M4019 Method of Operation 8.19.25~1.docx

Method of Operation

M4019 - Grounds Maintenance Equipment, Attachments, and Accessories with Related Services

AUGUST 2025

1.0 Contract Information:

Effective Dates: August 21, 2025 through January 31, 2029, with the possibility of three (3) one (1) one- year extensions to January 31, 2032

Kubota Tractor Corporation/ #112624-KBA

2.0 Price Lists:

Using Agencies are instructed to follow the price list links published on the Sourcewell website or on NJSTART. The price list links are listed below:

3.0 Background/Contract Exclusions:

The State of New Jersey Division of Purchase and Property has awarded Contracts to the Contractors listed below for grounds maintenance equipment, attachments, and accessories with related services. The Contractors have agreed to extend the Contracts awarded to the cooperative purchasing program participants.

The Contracts awarded provide a wide range of grounds maintenance equipment, attachments, and accessories with related services, as detailed below:

Lawn and garden equipment Commercial turf products Landscape maintenance Golf course maintenance Compact and utility tractors Utility vehicles (UTV) Toolcat™ utility work machine Small articulated loaders Mini-track loaders Zero-turn mowers Implements and attachments

Lawn and garden equipment, gas or diesel mowers Commercial turf products, zero-turn mowers, stand-on mowers Spreaders, salt spreaders Implements, cutters, and box blades Snow blades, snow plows Compact construction equipment, stand-on track loader Utility-class construction equipment, excavators, skid steers, track loaders Construction equipment, industrial equipment, wheel loaders

The above examples are a general overview of what may be able to be ordered under the Contracts proposed for award. It is understood that not all Contracts awarded will contain all of the items listed within the examples list.

Prior to purchasing contracted products from M4019 Grounds Maintenance Equipment, Attachments, and Accessories with Related Services shall ensure that the item requested for purchase is not available via pre-existing Contracts.

This Contract excludes:

a. Roadway Maintenance Equipment with Related Accessories, Attachments, Materials, and Supplies (RFP #052417)

b. Snow and Ice Handling Equipment, Supplies, and Accessories (RFP #080818)

c. Portable Construction Equipment with Related Accessories and Attachments

(RFP#041719)

d. Ag Tractors with Related Attachments, Accessories, and Supplies (RFP #110719

4.0 Category Line Items and Related Information:

The Contract consists of the following line items:

Using Agencies will negotiate expedited delivery charges and return shipping charges with the Contractor prior to the issuance of a purchase order.

5.0 Contract Selection Process:

Contract users shall make purchases from that Contractor whose Contract terms and conditions are most advantageous, price and other factors considered. Using Agency shall initiate a Contract purchase on an as-needed basis by preparing clear and unambiguous requirements for the goods and/or services to be ordered, based solely upon the Using Agency’s needs. At the time of auditing, the Using Agency will be required to demonstrate that the establishment of the purchase requirements is free from any bias or inclination against or in favor of any Contractor. Using its purchase requirements, current price list (as published on the Sourcewell website and/or in NJSTART), and Contract discount, a Contract user shall determine the final purchase price for each Contract for a given price line item. The Contract user must document all phases of its Contract selection process for each purchase under any Contract resulting from this Bid Solicitation.

All documentation shall be preserved and presented to auditors upon request. This Bid Solicitation is designed to establish convenience Contracts only and not to replace the Contract selection process outlined above.

The Division's Contract Compliance and Audit Unit (CCAU) may conduct an audit of any Contract user's purchase transactions and documentation at any time during and after the Contract term.

Contract users shall report all purchases made under Contracts resulting from this Bid Solicitation to the CCAU upon request. The report shall include the reasons for selecting a particular Contract and identify the Contract user, parts description, State Contract and line #, quantity purchased and total purchase order price.

6.0 Delivery Timeframes and Delivery Charges:

There are no delivery timeframes listed under the Contracts, due, in part, to the variety of items being offered under the Contract and the potential complexity and/or custom nature of the goods and services ordered. As such and prior to the issuance of a purchase order, the Using Agency must contact the Contractor for the delivery timeframe based on the specific items and/or services being ordered.

Contractor deliveries shall be made in strict accordance with the instructions from the Using Agency.

The Contractor shall make arrangements for delivery of products upon receipt of a purchase order. The delivery location will be specified in the purchase order.

All deliveries must be made as instructed by the Using Agency, during working hours, except on legal holidays.

Deliveries shall not be made on the following State observed holidays, which may be updated from time to time:

· New Year’s Day;

· Martin Luther King Jr. Day;

· Presidents Day;

· Good Friday;

· Memorial Day;

· Juneteenth

· Independence Day;

· Labor Day;

· Columbus Day;

· Election Day;

· Veterans Day;

· Thanksgiving Day; and

· Christmas Day.

Using Agencies may specify alternate delivery sites and /or hours, when necessary.

The State of New Jersey will not be bound to any minimum, average or maximum order quantities during the term of the Contract, including any extensions thereof.

The Contractor shall contact the Using Agency location prior to each delivery with the estimated date and time of arrival for the product delivery and the estimated start time for any services being provided.

7.0 Contract Contact Information and References:

Doosan Bobcat North America, Inc.

Heather Messmer Phone: 701-241-8719 Email: heather.messmer@doosan.com

Kristie Willett Phone: 704-650-0340 Email: kristie.willett@doosan.com

Kubota Tractor Corporation

Trisha Davis Phone: 817-532-3879 Email: trisha.davis@kubota.com