M00P7601507 - Laptops for AHS (25) PORFP.pdf

Purchase Order Request for Proposals (PORFP)

Desktop, Laptop, and Tablet 2015 Master Contract

Revised 051623 1

Section 1 –General Information

PORFP Number:

(ADPICS PO Number or eMMA BPM Number)

M00P7601507

PORFP Type:

(Select one category from the drop-down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Desktop/Laptops/Ruggedized/Laptops/Associated

Peripherals) FA II (Tablets/Ruggedized Tablets/Associated Peripherals)

FA III (Installation) + FA I FA III (Installation) + FA II

FA IV (Manufacturer’s Extended Warranty)

Note: FA III may not be purchased alone and may not exceed

49% of the PORFP value.

Manufacturer Name

Dell

Agencies must enter only one manufacturer when the manufacturer is known and direct the PORFP only to those Desktop, Laptop, and Tablet 2015 Master Contractors authorized for that manufacturer. If the PORFP is generic or manufacturer(s) are unknown, agencies must direct the PORFP to all Desktop, Laptop, and Tablet Master Contractors.

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from the drop-down list)

Yes

This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in

State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by GOSBA

Small Business Reserve Program are eligible for the award of a contract.

Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

Minority Business Enterprise (MBE) Goal for FA III Below (See “DESKTOP, LAPTOP, AND TABLET 2015 Master Contract MBE

Participation Worksheet”):

PORFP Issue Date:

mm/dd/yyyy

9/11/2026 PROPOSAL DUE

DATE and TIME:

9/21/2026

12:00 PM EST

Place of Performance: 201 W. Preston Street

Baltimore, MD 21201 https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

Revised 051623 2

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Desktop, Laptop, and Tablet 2015 Master Contract, 060B5400007, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal

(PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at https://mdprocurement.freshdesk.com/support/solutions under

Vendor Instruction.

Questions Due (Closing) Date and Time:

9/16/2026 at 5:00 PM EDT Questions must be submitted in writing with the subject line, “Question for PORFP #M00P7601507 – Laptops for AHS

(25),” and be submitted in writing via e-mail to the Agency Point of Contact listed in Section 2 no later than the date and time specified.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for Dell. The state reserves the right to request a Letter of

Authorization (LOA) from the Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the

Manufacturer’s Suggested Retail Price (MSRP) with the bid.

https://mdprocurement.freshdesk.com/support/solutions

Revised 051623 3

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. If applicable, the Master Contractor must provide a Mercury

Affidavit:

https://doit.maryland.gov/contracts/Documents/DesktopLapt op2015/mercury_affidavit.pdf.

10. A “No Bid” form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Security Requirements (if applicable):

N/A

Invoicing Instructions:

Please e-mail invoice to Eric.saber@maryland.gov and mdh.osopinvoices@maryland.gov.

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e. time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year’s invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year’s invoice.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Maryland Department of Health/Office of Enterprise Technology

Agency POC Name: Chevon Mondesir Agency POC

Phone Number:

https://doit.maryland.gov/contracts/Documents/DesktopLaptop2015/mercury_affidavit.pdf https://doit.maryland.gov/contracts/Documents/DesktopLaptop2015/mercury_affidavit.pdf

Revised 051623 4

Agency POC E-mail

Address:

chevon.mondesir@marylan d.gov

Agency POC

Fax:

Agency POC Mailing Address:

201 W. Preston Street

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact

Name:

Eric Saber Agency On-site

Phone Number:

410-767-1458

Agency On-site E-mail

Address:

Eric.saber@maryland.gov Agency On-site

Fax:

Agency On-site Address: 201 W. Preston Street

Section 4 – Scope of Work

FA I – Desktop, Laptops and Ruggedized Laptops and Associated Peripherals (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

*Business Need /

Required Functionality

The Maryland Department of Health is requesting bids for the purchase of a quantity of 25 Dell Pro 16 Laptops. Please review the attached specifications sheet for the required configurations.

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1. Dell Pro 16 Laptop

* Please refer to Attachment A on pages 7 & 8 for the configuration specifications.*

25 9/21/2026

2.

3.

FA II – Tablets, Ruggedized Tablets and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

*Business Need / Required Functionality

Product Name Product Description Model # Qty

Due Date

1.

Revised 051623 5

(insert additional rows as needed)

FA III – Installation Services (Provide a detailed description of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA III value.

Installation / Training Services

Deliverables

Start Date

End Date

(insert additional rows as needed)

FA IV - Manufacturer’s Extended Warranty

(Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Start Date

End Date

(insert additional rows as needed)

Section 5 – Evaluation Criteria

1. Conformance to specifications

2. Lowest Certified Bidder

3. Submit MSRP with response

Basis for Award Recommendation

The agency Point of Contact listed in Section 2 will recommend the award to a responsive and responsible Master Contractor that provides the most advantageous offer considering the price and evaluation factors above. The agency Point of Contact will initiate and deliver a PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.

NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations, and to make our procurement process more responsive and business friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: Desktop, Laptop, and Tablet 2015 Master Contract Solicitation No: 060B5400007

PORFP: M00P7601507 – Laptops for AHS (25)

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

Other commitments preclude our participation at this time.

The subject of the solicitation is not something we ordinarily provide.

We are inexperienced in the work/commodities required.

Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

The scope of work is beyond our present capacity.

Doing business with the State is simply too complicated. (Explain in REMARKS section)

We cannot be competitive. (Explain in REMARKS section)

The time allotted for the completion of the Bid is insufficient.

Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

Other: _________________________________________________________

2. If you have submitted a response to this solicitation but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________

E-mail Address:____________________________________________________________

Shipping Address:

Eric Saber

201 W. Preston St Rm SS-1 Baltimore, MD 21201

Shipping Method:

FREE Standard Delivery

Product Details

Qty Dell Pro 16 Laptop

(210-BQPB)

Order Code: bts509_pc16255_usrfs

Module Description Product Code SKU Qty Base Dell Pro 16 BTX Base GERP7FN 210-BQPB 25

Processor AMD Ryzen™ 5 PRO 230 Processor (22 MB cache, 6 cores, 12 threads, up to 4.9 GHz, 16 TOPS NPU)

GER7LKD

338-CSVG

Operating System

Windows 11 Pro

G0VA5W2

619-BBQD

Chassis Options

Magnetite color, textured finish

GOU21XR

321-BLVM

Memory 16 GB: 1 x 16 GB, DDR5, 5600 MT/s GF4T0ZJ 370-BCZY 25

Base Options AMD Ryzen™ 5 PRO 230 Processor with AMD Radeon™ 760M graphics G2EVXI9 338-CSLM 25

Storage 512 GB, SSD GZNG3WB 400-BSKR 25

Operating System Language Pack

English, French, Spanish, Brazilian Portuguese

GALH68M

619-BBPD

Display 16", Non-Touch, FHD+, IPS, Anti-Glare, 300 nits, 45% NTSC, FHD IR Cam GWQ1JTR 391-BJYM 25

PalmRest No Fingerprint Reader GI38RZ1 346-BLQY 25

Camera FHD RGB HDR + IR Camera, 1080p at 30 fps, Presence Detection, TNR, Camera Shutter, Microphone

GVATBU9

319-BBKH

Keyboard English US backlit Copilot key keyboard with numeric keypad GGS30EK 583-BMQF 25

Mouse No Mouse G8043UZ 570-AADK 25

Wireless Driver MT7922 WLAN Driver G76Q1IP 555-BMGY 25

Wireless MediaTek Wi-Fi 6E MT7922, Qualified against Bluetooth® Core 5.2 wireless card GNVJFY0 555-BMFT 25

Mobile Broadband

No Mobile Broadband Card

GR957IY

556-BBCD

Primary Battery 3-cell, 55 Wh, ExpressCharge™ Capable, ExpressCharge™ Boost Capable GN0UXD5 451-BDKX 25

Power Supply 65W USB-C AC adapter GA2KE8W 492-BDTG 25

Power Cord E4 Power Cord 1M for US GC90V4B 537-BBDO 25

Placemat Quick Start Guide GP3NZRO 340-DVJB 25

Documentation Documentation GUX97AW 340-DNBV 25

ENERGY STARENERGY STAR Qualified G6J34SM 387-BBLW 25

FGA Module PC16255_HWK_509/US/BTS FG0014 998-HPVZ 25

Shipping Material

Dell Pro 16 AMD Min Packaging Type-C

GQ1IRTH

340-DVHW

Transportation from ODM to region

Smart Selection Shipment (S)

G7V9AUK

800-BBQI

EAN POD label POD Label GAX83SM 389-EDJB 25

ATTACHMENT A

M00P7601507 Specifications https://i.dell.com/is/image/DellContent/content/dam/ss2/product-images/dell-client-products/notebooks/dell-pro/pc16255/media-gallery/gray/hd-fhd/laptop-dell-pro-pc16255-gy-hd-fhd-gallery-1.psd?wid=500

EPEAT EPEAT Gold with Climate+ GBU8CHM 379-BDZB 25

Additional Opticals

No Removable CD/DVD Drive

GDCPVR0

429-AATO

Standard Hardware Support Service

4Y ProSupport Plus with ProSupport and AD and KYHD with Technical Customer Success Mgr

G2RWH4Y 714-0178,714-

0194,714-0212,714- 0213,714-0214,714- 0313,975-3461,997-

Windows AutoPilot

No AutoPilot

GYEO2AP

340-CKSZ

Microsoft Office Activate Your Microsoft 365 For A 30 Day Trial GHKU96A 630-ABBT 25

Non-Microsoft Application Software

Dell Additional SW - Dell Pro Laptop

GXZLT89

658-BFWZ

Home and Small Business Security:

Identity and Anti-Virus

None

GD4K19S

650-AAAM

Operating System Recovery Options

OS-Windows Media Not Included

GLA9OQ1

620-AALW

https://www.facebook.com/dell/app/928670190579196/ https://twitter.com/dellcares/lists/dell-twitter-english https://www.linkedin.com/company/dell/