are reworked to meet all of the OEM specifications thereby ensuring that the remanufactured item/assembly meets original equipment specifications. Wearable component parts such as bearings, rings, pistons, and gaskets are replaced per OEM instructions. Remanufactured items/assemblies are returned to a like new condition in regard to performance and reliability.

Remanufacture, Overhaul and Repair (ROR): ROR means the remanufacture, overhaul or the repair of a SECREP as determined by the specified ROR method for each NSN.

Repair: Rework/replacement of failed component part(s) to restore an item/assembly to a serviceable condition that performs within the OEM's specification tolerances. Disassembly and reassembly of the item/assembly is limited to the extent necessary for rework/replacement of failed component part(s).

Reliability and remaining service life of the item/assembly are determined by the aggregate condition of the item's associated component parts.

Request for Quote (RFQ): RFQ is a process by which new NSNs are added to the contract with proposed FFP and TAT. RFQ is also used to remove NSNs from the contract, NSNs administrative changes and checklist changes.

Special Packaging: Packaging specified by the Government in excess of that required in the PWS. This may include Hazmat, Magnetic Special Handling, ATAC shipping requirements, and

Preservation, etc.

Stop Work Order: A written order from the Contracting Officer to the Contractor requiring the Contractor to stop all, or any part, of the work called for by this contract for a specified period as defined in the stop work order after the order is delivered to the

Contractor, and for any further period to which the parties may agree.

Teardown and Evaluation (TD&E): TD&E cost (TD&E) is the cost to conduct the initial TD&E of an item (including 2-way shipping if applicable), and is a component of the total cost of ROR for each

SECREP. The total cost of ROR ($ROR) consists of the TD&E cost plus the cost of the ROR action. F o r e x a m p l e , i n cases where an O&A requirement is identified by the contractor during the

TD&E and the Government determines that it will not approve the

O&A charges, or the SECREP is declared BER/BPR, the contractor will be paid only the $TD&E for that item (not the $ROR).

Warranty Resolution Reports: Warranty work order that is generated by the integrator when a SECREP is inducted during the active warranty period. The contractor assess the SECREP for warranty defects and document the findings. If the defect is warranted there will be no cost to Government for rework.

Part 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Government – Furnished Equipment: The Government will

provide office space and warehouse space at each SECREP exchange location. Material Handling Equipment (MHE) sufficient to move and load/unload any SECREP will be available through coordination with the co-located Government facility operators.

3.2 Government – Furnished Property: Items (carcasses) turned in to the integrator for ROR shall be considered Government-

Furnished Property.

3.3 Government – Furnished Documents:

a) Configuration checklists will be made available when required by posting on a public website or presentation on a

CDROM

b) Work Standards by NSN will be made available when required by posting on a public website or presentation on a CDROM

c) NSN RFQ as needed to add in-scope SECREPs to the contract

d) Monthly Program Review

e) Configuration Checklist Change

f) Request for Relief response to CDRLs On Time Delivery report and O&A notification Report.

Part 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 Contractor Furnished Equipment: Computers, desks, internet access, copy machines, phones, packing supplies, tools, pallet jacks, personal protective equipment for Contractor personnel.

4.2 Security: Contractor must comply with all specific security requirements in the contract and other requirements implicit in performing the required tasks.

4.3 Travel: Travel necessary for effective performance of the contract shall be the responsibility of the contractor. No travel is required during standard operations beyond that inherent in meeting the performance requirements. During start-up the Contractor will be required to attend a start of work meeting in Albany, Georgia at no additional cost to the

Government. All Contractor costs relevant to this contract will be imbedded into the firm fixed pricing scheme.

4.4 Contractor Provided Documents:

a) Quality Control Plan (QCP). The QCP must address all efforts to comply with the minimum acceptable quality levels (AQLs) defined in the performance requirements summary (PRS)

(Appendix 1). The QCP shall be submitted to the contracting officer for review and approval NLT 2 weeks after contract award.

b) Work Breakdown Structure (WBS). The WBS and a list identifying all key POCs in areas of program management, ROR site management, warranty management, supply chain management contract management, payment management and IT management shall be submitted to the contracting officer for review and approval NLT 1 week after contract award.

c) Continuation of Essential Contractor Services Plan. The Continuation of Essential Contractor Services Plan in accordance with DFARS252.237-7023shall be submitted to the contracting officer for review and approval NLT 90 days after contract award. Essential services are listed in

Appendix 3.

d) Over and Above (O&A) Requests (Appendix 4). O&A requests will include supporting photographs when needed to clarify the need for O&A charges. When photographs are provided, they should contain a specific identifier, preferably the serial number for the SECREP.

e) Warranty Resolution Reports (WRRs) (Appendix 5). WRRs will include supporting photographs that should contain a specific identifier, preferably the serial number for the

SECREP.

f) NSN Change Request. NSN change requests will be submitted when the actual SECREP that arrives at the vendor is not what was identified on the ZBE. The NSN change request will be submitted via email to the contracting officer for resolution.

g) Monthly On Time Delivery (OTD) Requests for Relief (RFRs) for deliveries missing the KTAT citing reasons for such request. The OTD RFR change request will be submitted via email to the contracting officer for resolution. At a minimum, the OTD RFR should contain the work order number, document number, NSN, original KTAT, induction date, return date, actual TAT, number of day past KTAT, and reason for relief.

h) Monthly O&A timely notification RFR for exceeding contractual terms and conditions citing reasons for request. The O&A RFR will be submitted via email to the contracting officer for resolution. At a minimum, the O&A

RFR should contain the work order number, document number, NSN, KTAT, date inducted, date O&A submitted to the contractor.

i) Monthly Estimated Delivery Date (EDD) report for items with EDDs that exceeds contractual TAT indicating the EDD

j) Monthly Failure Report (FR) & Root Cause Analysis (RCA) identifying failures and the faults related to a system, an equipment, a software or a process. Report analysis findings indicate the root cause.

4.5 Contractor Responsibilities:

a) Phase-in Responsibilities:

1) Have employees in place at each regional site within 1 week of contract award.

2) Receive and sign over to the Government completed orders from the incumbent’s vendors after the incumbent has departed.

3) Provide access to their IT system to enable the Government to track GFP in the contractor’s possession not later than 1 week after contract award.

b) Phase-out Responsibilities. In the event of the re-compete of this contract and the potential that you will have to transfer the duties of the contract to another Contractor, the Contractor will:

1) Complete the work orders still open at the time of the transfer.

2) Cooperate with the follow-on contractor in the transition to new management.

c) ISO 9001 Certification of Quality Management System (or equivalent certification) must be maintained throughout the contract period of performance.

Part 5

SPECIFIC TASKS

5.0 SPECIFIC INSTRUCTIONS

5.1 Shipping: The Integrator shall use ATAC to ship to and from

Okinawa, Hawaii, and OCONUS OEMs, at Government expense. The contractor shall determine the shipping destination when shipping from Okinawa, Hawaii, and OCONUS OEMs via ATAC (i.e. the contractor may choose to ship ATAC from Okinawa, or other approved locations, directly to his subcontracted repair facility and vice versa). An additional 12 days shall be added to the contractual TAT for shipments using ATAC, however, contractor shall not be responsible for ATAC shipping delays. All other shipping to and from actual ROR facilities is the responsibility of the integrator. Shipping costs shall be a component of the

TD&E cost.

5.2 Configuration Checklists: Each NSN has a unique

configuration checklist incorporated by reference in the contract and the Government retains the final authority for any updates.

These checklists will be made available on a public website or presentation on a CDROM). Upon turnover of the item from the

Government to the contractor and vice versa a joint inspection will be conducted by a Government and a contractor representative in accordance with the configuration checklist. A physical or electronic copy of the completed checklist (signed by both representatives) shall be maintained by the contractor and available for viewing at the exchange location for the current fiscal year and until the asset is turned over to the Government, and stored in accordance with FAR 4.805.

When a new NSN is considered for addition to the contract the

Government will submit an Equipment Specialist (ES)/Program

Manager (PM) signed and approved configuration checklist to the contractor with the RFQ.

5.3 Over & Above work: The need for Over and Above work shall be identified within 25 days of item turn in date. When O&A work is required, the Contractor will cease any ROR action and obtain authorization to proceed from the Government Contracting

Officer. The contractor shall, within 5 working days, submit to the Contracting Officer’s Representative (COR) an Over and Above work request with supporting photos as necessary. The contractor has a total of 33 days for CONUS customers and 45 for OCONUS

Customers (12 days for ATAC shipping) to notify of O&A work. O&A pricing is offered by the Contractor and are subject to the acceptance of the Government. Upon approval of the O&A Work

Request by the contracting officer, the accepted price and adjusted TAT are fixed and contractually binding. Typically these charges relate to missing components, damage not due to fair and reasonable wear, and unit requests such as special packaging. If the contractor believes that an item is Beyond

Economical Repair (BER) or Beyond Physical Repair (BPR) the O&A work request will state as such and provide justification. The

Government may provide replacement items for missing or physically damaged items with no additional cost to the

Government provided such replacements are shipped concurrently with the SECREP. The contractor shall submit an O&A work order notification RFR as indicated in para 5.4 (i).

5.4 Contractual turnaround time: The Government will grant

relief for times missing KTAT with justifiable reasons. Reason for granting relief, FEDMALL backorder, ATAC shipping delays, acts of nature, surge and any delays due to the fault of the

Government. Contractor’s subcontractor backorders and equipment failure are not considered acceptable reason for relief. The contractor shall submit OTD RFR CDRL as indicated in para 5.4

(h).

5.5 The use of Defense Contracting Management Agency (DCMA): The

Government will use DCMA to inspect and or accept on behalf of the

Government for some national stock numbers (NSNs) on this contract.

5.6 Performance Assessment Plan (PAP): The Government’s PAP

includes monitoring contract performance in the Performance

Requirements Summary (PRS) (Appendix 1). The program office will capture, calculate, and display the metrics specified in the PRS for a joint review during the Program Monthly Review (PMR) indicating whether or not the contractor is performing in accordance with the PRS Allowable Quality Levels (AQL).

5.7 Status Updates: Each day that assets are turned in for ROR, the Government will provide via FTP to the contractor’s designated server, a single text file with 80 card column (cc)

ZBE Transactions for each SECREP item ROR. The contractor shall extract the NSN and Document Number from the ZBE and create an asset visibility record for each Document Number (document numbers are unique). The table in Appendix 6 describes the fields (by card column) in the ZBE and the information that the contractor must capture for later use.

Within one working day of receipt of the ZBE via FTP the contractor shall send an AE1 transaction via the Defense

Automated Addressing Service Center (DAASC) in 80cc format (see

MILSTRIP AE_ description table (Appendix 7), and make a flat text file (containing a rollup of all transactions for that day) available for download via FTP by the Government from the contractor’s designated server. This flat file shall also include any records with updates to EDD or status (see Contractor

Status FTP description table (Appendix 8). At any point during contract performance when the Contractual Turnaround Date provided in the initial AE1 becomes invalid and must be extended the contractor shall send another AE1 transaction with updated

Estimated Shipping Date (cc’s 70-73) via the DAASC. Within one working day of return shipment of an item to the original issue point the contractor shall send a MILSTRIP AS1 transaction via

DAASC (Appendix 9).

While MILSTRIP format is currently effective in updating the

Global Combat Support System–Marine Corps (GCSS-MC) files if, in the future, MILSTRIP format becomes outdated, the contractor will work with the Government to provide status updates in emerging current formats that can display in GCSS-MC.

5.8 Adding New NSNs to contract: The KO (COR/COTR) will submit a configuration checklist, an NSN work standard and a submission request for proposal (RFP) of new NSNs to be added to the contract to the contractor. The contractor has 25 working days to respond with a proposed FFP, KTAT, and Operational and/or storage warranty. The Government will assess the proposal and conduct fair and reasonable evaluation. The contractor will return the submission with proposed FFP, KTAT and warranty, no bid, or next bid. No NSN should exceed more than three next bids. If an NSN cannot be sourced within three attempts that NSN will be dropped from consideration. The KO (COR/COTR) will provide a final response to the proposed submission. The contract will be bilaterally modified to include new additions, the updated price list and the configuration checklist for all newly added NSNs will be posted to the LOGCOM website.

5.9 Removing NSNs from contract & NSN Changes: The KO (COR/COTR) will annotate NSN(s) to be removed from contract on the submission RFP. NSNs are removed for varies reasons i.e. it has reached the end of its life cycle, no longer a requirement, or it cannot longer be supported. NSNs currently on contract that has undergone an NSN change will be submitted on the RFQ with an updated configuration checklist reflecting the new NSN.

5.10 Directed Scope of Work (DSW): When the Government request a

DSW, the COR/COTR will send an email to the contractor requesting DSW detailing the scope of work and cost impact. The contractor will respond by acknowledging their ability or inability to perform the DSW. The contractor will provide firm fixed price and KTAT for the DSW to the KO (COR/COTR) for acceptance. Only NSNs that are currently on contract can be inducted for a DSW.

5.11 Asset Visibility: The contractor shall provide visibility of GFP in the contractor’s possession, and historical records, to designated Government personnel via a password-protected commercial website viewable from Marine Corps network computers

(i.e. no plug-ins or installation of software is allowed). This asset visibility shall include the ability to view or create several standard reports (such as All Open Orders, All Open

Warranties, O&A roll-up, and a report for each PRS metric);

create new reports as required; search, sort and filter; and download data to Microsoft Excel. The contractor shall capture and provide visibility of all information for each Document

Number (ROR transaction) required to calculate the metrics specified in the PRS (receipt and return dates, whether warranty claimed and/or honored, etc.); to assist with billing (contract price and task order number); to identify and operate the warranty program (storage and operational warranty dates and item serial number); and to manage Over & Above transactions

(approved O&A price, O&A extension, etc.). The contractor shall tag or otherwise mark as appropriate any un-serialized item turned in for ROR with a serial number for the purpose of asset visibility and warranty management.

5.12 Additional Instructions: Contractor Personnel Identity, Procurement Sensitive Responsibilities, and contractor’s communication with customers.

5.12.1 The Marine Corps Logistics Base Albany Ga (MCLBA) Pass and ID Office, Building 3010, is responsible for issuing badges and Common Access Cards (CAC) to all contractor and subcontractor employees in need of access or performing work on the installation. The Trusted Agent assigned to the contract will process forms for contractors working on other installations as necessary unless those installations require a local Trusted Agent. Approved applications will be returned to the contractor and CAC cards will be obtained at the local Pass and ID Office. The information required to be submitted by the contractor will be determined by the governing regulations and policies at the time of the contractor’s request.

5.12.2 There will be instances in which contractor employees

will only be issued the CAC. When this occurs and in addition to the CAC, the contractor will ensure that all contractor employees display a contractor badge with their name and their company name on their person while on board the installation or on official duty elsewhere.

5.12.3 When communicating (telephone, email, meetings, etc.)

with Government personnel, contractor employees must first identify themselves as contractor employees.

5.12.4 When conducting any form of communication with

Government personnel, contractor employees must immediately excuse themselves if procurement sensitive or similar information inappropriately enters the discussion in their presence.

5.12.5 The contractor shall communicate with the KO, COR/COTR and program supervisor on matters relating to customer funding and customer requirements.

Part 6

APPLICABLE PUBLICATIONS

6.0 APPLICABLE PUBLICATIONS

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

APPENDIX/EXHIBIT LISTING

7.0 Appendix Listings and Descriptions:

7.1 Appendix 1 – Performance Requirements Summary (PRS)

7.2 Appendix 2 – NSN Detail List

7.3 Appendix 3 - LIS Contract Essential Services in Time of

Crisis

7.4 Appendix 4 – Example Over and Above (O&A) Request Format

7.5 Appendix 5 – Example Warranty Resolution Report (WRR) Format

7.6 Appendix 6 – ZBE Format Table and Sample ZBEs

7.7 Appendix 7 – AE_ Format Table

7.8 Appendix 8 – Contractor Status FTP Description Table

7.9 Appendix 9 – AS_ Format Table

Appendix 1 – Performance Requirements Summary (PRS)

Stakeholder

Desired

Outcome

Performance

Objectives Standards AQL

RIP: Maintain

SECREP Inventory/

Depot: Stay on schedule

Exchange and return of owned SECREPs in accordance with OEM/Mil specifications in compliance with

Government needs at Government

Location within contractual turnaround times

OEM spec: 100%

Operation to Spec w/in specified warranty period

90% Operation to Spec w/in specified warranty period ( per POP )

Specified Time: 100% w/in specified days after turn in including negotiated

O&A extensions

90% of deliveries are on time ( per POP )

100% of the time, the need for O&A work identified within 33 days of item turn in date for CONUS customers and 45 days for OCONUS customers including negotiated

O&A extensions. The contractor shall submit to the COR an

O&A work request.

90% of O&A notifications are submitted to COR on time (per POP)

Account for

Government

Property

Report GFP possessed by contractor

100% visibility of

GFP in contractor possession

Data no older than 1 working day (from custody exchange)

95% system availability

( per POP )

100% accuracy of required data elements

95% accuracy

Flexibility

Add new SECREP to contract

Response to a group quote w/in 25 working days of request. No new adds will exceed

(3) three next bids

90% of new adds are answered (per POP) 0%

New adds exceed (3)

Next Bids

(The NSN list will be Attachment 2 to the RFP)

Appendix 2: NSN Detail List

(The NSN Work Standards Attachment _ to the RFP (?))

Appendix 3: NSN Work Standards

Appendix 4: LIS Contract Essential Services in Time of Crisis

The LIS PMO has determined that the following are essential services to be provided under the LIS Contract:

1) Issue of remanufactured, overhauled, and repaired (ROR) SECREP items to MC enterprise customers.

2) Recovery of condition code A SECREP items from vendors and return of same to Marine Corps enterprise customers.

3) Receipt of condition code F SECREP items under contract from MC enterprise customers and subsequent induction to vendors for ROR.

4) ROR or exchange SECREP items in accordance with the terms and conditions listed in the LIS Contract.

5) Provide accountability and care of the LIS managed SECREP items while in the care the Integrator and/or his vendors.

This is a performance based requirement, therefore the contractor’s “Plan for continuity of essential services” will include a table identifying essential personnel required to ensure the aforementioned essential services are not interrupted.

Appendix 5: Example Over and Above (O&A) Format

Over and Above / Additional Work / Washout- FFP Contract Offer

Section A: Requisition Data

NOMENCLATURE Reason for O & A

PO # / WO # ZBE DOC # NSN/NIN Contract # CLIN

Contract FFP

Section B: O&A Material Charges for Missing or Damaged Parts (not from fair and reasonable wear)

Item Nomen NSN / PN Missing / Damaged Unit Price QTY

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

Sub Total Section B Material $0.00

MOD / ECP

MOD/ECP Number NSN / PN Missing / Damaged Unit Price QTY Sub Total $0.00

Sub Total Section B ECP/MO $0.00

Total Section B $0.00

Section C: Proposed O&A Offering Price

Contract FFP Misc Cost

$0.00 $0.00

Total O+A Acceptance Price $0.00

Section D: Offer Rejection Price / WASHOUT-BER RETURN CORE

Tear Down Cost Shipping Misc Cost

$0.00 $0.00 $0.00

Total O&A Rej Price $0.00

DELIVERY DATE: (# OF DAYS AFTER APPROVAL)

Comments & Justification

Appendix 6: Example Warranty Resolution Report Format

ZBE Requisition WO Number

Accepted or Denied Billed to USG

Warranty Resolution Report

RCN Number:

VCAR Number:

ZBE Number:

Contract Number:

ZBE Date: CLIN

NSN:

Serial Number:

Nomenclature:

PO Number:

Contract Price:

WO Number:

DISCREPANCY

ACTION TAKEN

DEFICIENCY CONFIRMED:

WARRANTY ACCEPTED/DENIED

WARRANTY DENIAL JUSTIFICATION

NEW WTY:

CONTINUE ORIGINAL WTY:

TOTAL COST TO

RTN:

COMMENTS

Appendix 7: MILSTRIP ZBE Format Table

ZBE Format (Gov’t FTP to contractor) cc Information in ZBE Information to

Capture 1-3 Document Identifier Code

4-6 Routing Identifier Code

7 Media & Status Code

8-22 National Stock Number National Stock Number

23-24 Unit of Issue Unit of Issue

25-29 Quantity

30-35 Activity Address Code

Document Number 36-39 Julian Date

40-43 Serial Number

44 Demand Code

45-50 Supplementary Address

51 Signal Code

52-53 Fund Code

54 Distribution Code

54-56 Weapon System Code

57-59 Project Code

60-61 Priority Code Priority Designator

62-64 Required Delivery Date

65-66 Advice Code

67 Control Code

68 Passing Control Code

69-75 Unit Price

76-80 Recommended Quantity

Appendix 8: MILSTRIP AE_ Format Table

MILSTRIP (AE_) Description Table cc INFORMATION Remarks 1-3 Document Identifier

(AE_)

Always use AE1

4-6 Routing Identifier Code (RIC)

Integrator RIC (ex: “LC4”) 7 Media and Status Code Always “S” 8-22 National Stock Number

(NSN)

From ZBE

23-24 Unit of Issue From ZBE 25-29 Quantity (QTY) From ZBE 30-43 Requisition Document

Number From ZBE

44 Suffix Leave Blank 45-50 Supplementary Address Always Integrator DODAAC (ex:

"L00216”) 51 Signal Code Always “A” 52-53 Fund Code Use company fund code (ex: “RT”

) 54-56 Distribution Code Leave Blank

57-59 Project Code Leave Blank 60-61 Priority Designator Use from ZBE (ex:

“02”,”03”,”05”) 65-66 Status Always “BB” 70-73 Estimated Shipping

Date (ESD) Use Julian Date

Appendix 9: Contractor Status FTP Description Table

Contractor Status FTP Description Table

INFORMATION Remar ks Contractor’s

Transaction Identification number

Whatever reference number the contractor uses in WAWF billing to identify this transaction Document Number Document number from the original ZBE NSN From ZBE Status Current status of item (possible statuses to be determined through mutual agreement). Turn in date Later of ZBE or date/time on configuration checklist. Return date Date/time on DD 1348 (when item is returned to Government) Estimated Delivery

Date (EDD) Estimated date item will be returned to Customer Warranty Claimed Is this a warranty claim (Yes or No)?

Warranty Honored Was the warranty honored (Yes or No)?

Appendix 10: MILSTRIP AS Format Table

MILSTRIP (AS_) Description Table c c

INFORMATION Remar ks 1-3 Document Number (AS_) Always use “AS1”

4-6 Routing Identifier Code

Integrator RIC (ex: “LC4”) 7 Media and Status Code Always use “S” 8-20 NSN From ZBE 23-24 Unit of Issue From ZBE 25-29 QTY From ZBE 30-43 Requisition Document

Number From ZBE

44 Suffix Leave Blank 45-50 Supplementary Address Always Integrator DODAAC

(ex:”L00216”) 51 Hold Code Leave Blank 52-53 Fund Code Use Integrator fund code (Ex:

“RT”) 54-56 Distribution code Leave Blank 57-59 Date Shipped Use Julian Date shipped

60-76 Transportation Control Number

Leave Blank or provide tracking number 77 Mode of Shipment Always use “X”