M4028 Method of Operation Schwarze.docx

Method of Operation

M4028 – Street Sweepers and Specialty Sweepers with Related Equipment, Accessories and Supplies

SEPTEMBER 2026

1.0 Contract Information:

Effective Dates: Through October 27, 2029, with the possibility of three (3) one (1) one- year extensions to October 27, 2032

Schwarze Industries, LLC / DuCo, LLC – Contract #062425-SWZ

27-FLEET-145489

2.0 Price Lists:

Listed below are the Sourcewell website landing pages for each Contractor:

Schwarze Industries, LLC / DuCo, LLC Contract #062425-SWZ

Using Agencies are instructed to request the latest version of the Contractor’s Price List of Services and Pricing prior to a request for a Quote (See 5.0 below).

3.0 Background / Contract Exclusions:

The State of New Jersey Division of Purchase and Property has awarded Contracts to the Contractors listed above for Street Sweepers and Specialty Sweepers with Related Equipment, Accessories and Supplies. The Contractors have agreed to extend the Contracts awarded to the cooperative purchasing program participants.

The Contracts awarded provide a wide range of street sweepers and specialty sweepers with related equipment, accessories and supplies as detailed below:

The above examples are a general overview of what may be able to be ordered under the Contracts proposed for award. It is understood that not all Contracts awarded will contain all of the items listed within the examples list.

Prior to purchasing contracted products from M4028 Street Sweepers and Specialty Sweepers with Related Equipment, Accessories and Supplies, State Using Agencies shall ensure that the item requested for purchase is not available via pre-existing State Contracts.

This Contract excludes:

a. Sewer Vacuum, Hydro-Excavation, and Street Sweeper Equipment, with Related Accessories and Supplies (RFP #122017);

b. Public Utility Equipment with Related Accessories and Supplies (RFP #012418);

c. Snow and Ice Handling Equipment, Supplies, and Accessories (RFP #080818);

d. Trailers with Related Equipment, Accessories, and Services (RFP #121918);

e. Heavy Construction Equipment with Related Accessories, Attachments, and Supplies

(RFP #032119);

f. Medium Duty and Compact Construction Equipment with Related Attachments, Accessories, and Supplies (RFP #040319);

g. Portable Construction Equipment with Related Accessories and Attachments (RFP #041719);

h. Ag Tractors with Related Attachments, Accessories, and Supplies (RFP #110719);

i. Equipment Rental with Related Services (RFP #062320);

j. Utility, Transport, Golf, and Recreation Vehicles with Related Accessories, Equipment, and Services (RFP #122220);

k. Grounds Maintenance Equipment, Attachments, and Accessories with Related Services (RFP #031121); and

l. Tree Maintenance Equipment, Attachments, and Accessories (RFP #031721).

4.0 Category Line Items and Related Information:

The Contract consists of the following line items:

Contract Line 1: Each Contract will consist of a net line for the purchase of street sweepers and specialty sweepers with related equipment, accessories, and supplies.

Contract Line 2: Each Contract will consist of a net line for delivery charges (including expedited delivery charges, if applicable), return shipping charges or restocking fees.

Using Agencies will negotiate delivery charges and return shipping charges with the Contractor prior to the issuance of a purchase order.

Contract Line 3: Each Contract will consist of a net line for the hourly rate or task rate for services. These services include, but are not limited to, agency training (operator, technician, etc.), installation, inspections, maintenance and repair services, and site consultation/survey/design services (consultation may apply to equipment layout/placement, to ensure that the lifts and equipment will fit in the Agency facility and to ensure that the equipment ordered is the proper style, type and capacity for the intended application).

Using Agencies will obtain a Quote from the Contractor for any of these services prior to the issuance of a purchase order.

5.0 Contract Selection Process:

Contract users shall make purchases from that Contractor whose Contract terms and conditions are most advantageous, price and other factors considered. Using Agency shall initiate a Contract purchase on an as-needed basis by preparing clear and unambiguous requirements for the goods and/or services to be ordered, based solely upon the Using Agency’s needs. At the time of auditing, the Using Agency will be required to demonstrate that the establishment of the purchase requirements is free from any bias or inclination against or in favor of any Contractor. Using its purchase requirements, current price list (as published on the Sourcewell website and/or in NJSTART), and Contract discount, a Contract user shall determine the final purchase price for each Contract for a given price line item. The Contract user must document all phases of its Contract selection process for each purchase under any Contract resulting from this Bid Solicitation.

All documentation shall be preserved and presented to auditors upon request. This Bid Solicitation is designed to establish convenience Contracts only and not to replace the Contract selection process outlined above.

The Division's Contract Compliance and Audit Unit (CCAU) may conduct an audit of any Contract user's purchase transactions and documentation at any time during and after the Contract term.

Contract users shall report all purchases made under Contracts resulting from this Bid Solicitation to the CCAU upon request. The report shall include the reasons for selecting a particular Contract and identify the Contract user, parts description, State Contract and line #, quantity purchased and total purchase order price.

6.0 Delivery Timeframes and Delivery Charges:

There are no delivery timeframes listed under the Contracts, due, in part, to the variety of items being offered under the Contract and the potential complexity and/or custom nature of the goods and services ordered. As such, prior to the issuance of a purchase order, the Using Agency must contact the Contractor for the delivery timeframe based on the specific items and/or services being ordered.

Contractor deliveries shall be made in strict accordance with the instructions from the Using Agency.

The Contractor shall make arrangements for delivery of products upon receipt of a purchase order. The delivery location will be specified in the purchase order.

All deliveries must be made as instructed by the Using Agency, during working hours, except on legal holidays.

Deliveries shall not be made on the following State observed holidays, which may be updated from time to time:

· New Year’s Day;

· Martin Luther King Jr. Day;

· Presidents Day;

· Good Friday;

· Memorial Day;

· Juneteenth

· Independence Day;

· Labor Day;

· Columbus Day;

· Election Day;

· Veterans Day;

· Thanksgiving Day; and

· Christmas Day.

Using Agencies may specify alternate delivery sites and /or hours, when necessary.

The State of New Jersey will not be bound to any minimum, average or maximum order quantities during the term of the Contract, including any extensions thereof.

The Contractor shall contact the Using Agency location prior to each delivery with the estimated date and time of arrival for the product delivery and the estimated start time for any services being provided.

7.0 Volume Discounts:

Please refer to Table 6A – Pricing, Item #63 of the Participating Addendum for information regarding volume discounts.

8.0 Contract Contact Information and References:

Schwarze Industries, LLC / DuCo, LLC

Adam Shaneyfelt, Operation Manager 256-851-1267 ashaneyfelt@schwarze.com