Purchase Order Request for Proposals (PORFP) COTS Software Master Contract

Revised 090624

Section 1 –General Information

PORFP Number:

(eMMA BPM Number)

M00P6602071

BPM054701

PORFP Type:

(Select one category from the drop-down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

☒ FA I – COTS Software ☐ FA II – Installation and Training Services ☐ FA III – Manufacturer's Software Maintenance

Manufacturer Name

Nintex

Designated Small Business Reserve?(SBR):

(Select "Yes" or "No" from the drop-down list)

Small Business Preference

PORFP Issue Date:

mm/dd/yyyy

12/29/2025 PROPOSAL DUE

DATE AND TIME:

1/12/2025 at 2:00pm local time

Place of Performance: Maryland Department of Health 201 W Preston Street Baltimore, MD 21201

Special Instructions:

This is not a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by GOSBA Small Business Reserve Program are eligible for the award of a contract.

Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Commercial Off-the-Shelf Software (COTS 2012), 060B2490021, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at, under Vendor Instruction:

https://mdprocurement.freshdesk.com/support/solutions

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused software.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the Manufacturer's Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

10. Master Contractors must ensure that the proposed COTS software is virus free.

11. Master Contractors shall furnish all agreements and terms and conditions the Master Contractor expects the State to sign or to be subject to in connection with or in order to use the products or to be provided under this PORFP. This includes physical copies of all agreements referenced and incorporated in primary documents, including but not limited to any software licensing agreement for any software proposed to be licensed to the State (e.g., EULA, Enterprise License Agreements, Professional Service agreement, Master Agreement) and any Acceptable Use Policy (AUP). The State is not bound to an agreement or any terms and conditions not provided in a Master Contractor’s Proposal and no action of the State, including but not limited to the use of any such software, shall be deemed to constitute acceptance of any such agreements or terms and conditions and any such agreement, terms or conditions are void ab initio and unenforceable against the State.

12. Software-as-a-Service (SaaS) Products and contracts are subject to the Additional Terms and Conditions specified in Attachment Y - Data Use Agreement.

Security Requirements (if applicable):

N/A

Invoicing Instructions:

E-mail invoice to mdh.oetnminvoices@maryland.gov

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., the time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year's invoice.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Maryland Department of Health - Office of Contract Management

& Procurement

Agency POC Name: Amanda Williams Agency POC Phone Number:

667-379-2359

Agency POC E-mail Address:

amanda.williams1@mary land.gov

Agency POC Fax: N/A

Agency POC Mailing Address:

201 West Preston Street, 4th Flr

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact Name:

Mark Warren Agency On-site Phone Number:

443-632-5149

Agency On-site E-mail Address:

Mark.warren@maryland.

gov

Agency On-site Fax:

N/A

Agency On-site Address: 201 West Preston Street

Section 4 – Scope of Work

FA I – COTS Software

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need / Required Functionality

Renewal of Nintex DocGen licenses from 1/31/2026 -1/30/2027

Org IDs:

Org Id#00Dt00000004XaWEAU Org Id#00D3S0000008j04UAA Org Id#00D3S0000008hh3UAA Org Id# 00DBZ0000008izN2AQ MDThink: Org Id# POC00D3S0000008j04 QA (NEW): Org Id# 00D3S0000009lE6 UATNew: Org Id# 00DBZ0000008hrX Training: Org Id#00DBZ0000008izN Stage: Org Id#00D3S0000008hh3 Production: Org Id#00Dt00000004XaW Raghu: Org Id#00DHv0000008gQe Kowsil: Org Id#00DOC0000008g2j AppaRao: Org Id#00DBZ0000008iSF Hemanth: Org Id#00DHv0000008gSl Presilda: Org Id#00DHv0000008gUw Vivek: Org Id#00DHv0000008gR3 Sumanth: Org Id#00DBZ0000008gKO Abhinav: Org Id#00DBZ0000008nMy

Product Name

Product

Description

Version

Release

Quantity of

Licenses

Start Date mm/dd/yyyy

1. Nintex DocGen for Salesforce

Nintex DocGen for Salesforce – Enterprise Yearly

CBDA75

0025-2

1 1/31/2026

2. Nintex DocGen for Salesforce

Nintex DocGen for Salesforce -

CBDA5A

DD-2

25 1/31/2026

Additional Document Template Yearly

3. Nintex DocGen for Salesforce

Nintex DocGen for Salesforce - Additional DDPs

LDSTMF

R-2

300,000 1/31/2026

4. Nintex DocGen for Salesforce

DocGen for Salesforce - 60k

DDP

CBDDP6

0K-2 Nintex

60,000 1/31/2026

5. Nintex DocGen for Salesforce

DocGen for Salesforce - Enterprise Unlimited

LDSENT

UU-2

Nintex

1 1/31/2026

FA II – Installation and Training Services (Provide a detailed description of required services and deliverables)

Installation / Training Services

Deliverables

Start Date

End Date

1. N/A

FA III - Manufacturer's Software Warranty / Maintenance (Provide a detailed description of warranty / maintenance requirements and deliverables)

Warranty / Maintenance Requirements

Deliverables Start Date mm/dd/yyyy

End Date

1. N/A

Section 5 – Evaluation Criteria

1. Conformance to specifications

2. Lowest bid

3. Must be an established vendor on the “Commercial Off-the-Shelf Software (COTS 2012)” Master Contract

4. Provide MSRP with response.

Basis for Award Recommendation

Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State considering price and the evaluation factors set forth in the PORFP.

The agency POC will initiate and deliver PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.

NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations and to make our procurement process more responsive and business-friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: Nintex DocGen Renewal Solicitation No: M00P6602071 PORFP: M00P6602071 Nintex DocGen Renewal 2026

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

• Other commitments preclude our participation at this time.

• The subject of the solicitation is not something we ordinarily provide.

• We are inexperienced in the work/commodities required.

• Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

• The scope of work is beyond our present capacity.

• Doing business with the State is simply too complicated. (Explain in REMARKS section)

• We cannot be competitive. (Explain in REMARKS section)

• The time allotted for the completion of the Bid is insufficient.

• Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

• Other: _________________________________________________________

2. If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________

E-mail Address:____________________________________________________________