M00264-16-R-0057_Amendment_of_Solicitation.pdf

M0008316SU5HL02

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to respond to the questions submitted in response to the solicitation. Block 8 w as ammended to match

52.212-1 Addendum.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Aug-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M00264-16-R-0057

X 9B. DATED (SEE ITEM 11)

18-Aug-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Aug-2016

CODE

MCINCR - RCO

2010 HENDERSON RD

DAYNA CHATMAN

QUANTICO VA 22134

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M00264-16-R-0057

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

The following questions were asked in response to the solicitation M00264-16-R-0057. The respective answers are provided below each question.

1. Question: The RFP states that the proposals are due on August 31, 2016 by 12:00 AM (Midnight) and the listing on www.fbo.gov states that the proposal is due on August 31, 2016 by 1 PM. Which is correct?

Answer: The poposal submission has been revised as follow: Proposal must be submitted no later than 1:00 P.M., EST 31 August 2016.

**********************END OF QUESTIONSAND ANSWERS*******************

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 31-Aug-2016 12:00 AM to 31-Aug-2016 01:00 PM.

The following have been modified:

INSTRUCTIONS TO OFFERORS

ATTACHMENT 1: INSTRUCTIONS TO OFFERORS

52.212-1 Addendum – Instructions, Conditions, and Notices to Offerors

1. GENERAL

1.1 The Government intends to make a single award, Firm Fixed Price (FFP) contract for one (1) base year, four (4) option years, and one six (6) month option period should FAR 52.217-8 “Option to Extend

Services” is invoked.

1.2 Each Offeror shall submit a proposal that clearly and concisely describes its response to the requirements of the solicitation. Use of general or vague statements such as “standard procedures will be used” will not satisfy this requirement. Unnecessary elaboration or presentations beyond what is sufficient to present a complete and effective solution are not desired and may be construed as a lack of understanding of the requirement.

1.3 The purpose of this procurement is to provide annual preventative maintenance, compatible upgrades to the existing system configuration to improve access control to MCIA’s parking facility, support the Badge

Interoperability Program (ICBIP) and Five Eyes (FVEYs) efforts and any required on-site support for the

Command Physical Security Equipment, associated equipment and components (hardware and software) in the Marine Corp Intelligence Activity (MCIA) facilities.

2. MULTIPLE PROPOSALS

2.1 The Regional Contracting Office, National Capital Region does not encourage Offerors to submit multiple proposals presenting alternative terms and conditions for satisfying the requirements of this solicitation.

3. GUIDANCE

3.1 The proposal must be prepared in accordance with these instructions. Failure to do so may result in the

Offeror’s submission being determined to be unacceptable and ineligible for award. Your submission will be screened by the Contracting Officer or a designee upon receipt to ensure completeness and compliance with the instructions contained in the RFP. Elimination of an Offeror is at the sole discretion of the

Contracting Officer.

3.2 Data previously submitted, or presumed to be known, i.e., descriptions of previous projects performed for the Government cannot be considered as a part of the proposal unless physically incorporated in the proposal. Clarity, completeness, and conciseness are essential.

**If a proposal volume exceeds the page limitations, all pages in excess of the limitation for each volume will not be considered in order that all proposals are treated equally.

4. CONFIDENTIAL INFORMATION

4.1 The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposal(s) submitted to federal agencies. If an Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” (5USC 552(b)(4), the Offeror should mark its submissions in the following manner:

4.2 The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information

Act. Material considered privileged or confidential on such grounds is contained on page(s)_______.”

4.3 Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

5. SUBMISSION OF QUESTIONS AND PROPOSALS

5.1 QUESTIONS

5.1.1 All questions must be received by 24 Aug 2016 at 1:00 PM EST. All questions submitted for this solicitation must be electronically sent to the following e-mail addresses: Dayna.chatman@usmc.mil

5.1.1.2 Note: Due to the firewall at Quantico, please be advised that it is the Offeror’s responsibility to ensure all electronic submittals of questions are received by the KO in the timeframe given above.

5.2 PROPOSALS

5.2.1 Electronic proposals are not authorized for this solicitation and will not be considered for evaluation.

Your proposal must be submitted no later than the date/time identified on Block 8 of the SF1449. To maximize efficiency and minimize the effort involved in the proposal evaluation process, the Offeror must comply with the following instructions for proposal format and content. A proposal that does not comply mailto:Dayna.chatman@usmc.mil with these instructions may be considered non-responsive and may render the Offeror ineligible for award.

For each proposal submission, provide (1) Original Technical Volume, (3) Redacted Technical Volumes,

(1) Past Performance Volumes, and (1) Original Business Volume.

Provide your offer in the respective volumes to the following Point of Contract (POC) and address prior to the cutoff date/time:

5.2.2 Quotations shall be sent via Federal Express, private courier, or hand delivered to the following address:

Attention : Dayna Chatman, Contract Specialist

Regional Contracting Office, NCR

2010 Henderson Road

Marine Corps Base (MCB)

Quantico VA 22134-5001

6. PROPOSAL FORMAT

6.1 In addition to the paper copies identified above, the Offeror shall submit all proposals information in electronic format on a Compact Disk (CD). Text and graphics portions of the electronic copies shall be in a

Portable Document File (PDF) format readable by Adobe Acrobat Reader. Data submitted in spreadsheet format shall be readable by Adobe Acrobat Reader or MS Excel 2007 or earlier. In case of conflict between the paper copy and the electronic copy of the quotations submitted, the paper copy shall take precedence.

The Offeror is required to provide one (1) original and three (3) redacted copies of the technical volume.

The redacted volumes shall not display any company identification information (i.e. company, company logos, names of key personnel, and any references to the company). Interested Offerors must contact the contract specialist via e-mail for Offeror’s code. This code is to be used throughout the redacted copies of the proposal submission in lieu of the company name or logo and it must be clearly identified on each page of the redacted technical volume of the proposal. NOTE: Please submit a cover letter with the redacted quotation addressed to Dayna Chatman with the company’s contact information. In order to obtain the alpha numeric Offeror’s code, please e-mail dayna.chatman@usmc.mil.

6. 2 In order to maximize efficiency and minimize the time for proposal evaluation Offerors should submit their proposals in accordance with the format and content specified.

8.5 x 11 inch paper in 3-ring binders for text;

11 x 14 inch for foldouts, matrixes, Work Breakdown Structure;

Single-spaced typed lines;

1 inch margins on all sides;

11 point Times New Roman font;

Headers/footers – ensure the company name and RFP number is included on each page of the Original

Volumes. On the redacted version of the technical volume, the Header/footer shall contain the RFP number and Offeror Code;

Graphs and drawings must be clear/legible and may use a smaller font;

No photographs or hyperlinks are permitted; and

Content should utilize Unlocked .doc, .pdf. xls, and .jpg formats that correspond with Hardcopy proposal material content.

PLEASE NOTE: Your subject line should read “MCIA Security Maintenance Support RFP

M00264-16-R-0057”.

7. PROPOSAL CONTENT

7.1 The proposal shall contain the following volumes/sections:

Technical, Volume (I)–Not to Exceed (NTE) 25-pages and shall include:

a. Technical Volume Cover Letter with Name of Firm, CAGE code, DUNS code, Tax ID, Statement of

Registration in the System for Award Management (SAM), Solicitation Number, and Vendor POC and

Alternate POC information (name, title, telephone number, email);

b. Table of Contents;

c. Compliance Matrix;

d. Letters of Commitment from Key Personnel (if not currently employed by Offeror); and,

e. Technical Capability and Staffing Information (shall reference the Solicitation/PWS).

Past Performance, Volume (II) – NTE 15-pages and shall include:

a. Past Performance Cover Letter with Name of Firm, CAGE code, DUNS code, Tax ID, Statement of

Registration in the System for Award Management (SAM), Solicitation Number, and Vendor POC and

Alternate POC information (name, title, telephone number, email);

b. Submit no more than three (3) Past Performance references that may be reviewed within PPIRS ONLY submit a Past Performance Questionnaire (PPQ) if a CPARS was not conducted for their reference;

c. Self – Assessment of references provided (Per listed firm).

Business, Volume (III)-NTE 40-pages and shall include:

a. Formal Proposal Letter with Name of Firm, CAGE code, DUNS code, Tax ID, Statement of Registration in the System for Award Management (SAM), Solicitation Number, and Vendor POC and Alternate POC information (name, title, telephone number, email);

b. SF1449 pages 3 through 24 - Price Proposal;

c. Supporting material including proposed labor categories, labor hours, and labor rates; and,

d. Backup information and data that will allow evaluators the ability to understand how the vendor’s pricing was developed. (CD Excel spreadsheet data shall be UNLOCKED)

The NTE count does not include the Cover Letters and Executive Statements or Table of Contents. Please

Keep Cover Letter and Executive Statements less than 5 pages combined. If a proposal volume exceeds the above page limitations, all pages in excess of the limitation for each volume will not be considered in order that all proposals are treated equally.

The Offeror shall demonstrate the ability, resources and experience required to perform the requirements in the PWS, including the detailed procedures and methods to be used. All information must be presented in sufficient depth for the Government to make a comprehensive evaluation of the Offeror's understanding of the PWS and the Offeror's capability for successful performance. Pricing Information shall not appear anywhere in the Technical Volume (I), which shall address only the technical requirements.

8. EVALUATION FACTORS

FAR 52.212-2 Evaluation – Commercial Items (Jan 1999): This acquisition will utilize the “Best Value” procurement procedure. Award is made to the responsive and responsible Offeror whose proposal provides the best overall value to the Government. In the determination of best value, non-price factors and price are separately evaluated and ranked, but it is the proposal that is found to represent the best overall value to the

Government that forms the basis of award. Thus, a proposal that is not the lowest priced, technically acceptable may form the basis of award, if it is determined that the additional technical is worth its additional cost in relation to the other proposals received.

For “Best Value” evaluation purposes, the more the proposals become technically equivalent, the more the price factor becomes important. The solicitation requirements include all stated terms, conditions, representation and certification, and other information required by this solicitation. The Government reserves the right to award without discussions. Therefore, each initial proposal should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if determined necessary by the KO.

8.1 - Factor 1. Technical Capability

The discussion must provide the Source Selection Authority with sufficient confidence that the Offeror has the capacity to support the identified mission areas, understands the priorities and emerging issues within those areas, and can execute a comprehensive approach that ensures quality performance and use of staff resources to meet PWS objectives to execute the intended strategy.

The Offeror must demonstrate knowledge and understanding of the technical and programmatic requirements described in the Performance Work Statement (PWS):

Contractor will clearly articulate their capability to perform all of the tasks outlined in the PWS so as to provide continuous quality support.

Contractor will identify performance objectives that can be accomplished by their technical approach, and describe the benefits and advantages of that approach.

8.2 - Factor 2. Performance Execution and Management

The Offeror must demonstrate a management approach suitable to respond to the types of requirements described in the PWS and consistent with their technical approach. The discussion must provide a comprehensive approach to the following:

Manage task orders or performance-based work requirements necessary to provide MCIA Security

Maintenance Support Services as described in the PWS

Describe Offeror’s approach to handling matters of staffing and resource balancing; ensuring effective communication between the Offeror’s managers and Government staff

Demonstrate an understanding of the critical support areas, emerging issues, and risks associated with the support goals set forth in the PWS

Demonstrate a management approach suitable to respond to the types of requirements described in the

PWS, controls and subcontractor management processes, and quality provisions necessary to execute their approach

Identify the roles and responsibilities of management and other qualified experienced personnel to attain performance objectives

Describe Offeror’s approach to oversight and control of performance execution in a manner that ensures consistent quality of the performance tasks described in the PWS

Demonstrate that the Offeror’s capabilities and resources to operate an efficient organization that is both responsive and flexible to meet the requirements of the PWS

Describe Offeror’s approach for identifying measures for immediate action and remediation necessary to ensure the quality of contract deliverables and timeliness of service delivery

Demonstrate process maturity, integration and controls at both the corporate and contract level under performance-based operating parameters

8.3 - Factor 3 Past Performance

Offerors shall provide the attached Past Performance Questionnaire to three (3) previous references of similar type of services performed within the past five (5) years only if the performance has not been evaluated within CPARS. The references should email the form directly to the RCO-NCR at the address provided on the form on or before the proposal due date on the SF 1449. It is the sole responsibility of the

Offeror to make sure the Past Performance Questionnaire is submitted and received by the requested date.

The Offeror shall provide the below information of the three (3) references that the Offeror sent the Past

Performance Questionnaire to. The following fields shall be included:

Customer

Contract/Task Order Number

Program Name

Period of Performance

Contract Type

Total Contract Value

Name/telephone number/e-mail for the PCO and COR.

Identification of any Key Staff involved who will be assigned to this contract;

The Offeror must demonstrate sufficient, satisfactory performance history employing management and technical capabilities similar to those required in the execution of this PWS. Discussion should illustrate satisfactory performance of both technical and management tasks necessary to meet Government requirements with some degree of assurance based upon recent (e.g., 5 years, or less) performance for comparable work. Any Offeror that submits any contract reference that is not relevant will receive a neutral rating for that contract reference in Past Performance.

8.4 Factor 5. Price

8.4.1 No cost/price data shall be contained in any volume other than the price volume.

8.4.2 The Offeror shall complete CLINs and include supporting documentation for the firm fixed price portion that includes task categories, task rates.

8.4.3 Offerors shall use the not-to-exceed amounts, provided in Section in the Supplies/Services

Section of the 1449.

The fully developed technical solution and corresponding grand total price for each function area established in the CLIN structure of Section B of the solicitation should be clearly annotated in the proposal. No ambiguities of inclusion, exclusion, or content shall be extended and lack of content or clarity with regard to pricing shall be considered as representing a “non-responsive” offer.

The Government intends to evaluate the base and all option years including a six (6) month option should

FAR 52.217.8, Option to Extend Services, be invoked.

8.4.4 Reasonableness. For the price to be reasonable in its nature and amount, it should not exceed that which would be incurred by a prudent person in the conduct of a competitive business. Reasonableness takes into account the context of a given source selection, including current market conditions, general economic conditions, and other factors that affect the ability of an Offeror to perform the contract requirements.

Reasonableness depends upon a variety of considerations and circumstances, including the following:

(a) Whether it is the type of cost generally recognized as ordinary and necessary for the conduct of the Offeror’ s business or of the contract performance

(b) Generally accepted sound business practices, Federal and State laws and regulations, etc.

(c) Any significant deviations from the Offeror’s established practices.

Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Note that unrealistically low or unreasonably high proposed costs or prices may be grounds for eliminating a proposal from competition either on the basis that the Offeror does not understand the requirement or has submitted an unrealistic or unreasonable proposal.

(End of Summary of Changes)