M0064 MOO 9.8.25 DWKY.docx

Method of Operation M0064 – National Vehicle Rental Services Contract # 26-GNSV2-117114.

1.0 BACKGROUND

1.1 PURPOSE AND INTENT

The purpose of Master Blanket Purchase Order (Contract) M0064 – Passenger Vehicle Rental and Box Truck Rental is to provide Using Agencies and Cooperative Purchasing Program participants a mechanism to rent cars domestically and internationally.

Rental rates for each vehicle class are listed in NJSTART on the Attachments Tab under 26-GNSV2-117114. Rates are subject to change with the approval of the lead state, Oregon.

Specific make and model information is available from the Contractor and is subject to change.

Only Contractors with a Participating Addendum (PA) executed by the Department of the Treasury, Division of Purchase and Property (DPP), are eligible to offer nationwide vehicle rental services under this Contract. Unless otherwise limited by the PA or this Method of Operation, a Contractor holding a PA may only offer solutions within the scope of its Master Agreement award made by the Lead State.

Authorized Purchasers

State Agencies, Quasi-State Agencies, Political Subdivisions, and State and County colleges (collectively, Authorized Purchasers) are authorized to use the PAs.

Restrictions and limitations on the scope of the agreement and other review and approval processes do not apply to non-State Agency purchasers.

Accordingly, Quasi-State Agencies, Political Subdivisions, and State and County colleges may purchase any solution within the scope of the respective Vendor’s Master Agreement, should that purchase comply with the respective Authorized Purchaser’s procurement laws.

However, these entities are encouraged to review all sections of the Method of Operation.

1.2 Contract NUMBER AND AVAILABLE Contractor

2.0 CONTRACT TERM

The initial Contract term with the Contractor listed above is 19 months effective January 1, 2025. The Contract may be extended for four (4) additional periods of up to one (1) year, by mutual written consent of the Contractor and the Director at the same terms, conditions, and pricing. This Contract may not be extended more than 5 years from its effective date. The length of each extension shall be determined when the extension request is processed.

Should the Contract be extended, the Contractor shall be paid at the rates in effect in the last year of the Contract.

3.0 CONTACTS

3.1 STATE CONTACT information

· State Contract Manager Each Using Agencies Fiscal Officer Phone: Various Email: Various

· New Jersey Division of Purchase and Property Department of the Treasury Contact the Procurement Specialist identified on the General Tab in NJSTART.

Hyperlink: https://www.njstart.gov/bso/purchaseorder/poSummary.sdo?docId=26-GNSV2-117114&releaseNbr=0

If you need assistance identifying the Procurement Specialist, please contact the NJSTART help desk.

Email: NJSTARTagency.support@treas.nj.gov

3.2 Contractor CONTACT Information

· The Hertz Corporation Nadika Perera Phone: 239-301-7635 Email: Nadika.perera@hertz.com

The NASPO ValuePoint website includes the Contractor price list.

https://www.naspovaluepoint.org/portfolio/passenger-vehicle-and-box-truck-rentals/

4.0 METHOD OF OPERATION

4.1 STATE AGENCIES

Prior to renting a vehicle, the Using Agency must review the Contractor vehicle class price lists. Using Agencies must rent the lowest cost vehicle, regardless of minor differences in functionality and/or features. Using Agencies should not request optional equipment.

Determining the lowest cost vehicle will be a function of the vehicle class and the rental period.

Complete Contract information including rates, rental agreement, and rental locations are available on NJSTART.

4.2 Ordering and Reservations

Reservations may be made by the Agency Travel Administrator, Agency Approval Authority or an authorized individual end user. The Contractor will bill the individual Using Agency directly through the travel card.

If a Using Agency needs a travel card assigned, it must request one from the Travel Card Coordinator who may be contacted at 0800-130-3034. The Using Agency must have a travel card number prior to reserving a vehicle.

Using agency travelers will be required to sign a rental agreement. The Contractor is self-insured and comply with the minimum coverage required by the State. The Using Agency traveler should not request additional coverage.

For Hertz rentals, reservations may be made through the following channels:

Online at: https://www.hertz.com/rentacar/reservation/ Via Telephone: 1-800-654-3131 Individual Hertz branch: See location listing on contract pages on NJSTART.

NOTE: Using Agencies must utilize their travel card and provide the Hertz CDP #1955493 and applicant ID number to reserve vehicles.

Where needed, the rental company will pick up the Agency Traveler at the traveler’s home or office and take the individual to the vehicle or deliver the vehicle to the home or office of the agency traveler at no additional cost. Rental contract and all necessary paperwork will be prepared in advance.

Contract Pricing (Price List Links) for Hertz can be found at the above link.

4.3 COOPERATIVE PURCHASING Program participants

Cooperative Purchasing Program participants may use the M0064 Nationwide Vehicle Rental Services Contract, but must do so in accordance with their existing contracting procedures, i.e., the Local Public Contracts Law or Public School Contracts Law.

Cooperative Purchasing participants must establish an account and account ID prior to renting a vehicle for the first time. Reservations may be secured by P-Card, travel card or purchase order. For Hertz rentals, Cooperative Purchasing participants must provide the Hertz branch with the Hertz CDP #1955494 when making the vehicle reservation.

Authorized personnel seeking wireless devices and services must consult the Notice of Award page found at:

Pricing (Price List Links) is found at the above link. The requesting Cooperative Purchasing Program participants will be invoiced for payment directly by the Vendor {Contractor}.