M00P7601610 - Surface Pro Devices Qty3.docx

Section 1 –General Information

PORFP Number:

M00P7601610 (BPM058962)

PORFP Type:

Functional Area/s (FA) for this PORFP:

|_| FA I (Desktop/Laptops/Ruggedized/Laptops/Associated Peripherals) |X| FA II (Tablets/Ruggedized Tablets/Associated Peripherals) |_| FA III (Installation) + FA I |_| FA III (Installation) + FA II |X| FA IV (Manufacturer’s Extended Warranty)

Manufacturer Name

Microsoft

Designated Small Business Reserve?(SBR):

This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by GOSBA Small Business Reserve Program are eligible for the award of a contract.

Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website: https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

PORFP Issue Date:

mm/dd/yyyy

201 W. Preston St.

Baltimore, MD 21201

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Desktop, Laptop, and Tablet 2015 Master Contract, 060B5400007, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system OR by e-mail to the Agency POC.

Instructions on how to submit proposals electronically through eMMA can be found at https://mdprocurement.freshdesk.com/support/solutions under “Vendor Instruction”.

Purchase Order Request for Proposal (PORFP) responses submitted by e-mail must be to the Agency Point of Contact listed in Section 2.

· All bids must be password-protected by the bidder prior to e-mail submission (not required for eMMA).

· Bidders must e-mail the password-protected bid to the Agency Point of Contact listed in Section 2.

· DO NOT SEND PASSWORDS WITH BID E-MAIL.

· The password must be e-mailed separately from the bid after the bid due date/time.

Questions Due (Closing) Date and Time:

10/7/2026 at 1:00 PM EDT Questions must be submitted in writing with the subject line, “Question for PORFP # M00P7601610: Surface Pro Devices ,” and be submitted in writing via e-mail to the Agency Point of Contact listed in Section 2 no later than the date and time specified.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding. Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the Manufacturer’s Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. If applicable, the Master Contractor must provide a Mercury Affidavit:

https://doit.maryland.gov/contracts/Documents/DesktopLaptop2015/mercury_affidavit.pdf.

10. A “No Bid” form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Invoicing Instructions:

E-mail invoice to mdh.oetnminvoices@maryland.gov.

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e. time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year’s invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year’s invoice.

Section 2 – Agency Point of Contact (POC) Information

201 W. Preston St.

Section 3 – Delivery Address / Work Site POC Information (if different from above)

201 W. Preston St, SS-1

Section 4 – Scope of Work

FA II – Tablets, Ruggedized Tablets and Associated Peripherals

Product Name

Product Description

Model #

Qty

Due Date mm/dd/yyyy

1. Microsoft Surface Pros (Platinum)

Surface Pro for Business, 13-inch (12th Edition) | Intel: Surface Pro, 13-inch (12th Edition) Intel® CoreTM Ultra 7 processor (Series 3), with OLED display, Wi-Fi, Platinum, 16GB RAM, 512GB

SSD

https://www.microsoft.com/en-us/d/surface-pro-for-business-13-inch-12th-edition-intel/8mzbmmcjzpn4/g145

3. Keyboards and Slim Pens (Platinum)

Surface Pro 13-inch Keyboard with Slim Pen, Platinum https://www.microsoft.com/en-us/d/surface-pro-13-inch-keyboard-with-slim-pen/93wd5vjtr38g/28x3

FA IV - Manufacturer’s Extended Warranty

Warranty Requirements

Deliverables

Start Date mm/dd/yyyy

End Date mm/dd/yyyy

1. Microsoft Complete for Surface Pro - 4 year (QTY: 3; one warranty for each Surface Pro device)

4-year MS Warranties for each of the 3 devices in FAII.

Section 5 – Evaluation Criteria

1. Conformance to Specifications

2. Lowest Bid

3. Adherance to Special Requirements under Special Instructions

Basis for Award Recommendation The agency Point of Contact listed in Section 2 will recommend the award to a responsive and responsible Master Contractor that provides the most advantageous offer considering the price and evaluation factors above. The agency Point of Contact will initiate and deliver a PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.

Purchase Order Request for Proposals (PORFP) Desktop, Laptop, and Tablet 2015 Master Contract

Purchase Order Request for Proposals (PORFP) Desktop, Laptop, and Tablet 2015 Master Contract

Revised 051623

NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations, and to make our procurement process more responsive and business friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: Desktop, Laptop, and Tablet 2015 Master Contract Solicitation No: 060B5400007

PORFP: M00P7601610 (BPM058962)

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

· Other commitments preclude our participation at this time.

· The subject of the solicitation is not something we ordinarily provide.

· We are inexperienced in the work/commodities required.

· Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

· The scope of work is beyond our present capacity.

· Doing business with the State is simply too complicated. (Explain in REMARKS section)

· We cannot be competitive. (Explain in REMARKS section)

· The time allotted for the completion of the Bid is insufficient.

· Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

· Other: _________________________________________________________

2. If you have submitted a response to this solicitation but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________

E-mail Address:____________________________________________________________