Method of Operation

M4020 – Roadway Maintenance Equipment June 2026

1.0 Contract Information:

Effective Dates: Through July 7, 2029 with the option to renew for three (3) additional one-year periods.

2.0 Price Lists:

Using Agencies are instructed to follow the price list links published on the Sourcewell website (https://www.sourcewell-mn.gov/search?keyword=050625). The price list links are also listed below.

*Using Agencies may be required to set up an account (with Username and Password) in order to view the price lists and contract information.

Please be advised that the price list and product offerings may change from time to time. Therefore, please check the Sourcewell website frequently for all ordering information.

3.0 Background/Contract Exclusions:

The State of New Jersey Division of Purchase and Property has awarded Contracts to the Contractors listed below for Roadway Maintenance Equipment. The Contractors have agreed to extend the Contracts awarded to the cooperative purchasing program participants.

The Contracts awarded provide a wide range of Roadway Maintenance Equipment, as detailed below:

The above examples are a general overview of what may be able to be ordered under the Contracts proposed for award. It is understood that not all Contracts awarded will contain all of the items listed within the examples list.

This Contract excludes:

a. Sewer Vacuum, Hydro-Excavation, and Street Sweeper Equipment, with Related Accessories and Supplies (RFP #122017)

b. Public Utility Equipment with Related Accessories and Supplies (RFP #012418)

c. Snow and Ice Handling Equipment, Supplies, and Accessories (RFP #080818)

d. Trailers with Related Equipment, Accessories, and Services (RFP #121918)

e. Heavy Construction Equipment with Related Accessories, Attachments, and Supplies

(RFP #032119)

f. Medium Duty and Compact Construction Equipment with Related Attachments, Accessories, and Supplies (RFP #040319)

g. Portable Construction Equipment with Related Accessories and Attachments (RFP #041719)

h. Ag Tractors with Related Attachments, Accessories, and Supplies (RFP #110719)

i. Equipment Rental with Related Services (RFP #062320)

j. Utility, Transport, Golf, and Recreation Vehicles with Related Accessories, Equipment, and Services (RFP #122220)

k. Grounds Maintenance Equipment, Attachments, and Accessories with Related Services (RFP #031121)

l. Tree Maintenance Equipment, Attachments, and Accessories (RFP #031721)

4.0 Contract Line Items and Related Information:

The Contracts consist of the following line items:

Contract Line 1: Each Contract will consist of a net line for the purchase of Roadway Maintenance Equipment.

The percentage discounts offered by the proposed Contractors under the Sourcewell contract are as follows:

Additional 3% discount is available for orders of five (5) or more units, excluding chassis.

The aforementioned percentage discounts will be applied to the price lists published on the Sourcewell website under each Contractor’s Sourcewell contract.

Sourcewell also permits ‘Hot List Pricing’, which means that at any time during the Contract, the Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract. When Vendor determines it will offer ‘Hot List Pricing’, it will be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form, as defined in Article 4 of the Sourcewell contract. Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Hot List Pricing is published under the Sourcewell contract and is made available to all Using Agencies.

Contract Line 2: Each Contract will consist of a net line for delivery charges (including expedited delivery charges, if applicable), return shipping charges or restocking fees.

Using Agencies will negotiate delivery charges and return shipping charges with the Contractor prior to the issuance of a purchase order.

Contract Line 3: Each Contract will consist of a net line for hourly rate or task rate for any agency training (operator, technician, etc.), installation, inspections, maintenance and repair services, and site consultation/survey/design services.

5.0 Contract Selection Process:

Contract users shall make purchases from that Contractor whose Contract terms and conditions are most advantageous, price and other factors considered. Using Agency shall initiate a Contract purchase on an as-needed basis by preparing clear and unambiguous requirements for the goods and/or services to be ordered, based solely upon the Using Agency’s needs. At the time of auditing, the Using Agency will be required to demonstrate that the establishment of the purchase requirements is free from any bias or inclination against or in favor of any Contractor. Using its purchase requirements, current price list (as published on the Sourcewell website), Contract discount, and the hourly rate/task rate (if applicable), a Contract user shall determine the final purchase price for each Contract for a given price line item. The Contract user must document all phases of its Contract selection process for each purchase under any Contract resulting from this Bid Solicitation.

All documentation shall be preserved and presented to auditors upon request. This Bid Solicitation is designed to establish convenience Contracts only and not to replace the Contract selection process outlined above.

The Division's Contract Compliance and Audit Unit (CCAU) may conduct an audit of any Contract user's purchase transactions and documentation at any time during and after the Contract term.

Contract users shall report all purchases made under Contracts resulting from this Bid Solicitation to the CCAU upon request. The report shall include the reasons for selecting a particular Contract and identify the Contract user, parts description, State Contract and line #, quantity purchased and total purchase order price.

6.0 Delivery Timeframes and Delivery Charges:

There are no delivery timeframes listed under the Contracts, due, in part, to the variety of items being offered under the Contract and the potential complexity and/or custom nature of the goods and services ordered. As such, and prior to the issuance of a purchase order, the Using Agency must contact the Contractor for the delivery timeframe based on the specific items and/or services being ordered.

Contractor deliveries shall be made in strict accordance with the instructions from the Using Agency.

The Contractor shall make arrangements for delivery of products upon receipt of a purchase order. The delivery location will be specified in the purchase order.

All deliveries must be made as instructed by the Using Agency, during working hours, except on legal holidays.

Deliveries shall not be made on the following State observed holidays, which may be updated from time to time:

· New Year’s Day;

· Martin Luther King Jr. Day;

· Presidents Day;

· Good Friday;

· Memorial Day;

· Juneteenth

· Independence Day;

· Labor Day;

· Columbus Day;

· Election Day;

· Veterans Day;

· Thanksgiving Day; and

· Christmas Day.

Using Agencies may specify alternate delivery sites and /or hours, when necessary.

The State of New Jersey will not be bound to any minimum, average or maximum order quantities during the term of the Contract, including any extensions thereof.

The Contractor shall contact the Using Agency location prior to each delivery with the estimated date and time of arrival for the product delivery and the estimated start time for any services being provided.

Please refer to the Participating Addendum, Table 11 – Pricing and Delivery, Item #58 and 59, to determine if delivery charges are included in the pricing contained on the price list or if the delivery is a separate charge. If delivery is a separate charge, Using Agencies will utilize Contract Line 2 for the payment of any delivery charges.

7.0 Dealers/Distributors and Subcontractors:

Contractors are permitted to use dealers/distributors and/or subcontractors under the Contract.

The use of any subcontractors will be listed in a separate document and published under the Attachments tab under the Contract in NJSTART.

If the Contract contains dealers/distributors, those dealers/distributors will be listed under the Contracts in the “Distributors” tab under the “Vendor” tab in NJSTART.

Contractors may add or remove dealers/distributors or subcontractors during the term of the Contract, or any extensions thereof. To add or remove dealers/distributors or subcontractors, the Contractor must to do in the form of a written request to the Procurement Specialist assigned to the Contract.

The following forms and certifications are required for the addition of a dealer/distributor:

1. New Jersey Business Registration (N.J.S.A. 52:32-44);

2. Ownership Disclosure (N.J.S.A. 52:25-24.2); https://www.state.nj.us/treasury/purchase/forms/OwnershipDisclosure.pdf

3. Disclosure of Investment Activities in Iran (N.J.S.A. 52:32-55 et seq.) https://www.state.nj.us/treasury/purchase/forms/DisclosureofInvestmentActivitiesinIran.pdf

4. Executed MacBride Principles (N.J.S.A. 52:34-12.2); https://www.state.nj.us/treasury/purchase/forms/MacBridePrinciples.pdf

5. Completed Contractor Certification and Disclosure of Political Contributions (N.J.S.A. 19:44A-20:13 et seq.); https://www.state.nj.us/treasury/purchase/forms/eo134/Chapter51.pdf

6. Disclosure of Investigations and Actions Involving Bidder https://www.state.nj.us/treasury/purchase/forms/DisclosureofInvestigations.pdf

7. Vendor Certification (P.L. 2005, c.271); https://www.state.nj.us/treasury/purchase/forms/CertandDisc2706.pdf

8. Source Disclosure Certification (N.J.S.A. 52:34-13.2); https://www.state.nj.us/treasury/purchase/forms/SourceDisclosureCertification.pdf

9. Cooperative Purchase Form; https://www.state.nj.us/treasury/purchase/forms/CooperativePurchasingForm.pdf

10. Proof of insurance as specified herein;

11. Proof of compliance with New Jersey Affirmative Action requirements (N.J.A.C. 17:27-1.1 et seq.)

a. New Jersey Form AA-302 Affirmative Action Employee Information Report; or New Jersey Affirmative Action Certificate; or Federal Affirmative Action Approval Letter. http://www.nj.gov/treasury/purchase/forms/AA_%20Supplement.pdf.

The forms can be found on the Division of Purchase and Property website at: https://www.state.nj.us/treasury/purchase/forms.shtml

8.0 Contract Contact Information and References:

Phone: 602-418-9902 Email: bryan.darling@crafco.com

Angie Hoaglin, Sales Administrator Phone: 480-505-8050 Email: angie.hoaglin@crafco.com

Website: crafco.com/sourcewell

Phone: 810-688-1234 Email: mblake@kminternational.com

Website: https://www.kminternational.com/sourcewell-cooperative-contract-vendor/

Phone: 248-860-6064 Email: trish@falconrme.com

Ric Simon, VP of Sales and Marketing Phone: 248-207-1783 Email: ric@falconrme.com