M6700123Q0009 Amendment 0001 Questions and Answers.pdf

M271203231964-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amdendment is to provide responses to questions submitted and make changes to PWS as required. All changes are show n in RED FONT.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 22

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-May-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M6700123Q0009

X 9B. DATED (SEE ITEM 11)

07-Apr-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-May-2023

CODE

M67001MARINE CORPS FIELD CONTRACTING SYS

CONTRACTING DEPARTMENT

MCIEAST

308 HOLCOMB BOULEVARD

CAMP LEJEUNE NC 28547-8368

M67001 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M6700123Q0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS AND ANSWERS

Memorandum to File

From: Contract Specialist

To: Contract File

Subject: Questions and Answers from Solicitation Number M6700123Q0009

The purpose of this amendment is to answer questions from vendors interested in this Solicitation

See the responses below to questions by vendors.

1. Would you kindly confirm if this is an entirely new effort or is there an incumbent currently providing these services? If so, would you please provide the incumbent contract details? Please also provide their Contract number.

1. Answer: The incumbent is OSI and the contract number M6700118P0431.

2. What will be the contract value for this opportunity?

2. Answer: The government cannot provide an estimate of the value of the contract. It will be similar in scope to the previous contract.

3. Will all information be scanned and submitted virtually to the prime?

3. Answer: If there is a prime, the subcontractor will comply with instructions from the prime.

4. Who is the current prime for this contract?

4. Answer: Are you referring to the present incumbent? If so, please see Question 1 above.

5. Does the prime have to be efficient in all positions listed or can there be multiple subs?

5. Answer: The contractor will determine the number of position and subcontractors required to provide the required services by the Government’s Solicitation.

6. May we ask who the incumbent is to potentially work with the individuals who have Navy and USMC medical supply management and the DMLSS system?

6. Answer. See Answer 1.

7. Can we recommend adding the Technical Instructor Services & Qualifications and change title the Data

Entry Operator description paragraphs

7. Answer: See paragraph 4.6 Services Staffing of the Solicitation. The government estimated a labor category mixture, but vendors may provide more or fewer staff, as long as required services/tasks are met

8. Paragraph 4.1.4 Task #4 – This is labeled as ‘Electronic Maintenance Technician Services’ – but likely should be labeled as ‘Biomedical Equipment Technician Services’ to both match the description and to match paragraph 4.6.

8. Answer: The contractor is responsible for providing positions to perform the government services.

Contractors are free to label the positions as they see fit. The important point is that the tasks in the requirement are performed.

9. Page 36. Paragraph 52.212-2 Evaluation criteria.

a. As the Tech Factor 1, Subfactor 2: Quality Control Plan – this carries significant weight in the evaluation. Recommend added that all bidders be ISO 9001:2015 certified, provide certificate for their Quality Management System (QMS)

9. Answer: Thank you for the recommendation, but this will not be required.

10. Page 37. This is the current language, but is unclear if we are to provide the redacted copy of our technical section or if the government will do the redacting? Normally, the company / team’s name is used consistently throughout a proposal and not just on a title page.

(1) Quotes shall provide the following:

Technical Section: Shall be redacted with no company name.

Will the Gov do this redaction or are we expected to write technical proposal entirely without reference to our company name or teammates name?

10. Answer: The technical Volume Section consists of Technical Factor 1: Technical Capability-Subfactor 1:

Management Plan; Subfactor 2: Quality control Plan and Technical Factor 2: Experience. This

Volume/Section must be redacted by the vendor so that the vendor’s company name does not appear anywhere within the Technical Capability Volume Section. The company name may only appear on a cover pae, if any, of the Technical Volume/Section.

11. Page 37, In reference again to Technical Factor 2- Experience, how may we fully describe our experience and that of our teammates/subcontractors without the use of Company Name/Contract #sthis be accomplished when describing our Past Performance as requested in the Technical Factor 2 – Experience?

11. Answer: Past Performance and Experience are two separate factors. Experience focuses on the degree to which you have actually performed similar work. Past Performance focuses on the quality of the work performed. The Experience a contractor possesses in regard to that required by the Solicitation may be adequately derived without reference to the actual company name.

12 Page 39. Factor 3 Past Performance – description in this section on how past performance will be evaluated seems to be at odds with Technical Factor 2-Experience. Please explain why Past Performance from SPRS does not account for experience per #5 above or vice versa?

12 Answer: See Answer 11 above. Additionally, the solicitation will be amended so that Past Performance factor is as follows. “Past Performance: The Supplier Performance Risk System (SPRS) will be used by the

Government to obtain the Past Performance on quoters. The Government may consider other past performance data from a wide variety of sources both inside and outside of the Federal government.”

13. Are you all going to publish a pricing worksheet and page count limitations for our quotes?

13. Answer: The government will not be publishing a price list or page count limitation. The quoter may fill in the solicitation and or may also submit a pricing worksheet.

14. Also, do you have a date time cut off for questions?

14: Answer cutoff date for questions was April 28, 2023

15. On page (37) under quotes shall provide the following, bullet number (3) past performance to be created by the contract specialist. Could the government clarify if this is the government responsibility or the contractor?

15. Answer: See Answer 12

16. On page (37) (vii) Proposal must only have the company name on the first page, and not anywhere else in the document. Failure to comply with this may result in the proposal not being considered. Are these instructions inclusive of both volumes I & II?

16. Answer: See Answer 10

17. Page 36-40 Could the government clarify if each factor is to be submitted separately?

17. Answer: Each factor is not required to be submitted separately.

18. Page (37) The second bullet states that the “Technical Section: Shall be redacted with no company name.” However, Item (vii) states the “Proposal must only have the company name on the first page and not anywhere else in the document.” Please clarify.

18. Answer: The company name may appear in any documents other than the Technical Volume/Section

19. If only the technical factor is to be redacted, may the company name appear in the other factors?

19. Answer: See Answer 10.

20. Should the Technical factor be submitted as a separate file?

20. Answer: The Technical factor can be submitted separately.

21. Could the government clarify the need for a Biomedical Engineering Technicians (BMET)?

21. The government is requesting Biomedical engineering services. The contractor must determine the position types.

22. Could the government clarify if the required Electronic Technician is a I, II or III?

22. Answer: The government provided an estimate of the labor mix, however vendors are free to propose a mix of labor they believe will meet the requirements of the solicitation, to include determining whether an

Electronic Technician is needed and if so, which level of Electronic Technician is most appropriate.

23. Could the government clarify if the Data Entry Operator is a I, II or III?

23. Answer: The government provided an estimate of the labor mix, however vendors are free to propose a mix of labor they believe will meet the requirements of the solicitation, to include determining whether a

Data Entry Operator needed and if so, which level of Data Entry Operator is most appropriate.

24. If there is an incumbent for this work, could you share the name and the contract number, please?

24. Answer: See Answer 1

25. Can this work be performed remotely by our team or hybrid model is acceptable?

25. Answer: The work cannot be performed remotely or as a hybrid model. These services must be performed on site.

26. What is a place of performance for this work?

26. Answer: The place of performance will be 2nd Medical Logistics company, Camp Lejeune, NC.

27. Our company need facility clearance to bid on this opportunity, we don’t have such clearance? But if we win this work, can USMC be willing to sponsor us for the clearance?

27. Answer: A DOD security clearance is not required, but contractors and contractor’s employees must meet all requirements for base access and a Common Access Card per paragraphs 4 and 16 of the Solicitation.

28. Do the personnel performing this work have to have some kind of DoD based security clearance? Or they would need public trust clearances that could be initialed by the USMC before they start the project?

28. Answer: See answer 27.

29. For compliance with EO 14055 (Non-displacement of qualified workers under service contracts), please provide names and contact information of the incumbent workforce.

29. Answer: See Answer 1

30. For compliance with Service Contract Act (SCA) regulations, please provide Contract Service Anniversary dates of the incumbent workforce to calculate vacation leave accrual rates and related cost obligations.

30. Answer: The Contract Service Anniversary is 17 May 2023.

31. Is the Government's estimated labor category mixture and quantities referenced in Section 4.6 (Services

Staffing) equal to, greater, or less than the current staffing levels?

31. Answer: The estimated labor category mixture and quantities is equal to the current staffing levels.

However, the contractor may propose labor category mixture and quantities.

32. Is the Government satisfied with the contract performance of the incumbent's onsite Team Leader and

Contractor Staff?

32. Answer: Yes.

33. Is the scope and workload referenced in this solicitation significantly different than the scope and workload of the current contract?

33. Answer: No, the scope and workload referenced in this solicitation is not significantly different than the scope and workload of the current contract.

34. Are the PWS tasks of the "Biomedical Equipment Technician" referenced in Section 4.6 (Service Staffing) covered by Service Contract Act (SCA) and if so, what is the applicable job classification?

34. Answer: The government is requesting biomedical equipment services not positions. The contractor must determine the positions and selection of positions covered by the Service Contract Act.

35. For Factor 3 - Past Performance does the government want any past performance references information to identify contracts in CPARs?

35. Answer: Past Performance evaluation will be changed to the government reviewing SPRS past performance.

The government does not want any past performance forms or CPARS with vendors quotes.

36. Solicitation – Clauses Incorporated by Reference (page 15) – Non-Applicable Contract Clause – FAR

52.243-2 Changes – Cost-Reimbursement

Comment- The clause FAR 52.243-2 applies only to cost-reimbursement contracts for supplies, as prescribed in FAR

43.205(b)(1); The clause does not apply to a FFP Commercial Services contract.

Question- Please amend the solicitation to delete the clause FAR 52.243-2?

36. Answer: The clause will be deleted from the Solicitation.

37. Solicitation – Clauses Incorporated by Reference (page 16) – Non-Applicable Contract Clause – DFARS

252.242-7004 Material Management and Accounting System

Comment- The clause DFARS 252.242-7004 applies only to cost-reimbursement contracts, as prescribed in DFARS

242.7204; The clause DFARS 252.242-7004 does not apply to a FFP Commercial Services contract.

Question- Please amend the solicitation to delete the clause DFARS 252.242-7004?

37. Answer: The clause will be deleted from the solicitation.

38. Question: How will the Contracting Officer calculate the “daily cost” portion of the penalty if the solicitation instructions do not require offerors to submit a “proposed daily cost” in the proposal?

38. Answer: The time to fulfill positions paragraph will be changed to 30 days. The contractor will be required to submit the daily cost of each unfilled position and prorate their monthly invoice by the number of days the position for the required services remained unfilled past 30 days. See PWS Paragraph 4.6

39. If a vacancy is unfilled for more than 14 days, does the Contracting Officer intend to calculate the “daily cost” portion of the penalty for the total number of days or for the number of days exceeding 14?

39. Answer: See Answer 38. The contractor must calculate the daily cost number of days the positions are unfilled pass 30 days.

40. What is the basis for the government to impose the additional punitive amount of “10% of the cost calculated”?

How did the government calculate this percentage in relation to potential harm to the government resulting from a vacancy?

40. Answer: This will be deleted from the Solicitation

41. Will the Contracting Officer delete the “additional 10% of the cost calculated” because it is a punitive amount which is not based on a calculation of financial harm to the government?

41. Answer: See Answer 40.

. Could the government clarify that each Technical Factor 1, Technical Factor 2, Factor 3- Past performance and

Factor (4) price can all be submitted in a separate volume as it will be impossible to combine into one document and maintain the requirement of (no larger than 2MB) and tell a complete and compelling story for a fair evaluation?

42. Answer: Each of the Factors may be submitted as separate volumes or all in one volume.

43. Page 5, PWS Section 1.0 Background states, “The 2nd Medical Logistics Company has a requirement to provide health services and maintain the combat effectiveness of the force to safely stabilize and evacuate casualties from the battlefield.” Since this is a requirement of the 2nd Medical Logistics Company, is there an incumbent contractor performing any or all of these services? If so, what is the existing contract number(s)?

43. Answer: See Answer 1

44. Page 6, PWS Section 4.1.2 Task #2, Technical Instructor Services does not contain any requirements for instruction and/or training; any training requirements are detailed in PWS Section 4.8. Additionally, PWS Section

4.1.2 Task #2 recommended service qualifications do not address Technical Instructor qualifications, but references

“Data Analyst”. Please clarify and/or provide relevant Technical Instructor Services and Technical Instructor qualifications. Also, if the services and qualifications in PWS Section 4.1.2 are not for a Technical Instructor, please identify the applicable labor category in PWS Section 4.6 relevant to the information presented in PWS Section

4.1.2.

44. Answer: The PWS Section 4.8 and 4.1.2 Task #2 recommended service qualifications do address Technical

Instructor qualifications and will be corrected to provide service qualifications for Technical Instructor In PWS

Section 4.1.2 and PWS Section 4.6, the services and qualification are for technical Instructor. The quoter is responsible for determining the applicable labor category.

45. Page 6, PWS Section 4.1.2 Task #2, Technical Instructor Services contains the following statement, “Tasl also include performing the reverse system entries upon return of material from using units for follow-on reutilization;”.

Please define the word “Tas1.”.

45. Answer: “Tasl is a typo. The correct word is “Task”.

46. Page 7, PWS Section 4.1.3 Task #3, Material Coordinator Services requires the position to operate material handling equipment. Please confirm all necessary equipment to perform tasks for this requirement will be government furnished.

46 Answer: All necessary equipment required to perform these tasks will be provided by the Contractor.

47. Page 8, PWS Section 4.6, Services Staffing states, “Any vacancies that occur in the contractors proposed manning should be filled within 14 calendar days. Any manning vacancies that remain unfilled after 14 days will have an invoice offset calculated using the total proposed daily cost (including profit and overhead) for the position left vacant (based on a 30-day month) times the number of vacant days in the billing cycle plus an additional 10% of the cost calculated.” Will new hires and/or replacement personnel receive a one-time base access pass for 30 days as stated on page 14, PWS 16 Base Access while the CAC approval process is conducted? In the event the government’s Trusted Agent does not enroll the prospective new hire and/or replacement in the Trusted Associate

Sponsorship System and completes the required background investigation to either approve or deny the issuance of a

CAC, will the contractor be subject to an invoice adjustment?

47. Answer: The contractor is responsible for base access enrollment to perform services on time.

48. Page 36, FAR 52.212-2 Evaluation identifies factors used to evaluate quotes. Page 37, FAR 52.212-2

Evaluation specifies that quotes are to provide a Technical Section, Past Performance, and Price and Solicitation

Documents. Please confirm Offerors are not required to provide Past Performance since it will be created by the

Contract Specialist. Also, should Price and Solicitation Documents be submitted in a separate volume?

48. Answer: See Answer 2

49. Page 38, FAR 52.212-2 Evaluation, Technical Subfactor 1a(ii) states, “The Vendor shall provide staffing plan for direct labor forces to ensure vacated labor positions are filled within 30 days.” PWS Section 4.6 requires positions to be filled within 14 calendar days. Please clarify which requirement is correct.

49. Answer: PWS Section 4.6 of the solicitation is correct.

50. Page 38, FAR 52.212-2 Evaluation, Technical Subfactor 1a(iii) states, “The vendor shall only submit Resumes for Key Personnel.” Which labor categories listed in PWS 4.6 Staffing Services are considered to be Key

Personnel?

50. Answer: Resumes for the estimated personnel listed in Paragraph 4.6 must be provided.

51. Page 38, FAR 52.212-2 Evaluation, Technical Factor 2 states, “Vendor shall have current hands-on experience with Department of Defense (DoD) organizational, facility support services, and supply support task. The vendor shall demonstrate their experience in similar facility and supply support services task over the past five (5) years’ experience in performing all tasks identified in the PWS.” Please clarify if the term “current” means similar support services over the past five years or must an Offeror be performing similar support services at the time of proposal submission

51. Answer: The term “current” refers to similar support services within the past five (5) years.

52. Page 38, FAR 52.212-2 Evaluation, Technical Factor 2 states, “The vendor shall demonstrate their experience in similar facility and supply support services task over the past five (5) years’ experience in performing all tasks identified in the PWS.” For the requirement of PWS 4.8 Training, will the Offeror be required to provide experience for Class VIII Inventory Management and Assemblage Building and Maintenance or will Technical

Instruction in a technical environment be accepted?

52. Answer: The offeror must provide experience for Inventory Management and Assemblage Building and

Maintenance. The level will be determined by the quoters. Technical Instruction in a technical environment within five years is acceptable.

53. Page 38, FAR 52.212-2 Evaluation, Technical Factor 2 states, “Vendor shall identify (contract number, dates of services and Government contact information for verification) contracts that it has performed as the prime contractor to demonstrate that it has the corporate experience associated with all requirements of PWS.” Will experience as a subcontractor be accepted for this evaluation factor?

53. Answer: Yes, experience as a subcontractor is acceptable.

54. Standard Form 1449, Box 8 shows the Offer Due Date as 08 May 2023. Will the government provide a 2-week extension of the offer due date from the date an amendment is posted to SAM that provides answers to questions submitted?

54. Answer: Unfortunately, in order to meet the government’s requirement, no extension of time is possible.

The following have been modified:

ADDENDA 52.212-1

(b) SUBMISSION OF QUOTES.

Addendum to paragraph (b):

Quotes shall be submitted electronically via e-mail to patricia.quinones@usmc.mil.

RFQ Number M6700123Q0009 must be clearly shown in the subject line.

Price:

The price offered must reflect unit prices, extended amounts per line item, and overall total including two options with a six month extension. The six months of pricing will be used by the Contracting Officer to determine a six month extension in accordance with FAR 52.217-8.

(Note: All prices must be actual “face-value” pricing having already accounted for any discounts offered and extended to the Government).

Completed Representations and Certifications. The following representations and certifications must be completed and returned as part of the vendor’s quote:

1. FAR 52.212-3 (Note that vendor is only required to complete paragraph (b) if they have not completed annual representations and certifications via the System for Award Management (SAM) website.)

2. FAR Provision 52.204-24 (Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment)

3. FAR Provision 52.204-26 (Covered Telecommunications Equipment or Services- Representation)

4. DFARS Provision 252.204-7016 [Covered Defense Telecommunications Equipment or Services—Representation (Dec 2019)]

5. DFARS Provision 252.204-7017 [Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (Dec 2019)]

(End of Addenda to Provision)

PERFORMANCE WORK STATEMENT

2d Medical Logistics Company (MEDLOGCO)

Defense Medical Logistics Standard Support (DMLSS), Biomedical Engineering Support, And Contractor Logistics Support (CLS)

1.0 Background

1.1 The 2nd Medical Logistics Company has a requirement to provide health services and maintain the combat effectiveness of the force to safely stabilize and evacuate casualties from the battlefield. The Marine Corps is also required to provide preventative and critical medical and dental care to all of its members. Medical capability sets, also known as Authorized Medical Allowance Lists (AMAL), Authorized Dental Allowance Lists (ADAL), and medical kits satisfy this need by providing Medical Battalions, Dental Battalions, and unit medical with the equipment, consumables, and medicine required to treat patients in a field or combat environment.

2.0 General

2.1 The purpose of this PWS is to provide health services support in Defense Medical Logistics Standard Support database management, data entry, system transactions, medication line listing management, National Stock Number

(NSN) updates in DMLSS for up to 300 AMALs and ADALs. Support for Medical Materiel Management and

Enterprise Management of Class VIII is required in order to meet objectives from Marine Corps Systems Command

(MARCORSYSCOM) for MEDLOGCOs. Furthermore, due to the heavy demand for Biomedical Engineering

Technicians (BMET) and low density of available personnel across the Marine Corps a BMET will be provided.

CLS personnel shall coordinate tasking and priority of work assignments with MEDLOGCO Operations Officer or

Executive Officer. The following tasks require DMLSS expertise in order to complete system entry and record maintenance: warehouse operation transactions, issue of material, receipt of material, stock rotation tracking, recording of FDA product recall investigation and action recording, materiel and medication lot number and expiration recording for over 30,000 line items, documenting equipment repair, maintenance and calibration records.

The contractor must have the knowledgeable and experienced to be able to perform the service tasks provided in paragraph 4.1 below. The Contractor shall not perform duties outside of those listed in Paragraph 4.1.

3.0 Period of Performance. The period of performance will include a base period with two options.

4.0 Scope. The Contractor performing services under this contract shall be under the control, direction, and supervision at all times by the contractor’s own management personnel.

4.1 Services

4.1.1 Task #1. Supply Technician Services. These tasks include, but are not limited to, supervision of subordinate

CLS personnel, informing the 2d MEDLOGCO Commander, Executive Officer or Section Supervisors of planned absences due to paid time off, ensure proper staffing coverage is maintained to support operations, attend operations meetings, DMLSS data entry, ensure DMLSS Line Listing updates remain current according to the USMC Medical

Logistics Online Portal for all AMALs/ADALs. Ensure consumable material lot numbers, expiration dates, and nomenclatures are updated for all blocks as needed. Remain proficient in all normal Class VIII warehouse functions, including issue, recovery, shipping, packing, receiving, and inventory of medical supplies and equipment, and biomedical engineering support and ensure all of the corresponding DMLSS transactions are completed in accordance with MARCORSYSCOM standard operating procedures or local polices. The Team leader shall also compile the information listed in the production report and present it to the Company Commander or Detachment

Inspector-Instructor for approval and signature for inclusion in the contractor’s monthly report.

4.1.1.1 Task #1 recommended service qualifications:

1) A minimum of five years’ experience.

2) Previous experience using the DMLSS information system will be of great benefit to the Team Leader in the execution of tasks listed above. Team Lead must be well versed in the use of Microsoft Outlook, Word, and Excel.

All programs will be used for communicating, modifying, and tracking information.

3) Must be cleared for a Common Access Card.

4.1.2 Task #2. Technical Instructor Services. These task include, accurately transcribing existing data or data provided in the form of hand-written inventories and spreadsheets into DMLSS; troubleshooting DMLSS and determining the cause of systems errors, taking immediate action for sound technical solution; coordinating as needed with the DMLSS System Administrator for installing system updates and patches, and creating user permissions and profiles; reconciling Pre and Post Joint Limited Technical Inspection reports in DMLSS and produce short lists for procurement, or usage lists and associated charges assessed for using units as recorded in

DMLSS; maintaining and updating AMAL/ADAL line listings for up to 300 blocks as they are modernized by

MARCORSYSCOM, as content changes, or when item NSN changes occur; updating location changes in DMLSS for material when it is relocated from consolidated areas in the warehouse and assigned to specific blocks for unit training or deployments. Task also include performing the reverse system entries upon return of material from using units for follow-on reutilization; as required, assisting Supply Technicians so proper DMLSS entries are made day-to-day for all corresponding warehouse functions to include issuing, recovering, shipping, receiving, packing, and inventory of medical supplies and equipment; and assisting the DMLSS SU as directed by the Team Leader.

4.1.2.1 Task #2 recommended service qualifications:

1) A minimum of two years’ experience.

2) Previous experience using DMLSS and other Marine Corps or Navy mechanized equipment accounting system will benefit Technical Insturctor in accomplishing the tasks listed above. Data Analyst must be well versed in the use of Microsoft Outlook, Word, and Excel. All programs will be used for creating, communicating, modifying, and tracking information.

3) Must be cleared for a Common Access Card.

4.1.3 Task #3. Material Coordinator Services. These tasks include, receiving, inspecting, locating, storing, rotating, safe-keep, issuing, preparing, shipping, return material, and disposing of medical supplies, equipment, and completing the corresponding DMLSS transactions in order to maintain accurate record with data integrity; in accordance with current DMLSS Line Listings, assembling AMALs, ADALs, and medical kits using the government provided standard configurations; monitoring shelf life items through DMLSS by conducting the necessary stock rotations, location updates, lot number, and expiration dates recorded in DMLSS; conducting Pre and Post Joint Limited Technical Inspection counts in DMLSS and producing short lists for procurement, or usage lists and associated charges assessed for using units as recorded in DMLSS; maintaining AMAL/ADAL content in accordance with DMLSS line listings for up to 300 blocks as they are modernized by MARCORSYSCOM, as content changes or new NSNs are introduced; operating material handling equipment (MHE), and operating bulk or small part conveyor systems used in warehousing operations; identifying packaging requirements and ensuring items are maintained as required, complying with safety regulations, using protective measures for items in storage, including open storage lots and hazardous materials storage areas; and developing storage space requirements and storing material per weight, cube, and clearance factors.

4.1.3.1 Task #3 recommended service qualifications:

1) A minimum of three years’ experience. Familiar with Navy or Marine Corps equipment accounting procedures and warehouse operations will benefit Warehouse Clerks in accomplishing tasks listed above.

2) Previous experience using the DMLSS or other Marine Corps or Navy mechanized equipment accounting system will be beneficial in accomplishing the tasks listed above.

3) Must be well versed in the use of Microsoft Outlook, Word, and Excel. All programs will be used for creating, communicating, modifying, and tracking information.

4) Must be cleared for Common Access Card.

4.1.4 Task #4. Electronic Maintenance Technician Services. These tasks include, performing a variety of routine and complex tasks associated with the installation, service, preventative maintenance, and calibration of therapeutic, diagnostic or life support biomedical instruments; updating DMLSS equipment records for all medical equipment repairs, preventative maintenance, and calibration data; maintaining all equipment locations, blocking assignment and transfers in DMLSS in accordance with MARCORSYSCOM standard operating procedures/local policies;

performing electrical safety tests on biomedical instruments using specialized test equipment; documenting the introduction of new therapeutic and diagnostic equipment, corrective and preventative maintenance actions/special requests as recommended by the manufacturers’ literature, and Bureau of Medicine and Surgery Equipment

Management Manual (NAVMED P-5132); installing, maintaining service, modifying, troubleshoot, and calibrate a variety of diagnostic, therapeutic and life support devices by interpreting engineering and vendor information, schematic diagrams and graphic illustrations; diagnose and correct system and equipment malfunctions by performing repairs or replacements to ensure that biomedical instruments and internal circuitry meet specified requirements; making necessary calculation for computing circuit elements necessary to adjust specified requirement; improve or make test setups to conduct functional checks of medical electronic test equipment;

providing technical assistance and instruction to 2d MEDLOGCO personnel and end users in the operation and maintenance of biomedical instruments; providing recommendations regarding purchase of biomedical equipment;

maintaining accurate and timely documentation in DMLSS equipment module; acquiring the necessary information for accurate database entry; performing various duties associated with Pre and Post LTIs; and operating MHE if reequired.

4.1.4.1 Task #4 recommended services qualifications:

1) Associate of Science (AS) in Biomedical Equipment Technology or equivalent level of education or experience.

2) Minimum of five years’ experience in Biomedical Equipment Technology.

3) Must have a high level of competence in repair of mechanical, electro-mechanical, electronic, and/or computer medical technology to sufficiently diagnose and repair devices and systems.

4) Two years’ related experience in applying biomedical and electronics principles.

5) DMLSS experience HIGHLY desirable.

6) Ability to become a certified Biomedical Equipment Technician by the International Certification Commission is required.

7) Must be cleared for a Common Access Card.

4.2 Business Hours, Business Days, and Holidays. Contractor personnel shall work 8 hours at an agreed upon time with the Operations Officer or Executive Officer between the hours 0630 to 1630 (local time), Monday through

Friday, with a 30 minute lunch break. Observed Government holidays are listed below:

New Year’s Day 01 January

Martin Luther King Jr. Day Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth 19 June

Independence Day 04 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day 11 November

Thanksgiving Fourth Thursday in November

Christmas 25 December

4.3 Non-Personal Services Statement. Contractor personnel performing work under this contract will be subject to the Non-Personal Services Statement included. Contractor personnel performing work under this contract will be directed and supervised by their respective management. Contractor management will ensure that employees properly comply with this Statement of Work and all duties/guidelines set forth in this document. No tasks, duties, or responsibilities shall be dependent upon those of the United States Government and all Government officials.

Contractors may no modify Federal Policy to suit their needs or requests and shall not provide direct personal services or services deemed personal, or otherwise in violation of the prohibitions set forth in parts 7.5 and 37.5 of the Federal Acquisition Regulations (FAR). The Government will provide technical guidance and perform the inspection of and acceptance of their completed work.

4.4 Safety. The contractor shall provide their employees with personal safety equipment (e.g. hardhats, safety boots, work gloves, coveralls etc.) per base or Occupational Safety and Health Administration Standards.

4.5 Resumes. The United States Government will reject potential candidates for these positions based on level of experience or training to perform the tasks listed in paragraph 4.1 and sub-paragraphs included.

4.6 Services Staffing. The government’s estimated labor category mixture is as follows but the contractors may provide more or less staff to complete the required service:

(1) Data Entry Operator

(1) Supply Technician

(2) Material Coordinator

(1) Biomedical Equipment Technician

(1) Technical Instructor

Upon contract award, there will be a transition period of thirty (30) days. The day after the end of the transition period, the awardee shall have 90% of service task being performed on this contract.

Due to the urgent and continuous nature of this requirement, the government requires the contractor to maintain the proposed workforce at 100% manning. As such, the contractor is expected to develop a manning plan to fill any planned or unplanned vacancies on an expedited basis. Any vacancies that occur in the contractor’s proposed manning should be filled within 30 calendar days.

4.7 Reliability. The contractor shall track contract and contractor employee performance trends. The contractor shall provide periodic performance reports to the Government, i.e., MEDLOGCO and make technical and personnel changes as necessary to ensure a high level of performance throughout the term of the contract.

4.8 Training.

Within 30 calendar days of award, the contractor shall develop, through an iterative process with the Government a curriculum designed to train both Government employees and uniformed service members on DMLSS, Class VIII

Inventory Management and Assemblage Building and Maintenance. The contractor shall develop this curriculum and submit to the Government for review and approval. This may require several iterations between the contractor and the Government before final approval is provided.

The curriculum shall consist of the following: Classroom instruction, student handouts, and hands on training, practical application, examination, remediation plan if needed, course evaluation form/feedback loop.

The curriculum shall be based on the USMC Standard Operating Procedures for Class VIII and local II MEF procedures.

Requirements Specific to Instruction:

The contractor shall schedule and provide the approved curriculum/program of instruction twice per contract year, to a group of no more than 15 students. All instruction shall be held at the Government facility.

The contractor shall administer the approved examination until each student is has achieved a satisfactory score of

80% or higher.

The contractor shall develop and distribute to each class, course evaluation forms in order to provide the

Government with feedback on how effective the course was. Contractor format is acceptable. The contractor shall develop and submit a report detailing any feedback or recommendations that were received within 5 working days of each instruction conclusion.

5.0 Unauthorized Work Performance.

The contractor shall not perform work that deviates from contract requirements and specifications. If the contractor deviates from contract requirements and specifications without approval of the CONTRACTING OFFICER, such deviation shall be at the risk of the contractor and any cost related thereto shall be borne by the contractor.

6.0 Post Award Kick-off Meeting.

The Contractor shall schedule and conduct a post award kickoff meeting within thirty days (30) days after date of the award. The purpose of this meeting is to ensure the Contractor and the government, understand their roles and responsibilities, validate understanding of the requirement, including external influences, and mission, and establish a schedule for updates and communications.

QUALITY ASSURANCE SURVEILLANCE

Quality Assurance Surveillance Plan

2d Medical Logistics Company (MEDLOGCO), Camp Lejeune, NC

1. Purpose. This Quality Assurance Surveillance Plan (QASP) has been developed to provide the standard of surveillance for monitoring the contractor’s performance in warehouse operations, Medical Materiel Management, Defense Medical Logistics Standard Support data management and entry, and Biomedical Engineering (Paragraph

14, Performance Requirements Summary). The Contracting Officer will appoint a Contracting Officer’s

Representative (COR) for this contract. The designated COR will serve as the Quality Assurance Evaluator (QAE) and will use this QASP to ensure the contractor is conforming to the Performance Work Statement (PWS) requirements.

2. Performance Standards. The QASP provides a systematic method to evaluate the service the Contractor is required to furnish. The COR will assess the Contractor’s performance to ensure the Contractor is performing up to the specified standards. The performance standards for this performance work statement are stated in the

Performance Requirements Summary (PRS) included in this QASP. The standards are subjective for this requirement.

3. Management and Oversight. The QASP is based on the premise that the Contractor and not the Government, is responsible for the management and any Quality Control action required to meet the terms of the contract. The performance requirements recognize that the Contractor is not a perfect manager and that unforeseen requirements and uncontrollable problems do occur. Good management and use of an adequate Quality Control Plan will allow the Contractor to operate within specific performance requirements. QASPs are designed to be objective, fair, and consistent in evaluating Contractor Performance against the provided standards. The contractor’s quality control plan will be reviewed and approved prior to contract award.

4. Acceptable Quality Levels (AQLs). AQLs have been established in the PRS and provide performance standards that the Contractor will meet in performing the contract. In the event the Contractor does not meet the established

AQLs, the Contracting Officer has the right to exercise the negative incentives stated in this QASP.

5. Primary Method of Surveillance / Evaluation. The COR will perform the evaluation based on using one of the various methods outlined in the PRS table included in this QASP. The following methods may be incorporated into the PRS to monitor contract performance:

Periodic Inspection / Planned Sampling: Period inspection, or planned sampling, involves the development of a surveillance plan based on subjective judgment and analysis of available agency resources to determine which tasks to inspect and how frequently to inspect them.

100% inspection: Inspection where specific characteristics of every performance unit are examined and tested to determine conformance with requirements.

Random inspection: Sampling method in which each unit of the population has an equal chance of being selected.

Customer Surveys and Feedback: A review method where customers and end users are surveyed to provide input on specific service levels.

6. Substandard Performance. If any of the performance requirements do not meet the AQL set in the PRS table, the COR shall document the discrepancy(s) and shall notify the Contracting Officer promptly. The Contracting

Officer will then take the appropriate action with the contractor to remedy the substandard performance. When the performance is below the AQL standard, the Government may implement increased surveillance, document poor performance history ratings, or begin termination for default procedures.

7. Notification. The COR will notify the Contracting Officer, in writing, of unacceptable quality levels. The

Contracting Officer will promptly provide written notification of discrepancies as they occur, or immediately if the situation significantly affects the well-being of the project. The Contractor will be given the opportunity to respond, in writing, to each discrepancy.

8. Response. The Contractor shall provide a written response to the cause and the corrective action to prevent recurrence within two (2) working days after receipt of Contracting Officer’s notification. The Contractor shall cite specific quality assurance program procedures or new procedures instituted to prevent recurrence.

9. Records. The COR will maintain contract surveillance files as directed by the Contracting Officer. Surveillance files will include, at a minimum, the following documentation for this contract:

a. A copy of the contract and all contract modifications.

b. QASP, Quality Control Plan, and any other monitoring tools and checklists.

c. All correspondence including Contracting Officer notifications and the Contractor’s response.

d. Contractor reports, i.e., training plans, course outlines, maintenance and training anomalies.

e. Surveillance reports and a summary of the surveillance logs prepared by the COR and submitted to the Contracting Officer.

f. Copies of deficiency reports that may be submitted in support of unacceptable performance identified during the performance period by the COR, or when there is a significant change in the assessment in one or more evaluation areas.

10. Ratings. The following criteria will be used for performance evaluations: Exceptional, Very Good, Satisfactory, Marginal, or Unsatisfactory. Upward or downward arrows may be used to indicate an improving or worsening trend insufficient to change the assessment status.

a. Exceptional. Indicates performance clearly exceeds contractual requirements. There were no problems requiring corrective action.

b. Very Good. Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the tasks and sub-task being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

c. Good. Indicates performance clearly meets contractual requirements. The area of valuation contains some minor problems for which the corrective actions appear satisfactory.

d. Marginal. Indicates performance meets contractual requirements. The area of evaluation contains one or more serious problems for which corrective actions have not yet been identified, appear only marginally effective, or have not been fully implemented.

e. Unsatisfactory. Indicates the Contractor is in danger of not being able to satisfy contractual requirements and recovery is not likely in a timely manner. The area of evaluation contains one or more serious problems for which the corrective actions appear ineffective.

11. Documentation. Documentation used and referenced to perform surveillance will consist of contractor procedures, customer feedback and contract data requirements.

a. Recording Observations. Surveillance Logs will be used to record information on scheduled observations and deficiencies noted. Each observation is recorded on the log. The documents then become a formal record for reference. The Contractor is to be told each time that a deficiency is found during scheduled observations. The COR makes a notation on the Surveillance Log of the date and the time the deficiency was discovered, then, the COR asks a contractor task leader to initial the notation, documenting notification of the deficiency only.

b. Potential Unacceptable Performance. The COR must identify the specific service that is unacceptable and the possible causes, and ask a number of questions which if answered, are intended to pinpoint the source of the problem.

c. Documenting Unacceptable Performance. The COR should make every attempt to resolve the problem with the Contractor. The original log and the attempted solution (along with an evaluation of results) shall be forwarded to the Contracting Officer through the COR.

Based on the severity of the discrepancy and the success of the solution, the COR will notify the Contracting

Officer. The Contractor shall complete a response to the unacceptable condition if requested by the Contracting

Officer.

12. Taking Action. The COR shall evaluate the contractor’s performance and document any non-compliance report it to the Contracting Officer to take action against the contractor for an unacceptable rating. When the Contractor’s performance is unacceptable and a formal action is indicated, the COR will determine what action is appropriate for the specific circumstances and make a recommendation to the Contracting Officer.

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